HomeMy WebLinkAboutAGENDA REPORT 1993 1215 CC REG ITEM 08IITEM g' T'_..
AGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council
S'
FROM: Baldemar Troche Public Works Management Analyst
DATE: November 18, 1993 (CC Meeting of December 15, 1993)
SUBJECT: Consider Approval of 2.8% CPI Adjustment and an
Amendment to the Budget for Street Sweeping Services
OVERVIEW
This requests that the City Council approve an amendment to the
FY 1993/94 Budget for street sweeping services.
BACKGROUND
In May of 1990 the City entered into a five year contract with
Pacific Power Sweep for street sweeping services. That contract
provides for an automatic annual cost -of- living adjustment (not
to exceed 7 %) in the contract price. The automatic adjustment
shall occur each July and shall be based on the change in the
Consumer Price Index for the twelve month period ending the
previous May.
The annual cost -of- living adjustment is stipulated in the
contract to be effective July 1. The adjustment will be
retroactive to July 1, 1993. The FY 1993/94 budget provides
funds in the amount of $70,000.00 to cover this adjustment and
any minor additions to the scope of work.
DISCUSSION
A. CPI Adjustment
The contractor was delinquent in providing staff with a
request to adjust the street sweeping costs based on the
Consumer Price Index (C.P.I.). The change in the C.P.I.
for the designated period was 2.8 %.
Based on this information, the amount of the cost -of- living
adjustment for Fiscal Year 1993/94 is calculated as
follows:
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Street Sweeping
Page 2
A. CPI Adjustment (continued)
Current
Item Costs ($)
Curb Mile Rate
Monthly Costs
City (CPI Adjustment *)
Metrolink Parking Lots
St. Meadow Parking Lots
Refuse Handling
Refuse Disposal
State Hwys (CPI Adjustment *)
Refuse Handling
Refuse Disposal
Total
Total Annual Costs
11.94
4,447.05
455.00
20.00
229.75
205.15
369.94
20.25
18.08
5,765.22
69,182.64
FY 1993/94 Budget Amount 70,000.00
Notes: 1. *CPI Adjustment only for sweeping
not other functions (e.g. parking
handling, and refuse disposal).
Adjusted
Costs ($)
12.27
4,569.96*
455.00
20.00
229.75
205.15
380.17*
20.25
18.08
5,898.36
70,780.32
street curbs and
lots, refuse
2. The following are swept at no charge: Peach Hill
Park; North Meadows Park; Community Center Parking
lot; and the Moorpark Country Days parade route.
B. Appropriation and Budget Amendment
Staff recommends that the budget amendment provide for the
above described cost in excess of the budget, plus a
contingency amount for additional needs which may arise
(e.g. special sweeps). The amount suggested for this
contingency is $1,219.68.
The current budget amount (03- 142 -642) for street sweeping
is $70,000.00. It is requested that the City Council
approve an additional appropriation and budget amendment
increasing this line item by $2,000.00 for a new annual
total amount of $72,000.00. The $2,000.00 amount will
cover the retroactive CPI adjustment increase and the
contingency.
Street Sweeping
Page 3
RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Staff recommends that the City Council approve a 2.8% CPI
increase retroactive to July 1, 1993 and an appropriation from
the Gas Tax Fund and approve an increase in the budget (03 -142-
642) for street sweeping in the amount of $2,000.00.
DESCRIPTION
CURRENT
INCREASE
NEW AMOUNT
City Street Sweeping
$65,0(K).(K)
S2.(XK),(K)
S67.(KK).00
State Street Sweeping
S 5.(KK).00
S u-
S 5,(K)O.(K)
TOTAL_
S70,W0.00
S2,(KK).(K)
$72,000.00