HomeMy WebLinkAboutAGENDA REPORT 1992 0205 CC REG ITEM 08KQPPPPK �a, o ITEM MOORPARK
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799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
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M E M O R A N D U M
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director
DATE: January 23, 1992 (CC Meeting
SUBJECT: Preparation of Engineer's Re]
and AD 85 -1 for FY 92/93
BACKGROUND
of Public Works Ye��. ARK, cf�uro °.,:�•.
Ci, Council Meeting
2-5-92) ;,p� .S 199J
?orts for AD 84 -2 �, SON: Le
By
In 1984, a Landscaping & Lighting Maintenance Assessment District
(AD 84 -2) was created to recover costs associated with street
lighting and the maintenance of various landscaped areas in the
City. This was a secession to the District enacted by the County
of Ventura prior to incorporation. In 1985, a Parks Maintenance
Assessment District (AD 85 -1) was created to recover costs
associated with parks maintenance in the City.
DISCUSSION
A. Background
As part of the annual budget process, the City Council considers
whether to renew the above mentioned Assessment Districts and
levy assessments for street lighting, landscaping maintenance,
and park maintenance for the upcoming fiscal year. According to
state law, before assessments may be levied, an Engineer's
Report must be prepared for each assessment district. The
preparation of a report does not require the City to approve the
report and levy assessments. The purpose of the report is to
develop the information necessary to make that decision. The
report sets forth the items proposed to be funded by the
district and the method to be used to distribute those costs to
all of the properties in the City.
B. Proposal
Dwight French and Associates (which has prepared the City's
these engineer's reports for the past several years) has
submitted a Proposal (attached) for the preparation of
Assessment District Engineer's Reports for FY 92/93.
PAUL W. LAWRASON JR.
Mayor
BERNARDO M. PEREZ
SCOTT MONTGOMERY
ROY E. TALLEY JR.
JOHN E. WOZNIAK
Mayor Pro Tern
Councilmember
Councilmember
Councilmember
.� Assessment Engineer
Page 2
C. Fee
The attached Proposal includes information pertaining to
Assessment Engineering fees and reimbursable expenses. Chart
"A" (attached) shows a comparison of these projected costs to
both last year's actual costs and this year's budget for these
costs.
The fee for Assessment Engineering covers the engineer's time
for gathering and analyzing the data required to develop the
final report, the preparation of the report, telephone expenses,
travel expenses and meeting attendance.
Authorized reimbursable expenses include the following: copies
of County tapes and /or assessor's maps, on -line computer
services, messenger /express mail, photocopying and public
hearing notice sorting and envelope stuffing. [The notices are
mailed here in Moorpark, with the City paying for the bulk
mailing.] Staff monitors reimbursement expenses to ensure their
reasonableness.
D. Process
If approved, the attached resolutions initiate the process. The
Assessment Engineer then prepares the Engineer's Reports for
consideration by the City Council in May. If the reports are
approved, a public hearing is set for the first meeting in June
to consider levying the assessments.
RECOMMENDATIONS
Staff recommends that the City Council take the following actions:
1. Adopt Resolutions 92- and 92- authorizing preparation
of Engineer's Reports for FY 92/93 for the Moorpark Lighting
and Landscaping Maintenance Assessment District (AD 84 -2) and
the Moorpark Parks Maintenance Assessment District (AD 85 -1).
2. Authorize Dwight French and Associates to prepare FY 92/93
Engineer's Reports for AD 84 -2 and AD 85 -1 for a fee not to
exceed $9,200 ($6200 for the reports plus a Not to Exceed
Amount of $3,000 in reimbursable expenses).
Note: City Council approval shall be required for
expenditures in excess of $9200.
3. Authorize City Manager to sign a letter of agreement with
Dwight French and Associates for said services.
C�
Item # 8K
CHART "A"
ASSESSMENT ENGINE.E,RING
COST SUMMARY
Element
AD 84 -2 (Sl
AD 85 -1 f51
Total
I. Last Year: FY 1991/92
A. Budget
4,000.00
4,000.00
8,000.00
B. Council Approved
Contract
o Engineer's Fee
2,975.00
2,975.00
5,950.00
o Reimbursable Expenses
2,000.00
2,000.00
4.000.00
9,950.00
C. Actual Costs
o Engineer's Fee
Base Fee 2,975.00 2,975.00 5,950.00
Add New Zone 330.00 330.00
o Reimbursable Expenses 600.00 600.00 1.200.00
3,905.00 3,575.00 7,480.00
II. This Year: FY 1992/93
A. Budget 4,978.00 4.800.00 9.788.00
B. Proiected Actual Costs
o Engineer's Fee 3,100.00 3,100.00 6,200.00
o Reimbursable Expenses* 1,500.00 1,500.00 3,000.00
4,600.00 4,600.00 9,200.00
* This is the Reimburseable Expenses Not to Exceed Limit.
Reimburseable expenses include costs for:
County Assessor maps,
County Assessor's tape file
Prining labels
Stuffing envelopes
Reproduction costs.
Other costs to be borne by the City includes envelopes,
Public Hearing notices and postage.
Asaess_a.92
CHART "A"
ASSESSMENT ENGINEERING
COST SUMMARY
Element
A. Last Year's
Actual Costs
• Engineer's Fee
• Reimbursable Expenses
AD 84 -2 AD 85 -1 ($)
B. This Year's
Pro l ected Costs
• Engineer's Fee
• Reimbursable Expenses*
C. Current Year's Budget for
Assessment Enaineerina
Costs ....................
Assess a.92
2,975.00
;'2,975.00
77.77
77.78
3,052.77 %
3,052.78
3,100..b0
3,100.00
1,500'.00
1,500.00
4,6,0.00
4,600.00
4,978.00 4,800.00
* Not to Exceed Limit
Total
5,950.00
155.55
6,105.55
6,200.00
3,000.00
9,200.00
9,788.00
1'
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-- RECEIVED _
y` JAN 31992
December 31, 1991 City of Moorpark
Mr. Philip E. Newhouse
Director of Community Services
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Subject: Assessment Districts 84 -2 and 85 -1
F' i 92 -93
Dear Mr. Newhouse:
Pursuant to your request, Dwight French & Associates will be glad to provide engineering
services to update the existing assessment districts. A scope of work items is enclosed.
Compensation for the services will be $ 6,200.00. Reimbursables such as reproductions,
printing of mailing labels, postage, computer tape file and assessor's maps will be billed
at cost plus 15 %.
If you need further clarification or information, please contact me.
Sincerely,
T)4?,WV 40OW
Danny Chow
Project Engineer
DC:pa
\Itr \dist.dc
■ 1470 So. Valley Vista Dr., Suite 225, Diamond Bar, CA 91765 9
■ (714) 860 -3566 Fax No. (714) 860 -3476 ■
■ Apple Valley (619) 240 -3336 ■
-- AD 84 -2 and AD 85 -1
FY 92 -93
Scope of Work
1. Order data base computer tape file and assessor's maps from County
2. Research and incorporate changes on parcels
3. Prepare cost spread base upon City's preliminary budget
4. Prepare engineer's reports
5. Attend public hearing
6. Make revision if so ordered by Council
7. Prepare a final cost spread base upon City's final budget
8. Finalize engineer's reports
9. Prepare computer tape file and submit to County
10. Receive unmatch list from County, revise and resubmit