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HomeMy WebLinkAboutAGENDA REPORT 1993 1215 CC REG ITEM 11CITEM-1-1--I-Co __ AG EN DA R E PORT CITY OF MC3OR1PARK TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: December 61 1993 (Council Meeting 12- 15 -93) SUBJECT: Consider Approval of a Project to Construct a Property Wall on the North Side of Los Angeles Avenue west of Shasta Avenue (Lopez) BACKGROUND In 1990 the City contracted for the construction of a street widening project on Los Angeles Avenue between Park Lane and Shasta Avenue. One of the elements of that project was the construction of an eight feet (81) high block wall on the residential property at the northeast corner of Los Angeles Avenue and Shasta Avenue to replace an existing six feet (61) high blockwall which had to be relocated. During and immediately after the construction of that project, staff was in discussions with the owner of the residential property at the northwest corner of Los Angeles Avenue and Shasta Avenue. No agreement was reached with the owner of that property regarding City participation in the cost of the construction of a block wall on that property. DISCUSSION A. Proposed Block Wall Construction Mr. and Mrs. Lee Lopez own the property at the northwest corner of Los Angeles Avenue and Shasta Avenue (Exhibit 1). The Lopez family have approached the City once more with concerns about the noise and vibration generated by truck traffic on Los Angeles Avenue. They have proposed that they and the City share in the cost of constructing a block wall on their south property line. This improvement would be similar to the blockwall constructed by the City's road widening project in 1990 on the property located at the northeast corner of Los Angeles avenue and Shasta Avenue. The proposed block wall would be located on the north side of Los Angeles Avenue just west of Shasta Avenue. w. CA lopez Lopez Fence December 1993 Page 2 B. Committee Review and Negotiations Staff has met with Mr. and Mrs. Lopez several times to discuss the details of this proposed project. The various concerns and terms of agreement were brought before the Public Works, Facilities and Solid Waste Committee (Concilmember Montgomery and Councilmember Wozniak) on several occasions. The project outlined below has been reviewed and approved by that Committee. C. Lopez Participation Mr. and Mrs. Lopez solicited and received proposals from two firms for the construction of a six feet (61) high block wall, using either standard block or beige slumpstone. Those bids are summarized as follows: Bidder Bidder Description No. 1 ($) No. 2 ($) 6' high grey block 3,900 3,968 6' high slumpstone 4,600 41588 It was mutually agreed that the wall should be constructed with slumpstone blocks. Mr. Lopez requested that the City consider approval of a project which limits his financial contribution to one -half of the low bid for a six feet high slumpstone wall, said amount being $2,300. D. Upgraded Project It was the view of the Committee that the wall should be eight feet (81) high to be more compatible with the eight feet (81) high block wall already constructed on the east side of Shasta Avenue. This upgrade, including the additional design costs, was offered.by the City at no additional cost to Mr. Lopez in exchange for the landscape easement described below. E. Landscape Easement In exchange for the upgraded improvements described above, Mr. and Mrs. Lopez have agreed to grant to the City a five feet (5' ) wide landscape easement along the south property line of the subject property, plus an additional diagonal area at the southeast corner of the property, as shown on the attached diagram (Exhibit 2). lopez Lopez Fence December 1993 Page 3 With the granting of this easement, the blockwall will be located five feet (51) north of the sidewalk allowing for the installation of landscaping between the wall and the sidewalk. This landscaping is in addition to that soon to be installed between the sidewalk and the curb by the parkway improvement project soon to go out to bid. In addition, the diagonal area at the corner will allow for the placement of an entry treatment to the Shasta neighborhood. Subject the City Council approval, it was agreed that the parkway landscaping improvements in this area would be installed and maintained by the City. The extension of the above mentioned parkway improvements into the subject easement can be done at any time subsequent to the construction of the subject block wall. F. Vacant Lot Mr. and Mrs. Lopez reside at the property identified as parcel six (6) on Exhibit 1. They also own the vacant lot at the northwest corner of Shasta Avenue and Los Angeles Avenue which is identified as parcel eight (8) on said Exhibit. Mr. and Mrs. Lopez have requested that the City confirm that the proposed project and the conveyance of the requested landscape easement will not adversely impact the future ability of the property owner to construct a residential dwelling on parcel eight (8). The diagram attached as Exhibit 2 shows the "footprint" of the maximum "buildable" area on parcel eight (8). If approved by the City Council, such confirmation will be provided to the property owner. G. Other Terms Other miscellaneous terms of agreement are listed as follows: The project will include the removal of the existing chain link fence along the south property line. • The project will provide for the preservation of certain mature trees located near the new location of the wall; The construction of the project will be administered by the City as a public project with a letter Agreement stipulating the time for payment by Mr. Lopez. Lopez Lopez Fence December 1993 Page 4 H. Summary of Project Description A re -cap of the tasks required to implement this project are as follows: • City shall provide to the property owner certain written assurances as to the future construction of a residential structure on the property; • City shall prepare an engineered design for an eight feet (81) high block wall; • City shall prepare a landscape easement as describe above; • The property owner shall execute the landscape easement; • The City shall cause the landscape easement to be recorded; • The City shall prepare an engineered design (plans and specifications) for an eight feet (81) high blockwall; • The City shall seek and obtain an Encroachment Permit from Caltrans; • The City shall administer a project for the construction of the subject block wall and landscaping. I. Fiscal Impact Staff estimates that the cost of this project to the City will be approximately $10,000, plus the cost of the landscaping. If approved it is recommended that the project be funded from the L A AOC. In addition, it is requested that the project be funded in the amount of $12,000 to cover the cost of installing the landscaping, plus contingencies. It is the goal of staff to add this work to project to install landscaping in this area which will be going out to bid in the near future. If this opportunity is missed, the project will be constructed under a separate project. Lopez Lopez Fence December 1993 Page 5 RECONNENDATION (Roll Call Vote) Staff and the Public Works, Facilities and Solid Waste Committee recommend that the City Council take the following actions: 1. Approve the Shasta Wall Project as described in this report; 2. Approve an appropriation of funds from the L A AOC Fund, and amend the FY 1993/94 Budget by adding the subject project for an amount of $12,000; 3. Direct staff to proceed with the engineering work required to prepare the project design and easement deeds; and, 4. Direct staff to present the required easement deed(s) to the City Council for acceptance upon the receipt of executed documents. 5. Upon completion of the design and receipt of the Caltrans Encroachment Permit, authorize staff to add this work to a contract for like work or advertise said project for receipt of bids. lopez cry;\:') 'I- L L , RANCHO S/M� 5 11 ® 14 Tax Rate Area 67012 10006 14500 596 t 440 e :1' 13 3 ,tid. 45O € 8 q 8 gr 0 '11;• r- Y 90 p9O C 4 gg a 46 8 08 S 8d6° 5 " 47 -8$ 0 a- a. .. O4D-li W W 848 $ Z: a Z O` NI N +'8 49 .8 ):1f.............\V 1 e aoar. 1 O` •o6 349.94 -� t fd3d acted ao.od ie eo••. e39Ir 9 20 cn !o W '® 144 ® ' I )' W Z 1 3 U 50 8 $$ 8 51 ? 52 g j >_.: x 53 I I k50� lil O^l I I Q RIO• �� R.;0. R 3 b .. 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