HomeMy WebLinkAboutAGENDA REPORT 1993 1006 CC REG ITEM 08F r
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ACTIONe2,30tizotcel AGENDA REPORT
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TO: The Honorable City Council
FROM: Baldemar Troche, Public Works Management Analyst W
DATE: September 28, 1993 (CC Meeting of October 6, 1993)
SUBJECT: CONSIDER ACCEPTANCE OF THE 1993 SLURRY SEAL PROJECT
OVERVIEW
This presents for approval the Notice of Completion for the subject
project.
BACKGROUND
On May 11, 1993 , City Council awarded a contract to American
Asphalt Repair and Resurfacing Company, Inc. , for slurry sealing
and asphalt removal and replacement at certain locations throughout
the City where existing improvements are substandard.
DISCUSSION
A. Additional Work
Four change orders were made to the contract. The first
change order involved the addition of handicap striping and a
reduction in the unit price for asphalt concrete removal and
replacement (net reduction of $9,009 .00) . The remaining
change orders, (two - four) , were credits for over-time cost
of City inspector/administration.
In addition, botts dots were placed along Gabbert Road.
B. Final Inspection and Acceptance
The City Inspector has completed a final inspection of the
project, and has found the work to be acceptable. All major
striping work has been accomplished, including side-lines
along Spring Road. At this time it would be appropriate for
the City Council to accept the project as completed, direct
the City Clerk to file a Notice of Completion and authorize
release of the retention.
C. Potential Dispute
The contractor has disputed the amount of Type 1 and Type 2
slurry seal quantities approved for the project. Staff
received a letter from the attorney for American Asphalt
Repair and Resurfacing Company demanding payment of the
City Council
Slurry Seal
Page 2
C. Potential Dispute (continued)
disputed quantities or a claim on the project would result.
To this date, no formal notification has been given by
American Asphalt Repair and Resurfacing Company.
D. Fiscal Impact
The amount budgeted for this project (Acc #4.142.903) is
$350,000.00. Total amount approved, including the
contingency, for the slurry seal contract was $273 ,826.19
($248,932.90 and a 10% contingency) . The total amount spent
was $267,714.02.
Description Amount
1. Design (In-house) $ 0.00
2. Construction Contract:
a. Bid Amount $248,932 .90
b. Quantity Adjustment $ 10,105.46
c. Subtotal $259,038. 36
d. Change Orders
1 70.00
1 (9,009.90)
2 (990.00)
3 (200.00)
4 (2 ,062.50)
f. TOTAL COST $246,845.96
3. County Library (Credit) $ (500.00)
4. Inspection:
a. City Engineer 15,400.00
b. TOTAL INSPECTION COST $ 15,400.00
5. Additional Work
a. Gabbert s/o RxR 2,770. 22
b. Gabbert n/o RxR 3 ,197.84
c. TOTAL ADDITIONAL WORK $ 5,968.06
6. TOTAL PROJECT COST (Acc #4.142.903) $267,714.02
RECOMMENDATION
Staff recommends that the City Council take the following actions:
1. Accept the work as completed;
2. Instruct the City Clerk to file the Notice of Completion
for the project; and,
3 . Authorize the release of the retention upon satisfactory
clearance of the thirty five (35) day lien period.
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