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HomeMy WebLinkAboutAGENDA REPORT 1992 0219 CC REG ITEM 08JITEM 8 `r MOORPARK 799 Moorpark Avenue Moorpark, California 9302' TO: The Honorable City Council ( &;c� 52a.� K. CAL L =C7N'A ;;f 1 11 199 ACT10N: FROM: Donald P. Reynolds Jr., Management Analyst February 14, 1992 bl- DATE: SUBJECT: Consider Parks and Recreation Commissioners' Overnight Travel for Attendance at the California Parks and Recreation Society ( "CPRS") Conference Summary Staff is providing the Council with follow -up information for consideration, relating to previous Council action where a budget of $950 was allocated to the Parks and Recreation Commissioners' attendance at the annual CPRS conference. Staff is recommending that the Council approve overnight travel of Parks and Recreation Commissioners Stratton and Volke to the CPRS conference. Background At the December 18, 1991, City Council meeting, the Council approved a budget amount of $950 for the Parks and Recreation Commissioner's attendance at the annual CPRS conference, (the minutes for this action are attached). The Council specified at this time that the Commission can have as many Commissioners as they want attend the conference, but the total reimbursement for all expenses, including registration, shall be limited to a total of $950, regardless of the number of actual Commissioners who attend. Discussion On January 13, 1992, the Commission took action in order to determine the use of the Council's budget outlined December 18, 1991. It was unanimously approved by the Commission to allow for all expenses be paid for two Commissioner's attendance, and that any remaining funds be provided to pay for the cost of registration for the other Commissioners' attendance. One member of the Commission will be unable to attend, so the budget amount is to be used for the cost of 4 CPRS Conference registrations, and hotel, travel and per diem costs for Commissioners Volke and Stratton. Staff has prepared an estimate based on the action taken by the Commission, and calculates the expenses for the conference to be PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. - =-LEY JR JO+-N E. WOZNIAK Mayor Mayor Pro Tern Councilmember Cajn_;r-ember Gouncilmember $905. In arriving at this estimate, staff accounted for the fact that by traveling together and sharing a room, Commissioners Volke and Stratton would be able to attend at a cost within the budget provided by Council, and still be able to provide for the cost of two additional registrations. The item most likely to change from the estimate to the actual costs is the hotel rooms, because they are assigned by the CPRS. Staff used the highest amount shown from the selection of hotels, allowing a variation of plus or minus $15 for taxes. The proposed $44.75 balance may be needed for parking fees, and other miscellaneous expenses. Recommendation That the City Council approve the overnight travel of the Parks and Recreation Commissioners Stratton and Volke to the CPRS conference. Attachment- Minutes of the Council's Action on This Item, December 18, 1991 dw 2 Minutes of the City Council Moorpark, California Page 11 December 18, 1991 Councilmember Talley said that the terminology of "good" and "very good" may cause confusion in the future. He said a different terminology should be considered. In response to Councilmember Perez, Councilmember Montgomery said closure on this matter has not been reached by the Budget and Finance Committee and they should continue their work. Councilmember Perez said some insight as to what level of service was desired to be achieved should be considered by the Budget and Finance Committee. Councilmember Wozniak requested tiered examples from other jurisdictions. MOTION: Councilmember Montgomery moved and Councilmember Wozniak seconded a motion to concur with the need to increase Building and Safety fees; establish new fees regarding geology and soils reviews; establish a two -tier range of valuations for residential construction; to the establishment of a valuation surcharge for complex foundation systems; to direct staff to set this matter for public hearing on January 8, 1992; the Budget & Finance Committee to consider the establishment of a minimum level of Building and Safety service and report back to the Council on January 8, 1992. The motion carried by unanimous voice vote. % D. Consider Amending Council Action Concerning Conference Attendance_ by Parks & Recreation Commission Staff Recommendation: Approve the Budget & Finance Committee recommendation. Mr. Hare gave the staff. report. After Council discussion, the following motion was heard: MOTION: Councilmember Montgomery moved and Councilmember Talley seconded a motion that the Parks and Recreation Commission has $950 to spend for the Annual California Parks and Recreation Society Conference and they (the Commission) can have as many Commissioners as they want attend Lthe Conference but the total reimbursement for all expenses, including registration and any other expenses shall be limited to a total of $950, regardless of how many Commissioners attend the conference. The motion carried by unanimous voice vote.