HomeMy WebLinkAboutAGENDA REPORT 1993 1006 CC REG ITEM 08JITEM
�i
City of Moorpark
Agenda Report
TO: The Honorable City Council J---
FROM: Richard Hare, Deputy City Mana 4eF
DATE: September 30, 1993 (CC Meeting of 10/6/93)
SUBJECT: CONSIDER MEMBERSHIP APPLICATION TO SCJPIA OF THE
CITY OF HIDDEN HILLS
BACKGROUND
The By -laws of the Southern California Joint Powers Insurance
Authority allows interested cities to apply for membership in the
Authority. Membership applications are reviewed by the Authority
staff and a physical survey is conducted. The Authority's staff
develops a report analyzing the application and the applicant
city's condition. The report is then reviewed by the various
standing committees, within the Authority including the Finance
Officer Committee, City Manager Committee, and the Executive
Committee. After review by all of the standing committees,
membership is voted on by the voting delegates from each member
city.
The Authority staff recommended approval and all the standing
committees voted to accept the City of Hidden Hills as a member.
The Mayor serves as the City's delegate to the Authority and would
cast the City's vote. It is the Mayor's intention to cast an
affirmative vote.
RECOMMENDATION
Receive and file the report.
"00RPA1?.1(. CAPFORMq
City
�r O
99
! -y
i3k
SOI1 If! 1 RN CALIF OR A
EXECUTIVE COMMITTI E
I'll I,IWNI
Larry Van Nostran
1. \AI Pnu11
%11 t. VIII ,In/ N I
Charles Belbs
1,,,11
,I -, 111 1 11t\
Curtis Morris
III ,1„
MEMBERS
John G Chavez
11.1,111,111,.
Jim Edwards
1 , � ,;,1„ 111 1111111.1
Ronald S. Kernes
Michael Moody
1,111.,1,;111 X1.1,1
Ronald Oliver
t1c 11 •I,
Albert G. Perez
11111 ,111.11.
TO SCJPIA DIRECTOR
C/O CITY CLERK, SCJPIA MEMBER CITY
FROM THOMAS M. BUTCH, GENERAL MANAGER
DATE SEPTEMBER 23, 1993
SUBJECT APPROVAL OF MEMBERSHIP FOR THE CITY OF
HIDDEN HILLS
era � m
The SCJPIA Executive Committee at their regular meeting on September 22,
1993 recommended the approval of the new City of Hidden Hills for membership
in the Authority, subject to the following:
( 1 ) That all claims related to soils or slope movement be excluded; and
(2) The initial primary deposit has been established at $7,500. The
development of the deposit was based on a pro -forma utilizing the
city's claims history.
The annual excess general liability deposit has been established at
$8,000, based upon .97% of the imputed annual payroll.
Primary Deposit $7,500
Excess Pool Deposit 8.000
Total Annual Liability Deposit $15,500
Enclosed is a Membership Consent Form for the admission of the City of Hidden
Hills along with the report of Physical Survey.
We are requesting that each City Clerk deliver the enclosed materials to the
SCJPIA Director appointed by their Council, and expedite returning the form to
this office as soon as possible. If the Director is unavailable, the duly appointed
Alternate may execute the Consent.
The SCJPIA Bylaws permit the independent judgment and action of your City's
Director (or Alternate) on this matter, so that Admissions may be accomplished
in a timely manner. If your City's procedures require Council action on the
matter, please arrange that this item be given special handling at your next
Council Meeting.
Thank you in advance for your assistance in expediting the return of the consent
form by October 15, 1993. Please feel free to call this office if you have any
questions.
RECEIVED —SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
SE^ 2 4 1993 4952 EA PALMA AVENUE, LA PALMA, CALIFORNIA 90623
i I+ a TELEPHONE 1110) 402 -6172 • 1714) 827 -3361 • FAX (310) $60.4992
�` . city M Mnnrnark
s0. SOUTHERN CALIFORNIA
CAL. O JOINT POWERS INSURANCE AUTHORITY
4952 La Palma Avenue, La Palma, California 90623
(310) 402 -6372 (714) 827 -3361 FAX (310) 860 -4992
MEMBERSHIP APPLICATION
REPORT OF PHYSICAL SURVEY
of
CITY OF HIDDEN HILLS
1. GENERAL INFORMATION
A. Date of Survey: August 5, 1993
B. Participants in Survey:
1. For SCJPIA: Thomas Butch, General Manager
Patricia France, Risk Manager
David Jones, Risk Manager
Jeff Jones, Risk Manager
2. For City: Cherie Paglia, City Clerk
Greg Robinson, Building Inspector
Pamela Boothe, Councilmember
H. Brian Herdeg, Councilmember
Howard M. Klein, Councilmember
Jim Cohen, Councilmember
C. Description of Applicant:
Nestled between the western foothills of the San Fernando Valley and the Ventura County line is
Hidden Hilis,a community of 1,843 residents living within approximately two square miles. The city is
almost exclusively residential and has an extensive system of horse trails, three riding rings,
community swimming pool, tennis courts and a small theater.
The community was started in 1950 by Mr. A. E. Hanson, the same builder who earlier
developed much of Rolling Hills. The Hidden Hills Community Association and Round
Meadow Homes Association maintained the gated community from 1950 until incorporation of
the City on October 19, 1961. The residents chose to incorporate when the County Master
Plan of Roads showed Burbank Boulevard being extended through their gated community.
The Community Association continues to maintain the gates, bridle trails and private streets.
Page -1-
Hidden Hills is a general law city organized under the council- manager form of government.
The five council members are elected at large and serve four year overlapping terms. The
mayor is selected from within the ranks of the council members.
The City is in a relatively unique position because the Community Association assumes
responsibility for many roles, such as "public works" type activities, that a city would be
expected to perform. The City's three employees administrate city operations with the
assistance of contract employees. The current budget is $840,000. Current payroll is
$152,300.
II. CURRENT INSURANCE PROGRAM
The City currently purchases commercial general liability insurance, including property coverage.
Primary limit of liability is in the amount of $1,000,000, $2,000,000 aggregate, with excess coverage
in the amount of $5,000,000. Total cost is $15,750. There is no deductible or SIR.
(Property coverage, if written through the SCJPIA Property Insurance Program, with similar limits and
coverage, would cost the City of Hidden Hills $366.00 per annum. With the addition of Earthquake and
Boiler & Machinery coverage, the total cost would be $1,041.00 per annum)
III. EXPERIENCE AND LOSS DATA
A. General and Automobile Liability:
As the City of Hidden Hills is a totally gated community, loss exposure is limited. Five years of claims
history were reviewed; a total of eight claims were presented. Three of those were closed, with no
payment. Three are still open, with total reserves of $12,000. They are claims related to flooding/mudflow.
The County of Los Angeles maintains the overall Flood Control District with the Hidden Hills Community
Association having some local jurisdiction; the city has no responsibility. Of the remaining two claims,
one is from a local resident who was thrown from her horse, alledgedly because of noise from city
construction. The city had no construction at that time; reserve is $1,000. The remaining claim has a
reserve of $5,000; it arises out of action the US Government took against the State of California, who,
in turn, then sued all cities in the County of Los Angeles.
B. Workers' Compensation:
The City presently purchases coverage from the State Workers' Compensation Fund. No claims during
the last five years.
C. Property:
No claims have been presented.
IV. APPLICATION FEE AND DEPOSIT COMPUTATIONS
A. Application Fee:
The City has paid an application fee of $1,500.
B. General Liability Deposit:
The initial primary deposit was established at $7,500 The development of the deposit was
based upon a pro -forma utilizing the city's claims history.
The excess general liability annual deposit was established at $8,000 based upon .97% of
Page -2-
the imputed annual payroll.
Both figures used for establishing initial deposits were approved and adopted by the SCJPIA
Executive Committee.
V. PHYSICAL INSPECTION AND COMMENTS
A. Civic Center /City Hall Complex:
City Hall, located at 24549 Long Valley Road, is owned and maintained by the City.
The housekeeping and general condition of City Hall was observed to be excellent.
No hazardous conditions or activities were observed.
B. Corporation Yard:
None: The City does not maintain a corporation yard.
C. Parks and Playgrounds:
None: The City presently owns one small playground area adjacent to City Hall.
The Hidden Hills Community Association will shortly assume ownership.
D. Streets and Sidewalks:
The streets within the city limits are owned and maintained by the Hidden Hills
Community Association. The City is only responsible for 1,025 feet of public street,
and 500 feet of sidewalk, outside of City gates. The streets appear to be well
maintained with adequate pavement markings and signs. The area has foregone
curbs and gutters in pursuit of a rural atmosphere.
During the course of our investigation no evidence of roadway undermining caused
by surface drainage was observed. Some roads in the community have varying
grades.
VI. WATER AND OTHER UTILITIES
Both the water and sanitary sewer services are provided by the Las Virgenes Municipal Water
District.
Electrical power is provided by Southern California Edison. Natural gas is also available from
Southern California Gas, and Pacific Bell provides telephone service to the City. Solid waste
disposal is provided by contract between individual homeowners and private service providers.
VII. FIRE DEPARTMENT
Fire protection and paramedic service is provided by the Los Angeles County Fire District.
VIII. POLICE DEPARTMENT
Police protection is provided through a contract with the Los Angeles County Sheriff's Department.
-3-
IX. SUMMARY AND EVALUATION
The city leadership understands and is committed to the concept of risk management and is very
aware that hazardous conditions need to be evaluated and addressed to reduce the city's
exposure to risk/loss.
It is the SCJPIA staff's conclusion that the loss experience and interest expressed by the City
Council and City staff qualify the City of Hidden Hills for consideration for membership in the SCJPIA.
We also find that membership will be of advantage to the city by providing economical coverage
and will be advantageous to the SCJPIA by expanding its ability to spread pooled losses and
costs.
X. RECOMMENDATION
It is recommended that the application of the City of Hidden Hills, for membership in the Southern
Califomia Joint Powers Insurance Authority, be approved, excluding coverage for soils or slope
movement, with an initial annual general liability primary deposit of $7,500 and an excess liability
deposit of $8,000 for a total annual liability deposit of $15,500.
Page -4-
S0. SOUTHERN CALIFORNIA
CAL. O JOINT POWERS INSURANCE AUTHORITY
4952 La Palma Avenue, La Palma, Cat'domia 90623
(213) 402 - 6372 (714) 827 -3361 FAX (213) 660 -4992
APPLICATION FOR MEMBERSHIP
INSTRUCTIONS: Please complete the following underwriting infomnation, you may attach
addMonal sheets, N necessary. to amplify your answers. The application should be signed by
the City Manager. Please type your answers.
CITY OF:
ADDRESS:
CITY MANAGER:
FINANCE OFFICER:
RISK MANAGER:
1. POPULATION:
2. AREA:
3.
4.
Date of Application:
Date of Incorporation:
PWILIML-M ...
City Treasurer - Eddie Bauch
N/A
1843
7/13/93
10,/19/61
Just under 2 square miles
TOTAL CITY BUDGET: (include redevelopment or other covered agencies)
Current FY (1811993 -94 proposed 1,273,650
precedhg Fy ( cl992 -93 Actual 840,000
EMPLOYEE CENSUS: (no. of full-time employees)
Clerical Office (8810) 3
Municipal Non- Manual (9410) 0
AN Other Municipal (9420)
Firetighfers (7706)
Police Officers (7720)
Bus Operators (7382) 0
Other (Designate Class) ( )
TOTAL FULL TIME EMPLOYEES 3
I OF 7
S. CURRENT INSURANCE PROGRAM: (Or last Insured year)
In addition, please submit the face sheets of all current policies.
A. GENERAL LIABILITY COVERAGE: POLICY NOT YET AVAILABLE -SEE A
BINDER
Copy of last 1. Primary Coverage:
's policy wit Comer: United .Community Insurance Co.
year f�
General Accident �olicyPertod: �f3n/93� - �nf94
O=nence Lk*:: $1- o n n o n n
sent previously Premium: (includes property coverage) $ 7 0 R o n
Deductible/Retention: $_N f A
Claims Administrator: N /A
2. EXCESS LIABILITY COVERAGE: POLICY NOT YET AVAILABLE - SEE
Copy of last year's ATTACHED BINDER
policy with Chubb $ S,non'nno Excessof$100000n0o
Custom attached
Carrier _C,n1dPn Rear Tnsurancp _n
Policy Period: 7 f 1 f 9-1 - F 44 n/ 9 4
Premium: $ 7,950
$ Excess of $
Carrier:
Policy Period:
Prem*jm: $
$. Excess of $
Carrier.
Policy Period:
Premium: $
B. WORKERS COMPENSATION COVERAGE:
1. Primary Coverage:
Carrier: State Compensation Insurance Fund
Policy Period:
Premium: $ 1,400
Employers Liability Limit: $ 3,000,000
Deductible/Retention: $ N/A
Claims Administrator. N/A
2. Excess Compensation Coverage: N/A
$ Excess of $
Carrier.
Policy Period:
Premium: $
2 OF 7
C.
A
PROPERTY INSURANCE: See 5A1
1. Coverage: (replacement cost or other, please specify) Bep 1 a _ m _nt _o -qt
Insured values:
Buildings:
Contents:
Vehicles:
Other
Total Values
Carrier:
Policy Period:
Premium:
HEALTH BENEFITS:
1. Medical Coverage:
E
$
$ N/A
$
$
Type of plan: Indemnity, PPO, EPO, HMO, or other PPO
Number of participants: 3
Carrier: PERS CARE
Policy Period: 7/1/93 - 6/30/94
Premium: $ 8,466
Deductible oo -pay: $ 200
Claims Adrninistator N/A
2. Dental Coverage: N/A
Type of plan: indemnity or Pre -paid
Number of participants:
Carrier:
Policy Period:
Premium: $
Deductible /co -pay: $
Claims Administator-
3. Other Benefits Offered:
City's contribution to the Employee's benefit Package $ N/A
3OF7
yes no
Vision:
x
Life:
X
Long Term Disability
x
Flex Benelks
x
Orthodontia
X
Deferred Compensation
x
Other. (please specify)
City's contribution to the Employee's benefit Package $ N/A
3OF7
6. LOSS EXPERIENCE: (past five Completed years) SEE ATTACHED
In addition, please submit a current loss run with summary intormatbn.
A. GENERAL LIABILITY INCURRED LOSSES:
Year
Number of
losses
Amount of
losses
1989 -90
0
1988 -89
0
--
1987 -88
0
1986-87
0
1985.86
0
B. WORKERS' COMPENSATION INCURRED LOSSES:
1992 -93
1991 -92
1990 -91
1989 -90
1988 -89
Year
Number of
losses
Amount of
losses
9tx
0
1988 -89
0
--
M
0
18i1�i
0
19W-86
0
C. INSURED PROPERTY INCURRED LOSSES:
Year
Number of
losses
Amount of
losses
1989 -90
1988 -89
--
1987-88
1986 -87
19W-86
wl f]
7.
8.
a
GENERAL EXPOSURES:
Number
A.
Waterfront Property:
0
B.
City - owned Cemeteries:
0
C.
City HousMg Projects:
0
D.
Libraries and/or Museums:
0
E.
City Parks and Playgrounds:
1
F.
City Stadiums and/or Grandstands:
0
G.
Swimming Pools:
1
H.
Goff Courses:
0
I.
Auditoriums and/or Exhibition Halls:
0
* J.
Community Centers:
* 1
K.
City -owned BuDdIngs Leased to Others:
0
**L
Cky -owned Land�Leased to Others: **2
Riding Rings
M.
Leased BuDdings ardor Land:
0
N.
City -owned Hospitals:
0
O.
City -owned Airports:
0
P.
Permits:
D.
Traffic Signals: (number)
Construction:
E.
City-owned Parking Lots: (number)
Demolition:
F.
VEHICLE EXPOSURES:
Number
A. General City Vehicles: N/A
Passenger.
PickupsNans:
Constuction/Heavy Equipment:
Other.
B. Emergency Vehicles: N/A
Area
3800 sq..feet
1250 sq. feet
45, 600 sq. feet
*includes City Hall,
2 tennis courts, th
swimming pool, & 1
theater (seats only 79)
* *Plus 1 pending
Riding Ring
43,725 sq. feet
5 OF 7
(private streets wit in
gates owned by Hid en
Hills Community As oc �
Police:
Passenger:
Motorcycles:
PickupsNans:
Fire:
Passenger:
PickupslVans:
Apparatus:
C.
Public Transit Vehicles: N/A
Passenger.
Mini Buses/Vans:
Buses:
ROADWAY AND TRAFFIC EXPOSURES:
A.
City Streets: 9
1025 f eet
a.
County Roads: (miles)
0
C.
State Highway: (miles)
0
D.
Traffic Signals: (number)
0
E.
City-owned Parking Lots: (number)
1
F.
Parking Meters: (number)
0
G.
Sidewalks: (
500 feet
5 OF 7
(private streets wit in
gates owned by Hid en
Hills Community As oc �
10. POLICE SERVICES EXPOSURES: N/A Los Angeles County Sheriff
A.
Number of Sworn Officers:
Full-time:
Part -time:
B.
Number of Reserves:
Level I:
Level II:
C.
umber of Poke Stations:
D.
Number of Jail Facilities:
Number of Cells:
E.
Is there a Policy and Procedures Manual?
F.
Is there a written Pursuit Policy?
G.
Is there a written Policy on the use of Firearms?
11. FIRE
SERVICES EXPOSURES: N/A Los Angeles County Fire
A.
Number of Sworn Fire Personnel:
Full -tine:
Part -time:
Volunteers:
Paramedics:
B.
Number of Fire Stations:
12. UTILITY SERVICES EXPOSURES: "
A.
Water Department: N/A Las Virgenes Municipal Water District pr
services
Please submit an Inundation map showing location and describe each dam.
1. Number of Employees:
2. Average Capacky /day: .
Domestic:
Industrial:
3. Source of supply:
4. Dams:
Number:
Capacity:
Type:
S. Reservoirs:
Number:
Capacity:
Type:
8. Storage tanks:
Number:
Capacity:
Type:
7. Source of water supply:
GOF7
des
B. Sanitary Sewer Service: N/A
Number of employees:
Average capaoffylday:
Level of treatment:
Effluent discharged to:
C. Service Suppliers:
ElectricelPower: Southern CA Rai Gnn
Natural Gas: Snuth _rn CA raq
Telephone: Par_ i f i r_ BP 1 1
Cable Television: Hi d ddP n Hi 1 l G Ca h 1 P
Water: (lf private) & Sewers vLVnM( A%ti �,,..
Sold Waste Disposal: Tndivi dual rPSi dPn s rnntrant with
whomever they choose
13. ACKNOWLEDGEMENT:
The City agrees that all of the above iMormatlon, including attachments, are deemed material
and that all pertinent Information has been fully disclosed. SCJPIA will rely on these
answers,inciuding attachments, when oonsidedrig this application for membership.
TITLE: City Clark
DATE: 7/13/93
SIGNATURE:
70F7
REV. 11 -21-90
.ct
!s
� ** Seasonal Part Time Help
,AL O City's fiscal year (7/lq/9��2- 6/30/93) is different from calendar
year tax stat%Ik"1YEAlr PAYROLL REPORT
CITY OF Hidden Hills
CLASSIFICATION
I. Clerical Office
2. Municipal Non- Manual
3. All Other Municipal
4. Firemen
5. Policemen
6. Bus Operators
NUMBER OF
FULL TIME EMPLOYEES
(Belo)
3
(9410)
0
(9420)
0
(7706)
0
(7720)
0
(7382)
0
7. Other (Designate Class) ( ) 0
PAYROLL FIGURES
ACTUAL 119:2- 93*.STIXATED 1S9 3 - 9 4
8102,428 8 107,500
TOTAL mmBR OF FULL TIME EMPIAYEES 3 -��:�-
8. TOTAL PAYROLL + ++ $102,428
s +: - COPY OF
IF W-3
IRS FORM W- I O8 FORM 6560 MOST 32 KTTJ
T AGREE WITH TOTAL PAYROLL (8) , I:IiCI.ODB BKPLAXhTIOW
J. ! '.
8107,500
9. Total amount withheld under employee Deferred N/A
Compensation'Plan. 8 8
10. Compensation included in Item 8 paid to employees
assigned exclusively to operations excluded from
SCJPIA general liability coverage (i.e. hospital,
airports, etc.) 5 N /A 8
11. GENERAL LIABILITY PAYROLL
(Items 8 + 9 - 10) S 102,428 $107.500
3.2. Imputed payroll for Volunteer Workers Covered for
Workers Compensation by Resolution of Council
No. $5,000 each.
13. WORKERS COMPENSATION PAYROLL
(Item 8 + 12)
14. POLICE PAYROLL (Compensation included in Item 8
for all sworn Police Officers plus any deferred
$ N/A $
$ 102,__428 $107.500
compensation included in Item 9.) $ N/A $
Completed by r�h; P T, _ paQlilitle City Clerk Tel. (818888-9281
payrrept /dskS /rvsdl /90
4952 La Palta Avenue, La Pala_ CA 90623 . 12131 an2-6A72 sr 17141 R »_aial