HomeMy WebLinkAboutAGENDA REPORT 1992 0325 CC SPC ITEM 11AMOORPARK ITEM //' //'
799 Moorpark Avenue Moc4tp
TO: The Honorable City
FROM: Richard Hare,, Deputy
DATE: February 28, 1992
1 805) 529 -6864
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Council _ Coun�
City Manag �� 1w?
SUBJECT: Cinco de Mayo Status Report
BACKGROUND
The City has budgeted $2,000 this fiscal year for recr -aticn
activities recognizing Cinco de Mayo. This -dould be th -rd year
of City funding to recognize this historic date.
The first event, in 1990, involved an
followed by an evening dance and Miss
event was budgeted for $2,000. Total
with a revenue of $2,000 to the City.
were waived by City Council, bringing
to $577.50.
afternoon children's programs:
Cincc de Mayo _-_ear_ -. This
expenditures were $4,3107.069..
Staff and costs
the total cost _o the Citv
The second event, in 1991, involved a day long celebra =ion
including entertainment, rides, games, arts :: crafts and
children's corner. Evening activities included an ads ---- dance and
Miss Cinco de Mayo Pageant. This event was budgeted =cr $55,000
which was eventually increased to $12,000. Final expenditures
totaled $15.178.23, offset by a total revenue of
it was planned to hold a family oriented event s -:-4;_ _- o _he
popular Day in the Park event held in Septemher ith -_ -s ;-ear's
appropriation of $2,000. Staff solicited interest fry-. thcse
involved in prior years' activities and pageant to =--di- to
their activities with the City's planned event.
MYAC has submitted an ambitious proposal request_ng an oppertur_it-_,'
.o co- sponsor a family oriented Cinco de Mays event == he = -eld on
Saturday, May 2, 1992 from 11:00 am to 3:0: cm Ls-r_c te Ccmmur_it-',
Venter park location.
_'he MYAC proposal has been re-: ie,. ed and
:ostly as ,presented. They ar establishi._ ___ _ __ ; - $; . 091
a four hour event. MYAC is re questing the
.n financial support mines the cost of the s_ c- e.
PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY E-ERNA =CO M = _-__ ROY E TA-LEY JR
Mayor Mayor Pro Tern Councilmember Council - .ember
P, »tec On R-, tile: Pe:+.
insurance, use of the area in front of the Civic Center park,
trash pickup, custodial services, portable toilets, live
electrical hookup outlets, chairs and tables. We are estimating
that approximately 500 people will attend.
The proposed MYAC event would include activities and games,
pinatas, arts and crafts, face painting, food booths adhering to
environmental and county health codes, moon bounce, entertainment,
displays of local artists, salsa cook -off and teen talent contest.
Within this proposed event, all activities would be free with the
exception of food purchases, moon bounce and pictures. No booth
would handle any cash. All tickets would be sold at a central site
near the entrance controlled by two adult MYAC members at all
times. MYAC would give a detailed receipt reimbursement
accounting summary to City Council immediately following the
event.
MYAC would also provide bilingual publicity, event banner and
display advertising. MYAC is also recruiting other non - profit
organizations to assist. with the family event.
It is proposed that the City provide the budgeted $2,000 less all
out -of- pocket costs including but not limited to the cost of
Special Event insurance: clean up and staff above and beyond the
one maintenance staff person scheduled to work that day and the
Recreation Coordinator and Recreation Supervisor. Insurance for
this event would be $145.67 plus $60.30 covering food vendors.
There would not be any alcohol.
The City would also offer use of community center restrooms,
electrical hook -ups, but not extension cords or any power
generator, tables and chairs in addition to the budgeted $2,000.
The City will also advertise the event on the Government Channel.
Some concerns with their proposal include: 1) there is no
allowance for security; 2) for this amount of money the event is
relatively short (only four hours); 3) it appears the budget for
the event does not include all costs and should be revised; and 4)
entertainment is too expensive.
RECOMMENDATION
Staff recommends acceptance of MYAC as co- sponsor of the event and
that Council authorize staff to work with MYAC to plan an event so
the City's expenditures don't exceed the budgeted $2,000.00
consistent with this report and that the City approves all
language of the advertising and publicity.
ttGchment: Original Proposal
MOCRPARK YOUTH ACTIVITIES COMMITTEE CINCO DE MAYO PROPOSAL TO
THE CITY OF MOORPARK TO BE HELD ON SATURDAY, MAY 2, 1992
BECAUSE OF THE CONTINUING COMMITMENT OF MYAC IN
PROVIDING CULTURAL ACTIVITIES TO ALL OF OUR COMMUNITIES'
YOUTH, THE MOORPARK YOUTH ACTIVITIES COMMITTEE IS REQUESTING
AN OPPORTUNITY TO CO- SPONSOR CINCO DE MAYO ACTIVITIES THIS
YEAR WITH THE CITY OF MOORPARK ON SATURDAY, MAY 2, 1992,
BEGINNING AT 11:00 AM AND ENDING AT 3:00 PM, AT THE COMMUNITY
CENTER LOCATION.
MYAC IS REQUESTING THE CITY OF MOORPARK TO PROVIDE: INSURANCE
COVERAGE, FACILITY USE OF THE OUTDOOR PARK AREA IN FRONT OF
CITY HALL, TRASH PICK UP, AND CUSTODIAL SERVICES, PORTABLE
TOILETS, LIVE ELECTRICAL HOOK -UP OUTLETS, CHAIRS, TABLES, AND
A MINIMUM OF $3,500.00.
ITEMS THAT MYAC WILL NOT BE ENGAGED IN AND /OR REQUIRE FOR OUR
PROGRAM:_
NO ALCOHOLIC BEVERAGES WILL BE SERVED /SOLD
- NO PAID ADDITIONAL POLICE SECURITY WILL BE REQUIRED
BECAUSE OF THE ABSENCE OF ALCOHOLIC BEVERAGES
- NO EVENING ADULT DANCE WILL BE A PART OF THE MYAC
PROGRAM
- NO QUEENS COURT WITH SALES OF SCHOLARSHIP TICKETS WILL
BE A PART OF OUR RESPONSIBILITY. HOWEVER, MYAC WOULD
GLADLY ACCOMMODATE AND /OR INCORPORATE INTO THE PROGRAM
IF IT IS RUN BY A SEPARATE GROUP WHO WOULD COORDINATE
DIRECTLY WITH THE CITY OF MOORPARK FOR ALL FINANCIAL
AND LIABILITY OBLIGATIONS.
- NO ENTRANCE FEE WILL BE CHARGED
- ONLY SINGLE SHEET PROGRAMS LISTING TIMES OF
PERFORMANCES AND NOTATION OF THOSE ITEMS OF WHICH A
FEE WILL BE CHARGED (SUCH AS -FOOD AND MOON BOUNCE) AND
THOSE ITEMS THAT ARE OFFERED FREE OF CHARGE, WILL BE
.PRINTED.
MOORPARK YOUTH ACTIVITIES WILL BE RESPONSIBLE FOR THE
ORDERING AND SET -UP /TAKE DOWN OF:
- =OUR (4) FOOD BOOTHS MEETING ENVIRONMENTAL HEALTH CODE
- _'HREE ( 3 ) MOON BOUNCES
- STAGE
- SHADE TENTS / CANOPIES
ELECTRICAL SOUND SYSTEM
PUBLICITY (NEWS RELEASES, ADVERTISEMENTS, HAND OUT
SINGLE SHEETS PRINTED BOTH IN ENGLISH AND IN SPANISH,
AND POSTINGS IN ALL STORE AREAS)