HomeMy WebLinkAboutAGENDA REPORT 1992 0401 CC REG ITEM 08P //1, 1-1)a r;
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MEMORANDUM
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
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DATE: March 25, 1992 (Council Meeting 4-1-92)
SUBJECT: Consider Appropriation of Funds for Aeri; ARK, CAUFCii;
Photographic Mapping Services for a Highway llaycouncll eering
Realignment Study Of
ACTION:
DISCUSSION
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A. BACKGROUND
In January of 1990 , the City Council awarded a contract to
Pacific Western Aerial Surveys for various aerial
photographic services. These services included:
• two large color photos of the City;
• 100 scale color photographs of the entire City;
• reproducible transparent positives (100 scale) of the
entire City [for making working blueprints] ;
• an aerial topographic survey of the Arroyo Vista
Community Park site; and,
• aerial mapping of the proposed corridor for the future
Highway 118 freeway realignment.
All of the work product was delivered to the City prior to
the end of Fiscal Year 1989/90, with the exception of the
Route 118 aerial mapping.
B. AERIAL MAPPING SERVICES
The City's Contractor has been working -- with some
difficulty -- with Caltrans officials over the past two
years on efforts to resolve certain problems with the aerial
mapping product they provided to Caltrans. Only recently
has Caltrans accepted the work from the Contractor and have
started to make final corrections prior to finalizing the
maps.
PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR. JOHN E. WOZNIAK
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
Printed On Recycled Paper
Aerial Mapping
Page 2
C. FISCAL IMPACT
The following is a re-cap of the total contract costs,
including the amounts due.
Contract
Item Description Amount Fund Paid Due
A & B Freeway Mapping 38,987 3 0 38,987 .00
C - Color Photos 930 41 790.50 0
500 scale (2 ea)
D Mylars 2, 340 41 2, 340.00 0
(100 scale)
E - Photos 2 , 910 41 2, 910.00 0
(100 scale)
F - Flight Cost 2, 230 41 2,230.00 0
G Parksite Topo 8 ,250 05 8, 250.00 0
H Agreed Extras 8 ,500 03 0 8 ,500. 00
for Item A
Sub-Total 64 ,147 16,520. 50 40,263 .50
Plus tax 3 , 321 1 , 115.13 3 ,205. 37
TOTAL 67,468 17,635.63 42 ,468. 87
In that the schedule for the completion of these services was
unknown, the above amount due was not re-budgeted for Fiscal
Years 1990/91 or 1991/92. It is requested that the amount
due be appropriated from the Gas Tax Fund and that the FY
1991/92 Budget be amended to cover these coats.
RECOMMENDATION (Roll Call Vote)
Appropriate $43 ,000 from the Gas Tax Fund and amend the budget
to provide for the above described expenses.