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HomeMy WebLinkAboutMIN 2015 1007 CC SA REG MINUTES OF THE MEETINGS OF THE MOORPARK CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California October 7, 2015 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on October 7, 2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: Bruce Rokos, Chairman of the Moorpark Chamber of Commerce, led the Pledge of Allegiance. 3. ROLL CALL: Present Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Captain Wade, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: Bruce Rokos, Chairman of the Moorpark Chamber of Commerce, thanked all those who participated in the success of Country Days, especially the volunteers. He reported the Moorpark Mammoth Run, sponsored jointly by the City of Moorpark and Moorpark Rotary, had 300 participants. Mr. Rokos presented a certificate of recognition to the It's a Grind Coffee House, as the "Shop Moorpark" business of the month. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. Minutes of the City Council/Successor Agency Moorpark, California Page 2 October 7, 2015 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock reported on having attended the League of California Cities annual conference on September 30 to October 2 in San Jose where he was the voting delegate for the City of Moorpark. He learned from the City of Malibu that they are charging a Transient Occupancy Tax (TOT) for Airbnb (Air bed and breakfast) rentals and requested staff research a TOT in regard to rental properties in Moorpark. Councilmember Mikos reported she had participated in the Mammoth Run on October 4 and suggested the City consider including Happy Camp Canyon Park in the planning for next year's event to allow for better parking. Councilmember Mikos reported on having attended a meeting of the Economic Development Collaborative of Ventura County on October 7, 2015. Councilmember Van Dam thanked staff for the success of Country Days. Councilmember Van Dam reported on having attended a Moorpark Chamber of Commerce mixer at the Perez Family Funeral Home. Councilmember Van Dam announced Moorpark Kiwanis is co-sponsor of the Moorpark Groundhog Day 5K and 1 Mile Fun Run event to take place on February 6, 2016. Registration is now open at moorparkgroundhogday5k.org. Mayor Parvin announced Alliance Environmental Group, Inc., a Moorpark company that removes asbestos, mold, lead paint, pest/bug infestations, and other hazardous materials, is celebrating their 20th Anniversary on October 8. Mayor Parvin announced the Moorpark City Library has three new styles of library cards designed to appeal to different age groups and includes the Library's catch phrase "Something for Everyone". Mayor Parvin announced the City is hosting a FREE Mulch Giveaway on October 10th. Mayor Parvin announced Arroyo Vista Community Center will host Halloween Fest & Films on October 24th. Mayor Parvin announced that household batteries may be safely recycled at City Hall, Active Adult Center, City Library, High Street Arts Center, and at Ruben Castro Human Services Center. Minutes of the City Council/Successor Agency Moorpark, California Page 3 October 7, 2015 Mayor Parvin recognized City employee, Joyce Figueroa on her 25 years with the City, which was celebrated on October 2. Mayor Parvin reported attending the closing ceremony for the Senior Games at the Active Adult Center on October 2. Mayor Parvin recognized the Moorpark Chamber of Commerce, City staff, and all service club volunteers for helping out with Country Days and the Mammoth Run over the weekend and the St. Jude's Children's Hospital Fund Raiser that took place on October 5th at the Moorpark Country Club. 8. PUBLIC HEARINGS: A. Consider Resolution Approving the Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessment for Fiscal Year 2016/17 to Annex Tract 5463 (Toll Land XX LP) to Landscaping and Lighting Maintenance Assessment District 01-02. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; 2) Accept and approve the revised Petition and Waiver from Toll requesting the annexation of Tract 5463 into Assessment District AD 01- 02; and 3) Adopt Resolution No. 2015-3443 approving the Engineer's Report and ordering the annexation of Toll Land XX LP Tract 5463 to Landscaping and Lighting Maintenance Assessment District 01-02, and confirming the assessment amounts for Fiscal Year 2016/17. ROLL CALL VOTE REQUIRED Ms. Traffenstedt gave the staff report. Mayor Parvin opened the public hearing. There were no speakers. Mayor Parvin closed the public hearing. MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a motion to: 1) Accept and approve the revised Petition and Waiver from Toll requesting the annexation of Tract 5463 into Assessment District AD 01-02; and 2) Adopt Resolution No. 2015-3443 approving the Engineer's Report and ordering the annexation of Toll Land XX LP Tract 5463 to Landscaping and Lighting Maintenance Assessment District 01-02, and confirming the assessment amounts for Fiscal Year 2016/17. The motion carried by unanimous roll call vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider New City Council Policy 3.11, Authorizing the City Manager to Enter into Payment Arrangements. Staff Recommendation: Adopt City Minutes of the City Council/Successor Agency Moorpark, California Page 4 October 7, 2015 Council Policy 3.11 and incorporate this Policy into the next update of the City Council Policies Resolution. ROLL CALL VOTE REQUIRED Mr. Ahlers gave the staff report. There were no speakers. MOTION: Councilmember Millhouse moved and Mayor Parvin seconded a motion to adopt City Council Policy 3.11 and incorporate this Policy into the next update of the City Council Policies Resolution. The motion carried by unanimous roll call vote. B. Consider Resolution Amending the Fiscal Year 2015/16 Budget to Appropriate Funding for Other Post-Employment Benefits (OPEB) of $645,000 in Compliance with Governmental Accounting Standards Board (GASB) Statement No. 45. Staff Recommendation: Adopt Resolution No. 2015-3444 amending the FY 2015/16 Budget to appropriate $644,768 to fully fund the OPEB present value of benefits. ROLL CALL VOTE REQUIRED Mr. Ahlers gave the staff report. There were no speakers MOTION: Councilmember Mikos moved and Councilmember Millhouse seconded a motion to adopt Resolution No. 2015-3444, amending the FY 2015/16 Budget to appropriate $644,768 to fully fund the OPEB present value of benefits. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Millhouse moved and Mayor Parvin seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Regular City Council/Successor Agency Meeting of September 16, 2015. Staff Recommendation: Approve the minutes. B. Consider Warrant Register for Fiscal Year 2015/16 — October 7, 2015. Staff Recommendation: Approve the warrant register. C. Consider Resolution Approving Program Supplement No. N013 to Administering Agency — State Agreement for Federal Aid Projects No. 07- 5436R for the Spring and Princeton Overlay Project and Authorizing the City Manager to Sign the Supplemental Agreement. Staff Recommendation: Adopt Resolution No. 2015-3445. Minutes of the City Council/Successor Agency Moorpark, California Page 5 October 7, 2015 D. Consider Waiver of Encroachment Permit Fees for American Red Cross Benefit Bike Ride on November 7, 2015. Staff Recommendation: Waive the $150.00 fee. E. Consider Grant of Easement to Southern California Edison Company for the Metrolink Moorpark Avenue Railroad Crossing Improvement Proiect. Staff Recommendation: Approve the Grant Easement for installation and maintenance of poles, wires, and appurtenances, as required by the Metrolink Moorpark Railroad Crossing Improvement Project. F. Consider Resolution Authorizing the Destruction of Certain City Records for Affidavits of Posting for City Committee Notices on File in the Administrative Services Department. Staff Recommendation: Adopt Resolution No. 2015-3446. G. Consider Revisions to Americans with Disabilities Act Grievance Policy. Staff Recommendation: Approve revised City Council Policy 2.13 Americans with Disabilities Act/Section 504 Complaint and Grievance Procedure and Grievance Form and direct staff to incorporate into the next update of the City Council Policies Resolution. H. Consider Agreement with Darren Doerschel for Audio/Video Systems Integration Services. Staff Recommendation: Authorize the City Manager to sign the Agreement, subject to final language approval by the City Manager. Consider Agreement with Granicus, Inc. for Streaming and Distribution of Live and Archived Video and Audio Content for Broadcast of Public Meetings and City's Government Channel on the City's Website. Staff Recommendation: Approve the Agreement and authorize the City Manager to sign the Agreement, subject to final language approval by the City Manager. J. Consider Lease Agreement with American Legion, Moorpark Post 502 for Property at 220 High Street. Approve the Lease Agreement, and authorize the City Manager to Sign the Agreement, subject to final language approval by the City Manager. K. Consider Amendment No. 1 to Agreement with Phoenix Civil Engineerings Inc. and Resolution Amending the Fiscal Year 2015/16 Budget for Civil Engineering Services for Design of Additional Parking Area at Arroyo Vista Community Park. Staff Recommendation: 1) Approve Amendment No. 1 to Agreement and authorize the City Manager to sign the Amendment, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2015-3447. ROLL CALL VOTE REQUIRED Minutes of the City Council/Successor Agency Moorpark, California Page 6 October 7, 2015 L. Consider Adoption of a Resolution Amending the Salary Plan and Rescinding Resolution No. 2015-3435 and Authorize the City Manager to Appoint a Retired Annuitant Licensed Civil Engineer. Staff Recommendation: 1) Adopt Salary Plan Resolution No. 2015-3448, rescinding Resolution No. 2015-3435; and 2) Authorize the City Manager to hire a Retired Annuitant Licensed Civil Engineer, as described in the agenda report, including execution of an employment agreement. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 7:35 p.m. Ja ice S. Parvin, Mayo r ATTEST: LACit. RPir°A. . • Maureen Benson, City Clerk z fi' %-may O., Si 1 af-R47Ep 3