HomeMy WebLinkAboutAGENDA REPORT 1992 0401 CC REG ITEM 11BIF )
-"OR? R. INO OKPAA A K, CAL
x/99 Mo r yfL1 Moorpark, California 93021
ACTION:
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by
TO: The Honorable City Council
FROM: Steven Rueny, City Manager
DATE: March 20, 1992
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(805) 529 -6864
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ACTION:
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By
SUBJECT: Consider Status Report of 1991/92 Goals and
Objectives and Provide Direction on 1992/93 Goals
The City Council approved the Mission Statement and Goals for
the City in May 1991. The Objectives were reviewed by the
Council during June 1991 as part of the budget adoption
process but were not formally approved until September 18,
1991. This was the City's first formalized goal setting
process.
The Mission Statement is intended to be a broad statement of
purpose for the entire City. The Goals are more focused than
the Mission Statement, but like the Mission Statement, they
provide latitude to support numerous pertinent Objectives.
The Goals correspond to the major functional areas
(divisions) of the departments. The Objectives support the
Goals, are consistent with the adopted budget and are
specific items targeted to be accomplished (or which
significant progress is expected) during the Fiscal Year.
This process also assists in measuring performance. A copy
of the adopted Mission Statement, Goals and Objectives has
been previously provided to the Council.
A mid year status report was planned as part of the process.
This serves four purposes:
1. To keep the Council informed on the progress;
2. To assess the impact of unanticipated /unplanned
items or events requiring staff and Council
attention and /or changed Council priorities;
3. To allow adjustments based on number 2., above;
and
4. To receive any Council direction on changes to the
Goals for 1992 -93 prior to preparing the
Objectives as part of the draft budget.
PAUL W. LAYlAASON JR.
Ma-f-
JOHN E. WOZNIAK SCOTT MONTGOMERY
Mayor Pro Tom Councilmember
BERNARDO M. PEREZ ROY E. TALLEY JR.
Councilmember Councilmember
o. t—1 nn Recvcled Pa0er
The Honorable City Council
March 20, 1992
Page 2
As this is the first year of the formalized goal setting
process, we have been overly ambitious and optimistic in the
development of objectives. I am proposing that each of the
affected management staff provide a verbal status report on
their Objectives and that upon the conclusion of these
reports, the Council provide direction to staff concerning
the Goals and Objectives so such direction can be
incorporated into the preparation of the draft budget. I ask
that this process conclude no later than the April 15 Council
Meeting.
STAFF RECOMMENDATION
Provide direction to staff on 1992/93 Goals.
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MOORPARK
Jam, e 799 Moorpark Avenue '.ioz)rpa'�. California 93021 (805) 5296864
TO: The Honorable City Council
FROM: Steven Kueny, city Manager 7�—
DATE: March 24, 1992
SUBJECT: Mission Statement, Goals and Objectives
Attached is a copy of the Mission Statement, Goals and
Objectives which you may need in your consideration of Agenda
Item 11.H. on March 25, 1992, and replaces the copy which was
placed in your mail on March 20, 1992.
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Attachment
JOHN E 'NOZNIAK SCOTT USNTGOMERY BERNARDO W PEREZ ROY E. TALLEY JR-
PAUL W LAWRASON JR. __ Crsinvimembfr Councilmember
a
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
DEPARTMENTAL GOALS AND OBJECTIVES FOR FY91/92
City Manager
Management
Oversee and coordinate activities of all City departments
consistent with City Council approved policies- and priorities;
provide courteous and responsive public service. -;,
1. Conduct monthly in -house management - staff °development
• meetings.
2. Prepare timely, informative news releases about City
activities on a weekly basis.
3. Work with County, State and Federal officials to ensure
that Moorpark's legislative interests- concerns are
addressed.
4. Perform an annual performance review' of all department
heads and the Assistant to the City Manager.
Redevelopment and Economic Development
Provide necessary staff support that facilitates the revitalization
of the redevelopment project area, expands the tax base, increases
revenues and encourages greater diversity_- ofn..businesses and
services.
1. Assist .in the resolution of pending legal actions and
negotiation of tax share agreements.....,,,---".* :
2. Coordinate City's downtown improvement efforts.
Special Projects
Provide responsive staff support for special projects.
1. Assist with the establishment of paramedic service in the
City.
2. Provide staff support in the development of at -risk youth
programs.
3. Assist with resolving lawsuits and planning and bidding
processes for Tierra Rejada Road widening.
4. Assist in the development of a downtown park.
Mission Statement, Goals, Objectives
FY91/92
Page 2
5. Assist in the relocation of the Post Office to the High
Street area. `
6. Assist in the development of an expanded library
facility.
7. Complete five (5) year financial projections prior to
1992/93 Budget adoption.
8. Assist with resolving concerns with day laborer gathering
site and related activities.
Emergency Preparedness
Ensure that City properly anticipates and is prepared to respond to
natural and manmade disasters.
1. Identify and purchase basic supplies to assist staff in
responding'to emergencies.
2. Train staff in emergency plan's contents. -
3. Develop a program to regularly inform the public about
the need to adequately, prepare themselves for
emergencies.
4. Resubmit emergency plan in time for State "adoption by
December 31, 1991.
5. Plan a table top disaster exercise by June 30 ,T11992:
Public Transit
Provide a safe, efficient alternative `to '= single- passenger
automobile travel in Moorpark.
1. Evaluate route and service level to determine if local
transit needs are being met.
2. Pursue a marketing program to increase ridership.
3. Continue to work with other transportation agencies to
bring commuter rail to Moorpark.
4. Work to obtain an Amtrak stop in Moorpark.
Solid Waste
Ensure that solid waste is disposed of in accordance with the
adopted State hierarchy of "reducing, reusing, recycling, and
landfilling. 11
Mission Statement, Goals, Objectives
FY91/92
Page 3
1. Manage preparation of City's Source "Reduction and
Recycling Element and Household Hazardous Waste Element
and submit Elements to State by established deadline.
2. Work with refuse haulers to implement recycling at all
multi- family locations.
3. Work with refuse haulers to implement recycling at all
commercial and industrial'locations.
4. organize and implement two community -wide clean -up days,
with an emphasis on recycling and diversion of waste.
- -• 5. Organize t and implement a Christmas tree recycling
program. -
6. Issue permits for temporary bin and drop box services.
7. Review markets for recyclables to determine if changes to
the City's -.recycling programs are justified.
8. To encourage participation, regularly publicize curbside
recycling program.
9. Identify a funding source and determine feasibility of
providing at -least ,one household hazardous waste
collection event7by June ":30, 1992.
10. Develop- and-.implement a pilot program that encourages the
reductionand reuse of green waste.
City Attorney
Provide sound and timely legal advice to the-City Council and staff
which encourages solutions and discourages litigation.
1. Assist with preparation of ordinances and draft documents
for Community Development special projects .inpluding
General Plan Update and subdivision ordinance. �lpd, r.�� Y
t � t:
2. Assist in resolving City and Redevelopment Agency
lawsuits..,-,. ✓t.-
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3. Develop an ordinance to address overcrowding in
residential units.. fi1
Administration City Clerk
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
Mission Statement, Goals, Objectives
FY91/92
Page 4
Records Mang ctement
Provide responsive service and support to City Council, staff, and
public through efficient recording, storage, and retrieval of City
records.
1. Complete City Council meeting minutes no later than four
weeks after meeting date.
2. Index current legislative history.
3• Index legislative history prior to 1989 no later
June 30, 1992. than
4. Analyze feasibility of lease/purchase
optical disk system for storage and opretriev or an
information. al of
5. Implement an off -site storage program for vital records.
6. Continue codification of City ordinances on a quarterly
y
7. Develop and implement an on -line system for agendas and
other information.
8. Work with contract City Engineer and Building Official to
achieve cross - reference of files.
9. Institute formal records management program including
formal records retention scheduling and destruction.
10. Compile and organize written
departments. procedures for all
11. Create data base for developer performance guarantees.
Elections and Required viii-__
Ensure timely compliance with the. Political Reform Act and
Elections Code.
Administrative services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Purchase and install emergency generator for City
Hall /Community Center.
2. Coordinate Community Center improvements.
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Mission Statement, Goals, Objectives
FY91/92
Page 5
3. Coordinate architectural services contract for design of
City Hall expansion.
4. Administer law enforcement services contract.
Budget, Accounting and Finance
Plan and account for City revenues and expenditures and invest
funds safely while maximizing yields in accordance with priorities
established by the City Council.
1. Coordinate the FY92 /93- :-budget preparation process with
submittal of City Manager's recommended budget to City
Council no later than June 9, 1992.
2. Complete the annual financial report and single audit
report for FY90 /91 no later than December 1, 1991.
3. Complete monthly financial reports on the City's
financial condition by the fourth week of the next month.
4. Prepare:and submit recquired State Controller's Report of
Financial Transactions: and _Gas Tax Report to State no
later than September 30, 1991.
5. Invest public funds with the safety of principal as the
foremost objective of the investment program and allowing
sufficient liquidity to meet all operating requirements
while maximizing the market rate of return on
investments
6. Complete monthly` investment reports describing the
investment activity and- the returns obtained by the City
by the 30th day of the next month.
Data Processing
Improve workload efficiency by planning, acquiring, and maintaining
hardware and software systems and. training personnel in their use.
1. Prepare a five —year ,strategic plan for: the data
processing system which includes hardware, software, and
training requirements of any "new System.
2. Acquire personal computer work stations for all
managerial, supervisory, and administrative personnel.
Mission Statement,
FY91/92
Page 6
Goals, Objectives
3. Install standardized word processing,. spreadsheet,
calendar, and database software programs for all
personnel.
4. Develop specialized desktop publishing work stations and
train personnel in the specialty applications.
5. Provide all users with training to the -intermediate
levels for assigned software.
6. Provide all management personnel and administrative
secretaries with networks to the financial management
system.
Risk Management
Minimize.losses caused by unforeseen occurrences in all phases of
city operations.
1. Implement an employee injury prevention program.
2. Develop standardized language which-:-transfers risk or
liability to other parties and.away: from -the City.
3. Develop procedures in conjunction with the SCJPIA
programs which assist in meeting operational objectives
of each department while transferring risk whenever
possible.
4. Conduct an annual survey to identify 'and mitigate
potentially hazardous conditions.
5. Evaluate options for self - insurance or commercial
insurance coverage. -
Personnel
Provide a recruitment and selection process which fairly evaluates
abilities of applicants consistent with the Equal Employment
Opportunity Act; oversee staff development and training to maximize
employee potential; and manage .benefit program 7 to facilitate
employee use while minimizing cost.
1. Revise personnel rules to
operating conditions and
group.
address to reflect actual
approved MOA with employee
2. Evaluate comparability with neighboring cities of salary
scales and benefit programs.
Mission Statement, Goals, Objectives
FY91/92
Page 7
Purchasing
Ensure that all expenditures conform to established purchasing `
procedures.
1. Revise purchasing ordinance and develop purchasing
manual.
Cable Television
Provide a variety of quality programming on the City's public
access channel.
1. Prepare operational plan for cable television no later
than October 1, 1991.
2. Complete installation of cable television equipment in
Apricot Room no later than January 1, 1992.
3. Prepare for live broadcast of City Council, Parks and
Recreation Commission and Planning Commission meetings by
January 1, 1992.
Community Development Block Grant CDBG
Administer the application and allocation processes of the CDBG
program consistent with the program's objectives of assisting low
and moderate income persons_
1. Complete City's participation in Boys and Girls Club
agreement by July lo, 1991.
2: Complete street improvements in the Virginia Colony area
and on Charles Street_
3. Provide financial assistance to select social service
agencies.
Administration Public Safety
Provide coordination and the leadership necessary to introduce new
programs, enhance existing services, public support, and respond
courteously to the public.
Create computerized traffic collision/ enforcement data
base.
2. Identify new revenue sources to support police
activities.
3, Develop an alarm ordinance.
Mission Statement,
FY91/92
Page 8
Goals, Objectives
4. Conduct annual community awareness presentations.
5. Update traffic bail schedule.
6. Acquire computer equipment for police staff.
Community Services Officer
Provide public education and crime prevention programs to general
public, students, and businesses.
1. ;Establish citywide Neighborhood Watch Council.
Establish Block Parent Program.
3. Enhance interaction with. local youth through youth
service providers.
�.'4. Attend Environmental design /Planning Course to review
proposed development projects fort, impacts on then.
Department and public safety.
.' 5. Meet semi - annually with each active Neighborhood Watch
group and create at least six additional Neighborhood
Watch groups.
}•6. Provide drug awareness education at middle and high
schools.
7. Provide public information about the danger of drinkin
and driving. ✓_, > =� �' �. :, -- g
Adapt DARE program to two -school locations.
9. Coordinate Moorpark kIs introduction of the Crime Stopp_e
Program. _r, ,. - / ' -( %G
Patrol Services
Provide a safe environment, timely response to calls for service,
visible presence and proactive approach to identified problems, and
1. Improve officer involvement with citizens within
individual beat areas....
2. Reduce response times to calls for service.
-3. Proactively address local youth gang problems.
4. Develop and maintain familiarity with gang "culture" and
local membership.
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i
Mission Statement, Goals, Objectives
FY91/92
Page 9
Investigation
Promptly investigate all crimes and apprehend criminal suspects.
1. Close no fewer than 60 percent of criminal
investigations. n
2. Maintain patrol /detective team concept through the
sharing of criminal investigation information.
r� -
3. Initiate criminal investigation follow -up within 24 hqurs
of receiving citizen report of crime.:c -s?�)
Traffic Enforcement
- -• Encourage vehicle-code compliance and provide a visible presence on
City streets and State highways.
1. Train two additional officers in commercial vehicle
enforcement and commit an average of eight .(8) hpurs per
week on this activity. �, VieLe r4%« -_
Recertify all officers in radar traffic enforcement.
3. Ensure that no less than sixty p rcent oof,- shift is
expended in available patrol' time. &-- -f-t��- .
� -; �., �_ s � , , � ,;, r. i-(} ; : i���'�i(.. ?-i��l -✓t,L cry / , -�
4. Introduce a train safety program for school -aged �,£,�_.
children _ ;� /f -r
Community Development
Administration
Effectively organize, coordinate, and manage departmental' - -Y.
activities and provide courteous and responsive public service..�����
1. Implement an automated financial accounting system to
track entitlement projects' billing.
2. Create a cross reference /index of approved and denied
entitlement projects.
3. Establish a procedures manual for Code enforcement
activities and departmental secretarial positions to
assist existing and future staff in their work.
.
Mission Statement, Goals, Objectives
FY91/92
Page 10
Current Plannina
Ensure that entitlement requests are consistent with the General
Plan's goals and policies; mitigate all impacts; and are processed
within prescribed time limits.
1. Implementation of the Carlsberg Specific Plan.
2. Complete an update of all City base maps.
3. Create standard development project conditions for each
type of entitlement.
4. Review and consider modifications of information sheets
and application materials for all types of construction
and development entitlements with a report to the City
Council.
5. Update the subdivision ordinance.
6. Prepare an adult business ordinance.
7. Revise the zoning code after the General Plan Update is
completed.
8. Implement updated General Plan Environmental Inpact
Report (EIR) mitigation measures.
9. Create landscape design standards for development
projects.
10. Complete Los Angeles Avenue streetscape design.
Advance Planning
Monitor the General Plan for consistency with State law; monitor
projects, plans, environmental documents, and activities of other
agencies for potential impacts to Moorpark.
1. Conclude City Council public hearing on the update to the
Land Use and Circulation Elements of the General Plan by
February 29, 1992.
2. Update City's procedures for implementation of the
California Environmental Quality Act (CEQA) and the State
CEQA guidelines.
3. Create a design manual for the downtown area.
4. Create a hillside development ordinance.
.
Mission Statemen-, Goals, Objectives
FY91/92
Page 11
5. Create a noise ordinance.
6. Conclude Cit-.- Cou.-icil public hearing on the Sphere of
Influe -nce st --dy by February 29, 1992.
7. Upon adoption of updated Land Use and Circulation
Elemen -s develop work plan to address necessary changes
to other elenents of the General Plan.
8. Develop an Art in Public Places ordinance. (moved from
administration)
9. Train staff in use of General Plan traffic model. (moved
from Current Planning)
Code Enforcement E
Encourage timely compliance with the municipal code.
1. Develop procedures for code enforcement activities
pertaining to use of radio, issuing a citation, use of
City vehicles, taking a complaint, and other related
matters.
2. In conjunction with City Attorney develop ordinance to
address overcrowding in residential units.
3. Update Uniform Bail Schedule.
Housing
Provide safe and varied housing stock to accommodate all economic
and social groups, with an emphasis on affordable housing.
1. Within six nonths after adoption of the General Plan
Update, develop an ordinance regulating the provision of
density bonuses to developers of qualifying affordable
housing projects consistent with State law.
2. Work with developers of approved projects with low, lower
and moderate housing units to ensure timely and continued
occupancy by low, lower and moderate income households.
Building and Safety
Ensure that development conforms to adopted building codes and
standards.
1• DeveloL and _mplerent permanent storage of construction
plans _,d re -ated records.
Mission Statement, Goals, Objectives
FY91/92
Page 12
2. Develop a plan to integrate Building and Safety
operations with City Engineer to improve operational `
efficiency.
3. Evaluate moving Building and Safety Office to City Hall
complex.
Administration Community services
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Assume responsibility for landscaping portion of AD84 -2.
2. After adoption of General Plan Update revise park `
dedication ordinance.
3. Maintain "Citizens' Request for Service" and "Emergency
Notification" listings.
4. After adoption of General Plan Update review Open space
Conservation and Recreation (OSCAR) element.
Recreation
Enhance and expand quality, recreational opportunities for all
Moorpark residents, and effectively coordinate recreational
activities with other organizations.
1. Assist with developing recreational programs for at -risk
youth.
2. Assist Senior Citizens in developing programs and
activities.
3. Expand youth programs to include preschool activities.
4. Work with community teen support groups to provide
programming and /or evaluate feasibility of establishing
a teen center.
5. Provide activities for physically challenged persons.
Mission Statement, Goals, Objectives
FY91/92
Page 13
Parks
Provide well- maintained, safe general purpose parks in all areas of
the City and construct budgeted improvements in a timely manner.
1. Upgrade existing parks facilities to enhance use by
completing budgeted improvements by June 30, 1992.
2. Revise landscape maintenance contract to reflect changing
needs with regard to water use and waste generation.
3. Acquire land and open a park in Virginia Colony.
4. Complete acquisition and begin developing Casey Road site
for a downtown neighborhood park.
5. Open South Meadows Park to public no later than March 1,
1992.
6. Assess feasibility of performing selected maintenance in-
house.
>- 7. Coordinate and complete architectural design of multi-
functional Community Center.
8. Complete Capital Improvement Program Report for Parks no
later than June 30, 1992.
9. Coordinate with homeowners in the Villa Campesina
Development the improvement of the required neighborhood
park.
10. Develop preliminary improvement plans and complete
requisite steps to allow initiation of assessments in
FY1992/93 for improvement of open space buffer area
between Home Acres and Test Village of PC -3.
Facilities
Efficiently maintain Community Center, City Hall, and other
facilities in a clean and safe condition.
1. Install new air - conditioning, lights, and ceiling in the
Community Center.
2. Improve illumination of Community Center parking lot.
3. Complete Civic Center Master Plan.
Mission Statement, Goals, Objectives
FY91/92
Page 14
Public Works
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
Continue aggressive graffiti abatement program.
2. Hire and orient a full -time Administrative Secretary.
3.1 Determine site and complete plans for Public Works yard.
4. Develop data bases for street signs, pavement markings,
rights -of -way I improvements and various Public Works
functions to track and schedule maintenance: -;" ,^f
5. Develop and implement Undei�groFnd Service Alert response
capability.
b. Compile a storm drain maintenance atlas.
7. Develop handouts for the public on encroachment permits
and tree removal.
8. Assume primary responsibility for contract City Engineer.
9. Coordinate revisions of Los Angeles Area of Contribution
(AOC) and Gabbert and Casey Roads Areas of Contribution
upon adoption of General Plan Update..,
,
10 Work to improve relationships with and
project processing
-{ A)/ � by Cal Trans.
Conduct study on street light glare reduction and report
to City Council by April 15, 1992.
Capital Projects
Coordinate the economical design and construction of budgeted
capital improvements in a timely manner.
1. Develop a seven -year capital improvement program as
required by the Congestion Management Plan.
2. Administer the design and construction of the budgeted
capital improvement projects to be completed by June 30,
1992.
r
Mission Statement, Goals, Objectives
FY91/92
Page 15
3. Locate, establish and implement one or more underground
utility districts utilizing Rule 20A funds.
4. Complete plans for Arroyo Simi Pedestrian Bridge.
Streets Maintenance
Ensure proper and timely maintenance of streets and installation of
traffic control devices and pavement markings for safe and adequate
traffic flow.
1. Review existing maintenance practices and determine if
any changes are required. , , ;�` 1.c� -1 �- • _
2. Assess feasibility for City to assume responsibility for _r ✓~
application / installation of street markings and legends.
�i�a�`- .ice ^ ✓'l� _.
3. Develop an annual storm drain maintenance program.
4. Develop a schedule to restripe streets and reapply
pavement markings.
5. Develop.:. a Pavement Maintenance Proc(ram to improve
maint�,t��_; rice of City streets]
Fleet Maintenance
Ensure that well - main- ained, fuel- efficient vehicles are available
as needed for City purposes.
1. Develop program for routine maintenance.
2. Ensure that City vehicles adhere to State smog check
program requirements. --
Crossing Guards
Provide a safe crossing at designated intersections for children
walking to and from school.
1. Implement annual training program.
2. Update Training /Instructors manual.
3. Establish performance evaluation program.
i
Mission Statement, Goals, Objectives
FY91/92
Page 16
City Engineer
Develop civil and traffic engineering conditions for proposed
developments; provide timely plan checking, inspection, and traffic
engineering services; ensure appropriate design standards for
capital improvement projects; and provide courteous and responsive
public service.
1—
Develop policies for the issuance and administration of
annual permits to utilities and special purpose
districts.
r
�t 2.
Assist Public Works Department in the development of a
Pavement Maintenance Program.
3.
Assist Public Works Department in the development of '
computerized inventories to manage street maintenance.
4.
Determine the feasibility of developing engineering
standards.:
5.
Create standard engineering conditions -for proposed,
developments for
each type of entitlement,
6.
Provide engineering support of the Sphere of Influence
study.
7.
After adoption of General Plan Update assist with Areas
of Contribution updates.
v' `f 8.
J s/
After adoption of General
Plan Update develop citywide
mitigation fee
' f
program. -
cAwP5l�tyPing \goals.Z