HomeMy WebLinkAboutAGENDA REPORT 1993 1215 CC REG ITEM 08KITEM g• K
A G E N D A R E P O R T
C I T Y O F M O O R P A R K
TO: The Honorable City Council
FROM: Jaime Aguilera, Director of Community Development
Prepared by Deborah S. Traffenstedt, Senior Planner��
DATE: December 10, 1993 (CC Meeting of 12- 15 -93)
SUBJECT: CONSIDER REVISION TO TREE STUDY REQUIREMENTS IN SCOPE OF
WORK FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT
(EIR) FOR THE SPECIFIC PLAN NO. 8 PROJECT (HIDDEN CREEK
RANCH)
BACKGROUND
At the City Council's meeting of 11 -3 -93, the Council authorized
the approval of an agreement with Hidden Creek Ranch Partners and
the approval of a professional services agreement with Michael
Brandman Associates (MBA) for preparation of an EIR and provision
of related services for the Specific Plan No. 8 Project. The
Council did, however, request that staff revise the tree study
requirements in the Scope of Work for the EIR. An alternative
methodology for preparation of a tree survey for the Project area
is attached and is discussed below.
DISCUSSION
Staff is proposing to amend the Scope of Work for the Specific Plan
No. 8 EIR pertaining to tree study requirements. The revised tree
survey proposal requires identification of tree type, measurement
of the trunk, mapping of the location of the tree, and tagging of
the tree with an aluminum identification tag. This survey will be
limited to that portion of the Specific Plan No. 8 area where
development is proposed (i.e., the northerly portion of the
Specific Plan area, proposed for open space, will not be surveyed) .
Trees cultivated for agricultural purposes are not proposed to be
surveyed; however, the EIR will include an estimate of the number
of orchard trees within the specific plan area and the type of
crop. The potential impacts to agricultural resources will be
discussed in the EIR, and mitigation will be proposed if
appropriate.
The revised tree survey proposal will allow for the identification
of the number and type of trees to be affected by the project and
alternative land use plans. Measurement of the spread of the tree,
a health survey, and calculation of the appraised value of a tree
will be deferred until the development phase (i.e, when a
subdivision or planned development permit is requested).
The Honorable City Council
December 10, 1993
Page 2
The attached letter from MBA identifies the total cost to survey
500 trees as $10,650 plus $1,650 for direct expenses. If the
actual survey identifies trees in excess of 500 (amount budgeted
for), MBA will need to obtain written authorization from the City
to complete the survey of any additional trees at a cost of $16.00
for each tree.
The price proposal included with the MBA letter reflects the
increase in tree study cost from $6,800 to $10,650 plus $1,650 for
direct expenses. The contingency fund was reduced by a
corresponding amount; therefore, the total price ($348,150) for all
work to be done by MBA was not increased.
RECOMMENDATION
Approve the revised scope of work for the tree study, and authorize
the City Manager to approve an amendment to the MBA Professional
Services Agreement, Exhibit A - Scope of Work for Specific Plan No.
8 EIR, pertaining to tree study work and price proposal, as
discussed in the staff report.
Attachment: Letter from MBA dated 12 -6 -93
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Michael Brandman Associates
December 6, 1993
Et,V1K0NM1'N1A, • I'IANNI\(, • Ri:tim,RcEs MANACVnVENI
Ms. Deborah S. Traffenstedt
Senior Planner
City of Moorpark
Community Development Department
799 Moorpark Avenue
Moorpark, California 93021
SUBJECT: Specific Plan 8 Environmental Impact Report
Dear Ms. Traffenstedt:
At your request Michael Brandman Associates (MBA) has developed an alternative methodology for
preparation of a tree survey for the Specific Plan 8 project site for consideration by the City of
Moorpark. Our intent in devising this methodology was to develop a level of information that would
allow for potential impacts to trees to be addressed at an adequate level for consideration of the
proposed Specific Plan.
A detailed scope of work for the proposed tree survey is attached. City of Moorpark Ordinance 101
requires a tree report to address the following items:
• Location of each tree within a project site and within 20 feet of the site.
• Identification of tree type and measurement of the trunk and the spread of the tree.
• Health survey and recommended remedial health measures.
• Appraised value of trees.
The survey proposed would he limited to include identification of the type of tree, measurement of
the trunk, mapping of the location of the tree, and tagging of the tree with an aluminum identification
tag. This survey will be limited to that portion of the site where development is proposed and would
not include the survey of any trees cultivated for agricultural use. This level of survey would allow
for an identification of the number and type of trees to be affected by the project and alternative land
use plans.
This survey would not include measurement of the spread of the tree, a health survey, or calculation
of the appraised value of the trees. These items could be addressed at a later date in a supplemental
survey. MBA proposes to tag each tree at this time to facilitate completion of these additional survey
tasks at a later date.
330 North Wood Road. Suite I), Camarillo, California 93010 0 383.6987 Fu: 805 . 98- . 1581
DEC 6 '93 11: 30 71 G Q D Q G.cc7 rara-
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Ms. Deborah S. Traffenstedt
November 22, 1993
Page 2
This limited tree survey reduces the cost of the survey on a per tree basis by approximately one -third
in comparison to the cost of a full survey addressing all the items required by City of Moorpark
Ordinance 101. The budget for this survey has been broken out to reflect the 3 primary tasks
involved: 1) Survey Preparation; 2) Field Survey; and 3) Report Preparation.
The project budget has been revised to reflect the allocation of funds from the project contingency for
the additional tree survey work. The revised budget is attached for your review and use.
If you have any questions on this proposal, please contact me
Sincerely,
MICHAEL BRANDMAN ASSOCIATES
Tony Locacciato, AICP
Manager of Environmental Services
Attachments
JN:02260008
cc: Joan Kelly, MBA
DEC 6 '93 11:31 71R RJR rlR�7 par. MR7
1 U F:. ca _? 1 1 . _I AM +MBA LA Y U
Task I.
Specific Plan 8 EIR Tree Survey
Scope of Work/Budget
December 6, 1993
Pre survey Preparation and Coordination
MBA staff will compile the necessary information and materials to conduct the tree survey. Specific
tasks include: (1) delineating tree survey study area boundary on a 200 -scale (1 inch = 200 feet) aerial
photograph; (2) ordering aluminum tree tags; (3) developing and reproducing tree survey field data
sheets; and (3) ordering and reproducing appropriate field topographical maps and aerial photographs
for tree location mapping from the applicant's civil engineer, The Haaland Group.
Task II. Field Survey
Each native oak and mature tree (excluding all trees cultivated for agricualtural purposes), as defined
in City of Moorpark Tree Ordinance (Ordinance No. 101), within that portion of the study area where
development is proposed, will be tagged with an aluminum tree tag and identified as to species. The
diameter at breast height (dbh) of each protected tree will be measured, and the location of each
tagged tree will be mapped on suitable topographic maps as accurately as possible in the field.
Task III. Report Preparation
A report will be prepared that includes the species and diameter at breast height for each tagged tree
within the study area, and the cumulative total of protected trees, by species, occurring on the site.
The report will also include a map depicting the approximate locations of each protected tree.
A large number of trees exist on the project site; therefore, it is not possible to provide a completely
accurate total cost at this time. Based on a preliminary analysis of aerial photography, and based on
observations made during previous field trips to the Specific Plan 8 site, it is estimated that at least
500 protected trees are within the property boundary. The costs for Tasks I and III above are based
on this minimum estimated number. If more than 500 protected trees exist on the site, MBA's fee
for accomplishing the field survey will be calculated on a per - number -of - -trees basis. This additional
fee includes all the specific tasks described in Task 11 above, plus the additional coordination and
report documentation efforts necessary to survey the additional trees.
Task 1: $1,000.00
Task 11: Number of Trees
1 -500
,. 111 11
For each additional tree, $16.00 will be added to the fee.
Task III: $3,650.00
Total Cost (for 500 trees): $10,650.00, plus $1,650 in direct expenses.
DEC 6 193 11:32 310 828 6663 PAGE.004
1; ... r_1 t_t _ E_1 t 1 1 : 1.1 A M + M B A L A
SPECIFIC PLAN 8
PRICE PROPOSAL
REVISED 1216/93
H' r_i
The price proposal presented below is based on the methodologies and assumptions contained in the
scope of services. At the request of the City of Moorpark, a contingency has been included to allow
for adjustments to the scope of services in response to new conditions.
Professional
TAlk Hours Ece
Task A - Review of Concept Plan 54 $4,800
Task B - Scoping Process
Public Agency Scoping Meetings
70
$6,700
Preparation of Initial Study
57
4,000
Prepare Notice of Preparation
24
1,300
Review NOP Responses
24
2.400
Subtotal Task B
175
$14,400
Task C - Preparation of Screencheck EIR
Project Description
40
$ 2,400
Environmental Setting
8
480
Earth Resources
30
1,800
Water Resources
80
4,800
Biological Resources
116
8,500
Cultural Resources
24
1,440
Land Use
140
8,400
Aesthetics
60
3,600
Agricultural Resources
50
3,000
Air Quality
80
5,400
Transportation
40
2,400
Socioeconomics
60
3,600
Noise
50
3,300
Public Services/Utilities
60
3,600
Growth Industry Impacts
24
1,440
Alternatives
120
7,200
CEQA Sections
20
1,320
Project Manager Direction
48
4,800
Principal Review
_1
1.920
Subtotal Task C
1,070
$69,400
DEC 6 '93 11:33 z112 Qxz aar 7 onr= nlac
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Task D - Preparation and Distribution of
Draft EIR (allows for 2 revisions
and 1 correction)
Subtotal Task D
188
$12,200
Task E - Screencheck Final EIR and
Response to Comments
Subtotal Task E
260
$18,800
Task F - Prepare Final EIR
Subtotal Task F
64
$4,500
Task G - Public Meeting Attendance
Subtotal Task G
48
$6,100
Task H - Prepare Mitigation Monitoring Program
Subtotal Task H
50
$3,600
Task I - Prepare Findings
Subtotal Task I
72
$5,300
Task J - Prepare Notice of Determination
Subtotal Task J
4
$ 200
Task K - Project Management, General Coordination,
and Meetings
Meeting Attendance
36
$ 4,000
Project Management & Coordination
120
1_ 2.
Subtotal Task K
156
$16,800
jal:1828TMOI She 2
DEC 6 '93 11:33 310 828 6663 PAGE.006
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Task L - Preparation of Staff Reports
Subtotal Task L 62 $ 4,200
Report Preparation and Support
Word Processing
220
$12,100
Editing
100
5,500
Graphics
170
9,400
Clerical
10
7,700
Subtotal Preparation & Support
630
$34,700
Total MBA Labor
$195,000
I
I
Tree Survey (MBA) $10,650
Wildlife Movement Study (MBA) 12,800
Geology Study (Leighton & Assoc.) 9,500
Cultural Resources Study (W&S Consultants) 17,000
Traffic Study 47.500
Subtotal $97,450
10% Subconsultant Fee 7.400
Total Technical Studies $104,850
Report Reproduction $17,000
Photo Reproduction 1,500
Deliver /Postage 800
Travel 2.850
Total Direct Costs $22,150
TOTAL COST $322,000
CONTINGENCY 26.15
TOTAL PRICE WITH CONTINGENCY $348,150
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