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HomeMy WebLinkAboutAGENDA REPORT 1992 0219 CC REG ITEM 11FMOORPARK'TE"' //. F --- 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 TO: Honorable City Council FROM: Richard Hare, Deputy City DATE: February 13, 1992 Mana e SUBJECT: Consider Use of Community Center by Moorpark Unified School District (MUSD) Moorpark Unified School District has expressed holding their meetings in the Community Center that they can be shown live on Channel 10. Th held on the second and fourth Tuesdays of each Vignocchi, Assistant Superintendent, has asked cost per meeting of such use. Background :iyCou, BY an interest in Apricot Room so air meetings are month. Carmela the City for the The City Council has previously stated their support for having the District meetings shown live on Channel 10. Staff has calculated the direct costs, approximating the length of the meetings of the District by consulting with their staff, and anticipating the acceptance of our new inclusive contract with VideoMax for their services. The labor cost of room preparation, cleanup and closing the facility, along with cost of the technical services for one meeting would be $225. This would include the use of the kitchen for closed sessions. Essentially, this waives rental charges on the room which saves the School District $125 per meeting. If the District would like coffee set up, it can be arranged for another $10. The other costs for use of the room which are normally included, such as electricity and indirect overhead, are not included in this figure. The labor cost is estimated at $25 per hour and it is estimated that the average meeting would conclude around 11 pm allowing 30 minutes for the maintenance worker to lock up the facility. This is equivalent to $75 per meeting. The inclusive proposal for VideoMax services, when applied to a per meeting rate, is $150. Although it is recognized that some meetings will conclude earlier and others will last longer than 11 pm, it is felt by the District and City financial staff that a flat rate is less costly to administer. The rate will be revisited to determine if it reflects the actual average direct costs when we prepare the FY 1992/1993 budget. �Yc. Honorable City Council February 13, 1992 Page 2 In the event they want the tape of the meeting replayed on Mountain Meadows Cable, arrangements must be made by the School District with Mountain Meadows /Entertainment Express. We cannot compel the cable operator to replay the School District's tapes. However, Mountain Meadow /Entertainment Express has been cooperative in the past. If they would like a re -play of the meeting on the City channel it can be arranged. The additional cost is $40. The meetings could be replayed the following Tuesday. It is my understanding that the District would like to begin using the facility in March. The schedule for March has been arranged to accommodate the District's request. Tuesday evenings have been reserved for their use until further notice. This will eliminate the possibility of renting the room for a weekly recreation program. Although there are some costs not recovered by this arrangement, such as the fixed costs of the video equipment, the benefits to the public in being able to observe the activities of their School Board should be considered. The public has responded very favorably to the presentation of the Council meetings and it is anticipated that the public will recognize the benefit of viewing the School Board meetings. Recommendation It is recommended that the School Board be allowed to use the Apricot Room to hold their regular monthly meetings and that the charges for the use of the room and the live televising of the meetings on Channel 10 be $225 per meeting which is the City's anticipated actual cost.