HomeMy WebLinkAboutAGENDA REPORT 2015 1021 CCSA REG ITEM 10E ITEM 10.E.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCIL ACTION:Aptaso d tiui
AGENDA REPORT f910/,5 .
BY:
TO: Honorable City Council
FROM: David A. Bobardt, Community Development Director
DATE: October 12, 2015 (City Council Meeting of October 21, 2015)
SUBJECT: Consider Resolution Amending the Fiscal Year 2015/16 Budget to
Appropriate $30,000 from the General Fund (1000) and $15,000 from
the Community Development Fund (2200) for Special Professional
Services
BACKGROUND/DISCUSSION
The City of Moorpark has Professional Services Agreements with Linscott, Law and
Greenspan, Engineers, and The Sohagi Law Group, as described below. A budget
amendment is requested to fund the work under these agreements, as well as
additional anticipated special professional services during Fiscal Year 2015-16.,
Linscott, Law and Greenspan, Engineers
The City of Moorpark has retained LG2WB Engineers, Inc., DBA Linscott, Law, and
Greenspan, Engineers, for peer review of several development traffic studies, both for
projects being processed by the City as well as for projects outside the City that affect
traffic conditions in the City. Peer reviews of traffic studies for development projects
being processed by the City have historically been paid directly from the development
deposit fund for the specific projects. Peer reviews of traffic studies for development
projects outside the City have been paid from either the Community Development Fund
or the General Fund.
The Finance Department has recently informed the Community Development
Department that it will no longer pay expense invoices directly from the developer
deposit fund for projects being processed by the City, that the funds must be budgeted
for Special Professional Services into the Community Development fund (2200) before
payment can be made. One ongoing project traffic study peer review, for the
Aldersgate Senior Housing Project in the City, has a professional services agreement
between the City and Linscott, Law and Greenspan, Engineers, for $5,000.00. Of this
amount, $4,667.13 has already been invoiced and paid, leaving a balance in this
agreement of $332.87. The City has an outstanding invoice $225.00 that has not yet
been paid. The attached resolution will provide a mechanism for its payment, by
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Honorable City Council
October 21, 2015
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providing an estimated expense this fiscal year of $15,000.00, which would be covered
by estimated revenue into the 2200 fund of the same amount. This amount is expected
to cover future peer review of traffic studies during this fiscal year.
In addition to the peer review of traffic studies for development projects in Moorpark,
staff is requesting funding for the peer review of other miscellaneous traffic studies this
fiscal year. One that is coming up soon will be the review of responses to comments in
the Final EIR for the Wayne J Sand and Gravel Expanded Mining Facility. Linscott, Law
and Greenspan, Engineers, had reviewed the Draft EIR and prepared comments which
were submitted on behalf of the City.
The Sohagi Law Group
At a special Council meeting on April 8, 2014, the City Council authorized the City
Manager to enter into an agreement with The Sohagi Law Group for a not-to-exceed
amount of $50,000.00 to review and prepare comments on the Wayne J Sand and
Gravel Expanded Mining Facility EIR. A total of $33,933.99 has been spent to date for
review of and comments on the Draft EIR, leaving $16,066.01 for the Final EIR. The
General Fund (1000) was used to pay this amount in the 2014-2015 fiscal year, coming
from the $150,000 originally budgeted for consultant services for the General Plan
(1000-6440-0000-9103). The anticipated budget expense for the remainder of the work
was not rolled over to the 2015-2016 fiscal year, leaving the contract with The Sohagi
Law Group unfunded. The County of Ventura has tentatively scheduled a Planning
Commission hearing on this project for December 4, 2015.
A total of$30,000.00 is proposed in the attached to cover the Wayne J Final EIR review
and comments, including work from The Sohagi Law Group and Linscott, Law and
Greenspan, Engineers.
FISCAL IMPACT
Expenses for peer review of traffic studies for development projects in the City will be
offset by payments by the applicants up-front for the not-to-exceed fee estimate, along
with 15% for contract administration. The Community Development Fund (2200) has an
increase in appropriation of $15,000 and a corresponding increase in budgetary
revenue of $17,250. Revenue is greater since it includes the 15% contract
administrative fee above the expenditures. A budget increase of $30,000.00 for the
review of and comment on the Wayne J Final EIR would come from the General Fund
Reserve.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2015-
Attachment: Resolution No. 2015- -
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RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2015/16 BUDGET TO APPROPRIATE $30,000 FROM THE
GENERAL FUND (1000) AND $15,000 FROM THE
COMMUNITY DEVELOPMENT FUND (2200) FOR SPECIAL
PROFESSIONAL SERVICES
WHEREAS, on June 17, 2015, the City Council adopted the Operating and
Capital Improvement Budget for Fiscal Year 2015/16; and
WHEREAS, a staff report has been presented to City Council regarding existing
and expected agreements for special professional services; and
WHEREAS, a budget amendment of $30,000 from the General Fund (1000) and
$15,000 from the Community Development Fund (2200) is requested for these services;
and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment from the General Fund (1000) in the amount
of $30,000 and Community Development Fund in the amount of $15,000, as more
particularly described in Exhibit "A" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 21st day of October, 2015.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit A— Budget Amendment
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EXHIBIT A
BUDGET AMENDMENT FOR GENERAL FUND (1000) AND COMMUNITY
DEVELOPMENT FUND (2200) TO PURCHASE SPECIAL PROFESSIONAL
SERVICESFY 2015/16
FUND ALLOCATION FROM:
FUND TITLE FUND ACCOUNT NUMBER AMOUNT
General Fund 1000-5500 $ 30,000
Community Development Fund 2200-5500 ($ 2,250)
Total $ 27,750
REVENUE ESTIMATES:
BUDGET NUMBER CURRENT BUDGET REVISION . ADJUSTED BUDGET
2200-3751 $ 103,500 $ 15,000 $ 118,500
2200-3806 $ 0 $ 2,250 $ 2,250
Total $ 103,500 $ 17,250 $ 120,750
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET
1000-6440-0000-9103 $ 25,000 $ 30,000 $ 55,000
2200-6440-0000-9103 $ 0 $ 15,000 $ 15,000
Total $ 25,000 $ 45,000 $ 70,000
Finance approval: au..
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