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Home My WebLink AboutAGENDA REPORT 1993 1006 CC REG ITEM 08G' ooROARK. *FORNIA City COLXVI fing of 199 - ACTION: '2CCI AGENDA REPORT CITY OF MOORPARK Py TO: The Honorable City Council r ITEM 9,661a FROM: Baldemar Troche, Public Works Management Analyst 1> DATIE: September 28, 1993 (CC Meeting of October 6, 1993) SUB�ECT: CONSIDER APPROVAL OF AN AMENDMENT TO THE BUDGET AND THE SERVICE CONTRACT FOR STRIPING SERVICES OVE VIEW Thi' requests that the City Council approve an amendment to the str et striping contract, and to the FY 1993/94 Budget for these ser ices. BAC GROUND On 4ugust 4, 1993 City Council approved an annual contract with Saf ty Striping Services for miscellaneous street striping and mar ing services for an amount not to exceed $10,000. DISgUSSION A. Additional Work Staff has conducted a needs survey and compiled plans and specifications for a striping and marking (stenciling) project for those areas of the City in most need of re- striping. The project focuses on travel lane and bike lane striping. Also included are the repainting of designated characters, limit bars and other symbols which have deteriorated to a point of raising concerns over traffic safety. Those markings which are only marginally deteriorated will not be done at this time, but will be repainted by City crews as soon as the City takes delivery on the new stencil truck, which is expected to be received by January. B. Bid Summary Staff solicited unit prices for the required work from the City's contractor, Safety Stripe, Inc. Prices were also solicited from other companies. On September 30, 1993, bids were received, opened and tabulated. A summary comparison of the bids received is attached as Exhibit A. The unit prices quoted by Safety Stripe, Inc. were the most competitive. Based on the unit prices submitted by Safety Stripe, Inc., the total estimated cost for the required work is $9,814.10. Stijiping PacJe 2 B. Bid Summary (continued) In addition to the above described striping needs, it is the intent of staff to retain Safety Stripe, Inc. to complete the placement of Botts Dots on Gabbert Road. This contractor was retained to place Botts dots on Gabbert Road south of Poindexter Avenue at a cost of $2,770.22. This work was charged to the slurry seal project (account number 03 -142- 903 - 0210). It is recommended that this mode of lane line marking be extended north of the railroad crossing. The cost of this additional work is estimated to be $3,197.84, which will also be charged to the slurry seal project. It is also recommended that the contract and budget amendment provide for a contingency amount for additional needs which may arise. The amount suggested for this contingency is $4,575.30. C. Annual Contract Safety Stripe's annual contract for street striping and marking is $10,000. The contract amount was exceeded ($10,251.97) in order to place required striping work along the Tierra Rejada Road widening project and to keep said project on schedule. R & H Paving, Tierra Rejada Road widening project contractor, could not respond immediately to meet the striping work required. The botts dots project and the Tierra Rejada Road widening striping project were charged to their respective capital project account numbers and as such were not charged to the maintenance budget account number 03- 142 -642 ($10,000). It is requested that the amount of the maintenance service contract be increased by $17,839.21 for a new annual total amount of $27,839.21. $21,000.00 of this total is for general maintenance and $6,839.21 is for specific projects as shown on Exhibit 'B'. D. Appropriation and Budget Amendment The current budget amount (03 -142 -642) for street striping and marking is $10,000. The amount remaining is $3,389.40. It is requested that the City Council approve an additional appropriation and budget amendment increasing this line item by $11,000 for a new annual total amount of $21,000.00 as shown on Exhibit 'B'. St aping Pa e 3 RECOMMENDATION Staff recommends that the City Council: 1) approve an additional appropriation from the Gas Tax Fund and approve an increase in the budget (03 -142 -642) for street striping in the amount of $11,000.00; 2) approve an amendment to the Maintenance Service Contract for Street Striping in the amount of 17,839.21. DESCRIPTION CURRENT INCREASE NEW AMOUNT Satoty stripe Inc_ Contract $10,000.00 $11,000.00 $21,000.00 Mai+itenance service Contract $10,000.00 $17,839.21 $2'/,839.21 \servj.ces \stripe_3. rpt Total JXXXXXXXXXXI 17,095.45 IIXXXXXXXXXXI 9,814.10 IIXXXXXXXXXXI 11,586.90 IIXXXX)DMXXI 14,129.20 IIXXXXXXXXXXI 0.00 11 CITY OF MOORPARK I Bidder li I VENDOR 1 II VENDOR 2 I VENDOR 3 II VENDOR 4 III 1 trio Results i-------- - - - - -- ---------------- - - - - -- ------------------ - - - - -! ------------------ - - - -- ---------------- - - - - -- ----------------- - - - - -- �r INAME: I Safety Stripe Super Seal and Stripe Sterndahl r, Striping Project iADDRESS: Engineer's Estimate i P.O. Box 669 1662 Lirio Avenue 1621 First Street i a 1993-94 CITY, STATE: I Visalia, CA. 93279 -0669 Ventura, CA 93004 San Fernando, CA 91340 24- Sep -93 (PHONE NUMBER: (805) 659 -3187 (805) 642 -2434 (818) 365 -5022 ---------------------------------- File: stp_93.wk1 (CONTACT PERSON Richard Carr Patricia Palmer Larry Burgua ITEN ---------------------------------- DESCRIPTION Est t Qy - - - - -- ------------------ Unit UNIT $ 1 - - - - -� TOTAL BID ----------------- - - - - -I II UNIT $ TOTAL BID �I ------------------ UNIT $ - - - - -j TOTAL BID ----------------- - - - - -- UNITS TOTAL BID ----------------------- UNIT $ TOTAL I BID 1 1 White 2,100 - - - - -- ---- LF - - - - -- 0.06 ------ - - - - -- 126.00 -- -------- ------ 0.03 - - - - -- 63.00 ---- - - - - -- 0.07 ------ - - - - -- 147.00 ---- - - - - -- ------ 0.04 - - - - -- 84.00 ---- - - - - -- ------ 0.00 - - - - -- 0.00 2 i 2 White 1 19,000 LF 0.13 1 2,470.00 I 0.07 1,330.00 I 0.09 1,615.00 0.08 1,520.00 0.00 1 0.00 i 3 4 White 4,940 LF 0.13 642.20 0.07 1 I 345.80 0.09 444.60 0.10 494.00 0.00 0.00 4 ' 6 White I 1,590 LF 0.22 I 349.80 0.12 i 190.80 0.18 i 278.25 0.14 222.60 0.00 0.00 1 5 7 White 3,620 LF 0.47 1,701.40 0.30 1,086.00 0.45 1,629.00 0.60 2,172.00 !I 0.00 0.00 j 6 9 White 1,060 ' LF ! 0.47 498.20 ' 0.30 318.00 0.45 477.00 '� 0.60 636.00 �' 0.00 0.00 !1 7 11 Yellow 845 ; LF 1+ 0.13 109.85 'j 0.16 135.20 i 0.14 ! 118.30 0.08 67.60 0.00 j 0.00 8 12 Yellow 1,015 i LF I 0.06 64.50 0.16 172.00 0.10 107.50 ! 0.04 i 43.00 0.00 0.00 ' 9 14 Yellow 21,050 LF I 0.24 5,052.00 0.11 ! 2,315.50 I 0.15 3,052.25 0.14 i 2,947.00 I 0.00 I 0.00 10 23 White Arrows I 33 EA 11.00 1 363.00 8.00 264.00 10.00 ! 330.00 I 10.00 1 330.00 0.00 0.00 11 23 White Numerals 4 EA ! 11.00 44.00 8.00 32.00 20.00 80.00 10.00 40.00 0.00 0.00 12 23 Bike Lane (set) I 27 I SET 25.50 688.50 13.00 351.00 15.00 405.00 25.00 675.00 0.00 0.00 13 23 White RxR 1 SET I 138.00 138.00 100.00 100.00 75.00 75.00 50.00 50.00 0.00 I 0.00 14 - - - -- 23 White Wrds /Symbl ---------------------------- 808 - �-EA__ - - ---- 6. 00 - - - - -- ----- 4,848.00 ------- 3.85 ---- - - - - -- -- ---------- 3,110.80 3.50 1 ---- - - - - -- i = 2,828.00 ___________ 6.00 ---- - - - - -- 4 848.00 _= I 0.00 ---- - - - - -- L===== 0.00 _ Total JXXXXXXXXXXI 17,095.45 IIXXXXXXXXXXI 9,814.10 IIXXXXXXXXXXI 11,586.90 IIXXXX)DMXXI 14,129.20 IIXXXXXXXXXXI 0.00 11 Exhibit B 30- Sep -93 Striping Cost for FY 1993 -94 Filename: \pw\stripe_l.wkl --------------------------------------------------------------------------------------------------------------- - - - - -- Account No. CONTRACT ------------------------------------ - - - - -- SERVICE NO. DESCRIPTION 142 -642 142- 903 -0210 11 -4- 142 -903 TOTAL ----------------------------------------------------------------------------------- - - - - -- 1 i Collins Drive ! 5,148.19 2 School Xwa]ks 1,402.41 3 Botts Dots- Gabbert (s /o RxR I 4 I Pinedale Stop /Bars 60.00 5 i Tierra Rejada Road Widening 6 Sub -Total 6,610.60 7 Budget /Contract Total 10,000.00 8 - - - - -- Remaining -- 3,389_40 - -I 9 REQUESTED INCREASE I 11,000.00 10 Revised Balance 14,389.40 I 11 Less Addit. -oval Work Botts Dots - Gabbert (n /o RxR City -Wide 9,814.10 Other --- 4,575_30- 1 I Sub -Total ----------------------------------------- 14 389.40 I------------------------------------- Year End Remaining Balance 0.00 - - - - -- 5,148.19 1,402.41 2,770.22 2,770.22 60.00 Ij 871.15 871.15 -------- - - - - -- I------ - - - - -- ---- - - - - -- 2,770.22 871.15 10,251.97 ;10,000.00 (251.97) --------- - - - - -- -------------j---------- 17,839.21 j --------------- :------- - - - - -- ----- - - - - -� 117,587.24 3,197.84 1 3,197.84 9,814.10 - 4,575_30 17,587_24 0.00 IlTotal Annual Amount 21,000.00 5,968.06 871.15 27,839.21 j --------------------------------------------------------------------------------------- kNote: All work on Gabbert Road will be charged to the slurry seal project.