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HomeMy WebLinkAboutAGENDA REPORT 2015 1021 CC SPC ITEM 05A ITEM 5.A. CITY OF MOORPARK,CALIFORNIA City Council Meeting of /D-FU-e10/5 v, • ACTION:/�AJ6wti/ •r .. !, MOORPARK CITY COUNCIL At__ ,. AGENDA REPORT /tat • 't10. BY•. ‘11-1 TO: Honorable City Council FROM: Ron Coons, Interim Public Works DirectoQ/� � Prepared by: Al Gali, Assistant Engineer ' Wei DATE: October 20, 2015 (Special CC Meeting of 10/21/15) SUBJECT: Consider Amendment No. 2 to Agreement with All American Asphalt; Amendment No. 1 to Agreement with NV5 West, Inc.; and Resolution Amending the Fiscal Year 2015/16 Budget for Additional Crack Fill and Inspection Services for the 2015 Pavement Rehabilitation (Project 8002) SUMMARY On July 1, 2015, the City Council approved an agreement with All American Asphalt for the 2015 Pavement Rehabilitation (Project 8002) for $972,500 with a contingency of $97,250. The project is nearly complete; however, staff has determined that additional crack fill work could be performed in several areas of the City that would prevent worsening cracking and potholes. Staff is requesting that the City Council consider Amendment No. 2 to the Agreement with All American Asphalt for additional crack filling. A budget amendment in the amount of $100,000 from Local Transportation 8A Fund (2603) is requested to pay for the additional work. Sufficient funds are available and are an appropriate use of Fund 2603. Approximately $85,000 will be allocated to All American Asphalt. Inspection of All American Asphalt's work will continue to be performed by NV5 West, Inc. (NV5 West) and will require $4,000 above their original contingency amount of$5,198. City Council is also requested to approve amending NV5 West's Agreement for the additional inspection services. The remaining $11,000 will be reserved for additional work in the event that the City goes out to bid for services as described below. Although staff intends on All American Asphalt to perform the work, it is possible that the contractor may have a time constraint and may not be able to perform the services. In lieu of awarding to All American Asphalt, the City would solicit informal bids for crack fill work. If bids are below the City Manager's signatory authority of$50,000.00 or less, the City Manager would award the contract to the successful bidder. In the event bids are S:\Public WorkslEveryoneV2eports\Staff Reports\2015Wctobent0-21-2015(Pavement Rehab Budget Amend)-edited don Honorable City Council October 21, 2015 Page 2 above the City Manager's signature authority staff would return to City Council with a recommendation to award to the successful bidder. City staff will be used for inspection services instead of NV5 West in the event that the City must go out to bid for additional crack filling services. City Council does not need to authorize the solicitation of informal bids. BACKGROUND/DISCUSSION Crack fill is an effective and cost effective pavement maintenance method. Most of the City's prior pavement maintenance projects included crack fill but was either limited to non-residential streets or the crack fill was ultimately covered by a slurry seal. During Project 8002's construction, the City received additional complaints from residences living on streets that have not received a pavement treatment (slurry seal or ARAM)for several years. City staff determined that the best course of action is to crack fill both industrial and residential streets but not cover the roads with a slurry seal as historically done in past projects. City staff is in the process of receiving a quote from All American Asphalt. Although not available at the time of this staff report, the quote is not expected to be above $85,000. At this time, crack fill is enough to prevent worsening of cracking and potholes because the seal will prevent water intrusion. Cracking and potholes form when cracks fill with water, traffic drives over the water filled cracks, and water penetrates the subsurface material lessening the ability to support the traffic load and causing the surface pavement to deflect and eventually crack more or crumble, creating potholes. All American Asphalt provided reasonable unit prices for Asphalt Concrete Remove and Replace (AC R&R) at 4" and 1.75" deep. At the start of the project City staff used available contingency authorized in the July 1, 2015 staff report to issue Change Order No. 1 (CCO#1) in the amount of$72,092 which added approximately 21,600 square-feet of additional 4" deep AC R&R. The change order allowed the City to repair deteriorated pavement throughout the City. As a result of CCO#1, ancillary items such as striping and manhole utility adjustments require an additional change order. Contract Change Order No. 2 (CCO#2) in the amount of$25,158 covers striping and additional yellow centerlines located throughout the City. Utility manhole adjustments are also included in CCO#2. The number of manhole adjustments required due to CCO#1 exceeded the original contingency of $97,250 by approximately $632; consequently, a portion of Amendment No. 2's scope of services will include the remaining manhole adjustments. The $85,000 requested for Amendment No. 2 will cover the manhole adjustment expenses as well as the additional crack fill, ancillary striping, and other expenses to complete the project. An agreement between the City and Ventura County Waterworks District No. 1 provides that the District will reimburse the City for the costs to adjust their sewer manholes and water valve covers. The original streets included in the 2015 Pavement Rehabilitation Project are shown on Attachment 1. The additional pavement repair locations due to CCO#1 are listed in Attachment 2. The additional crack-fill only streets are listed in Attachment 3. S:Public Works\Everyone\Reports\Stag Reports\2015\October\10-21-2015(Pavement Rehab Budget Amend)-edited.doc 2 Honorable City Council October21, 2015 Page 3 If City Council approves amending All American Asphalt's Agreement to perform additional crack filling, the revised project schedule would be as follows: Award of Construction Contract 07/01/2015 Notice to Proceed 08/01/2015 Original Project Completion 10/06/2015 Revised Project Completion 12/31/2015 Project administration will be performed by City staff with construction inspection to be provided by NV 5 West. The City awarded an agreement with NV 5 West on July 1, 2015, to provide said services. The original awarded consultant agreement for these services is in an amount not to exceed $60,802 with a contingency of $5,198 for a total cost of $66,000. To date, the contingency has not been required, but will be used for additional inspection services related to All American Asphalts crack fill work. Staff is anticipating that NV5 West will need approximately $4,000 additional funding, along with the $5,198 in original contingency to perform the additional inspection services. As previously stated, staff is presently working with both All American Asphalt and NV5 West to finalize both of their proposals. In the event that the contractors determine that they do not have the ability to complete the new work while they are still in Moorpark completing their original scope of services, City staff proposes performing an informal bid for the crack filling project. In the event bids are within the City Manager's signature authority of $50,000, he will execute an Agreement with the selected bidder. If bids are above the City Manager's signature authority staff will retum to City Council with a recommendation to award the bid. Inspection services would be performed in-house in the event NV5 West is unable to perform inspection of the additional crack-filling services. S:\Public Works\Everyone Reports\Staf Reports\2015\October\10-21-2015(Pavement Rehab Budget Amend)-edited don 3 Honorable City Council October 21, 2015 Page 4 FISCAL IMPACT 1. Proiect Cost Estimate A summary of the total project cost estimate is as follows: Construction Bid Amount $ 972,500 CCO#1 $ 72,092 CCO#2 $ 25,158 Extra Crack Fill and Utility Adjustments $ 85,000 due to CCO#1 Construction Total $ 1,154,750 Construction Inspection and Material Testing $ 60,802 Inspection for Extra Crack Fill Project $ 9,198 Inspection Total $ 70,000 Project Total $ 1,224,750 Waterworks District Reimbursement $ (49,020) CalRecycle Tire Grant Reimbursement $ (31,500) Total Cost to City $ 1,144,230 *Estimate The Fiscal Year 2014/15 Capital Improvements Budget was $96,320 for construction. The project budget was amended at the July 1, 2015 Council meeting with an additional $1,039,430 for a total budget of $1,135,750. The aforementioned change orders and extra crack fill will exceed the previously amended budget and therefore an additional $100,000 is recommended to fund the additional utility manhole adjustments, crack fill, and construction inspection of the additional work. A resolution amending the budget (Attachment 4) is required to appropriate the additional $100,000 from Local Transportation 8A Fund (2603). The budget amendment will result in a projected fund balance of $268,567 for Fund 2603 on June 30, 2016. The Waterworks District reimbursement will be paid to Fund 2605. The CalRecycle Tire Grant reimbursement will be paid to Fund 2609. The proposed revisions to the FY 2015/16 budget are summarized on the following page. S:\Public Works\Everyone\Reports\Staff Reports\2015\October\10-21-2015(Pavement Rehab Budget Amend)-edited.doc 4 Honorable City Council October 21, 2015 Page 5 Current FY Proposed FY Proposed 15/16 Budget Chan ($) 15/16 Budget e Fund ($) ($) Construction 2603: Local Transportation 8A 738,000.00 96,000.00 834,000.00 2605: Gas Tax 300,250.00 300,250.00 2609: Other State Funds 31,500.00 31,500.00 Construction Total 1,069,750.00 96,000.00 1,165,750.00 Inspection 2603: Local Transportation 8A 0.00 4,000.00 4,000.00 2605: Gas Tax 66,000.00 66,000.00 Inspection Total 66,000.00 4,000.00 70,000.00 Total 1,135,750.00 100,000.00 1,235,750.00 As previously mentioned, Amendment No. 2 to All American Asphalt's Agreement is expected to be no more than $85,000, including $632 for manhole adjustments. Amendment No. 1 to NV5 West's Agreement is expected to be no more than $9,198.00. STAFF RECOMMENDATION (ROLL CALL VOTE) 1. Approve Amendment No. 2 to Agreement with All American Asphalt and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; and 2. Approve Amendment No. 1 to Agreement with NV5 West, Inc., and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; and 3. Adopt Resolution 2015 - , amending the FY 2015/16 Budget to fund additional construction and inspection services for the subject project. Attachments: 1 — Pavement Rehabilitation Location Maps 2— List of Streets due to CCO#1 3— List of Additional Crack Fill Only Streets 4— Resolution 2015 - 5—Amendment No. 2 to All American Asphalt Agreement 6—Amendment No. 1 to NV 5 West Agreement S;Public Works\Everyone\ieports\Stafi Reports\2015\October\10-21-2015(Pavement Rehab Budget Amend)-edited.doc 5 9 or nLI G�-0Q d11Yon R d 0 ..z l 'il 1/ ''Zll"" )Ill'' pu epefau e�:ail 61264110 V/ a - `�+ l� . 3> (J :;.Ne:seyS o N C ,z.' 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OMNI L. .7V _--. - k Irxjlevv_aocfS-L LI NTS INDEX MAP 1 - ARAM/SLURRY Thomas Guide 496-E2, E3 7 MPK 15-02 -- 2015 Pavement Rehabilitation Project ,rl t,-t tr-fr _l 1 1 1 1 1 1 1 1 J ,_ C Si. ... _ _ - 111111 ' 1111101- -imiliplopw . - - - ---- . 4- UI * , 0 1� -� Bis • Bac � S4Ø1I . � .0 -6 • :. !I0!'e Y i2.fey - * .'eac Itligilli I 'II • #://211111111111111111111" r-:- -- -- -- L A mi. _ 11# . „,* Tml 1 111111114wI _---: wiiiiii- r __. _ ill NTS INDEX MAP 2 — ARAM/SLURRY Thomas Guide 496-F3 8 MPK 15-02 -- 2015 Pavement Rehabilitation Project Inglewood Dr n CT III I SHEE C-1 CD p> Granadilla Dr ,/,\________ r lr rI 77._ .,„,..,,., i' -------j III NTS INDEX MAP 3 — ARAM/SLURRY Thomas Guide 496-E3 9 MPK 15-02 -- 2015 Pavement Rehabilitation Project © (2) El(2) •OOOOOOPi`O.O'O • E Vista Park Dr LSD .•'•....to'i'.vo.•.L♦+G•i • + •++ a•�� ia +:. . ++� •�•� + y•••'.. i MPK 15-02 -- 2015 Pavement Rehabilitation Project • •. x •••• \ n ...... ••• • / N. f •• •� •••••••,• Q 5'x5' `'`''i• NTS : MPK 15-02 — 2015 Pavement Rehabilitation Project See Sheet A-1 p D p I a Li ) ' /1 0'7//'7/ 13 7 0 I U a c + a� d d G L m m y a) d ? ( lU w ll) ' \ 3 (2) p p © (3 p 3 , Ei © © aa Knotty Pine St © (Q See Sheet A-5 Construction Note: Prior to placement of any Cape Seal (ARAM)or slurry seal, the pavement edge at all curb ramps shall be cold milled per the Edge Grind at Curb Ramp detail 111 in Appendix C. NTS �/,/ Cul-de-sac Asphalt R&R with ARAM-Asphalt Concrete Joint per detail herein ARAM Slurry Seal LEGEND Only ® Sewer Cleanout ® Std Pln A20A Detail 21 1❑ Stop Bar& Legend Q Valve Lid p Std PIn A24E"X-Walk" Q Blue RPM (Hydrant Marker) © Curb&Gutter R& R © Std PIn A20D Detail 38A Q3 Manhole Lid Q Asphalt R& R 11 Survey Monument Sheet A-3 12 MPK 15-02 -- 2015 Pavement Rehabilitation Project See Sheet A-2 © 0 El //:/// V V a, m ce � m it c � dL C Q- V a ) (2) © �5 3 (2) © g 2 Knotty Pine St 3 2 u .r m m r CO i See Sheet A-6 Construction Note: Prior to placement of any Cape Seal (ARAM)or slurry seal,the pavement edge at all curb ramps shall be cold milled per the Edge Grind at Curb Ramp detail 111 in Appendix C. NTS i'/ Cul-de-sac Asphalt R&R with ARAM-Asphalt Concrete Joint per detail herein ARAM Slurry Seal LEGEND Only 0 Sewer Cleanout ® Std Pin A20A Detail 21 0 Stop Bar& Legend 0 Valve Lid 09 Std Pin A24E "X-Walk" 20 Blue RPM (Hydrant Marker) © Curb&Gutter R& R QO Std Pin A20D Detail 38A 03 Manhole Lid 07 Asphalt R& R 11 Survey Monument Sheet A-4 13 MPK 15-02 -- 2015 Pavement Rehabilitation Project See - eet A-3 \ . ......••••,•••••••••••••••••••••••••••••••••••••••• El Cloverdale St 0El .••ii•••.••• • i••� *.•••••••••••••• ••+•••••i•••••ii•••••iiii•�•iiiiii•••i•-•••••i•♦••❖-•i•♦•i•♦❖••••<•i•�•••ifi❖••i• %•••••••••••• Const ction No -. S •••••••• Prior to lace i - of an, Cape Seal (A- . ) or slurry ,•;•••;•;•; seal, the p- •ement edge =t all curb ram.- s all be cold ••••••:;•04+ •'lied the Edge G •nd at Curb -a • detail in © r• ;�;:;�; Ap. - • .ix . •••... f© ••••.• to U, +:44444 s W014 44 0, •••• • dJ♦• a••••••••••• ;% i•;i m.r % N •• ••••• - «ter •••.• JJJii1ii -•�••1�•ii U U -. El El Fl •.•♦ 1. 3 : © © ) (2) © © (•) Se Sheet C- Cul-de-sac Asphalt R&R with ARAM-Asphalt Concrete Joint per detail herein ARAM Slurry Seal LEGEND Only 0 Sewer Cleanout ® Std Pln A20A Detail 21 0 Stop Bar&Legend 0 Valve Lid 1=1 Std Pln A24E"X-Walk" 0 Blue RPM(Hydrant Marker) © Curb&Gutter R&R in Std Pln A20D Detail 38A 0 Manhole Lid 07 Asphalt R&R ail Survey Monument Sheet A-5 14 MPK 15-02 -- 2015 Pavement Rehabilitation Project See Sheet A-4 © Cloverdale St El El •.•"•.••.+.••'Oa •: MPK 15-02 -- 2015 Pavement Rehabilitation Project Peach Hill d 111111111_ prip 3 La el urs Rd © ©�© .c1(2 144 1 FA Ull 8 'cal I El Oil 111111111" a 73 El cp \ to 0 \-4. f ocKct El ril D-1$1111 SI\ El ✓.0 3 z A o. �/ © 1 p ilitrte 10 leil i© ---r"-- See Sheet B-3 Construction Note: Prior to placement of any Cape Seal(ARAM) or slurry seal,the pavement edge at all curb ramps shall be cold milled per the Edge Grind at Curb Ramp detail if in Appendix C. NTS w Cul-de-sac Asphalt R&R with ARAM-Asphalt Concrete Joint per detail herein ARAM \, Slurry Seal LEGEND Only ® Sewer Cleanout 0 Std Pln A20A Detail 21 0 Stop Bar&Legend 0 Valve Lid 09 Std Pln A24E"X-Walk" 20 Blue RPM(Hydrant Marker) © Curb&Gutter R&R Q Std Pln A20D Detail 38A 0 Manhole Lid 07 Asphalt R&R 101 Survey Monument Sheet B-1 16 MPK 15-02 -- 2015 Pavement Rehabilitation Project %.1k* Bea Valle Rd i :i El 11 LI El ch (3. © m Ell a, )© N al I D as au co © P3 © Q 3 4•unsmoke Rd ) 5 1 11 ° - (3P J ;fiçj R Ts d U Construction Note: Prior to placement of any Cape Seal (ARAM)or slurry seal,the pavement edge at all curb ramps shall be cold milled per the Edge Grind at Curb Ramp detail I' in Appendix C. NTS 37/1 Cul-de-sac Asphalt R&R with ARAM-Asphalt Concrete Joint per detail herein Slurry Seal LEGEND ARAM <:: 1 Only ® Sewer Cleanout ® Std Pin A20A Detail 21 Y 10 Stop Bar&Legend 0 Valve Lid 0 Std Pin A24E "X-Walk" 20 Blue RPM (Hydrant Marker) © Curb&Gutter R& R Q Std Pin A20D Detail 38A 03 Manhole Lid 07 Asphalt R& R a1 Survey Monument Sheet B-2 17 MPK 15-02 -- 2015 Pavement Rehabilitation Project •e S ,eet :-1 1 ii. ( El 9 © (2) 2)©t _ Val1=YRd 7 i E El II nI d(2) E1 d w g21 B m (11 I la'I; El m B . t m © — m u) f (2) t\Li UnsM ke 3 d 3 N\\\,,== A ., _, ti Construction Note: Prior to placement of any Cape Seal(ARAM)or slurry seal,the pavement edge at all curb ramps shall be cold milled per the Edge Grind at Curb Ramp detail in Appendix C. NTS Slurry Seal LEGEND ARAM ,; Y Onl ® Sewer Cleanout ® Std Pln A20A Detail 21 1❑ Stop Bar&Legend 5❑ Valve Lid ❑9 Std Pln A24E"X-Walk" 2❑ Blue RPM(Hydrant Marker) © Curb&Gutter R&R QO Std Pln A20D Detail 38A ❑3 Manhole Lid ❑7 Asphalt R&R ©1 Survey Monument Sheet B-3 18 MPK 15-02 -- 2015 Pavement Rehabilitation Project See Sheet A-5 j ; ; I I E Inglewood St — _- - — I \\\C\\> a i i co ii•i•i'♦•i • i •• • • C�O •• O • � •O �� • • i — / i • ••••i♦• OO•• •♦•••••••••• iDiii %; %%ii % 4t•i• • • OOO;i Attachment 2 Change Order No. 1 MPK 15-02 All American Asphalt a w 4 s § 2 - w cc e r m o I w r 0 g 00 0 0 a: Qi U 2 d. U Q - LL5Lkt i li Il C g n > > a - I- i ' dE » > > > E n Q S --> l l 0 V y W 3 a w w a a _ w _ w a N N N 7.2, w _ i N N w o g 8 0 W ^ arc fir 4 xc 3= ` ' w . w Nea _ w _ - w _ w N ..w w _ w N w No . .-w c K > > > > K Q ow ono € t~/i `o 6 Q Q Q p oQ a y a N ✓ 2 `;' N N O O O O 0 Nr w z W w -' 2 > ✓ a z r r ui 0 W OR ^n a a: PUQ' UQ' 0 6 0 () w a d a a a Z_ N a mi- '618 ,% ~ 0 F 0 a a a a rc w 0 y 0rc a aa a = 0 y 3 3 3 < 8g .2 _ cSi Si w Si z 3 3 0= s ai w w - 0 - s _ - s s s @ c a� 3 3 3 w w N ;` N 3 2 - N w w z z z z z N m N 0 0 0 0 p 0 IA Cr ir g i , i a ¢ au, w 00 °, a °a g ¢ rc . rc a rc °a z' e Z Z rc `z rc 5r r r r r r x V u U Li > > = > > = = a 0 0 0 a 0 0 0 0 o 0 b 0 5 .- .- . 21 % 2 § § 18 a 6 o 6 i Q 66 Q Q n a a z z z 6666666 a 0 a a a s a 3 3 3 e N N N _ ' s o o a o 0 0 0 0 0 0 0 0 o Y a 2 o a o e ,2 ,g g 20 Attachment 3 2015 Pavement Rehabilitation Project MPK 15-02 (Project 8002) Additional Crack Fill Streets University Dr Trollope Ct Borges Ct from University Dr to end of cul-de-sac Freshman Ct Sophomore Ct Griffith Ln Graduate Cir Swift PI Milne Ct Leta Yancy Rd Unidos Ave James Weak Ave Villa Campesina Ave Juarez Ave Maureen Ln North and south of Los Angeles Ave Discover Ct Challenger Ct Hertz St Bonsai Ave Tejeda Ave Kazuko Ct Goldman Ave Moorpark Ave south of Los Angeles Ave Cornett Ave McFadden Ave Park Ln Lassen Ave Portions of the following streets as determined in the field: Stanley Ct, Sosna Ct, Thionet PI, Bitner PI, Mahan Ct, Rain Ct, Seitz Ct, and Braun Ct. 21 Attachment 4 RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2015/16 BUDGET TO APPROPRIATE FUNDS FROM LOCAL TRANSPORTATION 8A FUND (2603), FOR ADDITIONAL CONSTRUCTION AND INSPECTION SERVICES FOR THE 2015 PAVEMENT REHABILITATION (PROJECT 8002) WHEREAS, on June 17, 2015, the City Council adopted the Operating and Capital Improvements Projects budget for Fiscal Year 2015/16; and WHEREAS, the adopted budget included the 2015 Pavement Rehabilitation Capital Improvement Project 8002 with a total appropriation of$96,320; and WHEREAS, on July 1, 2015, City Council approved Resolution No. 2015-3420, which amended the 2015 Pavement Rehabilitation Capital Improvement Project 8002 with an increase of $738,000 from Local Transportation 8A Fund (2603), $269,930 from Gax Tax Fund (2605), and $31,500 from Other State Funds (2609); and WHEREAS, a staff report has been presented to the City Council requesting a budget adjustment increase of$100,000 from Local Transportation 8A Fund (2603; and WHEREAS, the City was awarded a $31,500 Recycled Tire Grant from CalRecycle in Fiscal Year 2014/15; and WHEREAS, the City and Ventura County Waterworks District No. 1 have an agreement in which the Waterworks District will reimburse the City for actual costs to adjust manholes and valve covers to the finish roadway surface and that reimbursement is estimated at$49,020; and WHEREAS, Exhibit "A", attached hereto and made a part hereof, describes said budget amendment and its resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a budget amendment in the aggregate increase of $100,000 as more particularly described in Exhibit"A", is hereby approved. SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. S:\Public Works\Everyone\Reports\Staff Reports\2015\October\10-21-2015(Pavement Rehab Budget Amend Reso 2).doc 22 Page 2 PASSED AND ADOPTED this 21st day of October, 2015. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail 23 EXHIBIT"A" BUDGET AMENDMENT FOR LOCAL TRANSPORTATION 8A FUND (2603) TO INCREASE FUNDING FOR THE 2015 PAVEMENT REHABILITATION, SPECIFICATION NO. MPK 15-02 (PROJECT 8002) FY 2015-2016 FUND BALANCE ALLOCATION: Fund Title Fund-Account Number Amount LOCAL TRANSPORTATION 8A 2603-5500 $ 100,000.00 Total $ 100,000.00 EXPENDITURE APPROPRIATION: Account Number Current Budget Revision Amended Budget 2603.8310.8002.9640 $ 738,000.00 $ 100,000.00 $ 838,000.00 2605.8310.8002.9640 $ 366,250.00 $ - $ 366,250.00 2609.8310.8002.9640 $ 31,500.00 $ - $ 31,500.00 $ - $ - $ $ - $ - $ - Total $ 1,135,750.00 $ 100,000.00 $ 1,235,750.00 Finance Approval: , 24 Attachment 5 AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND ALL AMERICAN ASPHALT FOR THE 2015 PAVEMENT REHABILITATION SPECIFICATION NO. MPK 15-02 This Amendment No. 2 to the Agreement between the City of Moorpark, a municipal corporation ("City"), and All American Asphalt, a corporation ("Contractor"), for pavement rehabilitation services ("Agreement"), is made and entered into the day of , 2015. RECITALS WHEREAS, on July 15, 2015, the City and Contractor entered into an Agreement to have the Contractor provide construction services related to pavement maintenance and rehabilitation; and WHEREAS, on , the City and Contractor.executed Amendment No. 1, adding ninety-seven thousand two hundred fifty dollars ($97,250.00) contingency; and WHEREAS, on October 21, 2015, the Moorpark City Council approved adding additional work to the Contractor's Scope of Services, attached hereto as Exhibit D, and increasing the value of the Agreement an additional eighty-five thousand dollars ($85,000.00): and WHEREAS, the City and Contractor now desire to amend the Agreement to include the additional work in Section 2, Scope of Services, and Section 5, Payment, and increase the total contract amount, and document said agreement to amend by jointly approving Amendment No. 2 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section 2, SCOPE OF SERVICES, is amended by replacing paragraphs 1, 2 and 3 in this section in their entirety as follows: "City does hereby retain Contractor in a contractual capacity to provide construction services related to pavement maintenance and rehabilitation, as set forth in Exhibit B: Contractor's Bid Proposal, dated June 18, 2015, which exhibit is attached hereto and incorporated herein by this reference as though set forth in full and hereinafter referred to as the "Proposal" and as set forth in Exhibit B, which include (i) Standard Specifications; (ii) Special Provisions; (iii) Workers' Compensation Insurance Certificate (Labor Code 1860 and 1861); (iv) Payment and Performance Bonds; and (v) Insurance Certificate for General Liability and Automobile Liability, attached hereto and incorporated herein by this 25 reference as though set forth in full and hereinafter referred to as Exhibit B; and Exhibit D, attached hereto and incorporated herein by this reference as though set forth in full. Where said Scope of Services is modified by this Agreement, or in the event there is a conflict between the provisions of said Scope of Services and this Agreement, the language contained in this Agreement shall take precedence. Contractor shall perform the tasks described and set forth in Exhibit B, Exhibit C, and Exhibit D. Contractor shall complete the tasks according to the schedule of performance which is also set forth in Exhibit B and Exhibit D. Compensation for the services to be performed by Contractor shall be in accordance with Exhibit B and Exhibit D. Compensation shall not exceed the rates or total value of nine hundred seventy-two thousand five hundred dollars ($972,500.00) as stated in Exhibit B, eighty-five thousand dollars ($85,000.00) as stated in Exhibit D, plus a contingency of ninety- seven thousand two hundred fifty dollars ($97,250.00) for a total amount of one million one hundred fifty-four thousand seven hundred fifty dollars ($1,154,750.00) without a written amendment to the agreement executed by both parties. Payment by City to Contractor shall be as referred to in this Agreement." II. Section 5, PAYMENT, is amended by replacing paragraph 1 of this section in its entirety as follows: "The City agrees to pay Contractor monthly, in accordance with the terms and the schedule of payment as set forth in Exhibit B and Exhibit D, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Compensation shall not exceed one million fifty-seven thousand five hundred dollars ($1,057,500.00) as stated in Exhibit B and Exhibit D, plus a contingency of ninety-seven thousand two hundred fifty dollars ($97,250.00) for the total term of the Agreement, without a written amendment to the agreement executed by both parties." Ill. Remaining Provisions: Except as revised by this Amendment No. 2, all of the provisions of the Agreement shall remain in full force and effect. Amendment No. 2 to Agreement between City of Moorpark and All American Asphalt. Page 2 26 In Witness Whereof, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF MOORPARK ALL AMERICAN ASPHALT Steven Kueny Mark Luer City Manager President Attest: Maureen Benson, City Clerk Amendment No. 2 to Agreement between City of Moorpark and All American Asphalt. Page 3 27 EXHIBIT D Consultant's Proposal will be inserted here. Amendment No. 2 to Agreement between City of Moorpark and All American Asphalt. Page 4 28 Attachment 6 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND NV5 WEST, INC. FOR CONSTRUCTION INSPECTION AND MATERIAL TESTING FOR THE 2015 PAVEMENT REHABILITATION PROJECT SPECIFICATION NO. MPK 15-02 This Amendment No. 1 to the Agreement between the City of Moorpark, a municipal corporation ("City"), and NV5 West, Inc., a corporation ("Consultant"), for construction inspection and material testing services ("Agreement"), is made and entered into the day of , 2015. RECITALS WHEREAS, on July 15, 2015, the City and Consultant entered into an Agreement to have the Consultant provide construction inspection and material testing services for the 2015 Pavement Rehabilitation Project, Specification No. MPK 15-02; and WHEREAS, on October 21, 2015, the Moorpark City Council approved adding additional work to the Consultant's Scope of Services, attached hereto as Exhibit D, and increasing the value of the Agreement from sixty thousand eight hundred two dollars ($60,802.00) by nine thousand one hundred ninety-eight ($9,198.00) for a total of seventy thousand ($70,000.00); and WHEREAS, the City and Consultant now desire to amend the Agreement to include the additional work in Section 2, Scope of Services, and Section 5, Payment, and increase the total contract amount and document said agreement to amend by jointly approving Amendment No. 1 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section 2, SCOPE OF SERVICES, is amended by replacing this section in its entirety as follows: "City does hereby retain Consultant, as an independent contractor, in a contractual capacity to provide construction inspection and material testing services, as set forth in Exhibit C and Exhibit D. In the event there is a conflict between the provisions of Exhibit C, Exhibit D, and this Agreement, the language contained in this Agreement shall take precedence. Consultant shall perform the tasks described and set forth in Exhibit C and Exhibit D. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit C and D. 29 Compensation for the services to be performed by Consultant shall be in accordance with Exhibit C and Exhibit D. Compensation shall not exceed the rates or total contract value of seventy thousand dollars ($70,000.00) as stated in Exhibit C and Exhibit D, without a written Amendment to the Agreement executed by both parties. Payment by City to Consultant shall be in accordance with the provisions of this Agreement." II. Section 5, PAYMENT, is amended by replacing paragraphs 2 and 3 of this section in its entirety as follows: "The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit C and Exhibit D, based upon actual time spent on the above tasks. This amount shall not exceed seventy thousand dollars ($70,000.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement, which are in addition to those set forth herein, unless such additional services and compensation are authorized, in advance, in a written amendment to this Agreement executed by both parties." III. Remaining Provisions: Except as revised by this Amendment No. 1,. all of the provisions of the Agreement shall remain in full force and effect. In Witness Whereof, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF MOORPARK NV5 WEST, INC. Steven Kueny Scott Moors City Manager Vice President Attest: Maureen Benson, City Clerk Amendment No. 1 to Agreement between City of Moorpark and NV5 West, Inc. Page 2 30 EXHIBIT D Consultant's Proposal will be inserted here. Amendment No. 1 to Agreement between City of Moorpark and NV5 West, Inc. Page 3 31 SUPPLEMENTAL TO ITEM 5.A. MOORPARK CITY COUNCIL SUPPLEMENTAL AGENDA REPORT TO: Honorable City Council FROM: Ron Coons, Interim Public Works Director if Prepared by: Al Gali, Assistant Engineer DATE: October 21, 2015 (Special CC Meeting of 10/21/15) SUBJECT: Supplemental to Exhibits for Item 5.A. Consider Amendment No. 2 to Agreement with All American Asphalt; Amendment No. 1 to Agreement with NV5 West, Inc.; and Resolution Amending the Fiscal Year 2015/16 Budget for Additional Crack Fill and Inspection Services for the 2015 Pavement Rehabilitation (Project 8002) BACKGROUND/DISCUSSION Item 5.A. on the Honorable City Council's Special Meeting of October 21, 2015, includes two Amendments: 1.AII American Asphalt Amendment No. 2 (Attachment 5). 2.NV 5 West, Inc. Amendment No. 1 (Attachment 6). Both Attachments in the staff report reference an "Exhibit D" which is the respective contractor's proposal. This Supplemental staff report includes an Exhibit D for each contractor, which will be added to the contractors' Amendments. Exhibit D for NV 5 West, Inc.'s Amendment No. 1 matches Agenda Item 5.A value of $9,198.00. Exhibit D for All American Asphalt Amendment No. 2 is for a daily rate of $7,500.00. Despite the difference, staff's original recommendation on Item 5.A. remains the same. Attachments: 1 —All American Asphalt, Exhibit D 2 — NV 5 West, Inc. Exhibit D S:\Public Works\Everyone\Reports1Staff Reports\2015\October110-21-2015(Pavement Rehab Budget Supplemental).doc 1 Page 1 of 1 ..#41111tALL AMERICAN ASPHALT ALL AMERICAN AGGREGATES Attachment 1 Attac ENGINEERING—CONTRACTORS —ASPHALT PAVING AtacExhibit D ALL AMERICAN P.O.BOX 2229,CORONA,CA 92878-2229 AS PHA LT STATE CONTRACTORS LICENSE#267073 A,C-12 DIR#1 000001 05 1 "An Equal Opportunity Employer" To: AL GALT From: CODY GAWRYLUK CITY OF MOORPARK Date: 10/20/2015 799 MOORPARK AVE Quote: 519 MOORPARK, CA 93021 Phone: (805) 571-6223 Fax: We propose to furnish you labor and material in strict accordance with the plans and specifications as follows: 2015 PAVEMENT REHAB. PROJECT CRACK FILL MISC.AREAS Item Description Quantity U/M Unit Price Total Price 1 CRACK FILL(DAILY RATE) 1.00 DA $7,500.00 $7,500.00 Phase Total: $7,500.00 Summary $7,500.00 Quote Total $7,500.00 Special Conditions 1 Improvements to be completed per the original project specifications. Date: Accepted by: Corona Asphalt Plant Irwindale Asphalt Plant Westminster Asphalt Plant Irvine Asphalt Plant Penis Asphalt Plant 951-736-7660 626-357-0059 714-638-3744 949-786-1290 951-940-1906 Ri v.Co Map Page 743.H-6 L.A.Co.Map Page 598,B-2 Or.Co.Map Page 827.G-2 Or.Co.Map Page 831.E-5 Ri v.Co.Map Page 747,F-7 ALL AMERICAN ASPHALT DUMP SITE 951-736-3853 1776 All American Way Corona.CA 92878 TELEPHONE:951-736-7600—FAX:951-736-4671 2 2015 pavement crackfill -4a ....,,....15657! r ' 1 . �y\.- _ �t1-------4/ -�/156691,' ,j 4.0\;.....„-,,, ,` 7354 ��' / 15787 ------r------7---_:47-s-• 1 15677;` { 3`` 7367 ` _-t--- 96 !"616,45630/ { "4'4� 15 7355 '• 'N,....\ e;•,,-;,,,.. 13----_,,.,-;44.$__0,,,,, ""'k` T. 1 = \157 , /IJ 1 642/ `(\ JPS-' t �ti -'-- \ t \,../C;P/� �1 �, 7343 � � .----,� f 115654/ `' \ -�' , \--^�.0y.- ..- t� - ! 15666 15697 7331 r. .F _______--°\ r 5 y �� --` 157385 '� 157E ' ' z 7318 15712 15760 i 559/15595 15678/ / / -' 9 by ` Jy ��}! 15597 15680 ` •'- l' A , 1 7358 ~x+ t5599 7307 ! � w1- r--� \ :::\ " `� 7346 tit N'\\-<"7,,,--------• r 7334 7,/ty/- , 73 73-05 —�__ _ 5 / /'*c.)-A4 I •r 7327. \ 'S ra 1� f r `S0•p� �'` � 7305 I 73(277 7285 7293 p / 15712 I15 /15tIVIAII- . it 1 3 / f r' 15707 7277 /15756/1577/ ! s %Sti 15721 �� 7284 7292 4 �; N / 5787 f k� 7265 7s } / (c / I I _ 1 r r` r 7259 F ,15748 1 7236 �, ./ 15712 15708 ------- _ / 15738 + \`. 724-7 ) I 7: 7228 • f i 15720 `tA! 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'!A� ::� .0 2- - -, �. . _ _.� �� ei ' -_ -- F-" � fir:�''} (_I — — I ;-6: I ...r ii,-l.: T i Park Ln and Lassen Ave 8 Attachment 2 Exhibit D N iv 5 City of Moorpark-Public Works Department October 20,2015 799 Moorpark Avenue (revised(10/21/2015) Moorpark, CA 93021 Proposal No: 2015.06.0099 ATTENTION: Al Gali Email: AGaliaMoorparkCAciov SUBJECT: Proposal to Provide Continuing Construction Inspection Services; 2015 Pavement Rehabilitation,Specification No. MPK 15-02 NV5 West, Inc. (formerly BTC LABS- Vertical Five) is pleased to submit this proposal for the referenced project. Our estimated scope of services and costs are summarized below. Scope of Work and Cost Estimate Rate Units Total Task 1 -Construction Inspection&Field Materials Testing Cost estimate is based upon 2 additional weeks of crack seal inspection services.Assumes no overtime. Lead Public Works Inspector $ 768 dy 10 $ 7,680 Lead Public Works Inspector(Overtime) $ 144 hr 0 $ - Field Vehicle $ 55 dy 10 $ 550 Mileage $ 0.60 mi 580 $ 348 Subtotal: $ 8,578 Task 2-Construction Engineering Support Engineering Review& Project Management $ 155 hr 4 $ 620 Subtotal: $ 620 TOTAL: $ 9,198 Notes This estimate is provided for budgetary purposes only and is not a lump sum/not to exceed cost. Billing will be for actual service provided. 2 Inspections will be 4 hour minimums,see Fee Schedule for details. 3 Technicians will have a minimum charge of 2 hours for a call-out between 0 to 2 hours. 4 Travel by Field Technicians,and all travel to offsite locations will be charged portal-to-portal and mileage. 5 Our proposal incorporates California Prevailing Wages for field testing and inspection. e Services will be performed in accordance with the accompanying'Terms and Conditions"made a part of this agreement 7 Our services are provided in conformance with local standards of professional practice and are not always in full conformance with ASTM,ACI or other published standards. NV5 appreciates the opportunity to be of service. If you have any questions,please do not hesitate to contact us. Respectfully Submitted, NV5 W-s�t,—Ing c. Reviewed By, ce/ S f,tt Moors, CE , CHg Carol Harrison 'ice President Proposal Manager NV5 WEST, INC. An NV5, Inc. Company 1868 Palma Drive, Suite A, Ventura, CA 93003 www.NV5.com Phone: (805)656-6074 Fax(805)650-6264 Offices Nationwide 9