HomeMy WebLinkAboutAGENDA REPORT 1992 0304 CC REG ITEM 08D meq. �?q
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ChD, MOORPARKITEM
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' 'OORPARK, CALIFORNIA
TO: HONORABLE CITY COUNCIL C;ty Council Meeting
of 3/q' 199.2-
FROM: RICHARD HARE, DEPUTY CITY MANAe = /i ACTION: .�i.
DATE: February 28, 1992 �� ,
SUBJECT: Consider Authorizing the Submission
By s L�a /,
of a Grant Application to the National
Small Business Tree Planting Program
A grant application packet was received from the California
Department of Forestry and Fire Protection (DFFP) for the above
cited program. The purpose of the program is to rapidly increase
employment opportunities in local communities, to encourage and
promote small businesses by contracting with them to plant trees
on landed owned or controlled by state or local governments.
This activity has not been anticipated, therefore staff is
requesting Council direction regarding participation in the
program.
Background •
The program's objective is to encourage the employment of small
businesses with fewer than 100 employees through the planting of
trees. Local governments are asked to submit their grant
applications by March 16th describing the types of plantings and
the areas which would be selected for planting.
The program also calls for a match of local funds or in kind
match which can include three years of maintenance activity. The
total funds available for the project are $1,743, 166. The
average award amount is not specified or known by the DFFP.
The City currently plants trees as required when building a new
park, improving an existing park, making right-of-way or median
improvements, or when requiring a developer to make improvements.
The City currently has a lease agreement with Boething Treeland
Farms whereby the City receives 200 trees without charge each
year throughout the term of the lease agreement which runs from
August 1, 1988 through July 31, 1993 .
PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E.TALLEY JR.
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
Printed On Recycled Paper
Honorable City Council
February 28 , 1992
Page 2
Preparation of the grant would require approximately twenty to
forty staff hours to locate potential sites for planting, prepare
appropriate maps, complete the application and submit it to DFFP.
Due to the time constraints associated with this application, if
the Council authorized staff to proceed all other activities
would have to be delayed. It is anticipated that the
Administrative Services Management Analyst and the Community
Services Secretary would prepare the grant documents and back up
information and the final grant submission would be reviewed and
approved by the Deputy City Manager.
The grant calls for the planting of the trees during a one year
period from September 1992 through September 1993 . During the
planting phase the Maintenance and Operations Supervisor would
have to supervise the plantings. It is estimated he would have
to spend approximately 80 hours to supervise the program.
Financial record keeping and auditing of the program would also
require staff time. It is etimated at sixty-two (62) hours over
the eight years during which the program would be carried.
Proposal Concept
If authorized to proceed the general concept would be to match
the 200 trees already due to the City from Boething Treeland
Farms. The potential locations for plantings would be along
residential streets, as borders between parks and residents, and
at the Arroyo Vista park.
The varieties of trees to be used would be Londen Plane
(Sycamore) , Coast Line Oak, Valley Oak, Cork Oak, California
Sycamore, Myoporum Carsonii, Aristocrat Pear, Canary Island Pine,
Brisbane Box, Chinese Pistacho, Chinese Elm, Schinus Molle,
Jacaranda, Ash, Pepper Tree, and Carrot Wood. The trees would be
15 gallon or 24" box trees and would vary in cost from $45 to
$225. The grant request for the 200 matching trees would be
estimated at the average cost of $135 for a total of $27 , 000.
The labor cost for planting the 400 trees would be part of the
grant application. It is estimated at $55 per tree for a total
• cost of $22, 000. The City would match this grant amount with in-
kind labor and maintenance costs for the first three years after
planting.
The total grant application per the above proposal would be
$49, 000.
Honorable City Council
February 28, 1992
Page 3
Conclusion
The possible award of $49, 000 in grant funds for planting
additional trees would be offset by the delay in existing
priorities established by the City Council and the required
redirecting of 182 hours of staff time to this project. The City
currently has an agressive tree planting program and arrangement
with Boething Treeland Farms, which would make this program
superfluous. Staff, therefore will not take any further action
and will not apply for this grant unless the City Council directs
staff to do otherwise.
Recommendation
Receive and file.
attachment: Grant Package pp. 1-4
5rATE OF CA;IFORNIA -_'.+E RESOURCES AGENCY PETE WILSON, Gove,,tor
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
:J aM 944. \O-
:,CPAAArNIC 4;:z 2460
(916) 653-9420
R 34
JANUARY 31, 1991
TO: STATE AGENCIES, COUNTY AND CITY AGENCIES, SCHOOLS,
SPECIAL DISTRICTS AND OTHER NON-FEDERAL GOVERNMENTAL
AGENCIES
1 4��
FROM: RICHARD A. WILSON, DIRECTOR
SUBJECT: NATIONAL SMALL BUSINESS
TREE PLANTING PROGRAM GRANTS
1992 APPLICATION AND GUIDELINES
PURPOSE
The Small Business Administration Appropriation Act, Public
Law 101-515, was signed into law November 5, 1990. Section 4 of
that legislation authorized grants for any state for the purpose
of contracting with small businesses to plant trees on land owned
or controlled by such state or local government.
Section 24 (c) further states that the purpose of the
legislation is: to encourage and develop the capacity of small
business concerns, to utilize this important segment of our
economy, and to permit rapid increases in employment
opportunities in local communities.
To accomplish those purposes Grantees are directed (1) to
utilize small business contractors or concerns in connection with
the program and (2) to divide a project to allow more than one
small business concern to perform the work under the project.
ED
FEB 101992
OFFCCEYQF OF CMOOMAN K
AGER
CONSERVATION IS WISE USE--KEEP CALIFORNIA GREEN AND GOLDEN
INTRODUCTION
The California Department of Forestry and Fire Protec=io::
(CDF) is accepting applications from state and local gover-rental
agencies for the allocation of tree planting funds througr a
program sponsored by the U.S. Small Business Administraticn.
Grants are available to state and local agencies for the purpose
of planting trees on state or local government owned or
controlled land.
For further assistance, please contact Jonathan Rea at
(916) 653-9420 or Don Banghart at (916) 653-9447.
PROGRAM OVERVIEW
Funding Instrument: Grant
Funding: The total amount of grant dollars available to the State cf
California is $1,743, 166.
Matching Requirements:
25% of 1st half of project plus
45% of 2nd half of project, cash or in-kind
(Matching can include CDF administrative charge) .
CDF Administrative Charge:
CDF will charge up to 20% of the grant amount for administrative
support, payable upon contract signature.
Closing Time and Date for the Submission of Applicants:
March 16, 1992, 5:00 p.m. local time
Project Starting Date: Prior to September 30, 1992
Project Duration: 12 months
Project Completion Date: September 30, 1993
Authority: Section 24 of the Small Business Act, 15 U.S.C. Section 651
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GRANT SPECIFICATIONS
Grant money can only be used for purchasing and plar:=ing
trees using small businesses, on lands owned or controlled by
state or local governments.
Tree inventories, care and maintenance, site preparation,
supervision and removals, are not eligible for reimbursement, but
may be shown as part of the applicants in-kind or matching
contributions.
Small businesses (less than 100 employees) must be used for
any tree purchases and contracted tree planting under this
project. More than one business should be used in a single
project. Examples of eligible businesses would include firms in
the following areas of endeavor: landscape and tree care,
forestry and reforestation, ornamental horticulture, nursery
stock, or lawn and garden supply.
PLANTING SPECIFICATIONS
Plantings may be on wildlands or used for urban tree
plantings. Trees planted under this program may be bare root
seedlings, whips, balled and burlapped or container stock. Trees
must be suitable to the planting site, and standards for planting
stock and planting practices must be professionally reasonable
and customary. As a minimum, planting methods, care and
maintenance, will be in accordance with the Forestry Handbook,
2nd Edition, Karl Wenger, Editor, for the Society of Foresters.
Trees may be planted only on state or local government property
(including street right-of-ways) .
MATCHING. FUNDS
Grants must be matched by an amount which is equal to 25% of
the 1st half of the total project cost plus 45% of the 2nd half
of the total project cost. The CDF Administrative charge of up
to 20% of the grant amount must be cash paid to the cDF and is
considered matching funds. The matching funds can be either cash
or in-kind match. In-kind contributions would be the cost or
value of administration of project activities; the care, watering
and maintenance for up to three years after the planting of
trees; supervision, protection of the trees, etc.
CDF will charge up to 20% of the grant amount for
administration of the grant program, to be paid pursuant to a
contract being signed.
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An example computation of MAXIMUM GRANT AMOUNT and MINIMUM
MATCHING AMOUNT is shown below:
EXAMPLE
Total project costs equals $470,000
• Matching requirements (minimum)
a) 25% of 1st half of total project cost
b) 45% of 2nd half of total project cost
Computations for matching (minimum)
Half of total project cost equals $235,000
a) 25% of 1st half ( .25 x 235,000) = $ 58,750
b) 45% of 2nd half ( .45 x 235,000) = $105,750
C) $58,750 + $105,750 = $164,500 * minimum match
Computation of maximum grant amount
Total project - minimum match = maximum grant
$470,000 - $164,500 = $305,500 ** maximum grant
* Match can include CDF administrative charge, matching cash and in-kind
expenses.
•* Grant amount must be spent on contracts with small businesses for
purchase of trees and actual planting of trees.
APPLICATION PROCEDURES
The CDF will accept requests which will be consolidated into
a single application to be forwarded to the U.S. Small Business
Administration for consideration. Your package must include the
application form and a vicinity map of planting locations. Your
application must be on the application form provided and include
applicable attachments as necessary or your application will be
disqualified. Maps are to be black and white reproducible, on
8-1/2 x 11 paper.
The completed requests must be submitted to the CDF by close
of business, (5: 00 p.m. ) Monday, March 16, 1992 . Applications
received after that date and time may not be considered. If the
grant proposal is approved by SBA, funds will be available after
spending authority is granted by the State of California and when
a contract is signed and work is performed. All work shall be
completed by September 30, 1993 .
EVALUATION CRITERIA
The CDF will screen requests and reserve the right to select
those deemed appropriate to include in the California application
to SBA. Criteria used will include current state policies,
economic needs, amount of agency contributions to the project,
(percent of match) , and the public benefit of the project.
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