HomeMy WebLinkAboutAGENDA REPORT 1992 0325 CC SPC ITEM 08D.
MOORPARK ITEMB.�
799 Moorpark Avenue Moorpark, California 93021
TO: HONORABLE CITY COUNCIL
FROM: RICHARD HARE, DEPUTY CITY
DATE: March 19, 1992
Y
MANAG R
SUBJECT: Consider Approving a Comprehensive
Maintenance and Operations Contract
for Channel to
Background
The installation
equipment in the
technicians with
Video) have been
balance the sub-
(805) 529 -6864
"CORPARK, CALIFORNIA
32 , w9
r.0 "1 i0i'�: L�GitJ�??tTl/Yal
of the cameras, editing, and programming
Community Center is complete. Staff, the
Videomax, and the installing contractor (Hoffman
working over the last month to adjust and
systems (lighting, sound, video, & character
generator) which operate Moor park's Channel 10.
The technical operation and maintenance of the systems is besuch
the capabilities of our present staff. Neighboring cities,
as, Simi Valley and Thousand Oaks have each hired several full-
time staff members to perform the required services. theefprop se
to hire Videomax as a private contractor to provide
gamut of services required to keep alsoo of thearelated equipment
in good repair and adjusted properly
picture is received by the viewer at home.
Proposal
Videomax has prepared a proposal which outlines the services to
be performed (attached). It differs from our current agreement
in that it encompasses all maintenance and operations of Channel
10. The proposal is comprehensive and includes all of the daily
maintenance and operational requirements, as well as, the filming
and playback of all Council and Commission meetings, plus any
additional meeting lannualmcostcwouldebe $18,000a1 monthly cost
would be $1,500. The
Videomax has requested
Staff has not agreed to
the payment of invoices
hccrpts \videomax2
PAUL W LAWRASON JR. JOHN E. WOZNLAK
Mayor Mayor Pro Tam
payment at the beginning of the month.
that term, however, staff will expedite
properly submitted within fourteen days.
1
ROY E TALLEY JR
SCOTT MONTGOMERY BERNARDO M. PEREZ RCouncilmember
Councilmember Councilmember
Printed On Recycled P3:-'
Budget
The operation of Channel 10 is a general fund activity. The
Council established a separate department (Cable Services) for
tracking the expenses related to this activity. The Channel has
not been fully operational up to this point. Work has consisted
primarily of filming and playback of the meetings and the hourly
use of the technicians. Under the current contract, maintenance
activities are limited to periods when the contractors are
actually doing a playback or filming. During those periods they
do not conduct the extensive maintenance required to keep the
systems in good working order. Thus far this year through
February, the City has incurred $1,420 in charges for technical
services. The $18,000 proposed annual amount is well within the
budgeted amount ($26,000) for this ongoing service. Actual costs
for the remainder-of this year would be $6,000.
The extensive use of Videomax personnel over the last several
weeks has been necessary to coordinate our technicians with the
installing contractors and to familiarize them with the equipment
baseline adjustments. Paying for these services on an hourly
rate could exceed the amount of this proposal. Staff is
therefore requesting that the proposal be approved with an
effective date of March 1st.
Recommendation
It is staff's recommendation that the City accept the
submitted by Videomax, as amended, for performance of
and maintenance services for Channel 10 for a cost of
month and authorize the City Manager to enter into an
with Videomax effective March 1, 1992.
attachments: Agreement
Videomax Proposal Exhibit A
cc: Videomax
2
hccrpts \videomax2
proposal
operation
$1,500 per
agreement
RECEIVED
V i a E O N Ax MAR 1 19932
P R O D U C T I O N S
2060 A•v EN! DA DE L`ZS APSOLES SLATE `267 Th'O USA ND OAKS, CA 91362 (805)378-5609
*BID PROPOSAL*
Client - City of Moorpark Project : Video Production
799 Moorpark Ave. Services
Moorpark, CA 93021
Objective - 1ideomax Productions will provide the following services on
a monthly basis
1) Video production of all public city meetings or events
Up to a maximum of 10 per month.
2) Cable playback of all public city meetings or events up
to a maximum of 10 per month.
3) General maintenance and service of all production
equipment.
41 Cleaning and service -of cameras -and rotors..-
5) Colof balancing of camera control units. - -
6) Setting and programming of lights and dimmer systems.
7) Adjustments of microphones and connectors.
8) Programming - replays and pre -taped cable -cast
91 Aud-io systems adjustment.
10) Interface with equipment manufactures.
1 1) Maintain character general -or operation.
12) Liaison to VCC on over the ail- signal quality
13) Loca! Origination technical consultant.
14) Act as consultant to the City for selection of new
equipment and facilities.
Service Amount : $ 1500.00 per month
Terms- 1) The City of Moorpark will provide all equipment and
supplies for the production and playback of the meetings.
2) Videomax Productions will be given a key to gain access to
equipment and supplies at all times.
3) The City of Moorpark will provide a complete list of all
production and playback dates by the first work day of
each month of service.
• i= ..�- �- �• -
5) All payments are to be made to :
Videomax Productions
2060 Avenida De Los Arboles Suite #267
Thousand Oaks. CA 91362
i d �or�a ie fc.lovAng ser jre: are a. ai,.able at adc Jonal
-Ost a {d will b--- billec at th = fo lownc rat =s _
Edit �g
Repair are; Troubles ng
video prw -Kiion of rreetings
over 10 r, .Darnum per amth
Cabe plati ::ack of meetngs over
10 rkodrrL-,Ti per month
Spezia Izer PrCK-y-dnn )g playback
Training
Field Prot- :ctSon Services
Film. Rerrr - lrizisen services
S20-00 Der hour
S20-00 per hour
S 100.00 per meeting
S 15.00 per hour
S 15.00 per hour
S2O.00 per hour
S25.O0 per hot it
S3O_00 per hour
Upon signing ms afire -,E err. an parties involved agree to an terms and prices
stared above-
Cit.,
of MC.O pa:
Representative
Si---nature
ate
Vi:e'amax Productions
Representative
S --nature
Priit Name F--fit Na7 r R
Date