HomeMy WebLinkAboutAGENDA REPORT 1992 0205 CC REG ITEM 11F SPP P�;r=9 o ITEM l l• •
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799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
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TO: The Honorable City Council kclioi�l: C% % YtCr
FROM: Steven Kueny, City Manager U By /IalefAA,,tq ---
DATE: January 31, 1992
SUBJECT: Consider Agreement with Thomas M. Volk Associates
for Property Management Services for VCTC Owned
High Street Property
As the Council is aware, the City has an option agreement
for the purchase of property on the south side of High Street
with the Ventura County Transportation Commission (VCTC) . As
part of the option agreement, the City has the responsibility
for property management functions. At the present time
during this transition period, LACTC and VCTC as well as the
City are sharing in that responsibility, but the City will
have sole responsibility in the very near future.
City staff has solicited proposals to provide certain
property management services. Initially the services relate
to the review of the existing leases and developing
information on current market rents for the properties.
Staff has obtained a proposal from Thomas M. Volk and
Associates to provide these services at a cost not to exceed
$1,500.
In addition, the Postal Service is preparing to seek
proposals for siting of a new post office in the next few
weeks. It is anticipated that Mr. Volk's services could
assist the City in preparing a response to the Postal
Service's request. Total cost for his service on this
matter, as well as providing a contingency on the review of
the present leases should not exceed $1, 000. It is
recommended that the Council appropriate $2,500 from the
General Fund Reserve for his services on these two matters.
Mr. Volk was formerly employed by the County of Ventura and
was responsible for managing their real proeprty for
concessions and other enterprise-type operations. His letter
of proposal is attached. At this time we would only
implement Phase I, after which we would evaluate how to
proceed.
PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E.TALLEY JR.
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
Printed On Recycled Paper
The Honorable City Council
January 31, 1992
Page 2
STAFF RECOMMENDATION
Appropriate $2,500 from the General Fund Reserve and
authorize the City Manager to sign a contract with Thomas M.
Volk and Associates for the above referenced services at a
cost not to exceed $2,500.
SK:sc
1312.tem
Attachment
Mrs. Mary K. Lindley, January 24, 1992
Asst. to City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021 RECEIVED
SUBJECT: SERVICE CONTRACT i j d 28 3192
Dear Mrs. Lindley,
" 'f Moorna-'
This letter is written to confirm our discussions of Thursday the 23rd, on the subject of the
recently acquired S. P. right away in your City. I would suggest a contract be made up of three
o phases;
z
Phase One an Investigation of documents, building rents, and Letter of findings;
U
m Phase Two would be an interim implementation plan which would include assisting staff in
a code compliance review, a two/three year land use plan, a proposed rental schedule,
generic lease and license documents for City legal counsel review as to legal sufficiency, and
O property management alternatives;
z
O Phase Three would be to assist staff in the negotiations of the present lease/license holders
and the solicitation and placing of new tenants.
w
0 Phase One would take +/- 15 working hours and possibly three weeks to complete at a cost not
°z5 to succeed $1,500.00. Phase Two would take +/- 100 working hours and eight weeks to complete
at a cost not to exceed $7,500.00. The Third Phase, negotiating with current lessees, soliciting and
a. placing new lessees, is not quantifiable, and would be based upon the actual hour at a pre-agreed
O
hourly rate. The end product would be a Implementation Plan including lease and easement
o documents, a recommended rent schedule for use in Phase III, and a funding plan.
Payment for both Phase 1 & 2 would be nine thousand dollars ($9,000.00) and take two months
O
wto complete. I have included herewith, a brief proposed Scope of Work outlined by task for
zyour consideration.
0
U I will call you at the end of the week to discuss changes and schedule a meeting with the City
and/or Project Committee.
Spectfully suNnitted,
64„,
Thomas M. Volk
Thomas M. Volk & Associates
TMV/vb SERVCONT.LET/mp
Thomas M. Volk & Associates
P.O Box 7359,Ventura,CA 93006• 15500 W Telegraph Rd.,Suite B-13,Santa Paula,CA 93060•(805)933-3656• FAX(805)933-1865
ATTACHMENT A
SCOPE OF WORK
Work Elements
Phase I
- Review Leases & License Agreement
- Review Rental Paid and Compare to Market Area
- Review the Appearance of Buildings & Grounds with a Walk Through Inspection
Product - Letter Report of Findings and Recommendations
Phase II - Short Term Development Plan - (Three Year)
- Assist Staff in Building Inspection for Code Compliance
- Interim Land Use Plan (ID Under/Unused Land) ,
- Develop Short Term Documents - Lease & License
- Proposed Rent Schedule
- Property Management alternatives
Product - Short Term Implementation Plan Report
Phase III - Negotiations
- Negotiation of present agreements and soliciting new tenants including but not limited
to rent adjustments & code compliance improvements
Phase IV - Detail Development Plans (Long Term)
- Land Use Plan & Design Standards
- Capital Improvement & Financial Plan
- Property Management/Long Term Lease - Policies & Procedures
- Property Marketing & Solicitation Plan
- Property Management - Supervising Lessees Improvement & Administration
IATTACH.A.FOR/mp