HomeMy WebLinkAboutAGENDA REPORT 1992 0108 CC SPC ITEM 08LTO:
FROM:
DATE:
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799 Moorpark Avenue Moorpark, Cali Q 1 (805L529 -6864
ACTION: ;., ORPARK. CALIFORNIA
City Cound Meeflng
of Z 199
By ACTION:
MEMORANDUM
The Honorable City Council `
Philip E. Newhouse, Director of Communitx
Services �;pJi��
December 17, 1991
SUBJECT: Consider Contract Amendment .for. Construction
Management to add Restrooms and Picnic
Shelters and City Monument Sign Projects
BACKGROUND:
The City entered into an agreement with Phil vein, Picon,
Inc., on April 17, 1991, to provide project management and
inspection services related to the Community Center
renovation project. The level of compensation for said
services was capped at a maximum of $6,600. At this time,
staff is recommending to modify the April 17, 1991, agreement
by formally amending the scope of work to include
construction management for the City monument sign project
and the restroom and picnic shelter project. Through an
oversight, staff failed to secure a formal contract for the
construction management services relative to these projects.
The amendments to the April 17, 1991, contract are for:
1. Review all documents, plans, specs, contracts, requests
and proposals.
2. Attend pre- construction meetings with consultants and
contractors.
3. Expedite contracts, construction, quality control and
specification compliance.
4. Provide construction management, contract administration
and coordination of all parties.
5. visit field operations on a regular basis, coordinate
with contractor and solve day -to -day problems.
PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR JOHN E. WOZNIAK
unvnr Pro Tern Councilmember Councilmem)er Councilmember
The Honorable City Council
Page 2
12/18/91
6. Provide claim and payment analysis including proper
releases.
7. Provide suggested forms and formats for record keeping
and communications.
Picon, Inc. has agreed to extend their $55 hourly rate for
services for these projects.
Costs for the aforementioned services relative to these
projects are as follows:
City Monument Signs:
Civic Center /City Hall
Peach Hill Park
Total: (actual costs)
Picnic Shelters and Restrooms:
Campus Zone
Mt. Meadows Zone
Northwest Zone
Total: (not to exceed)
FUNDING:
$ 690.57
$ 345.28
$1,035.85
$3,142.86
$1,571.43
$ 785.71
$5,500.00
Park Improvement Fund zone balance estimates for June 30,
1992, are:
Campus Zone
Mt. Meadows Zone
Northwest Zone
$188,892.00
$( 3,947.17)*
$ 18,650.00
* with approval of the picnic shelter and restrooms project,
I Counci approved a loan from the Campus Zone of the Park
Improvement Fund to cover the deficit.
PICNIC SHELTER AND RESTROOM PROJECT
Facility Location
Campus Zone
Campus Park
Campus Canyon Park
Griffin Park
Mountain Meadows Zone
North Meadows Park
Northwest Zone
Glenwood Park
Picnic Shelter Re$trgQm
X
X
X X
X X
19
The Honorable City Council
Page 3
12/18/91
Funds in the amount of $17,199.96 for project
contingency/ inspection services have been approved for this
project and allocated by zone as follows:
Campus Zon
Funds Budgeted
$
10,406.98
Est. Inspection
Costs
$(
3,142.86)
Building Permit
& Plan Check Fees
$(
748.60)
Sewer Permit &
Inspection Fees
$(
2,625.00)
Change Order #1
- Relocate Restroom
Building; extend
utility service
lines and move
security fence
$( 2,410.00)
Est. Balance
$
1,480.52
Mt, Meadows Zone':.
Funds Budgeted
$
5,203.49
Est. Inspection
Costs
$(
1,571.43)
Building Permit
& Plan Check Fees
$(
339.90)
Sewer Permit &
Inspection Fees
$(
2,625.00)
Change Order #1
- Tie in sewer
under asphalt
$(
575.00) **
Change Order #2
- Excess depth
of sewer (10')
unknown when
project bid
$(
400.00) **
Change Order #3
- Extend sewer
line 7' from
street to back
of sidewalk
$( 1.450.00) **
Subtotal
$(
1,757.84)
* *Costs to repaid by
UWC who failed to
stub out sewer to
park as required
during the parks construction
$ 2.425.00
Est. balance
$
667.16 * **
* * *If the estimated balance of $667.16
is realized, then the previously
approved City Council loan from the
Campus Zone in the amount of $3,947.17
would be reduced to $3,280.01.
Northwest Zone-
Funds Budgeted $ 1,589.49
Est. Inspection Costs $( 785.71)
Building Permit & Plan Check Fees $( 175.87)
Est. Balance $ 627.91
MONUMENT SIGN CONTRACT MANAGEMENT SERVICES:
Picon, Inc.'s construction management services cost relative
to the City's monument sign project totaled $1,035.85. Costs
were allocated as follows:
The Honorable City Council
Page 4
12/18/91
City Hall sign - General Fund
$ 485.71
Civic Center - Community Park, Park $ 485.72
Improvement Fund peach Hill zone,
Peach Hill Park Sign $ 64.42
Park Improvement Fund
STAFF RECOMMENDATION:
Modify the Picon, Inc..
April 17, 1991 agreement by formally
amending the scope of work to include:
Manager to sign two Additional
1, Authorize the City the April 17,
Services Authorizations amending ows•
agreement with Picon, r for
A Authorization #1 for $1,035.85 for P
ement /inspection services
construction Inity n project-
relative
to the city monument sign
exceed $5,500 for
B. Authorization #2 not to services
construction management /inspection
shelter and restroom
relative to the picnic
project.
PEN:db
Attachments
A�
DA
6
CITY OF MOORPARK
OFFICE OF CITY MANAGER
ADDITIONAL SERVICES AUTHORIZATION
PROJECT DESCRIPTION: Picnic Shelters and Restrocros
This authorizes the Contractor, PICON. INC., to perform the services
described below under terms and conditions set forth herein.
NATURE OF SERVICES: Expedite the bidding order, installation
supervision and aeneral proiect management for picnic shelters and
restrooms construction at Campus Campus Canyon Glenwood Griffin and
North Meadows Parks.
TIME SCHEDULE: Service to be completed within forty (40) days of
authorization.
COMPENSATION PROVISIONS:
X Hourly rates per Agreement between: City of Moorpark and
Picon. Inc. dated April 17. 1991; not to exceed 55.500.00
without further authorization. Progress payments on a
monthly basis.
Lump sum price of $
City Manager's satisfaction.
basis.
payable as work progresses to
Progress payments on a monthly
Time and material; not to exceed $ without
further authorization. Progress payments on a monthly basis.
As follows:
TERMS:
A. Ownership of documents created in the fulfillment of these
services shall rest with City of Moorpark.
B. Redesign work, changes in scope of services, preparation of
alternate designs or drawings, delays causing expense to City of
Moorpark, or other similar events may necessitate revision of the
time schedule and /or compensation provisions.
C. Either party may terminate this authorization upon giving a ten
(10) day written notice of such termination to the other party.
In such case, compensation shall be limited to the amount due for
work completed up to the time of termination.
ACCEPTED:
DATE: DATE:
CITY OF MOORPARK
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