HomeMy WebLinkAboutAGENDA REPORT 1992 0325 CC SPC ITEM 08Fs
�. •
�-- =- ITEM
MOORPARK
799 Moorpark Avenue Moorpark. Ca .fornia 93421 -, - " 18_05f 529 -6864
M E M O R A N D U M
BY
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: March 10, 1992 (Council Meeting 3- 25 -92)
SUBJECT: Consider Initiating Proceedings to 1) Annex Certain
Property to Assessment District 84 -2 and 2) Add a New
Zone of Benefit for the Improvement and Maintenance of
the PC -3 West Village/Home Acres Open Space Buffer
OVERVIEW
This requests authorization to proceed witi efforts required to
levy as-sessments on certain properties, to fund the development
and fut- -re maintenance of a landscaped area at the west end of
West Village UWC) adjacent to Home Acres.
DISCUSSION
A. West Village
The City -as granted entitlement to Urban West Communities
for -.he development of West Village (Tract Nos. 4340, 4341 &
4342) . one of the conditions of approval for that
developme-_= was the establishment of a buffer area on certain
property = dentified in Exhibit 1.
B. Join Powers Agreement
In =hat t:ze properties to be benefitted by this proposed
buffer arsa are located both within and outside the City of
Moorpark, the City and the County of Ventura have entered
into a J�int Powers Agreement relative to these matters.
Said Agre =went includes language which sets forth certain
para-seter_ for the funding of the development and maintenance
of t'-is b_ ffer area. Said parameters p-ovide for the levying
of assess-.ents upon all of the properties benefitted by the
proposed improvements. The Agreement stipulates that all
suc' cost_ are to be split 50 -50 betwe =n the benefitted area
city and the area known as gone Acres. These two
area_ are shown as Area 'X' and Area on the riap attached
as =xhib 2.
-• JOHh E WOZNIAK
v _.WRAS; ti _= 3ERNARDO M. PEREZ SCOTT MONTGOME�' a; _ - - --
r �i3 or Mayor Pro Tem Councilmemoer = Cc.-: ImemGe'
P, -"ed On Recycled Paper
West Village Buffer
Page 2
C. Preliminary Design / Cost Estimate
Staff has developed a preliminary cost estimate for the
design, construction and future maintenance of the proposed
park. These costs are set forth as follows:
Cost Estimate Range ($�
Element Low High
A. Development
Design 1,000 1,000
_ Construction a) 30,000 b) 45,000
Contract Admin / Insp 1.500 1.500
TOTAL 32,500 47,500
B. Maintenance
Contract Services (per mo.) 300
Utilities (per mo.)12 500
Sub -Total 800
x 12
ANNUAL TOTAL 9,600
Notes:
a) •$20,000 / ac. x 1.38 acres
b) $30,000 / ac. x 1.38 acres
D. Assessment Engineering
600
1,500
2,100
x 12
25,200
The City has retained the services of Dwight French &
Associates to provide assessment engineering services
required for the administration of the City's Assessment
Districts. Attached is a proposal from that firm for
services required to consider 1) annexation of the area
outside the City (Home Acres) to Assessment District 84 -2,
and 2) the establishment of an additional Zone of Benefit for
the levying of improvement and maintenance assessments for
the subject buffer area. The total amount of fee for these
services is $4,155. If directed to proceed, these costs will
be advanced from the existing fund balance in AD 84 -2 and
recovered by assessments levied the first year. In addition
to the Assessment Engineer's fee, there will be other
incidental expenses related to posting and mailing of notices
and other such requirements. These start up costs would also
be advanced and recovered in the manner described above.
West Village Buffer
Page 3
E. Estimated Annual Assessment
The tasks required of the Assessment Engineer will include
a) the development of an inventory of properties to be
assessed;
b) the development of final improvement and maintenance
costs;
c) the development of a benefit spread fornula; and,
d) the calculation of the recommended annual assessments
to be levied.
The amount of the annual assessment is not known at this
_ time. However, it is the intent of staff to direct the
Assessment Engineer to spread the proposed Improvement
Assessments over a two to three year period. By doing so it
is expected that the initial annual assessment will be
approximate $20 to $25 per household. Each year this matter
will be revisited by the City Council as a part of the annual
Assessment District renewal process. The amount of the
assessment levied each year will be determined by the City
Council based on actual cost factors related to the
improvement and nain-enance of this facility.
RECON3ENDATION
Staff recommends that the City Council take the following
actions:
1. Approve an amendment to the Scope of Work for Assessment
Engineering Services now in progress, to add thereto efforts
required to consider 1) the annexation of Home Acres to
Assessment District No. 84 -2; and 2) the establishment of a
new Zone of Benefit to. fund the design, construction and
future maintenance of the West Village Buffer Park.
2. Authorize the expenditure of $4,155 for this purpose.
3. Authorize the City Manager to sign a letter of agreement with
the Consultant to this effect.
JL�, Di -in l_.t ilU_�� :. %y HJ -1U -JG , -1 •,1Ji
March 10, 1592
Mr. Ken Gilbert
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
RE, Annexation and Zone Addition
AD 84-2
Dear Mr. Gilbert:
�.iJJLUVL t u c..
Pursuant to your request, Dwight French and Associates, Inc. (DFA) will be glad to amend
the current assessment district to include an additional Zone.
Our effort for the additional tasks is a lump sure of $4,155.00. A scope of work is
encbsed.
If you need further clarification or inf, -Irrnatior, please mo.
Sincerely,
Danny Chow
DC:drb
\prop \B298e.dc
■ 1470 So. Vulley Vista Dr., Sutter $$o, Li._ -n and Bur, (:4 917(16 ■
■ (714) 860 -3666 Fax ho. (714) S60 -3476 ■
■ Ample Valley (61'J) 240- 3.3.ylj ■
r-. i 1L -S2 1G: 14
PAGE.002
3L.Ni bi - un iulit i i\L�L[I di tiJJVL. J is �c z ♦21 .n �uvvU[aJUCiu. r W V
City of Moorpark
Annexation and Zone Addition
AD 84 -2
SCOPE OF WORK
1. Research
Obtain assessor's maps from the County, identify residential and commercial
parcels within the area.
2. undary Map
Revise current boundary map to Include area to be annexed.
- - 3. Prepare Preliminary Assessment
Using cost estimated by City staff, a distribution of the assessment will be
performed.
4. Review with Staff
The preliminary distribution of the assessment will be reviewed with staff. Minor
adjustments may be made as necessary.
5. Prepare Report
An Engineer's Report will be prepared for the area to be annexed, the additional
zone will be included in the report.
6. Notice gf Hearin g
Prepare mailing labels and send Notice of Hearing to property owners with the
area to be annexed.
7. Public Hearing
Attend and present information or respond to questions as necessary to the public
and council.
8. Finalize Engineer's Report
Based on comment from Task 7, update Engineer's Report and revise assessment
roll.
MAR 10 '92 16:14 PAGE.003
•
MOORPARK1TEM
711111799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
qq
rE0
MEMORANDUM
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: March 10, 1992 (Council Meeting 3-25-92)
SUBJECT: Consider Initiating Proceedings to 1) Annex Certain
Property to Assessment District 84-2 and 2) Add a New
Zone of Benefit for the Improvement and Maintenance of
the PC-3 West Village/Home Acres Open Space Buffer
OVERVIEW
This requests authorization to proceed with efforts required to
levy assessments on certain properties, to fund the development
and future maintenance of a landscaped area at the west end of
West Village (UWC) adjacent to Home Acres.
DISCUSSION
A. West Village
The City has granted entitlement to Urban West Communities
for the development of West Village (Tract Nos. 4340, 4341 &
4342) . One of the conditions of approval for that
development was the establishment of a buffer area on certain
property identified in Exhibit 1.
• `\
B. Joint Powers Agreement
In that the properties to be benefitted by this proposed
buffer area are located both within and outside the City of
Moorpark, the City and the County of Ventura have entered
into a Joint Powers Agreement relative to these matters.
Said Agreement includes language which sets forth certain
parameters for the funding of the development and maintenance
of this buffer area. Said parameters provide for the levying
of assessments upon all of the properties benefitted by the
proposed improvements. The Agreement stipulates that all
such costs are to be split 50-50 between the benefitted area
within the City and the area known as Home Acres. These two
areas are shown as Area 'X' and Area 'Y' on the map attached
as Exhibit 2.
PAUL W LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR. JOHN E. WOZNIAK
Mayor Mayor Pro Tern Councilmember
Councilmember Councilmember
•
West Village Buffer
Page 2
C. Preliminary Design / Cost Estimate
Staff has developed a preliminary cost estimate for the
design, construction and future maintenance of the proposed
park. These costs are set forth as follows:
Cost Estimate Range ($)
Element Low High
A. Development
Design1,000 1,000
Construction a) 30,000 b) 45,000
•
Contract Admin / Insp 1 ,500 1,500
TOTAL 32,500 47,500
B. Maintenance
Contract Services (per mo. ) 300 600
Utilities (per mo. )12 500 1,500
Sub-Total 800 2,100
x 12 x 12
ANNUAL TOTAL 9,600 25,200
Notes:
a) $20,000 / ac. x 1. 38 acres
b) $30,000 / ac. x 1. 38 acres
D. Assessment Engineering
The City has retained the services of Dwight French &
Associates to provide assessment\ engineering services
required for the administration of the City's Assessment
Districts. Attached is a proposal from that firm for
services required to consider 1) annexation of the area
outside the City (Home Acres) to Assessment District 84-2, -
and 2) the establishment of an additional Zone of Benefit for
the levying of improvement and maintenance assessments for
the subject buffer area. The total amount of fee for these
services is $4,155. If directed to proceed, these costs will
be advanced from the existing fund balance in AD 84-2 and
recovered by assessments levied the first year. In addition
to the Assessment Engineer's fee, there will be other
incidental expenses related to posting and mailing of notices
and other such requirements. These start up costs would also
be advanced and recovered in the manner described above.
•
West Village Buffer
Page 3
E. Estimated Annual Assessment
The tasks required of the Assessment Engineer will include
a) the development of an inventory of properties to be
assessed;
b) the development of final improvement and maintenance
costs;
c) the development of a benefit spread formula; and,
d) the calculation of the recommended annual assessments
to be levied.
The amount of the ar\fual assessment is not known at this
time. However, it is the intent of staff to direct the
Assessment Engineer to spread the proposed Improvement
Assessments over a two to three year period. By doing so it
is expected that the initial annual assessment will be
approximate $20 to $25 per household. Each year this matter
will be revisited by the City Council as a part of the annual
Assessment District renewal process. The amount of the
assessment levied each year will be determined by the City
Council based on actual cost factors related to the
improvement and maintenance of this facility.
RECOMMENDATION
Staff recommends that the City Council take the following
actions:
1. Approve an amendment to the Scope of Work for Assessment
Engineering Services now in progress, to add thereto efforts
required to consider 1) the annexation of Home Acres to
Assessment District No. 84-2; and 2 the establishment of a
new Zone of Benefit to fund the d6sign, construction and
future maintenance of the West Village Buffer Park.
2. Authorize the expenditure of $4,155 for this purpose.
3 . Authorize the City Manager to sign a letter of agreement with
the Consultant to this effect.
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' • SENT BY:DWIGHT FRENCH & ASSOC. ; 3-10-92 ; 4:13PM ; 18055298270;# 2/ 3
- •
March 10, 1992
Mr. Ken Gilbert
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
RE: Annexation and Zone Addition
AD 84-2
Dear Mr. Gilbert:
Pursuant to your request, Dwight French and Associates, Inc. (DFA)will be glad to amend
the current assessment district to include an additional zone.
Our effort for the additional tasks is a lump sum of $4,155.00. A scope of work is
enclosed.
If you need further clarification or information, please advise me.
Sincerely,
Danny Chow
DC:drb
\prop\B298e.dc REF: 028-009
• 1470 So. Vulloy Vista Dr., Suite 225,Diamond Bar, CA 91705 •
(714) 860-3566 Fax No. (714) 84;0-a476 •
in Apple Valley(610)240-3330 •
PAGE.002
MAR 10 '92 16:14
• • ' SENT BY:DWIGHT FRENCH & ASSOC. ; 3-10-32 ; 4:14PM ; 180552382704 3/ 3
°
City of Moorpark
Annexation and Zone Addition
• AD 84-2
SCOPE OF WORK
1. Research
Obtain assessor's maps from the County, Identify residential and commercial
parcels within the area.
2. Boundary Map
Revise current boundary map to Include area to be annexed.
3. Prepare Preliminary Assessment
Using cost estimated by City staff, a distribution of the assessment will be
performed.
4. Review with Staff
The preliminary distribution of the assessment will be reviewed with staff. Minor
adjustments may be made as necessary.
5. Prepare Report
An Engineer's Report will be prepared for the area to be annexed, the additional
zone will be included in the report.
6. Notice of Hearing
Prepare mailing labels and send Notice of Hearing to property owners with the
area to be annexed.
7. •Public Hearing
Attend and present Information or respond to questions as necessary to the public
and council.
8. Finalize Engineer's Report
Based on comment from Task 7, update Engineer's Report and revise assessment
roll.
PAGE 003
MAR 10 '92 16: 14