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HomeMy WebLinkAboutAGENDA REPORT 1992 0325 CC SPC ITEM 11HTO: - R ?ARK, CAUr J99 MO r vf Moor 6lifornia 3021 ACTION: A / L�� By / The Honorable City Council FROM: Steven Rueny, City Manager DATE: March 20, 1992 TE M L.H. L,1 / I , e I� j�29 -6$64 2S' �y9Z e- SUBJECT: Consider Status Report of 1991/92 Goals and Objectives and Provide Direction on 1992/93 Goals The City Council approved the Mission Statement and Goals for the City in May 1991. The Objectives were reviewed by the Council during June 1991 as part of the budget adoption process but were not formally approved until September 18, 1991. This was the City's first formalized goal setting process. The Mission Statement is intended to be a broad statement of purpose for the entire City. The Goals are more focused than the Mission Statement, but like the Mission Statement, they provide latitude to support numerous pertinent Objectives. The Goals correspond to the major functional areas (divisions) of the departments. The Objectives support the Goals, are consistent with the adopted budget and are specific items targeted to be accomplished (or which significant progress is expected) during the Fiscal Year. This process also assists in measuring performance. A copy of the adopted Mission Statement, Goals and Objectives has been previously provided to the Council. A mid year status report was planned as part of the process. This serves four purposes: 1. To keep the Council informed on the progress; 2. To assess the impact of unanticipated/ unplanned items or events requiring staff and Council attention and /or changed Council priorities; 3. To allow adjustments based on number 2., above; and 4. To receive any Council direction on changes to the Goals for 1992 -93 prior to preparing the Objectives as part of the draft budget. PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. ,. ..._ tl e..... D— T-- The Honorable City Council March 20, 1992 Page 2 As this is the first year of the formalized goal setting process, we have been overly ambitious and optimistic in the development of objectives. I am proposing that each of the affected management staff provide a verbal status report on their Objectives and that upon the conclusion of these reports, the Council provide direction to staff concerning the Goals and Objectives so such direction can be incorporated into the preparation of the draft budget. I ask that this process conclude no later than the April 15 Council Meeting. STAFF RECOMMENDATION Provide direction to staff on 1992/93 Goals. SK:sc 3204.tem TO: FROM: DATE: SUBJECT: MOORPARK 799 Moorpark Avenue Moorpark, California 93021 The Honorable City Council Steven Kueny, City Manager�;�— March 24, 1992 Mission Statement, Goals and Objectives (805) 529 -686-1 Attached is a copy of the Mission Statement, Goals and Objectives which you may need in your consideration of Agenda Item 11.H. on March 25, 1992, and replaces the copy which was placed in your mail on March 20, 1992. SK:sc 3247.tem Attachment PAUL W LAWRASON JR. JOHN E WOZNIAK SCOTT MONTGOPERY BERNARDO M. PEREZ ROY E TALLEY JR. CITY OF MOORPARK Mission Statement, Goals, and Objectives CITY MISSION STATEMENT Striving to preserve and improve the z, quality of life in Moorpark. DEPARTMENTAL GOALS AND OBJECTIVES FOR FY91/92 City Manager Management Oversee and coordinate activities of all City departments consistent with City Council approved policies and provide courteous and responsive public,- service. Priorities; 1. Conduct monthly in -house management meetings. development staff developmen - - - 2. Prepare timely, informative news releases about City activities on a weekly basis. 3. Work with County, State and Federal officials to ensure that Moorpark's legislative interests and concerns are addressed. 4. Perform an annual performance review of: all department heads and the Assistant to the City Manager. Redevelopment and Economic Development -f Provide necessary staff support that facilitates the revitalization of the redevelopment project area, expands the tax base, increases revenues and encourages greater diversity services. - of =_businesses and 1. Assist in the resolution of pending legal actions and negotiation of tax share agreements. 2. Coordinate City's downtown improvement efforts. 4 Special Projects Provide responsive staff support for special projects. 1• Assist with the establishment of paramedic s City. ervice in the 2. Provide staff support in the development of at -risk youth programs. 3. Assist with resolving lawsuits and planning and bidding Processes for Tierra Rejada Road widening. 4. Assist in the development of a downtown part. Mission Statement, Goals, Objectives FY91/92 Page 2 5. Assist in the relocation of the Post Office to the High Street area. 6. Assist in the development of an expanded library facility. 7. Complete five (5) year financial projections prior to 1992/93 Budget adoption. 8. Assist with resolving concerns with day laborer gathering site and related activities.; Emergency Preparedness Ensure that City properly anticipates and is prepared to respond to natural and manmade disasters. 1. Identify and purchase basic supplies to assist staff in responding to emergencies. 2. Train staff in emergency plan's contents:; -" 3. Develop a program to regularly inform the public about, the need to adequately prepare`' themselves for emergencies. 4. Resubmit emergency plan in time for State adoption by December 31, 1991. :} 5. Plan a table top = disaster exercise" by June 3O f`` 1992. Public Transit Provide a safe, efficient alternative" to `single- passenger automobile travel in Moorpark_ 1. Evaluate route and service level to determine if local transit needs are being met. 2. Pursue a marketing program to increase "ridership. 3. Continue to work with other transportation agencies to bring commuter rail to Moorpark. 4. Work to obtain an Antrak stop in Moorpark. Solid Waste Ensure that solid waste is sposed of in accordance with the adopted State hierarchy of "_educing, reusing, recycling, and landfilling.11 Y Mission Statement, Goals, Objectives FY91/92 Page 3 1. Manage preparation of City's Source _,.Reduction and Recycling Element and Household Hazardous Waste Element and submit Elements to State by established deadline. ` 2. Work with refuse haulers to implement recycling at all multi- family locations.- . 3. Work with refuse haulers to implement recycling at all commercial and industrial locations. 4. Organize and implement -two community-wide with an emphasis on recycling and diversion eof waste. 5. Organize and implement a .Christmas tree recycling program. 6. Issue permits for temporary bin and drop box services. 7. Review markets for recyclables to determine if changes to t. the-City's recycling programs are justified. 8 To encourage participation, regularly publicize curbside recycling program._ 9 Identify a funding source and determine` feasibility of providing at least _one. household; hazardous waste collection event-by June �-30, 1992. ,. 10 Develop and implement a pilot program that encourages the ;;_reduction and reuse of green waste. City Attorney Provide sound and timely legal advice to the; City Council and staff which encourages solutions and discourages litigation. 1. Assist with preparation of ordinances and draft documents for Community Development special _projects in luding _ `Lp_ , General Plan Update and subdivision ordinance., �G �U'' f 2. Assist in resolving City lawsuits. and Redevelopment Agency ��- %�.' 3. Develop an ordinance to address overcrowding in residential units. Administration City Clerk Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. Mission Statement, Goals, Objectives FY91/92 Page 4 Records Management Provide responsive service and support to City Council, staff, and public through efficient recording, storage, and retrieval of City records. 1. Complete City Council meeting minutes no later than four weeks after meeting date. 2. Index current legislative history. 3. Index legislative history prior to 1989 no later than June 30, 1992. 4. Analyze feasibility of lease /purchase options for an optical disk system for storage and retrieval of information. 5. Implement an off -site storage program for vital records. 6. Continue codification of City ordinances on a quarterly basis. 7. Develop and implement an on -line system for agendas and other information. 8. Work with contract City Engineer and Building Official to achieve cross - reference of files.. 9. Institute formal records management program including formal records retention scheduling and destruction. 10. Compile and organize written procedures for all departments. 11. Create data base for developer performance guarantees. Elections and Required Filings Ensure timely compliance with the- Political Reform Act and Elections Code. Administration Administrative Services Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. 1. Purchase and install emergency generator for City Hall /Community Center. 2. Coordinate Community Center improvements. t Mission Statement, Goals, Objectives FY91/92 Page 5 3. Coordinate architectural services contract -for design of City Hall expansion. - 4. Administer law enforcement services contract. Bud et Accountin and Finance Plan and account for City revenues and expenditures funds safely while maximizing yields,in accor ance with and invest established by the City Council. Priorities 1. Coordinate.the FY92/93 budge t submittal. of City Manager's recommended � budget process to City Council no later than June 9, 1992.,; 2. Complete the annual financial report and single audit report for FY90 /91 no later than December 1, 1991 -. 3. Complete monthly financial reports on the Cityis financial condition by the, fourth week of .the next month. 4. Prepare and submit required State Controller's .Report of . Financial, -Transactions and _Gas ...Taxi; Report to ' State no later than September 30, 1991. 5 Invest public funds with the safety of principal as the foremost objective of the investment t program sufficient liquidity to meet all Operating red allowing while maximizing the market rate of quirements investments. return on v io 6. Complete monthly- ' _- y investment reports describing the investment activity and- the returns obtained by the City by the 30th day of the next month.-,.-,,.-_ Data Processing Improve workload efficiency by Planning, acquiring, hardware and software systems and training ersonnel, in theirause.g 1. Prepare a five -year strategic plan -_for the data processing system which - includes hardware, - software, and training requirements of any new system. 2. Acquire personal computer work stations for all managerial, supervisory, and administrative personnel. IL Mission Statement, Goals, Objectives FYg3/ 92 Page 6 3. Install standardized - word Processing,-" calendar, and database software spreadsheet Personnel. programs for all' 4. Develop specialized desktop publishing work stations and train personnel in the specialty applications. 5_ Provide all users with training- to - the intermediate levels for assigned software. 6- Provide all management personnel.- and administrative secretaries with networks to system. the. _ financial management - - Risk Msnagement m3 nimize - losses caused by unforeseen occurrences in all phases of city operations. 1. Implement an employee injury prevention-program. 2- Develop standardized language -' liability to other which transfers. risk ` or parties and away from.; the City. 3. Develop procedures in conjunction with the SCJPIA Programs which assist in meeting operational objectives of each department while : transferring _ risk whenever Possible. 4. Cmduct an annual survey to identify and mitigate Potentially hazardous conditions_ �- Evaluate options for self smramce` or insurance coverage. - . commercial Personnel - Provide a recruitment and selection process which fairly- evaluates abilities of applicants consistent with the -Equal '-,Employment Opportunity Act; oversee staff development and training to maximize employee potential; and manage benefit program to facilitate employee use while minimizing cost. 1- Revise personnel rules to address to reflect actual operati group. mg conditions and approved MOA with employee ?- Evaluate comparability with neighbor_ng cities of salary s`aleS =-id benefit programs. Mission statement, Goals, Objectives FY91/92 Page 7 Purchasin :Ensure that all expenditures conform to established purchasing procedures. 1. Revise purchasing ordinance and develop purchasing manual. ~Cable Television `WProvide a variety of quality programming on the City,s public access channel. 1. Prepare operational plan for cable television no later than October 1, 1991. A -. 2• Complete installation of cable television equipment Apricot Room no later than January 1, 1992. in 3 Prepare for live broadcast of City Council, Parks and x v Recreation Commission and Planning Commission' by January 1, 1992. Ys Community `Develop ment Block Grant ICDBG) Administer; the .application and allocation processes of the 'program consistent with the program's objectives of a si tingClow sand moderate income persons. Z 1. Complete City,s participation in Boys and Girls Club _ agreement by July 10, 1991. +£ r _ , 2 Complete street improvements in the Virginia Colony area and on Charles. Street. f 3 Provide financial assistance to select °..agencies . social service . Administration Public Safety ..__4Provide coordination and the leadership necessary to introduce new ,,programs,_enhance existing services, public support, and respond courteously to the public. Create computerized traffic collision /enforcement data to ,tiff 2. Identify new revenue sources to support activities. police ' 3. Develop an alarm ordinance. Mission Statement, Goals, Objectives FY91/92 - Page 8 4• Conduct annual community awareness presentations:_ 5• _ Update traffic bail schedule. 6• Acquire computer equipment for police staff. Community Services Officer Provide public, public education and crime prevention programs to general students, and businesses. 1�. ,Establish citywide Neighborhood Watch Council. . 2 Establish Block Parent Program._ 3• Enhance interaction with local youth--through hrou h youth z service providers. n'�����, '`4• Attend Environmental design /Planning Course to review proposed development projects for imppacts on t er Department and public safety - Go2.rc�, ` !,. . 5- Meet semi - annually with each - active, Neighborhood_ 1 Watch, group and create at least six additional Neighborhood Watch groups. t. ���� 6• V Provide drug awarss education at middle and high schools. g 7. and rovide driving. pblic, information about .the danger of d i in �ti 2 fry a.t `zi r.�C -t, �" g i `. 4, Adapt DARE program "to two school locations. JV, 9- , Coordinate Moorpark's introduction "� Program. )J c of <the Crime e .- - PP Patrol Services Provide a safe environment, timely response to calls for service, visible presence and proactive approach to identified problems, and 1• Improve officer involvement with citizens within individual beat area ✓�trt '- '��7' >�L °f'� p 2. Reduce response times to calls for service. - -3• Proactively address local youth gang problems- 4• Develop and maintain familiarity with gang "culture" and local membership. Mission Statement, Goals, Objectives FY91/92 Page 9 Investigation Promptly investigate all crimes and apprehend criminal suspects. 1. Close no fewer than 60 percent of crim p nal investigations. f, :� / . , i 2. Maintain patrol /detective team concept through the sharing of criminal investigation information.G -� 3. Initiate criminal investigation follow -u within 24 h s . - of receiving citizen report of crime. Traffic Enforcement __• Encourage.vehicle-code compliance and provide a visible presence on City streets and State highways. 1. Train two additional officers in commercial vehicle enforcement and commit an average of eight •(8) h urs per week on this activity. j✓- 444l4v . Recertify all officers in- ;radar traffic _enforcement. 1 _ y 3. :f Ensure that:no less than, sixt Y--' rcent-40fz shift is expended in aya illaab�le Vatrol time. fhcEC 4 . Introd 'ce a train , sa -^�4' y program for school -aged children. aid �� Community Development Administration Effectively organize, coordinate, and manage departmental . activities.and provide courteous and - ,responsive public service.. 1. Implement an automated - financial accounting';. system to { -track entitlement projects' billing. 2. Create a cross reference /index of a z entitlement projects. approved and denied -- 3. - Establish <a procedures, manual fore Code enforcement activities and departmental secretarial - -positions to assist existing and future staff in their work. Mission Statement, FY91/92 Page 10 Goals, Objectives Current Planning Ensure that entitlement requests are consistent with the General Plan's goals and policies; mitigate all impacts; and are processed within prescribed time limits. 1. Implementation of the Carlsberg Specific Plan. 2. Complete an update of all City base maps.. 3. Create standard development project conditions for each type of entitlement. 4. Review and consider modifications 0' f information sheets and application materials for all types of construction and development entitlements with a report to the City Council. 5. Update the subdivision ordinance.- - 6- _Prepare an-adult business ordinance. 7. Revise the - zoning code after the General Plan Update is completed.., 8. Implement updated General,£T Plan Environmental Impact Report (EIR) mitigation measures. 9. projects landscape design- tandards for development - 10. Complete Los Angeles Avenue_stree tscape design. Advance Planning Monitor the General Plan for consisten projects, plans, environmental documents, and ctiviti�ofo other agencies for Potential impacts to Moorpark. es 1. Conclude City Council public hearing on the update to the Land Use and Circulation Elements of the General Plan by February 29, 1992. 2. Update City's procedures for implementation of the California Environmental Quality Act (CEQA) and the State CEQA guidelines. 3. Create'a design manual for the downtown area. 4. Create a hillside development ordinance. IL Mission Statement, Goals, Objectives FY91/92 Page 11 5. Create a noise ordinance. _ 6. Conclude City Council public hearing on the S Influence study by February 29, 1992. Phere of 7. Upon adoption of updated Land Use and Circulation Elements develop work plan to address necessary changes to other elements of the General Plan. 8. Develop an Art in Public Places ordinance`:... moved administration) from 9. Train staff in use of General Plan traffic mode from Current Planning) 1. (moved Code '_Enforcement Encourage timely compliance with the municipal code. 1. Develop procedures for code- enforcement pertaining to use of radio, issuin activities City vehicles, takin g � citation, use of matters g a complaint, and other related F._ 2. In conjunction with City Attorney develop-ordinan address overcrowding in residential units._ ce to 3• Update Uniform Bail Schedule. Ho =ng Provide safe and varied housing stock to accommodate all eco and social groups, with an emphasis on affordable housing. nomic 1. Within six months after adoption of the General Plan Update, develop an ordinance regulating the provision .f density bonuses to developers of housing projects consistent with Statellaw g affordable o 2• Work with developers of approved projects with low and moderate housing units to , lower timely and continued occupancy by low, lower and moderate income households. Bu a Saty Ensure that development conforms to standards. adopted buildin g codes and 1- Develop and implement permanent storage of construction Plans and related records. Mission Statement, Goals, Objectives FY91/92 Page 12 2. Develop a plan to integrate .Building and Safety operations with City Engineer to improve operational efficiency. 3. Evaluate moving Building and Safety Office to City Hall complex. Community services Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. 1. Assume responsibility for - landscaping portion of AD84 -2. 2. After adoption of General Plan Update revise ' dedication ordinance. Park 3. Maintain "Citizens' Request for Service" and "Emergency Notification" listings. 4. After adoption of General Plan-Update review Open space Conservation and Recreation (OSCAR) element. Recreation Enhance and expand quality, recreational opportunities ` Moorpark residents, and- effectively coordinate recreational activities with other organizations.= f 1.. Assist with developing recreational programs for at -risk youth. 2. Assist Senior Citizens in developing programs and activities. 3. Expand youth programs to include preschool activities. 4. Work with community teen support groups to provide programming and /or evaluate feasibility of establishing a teen center. 5. Provide activities for physically challenged persons. Mission Statement, Goals, Objectives FY91/92 Page 13 Parks Provide well - maintained, safe general ur ose the City and construct budgeted improvements inrastimely manner. 1. Upgrade existing parks facilities to enhance use by completing budgeted improvements by June 30, 1992. 2. Revise landscape maintenance contract to reflect changing needs with regard to water use and waste generation. 3. Acquire land and open a park in Virginia Colony. 4. Complete acquisition and begin developing Casey Road site - _ for a: downtown neighborhood park. 5. Open South Meadows Park to public no later than March 1, 1992. 6. Assess feasibility of performing selected maintenance in- house.- j 7.: _ Coordinate and complete architectural: design of multi -' functional Community Center. 8. - Complete Capital Improvement Program Report for Parks no later than June 30, 1992. 9.,. Coordinate with homeowners in the Villa Campesina Development the improvement of the required neighborhood park. 10.. Develop. preliminary improvement plans and -complete requisite steps to allow initiation of assessments in FY1992/93 for improvement of open space buffer area between Home Acres and nest Village of-PC -3. Facilities Efficiently maintain Community Center, City Hall, and other facilities in a clean and safe condition. 1. Install new air - conditioning, lights, and ceiling in the Community Center. 2. Improve illumination of Community Center parking lot. 3. Complete Civic Center Master Plan. t Mission Statement, FY91/92 Page 14 Goals, Objectives Public works Administration Effectively organize, coordinate, and manage departmental activities and provide courreous and responsive public service. Continue aggressive graffiti abatement program. -2_ Hire and orient a full -time Administrative Secretary. Determine site and complete plans for Public Works yard. 4. Develop data bases for street signs, pavement markings, rights -of -way improvements and various' Public Works functions to track and schedule maintenance,- i Mission Statement, FY91/92 Page 15 Goals, Objectives t 3. Locate, establish and:implement one or more unde ground utility districts utilizing Rule 20A funds. 4. Complete plans for Arroyo Simi Pedestrian Bridge. c Streets Maintenance Ensure proper and timely maintenance of streets and installation of traffic control devices and pavement markings for safe and adequate traffic flow. 1. Review existing maintenance practices and- determine if any changes are :required. 2. Assess feasibility for City to assume responsibility fo�rj app l cation /ins allation of street markings and legends. 3. Develop an annual storm drain maintenance program. Develop a' schedule to restripe streets' and reapply pavement markings. 5 Develop a �� Pavement`" Mainteance :Pro ram ° to improve maintenance of City { Fleet Maintenance Ensure that well - maintained, fuel- efficient vehicles are available as needed for City purposes. 1. Develop program for routine maintenance 2. Ensure that City vehicles.: adhere.to`_State smog -check program requirements. Crossing Guards - Provide a safe crossing at designated intersections,..,for:`children walking to-and'Trom school. 1. Implement annual training program. 2. Update Training /Instructors manual. 3. Establish performance evaluation program. a' Mission Statement, Goals, Objectives FY91/92 Page 16 Engineer Develop civil and traffic engineering conditions for proposed 4 developments; provide timely plan checking, inspection, and traffic engineering services; ensure appropriate design standards fpr capital improvement projects; and provide courteous and responsive public service. -1 Develop policies -for the issuance and administration of annual. permits -`to utilities and special G` districts. p Purpose 2. Assist'Public. <Works Department in the development of a Pavement Maintenance Program. 3. Assist- Public Works Department in the development of computerized inventories to manage street maintenance. 4 Determine the feasibility of developing engineering standards ; - 1 - t_ 5p, Create 2. standard,-.:' engineering conditions ..- for proposed developments-k, fore each type of . entitlement. --- 6. Provide engineering g su pport of the Sphere of Influence study. �z - - 7. After adoption of=General.Plan Update assist with Areas �G of Contribution updates x� 8. After adoption of General Plan Update develop traffic - mitigation fee program. P P citywide Nwp51ttyping\goals.av .