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Home My WebLink AboutAGENDA REPORT 1992 0415 CC REG ITEM 09AITEM- %A, MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 =G �I�, UHL4 -U.6 ,% y ouncV Meeting TO: The Honorable City Council By FROM: Donald P. Reynolds Jr., Management Analyst DATE: April 8, 1992 SUBJECT: Consider Final Appropriation of the 1992/93 Community Development Block Grant Program, ( "CDBG ") Summary Pursuant to the Council's recommendation of April 1, 1992, staff met with the Budget and Finance Committee ( "Committee ") on Monday April 6, 1992, and has prepared a proposed final recommendation to the Council in consideration of the appropriation of funds anticipated to be received for the 1992/93 CDBG program of $184,334. Presented in staff's recommendation is the proposal for the appropriation of the 1992/93 funds. Program adjustments to past City appropriations were also considered by the Committee in conjunction with the 1992/93 funds this year. Attachments "A" and "B" illustrate the proposed appropriations including amounts available from past appropriations. Attachment "B" is an overview showing the percentage of funds appropriated for all City CDBG activities, including the recommendations of the Budget and Finance Committee. Background On April 1, 1992, staff presented proposals to the Council for consideration in appropriating the 1992/93 CDBG funds. In conjunction to this report was a second CDBG item which described that the City has surplus funds totaling $5,925.57, of which $562.57 can be reappropriated for public services, and $5,363 for development related projects. Therefore, the total to be considered for appropriation is the anticipated 1992/93 grant amount of $184,334 plus the reappropriated amount equalling $190,259.57. Staff reported that this year's citizen participation process brought forward many proposals for the use of grant funds. The number of proposals for public services increased from 11 to 14 this year while available funds decreased from $29,187 to $27,650. PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tern Councilmember Councilmember Councilmember 1992-- Printed On Recycled Paper Discussion The conclusion of the Budget and Finance Committee is that CDBG by itself, is not a sufficient resource to meet the needs as typified by the proposals submitted by the various community based service organizations. With this understanding, the Committee proceeded to evaluate programs based on their past experience with the City, ability to serve Moorpark residents, and the potential to receive funding for these needs from other resources. Public Improvements Street improvements on Charles Street will incur the impact of federal regulations when construction begins, because past CDBG appropriations are currently scheduled to be used for this purpose. The additional funds for construction came during last year's appropriations, where staff presented the fact that if a project is designed with CDBG, a portion of the project construction must be built with CDBG. Therefore, by adding 1992/93 grant funds to this program, the Committee and staff concluded that minimal additional administrative burden will be added, because this burden already exists. The proposed appropriation will bring the CDBG contribution from approximately 25% to 500 of the estimated construction costs. Current proposed fiscal needs for Phase II amount to $200,000. If the Council agrees to use these funds for Charles Street, other City resources will become available for use on a variety of different projects, that CDBG may not be eligible for. The housing appropriation recommended by the Committee is an attempt to assist the City in land acquisition, but in a way that has a minimal impact on the City's ability to use the majority of its CDBG funds quickly, (pursuant to federal guidelines). The recommended appropriation is sufficient to allow progress to continue for the search for land to be used for affordable housing. Public Services After reviewing 14 different proposals for the use of public service dollars, the Committee recommends funding 6 services with CDBG. All services that have been recommended have a proven performance with the City, and will not be subject to unusual administrative burdens, (such as federal environmental regulations and eligibility record keeping). When considering the 1992/93 budget, the Committee expressed an interest that perhaps some of these agencies can receive assistance from the City's budget if funds are available. In particular, the AIDS Care and Alzheimer's Association's were considered. When considering assistance to the Moorpark Senior Citizens. Inc. ( "Club "), (in addition to the Senior Nutrition program), the 2 Committee and staff thoroughly evaluated the potential for the City to assume responsibility for the Executive Director and the administration activities at the Senior Center. This would be contingent upon many factors, including a formal request by the Moorpark Senior Citizens, Inc., asking the City to; 1) assume responsibility for the grant that currently funds the Director, and 2) developing a mutual understanding of the City and Club's responsibilities after the proposed change. Staff will meet with the Club to discuss these matters. Funding for the position is also contingent upon the availability of City resources other than CDBG and the Council's concurrence to use these resources to supplement funding for the Executive Director's position, but might include some aspects of the items requested by the Moorpark Senior Citizens from CDBG. Resolution of these contingencies may impact (delay) CDBG if it used to help the Moorpark Senior Citizens in this fashion, therefore, the Committee recommends deferring consideration of this until the budget deliberations. Summary It appears as though requests for assistance to the community and the County are growing each year, and as the demand increases, the City will have to begin relying on a variety of means to meet these needs. At this time, the appropriation of the CDBG funds as recommended by the Committee is spread as far as practical, in hopes that other resources will surface to assist in meeting the needs that CDBG cannot address this year. Staff would like to thank all applicants for completing the CDBG proposals submitted to the City of Moorpark. The effort and time required to complete these proposals is by itself, a symbol of each applicant's ability and dedication to provide needed services to this community. 3 .. Recommendation . City Council consider the appropriation A .. Recommendation That the City Council consider the appropriation of the 1992/93 CDBG funds estimated to be $184,334, as follows: 1) Administration $ 22,590 2) Public Services, ($27,650 available) A) Senior Nutrition $ 10,000 B) Long Term Care Ombudsman $ 1,000 C) Catholic Charities $ 7,500 D) Adult Literacy $ 5,000 E) Legal Services $ 3,650 F) Homeless Ombudsman $ 500 3) Other Eligible Programs, ($134,094 available) A) Affordable Housing $ 25,000 B) Charles Street Improvements $ 109,094 Attachments A) Proposed Adjustments to past Programs in Conjunction with the 1992/93 CDBG Proposed Appropriations B) Comprehensive Overview which Includes the Proposed Reappropriation and Appropriations 4 ATTACHMENT "A" PROPOSED CHANGES TO CDBG FUNDING, WITH 1992/93 RECOMMENDATIONS PROPOSED PAGE 5 TOTAL PROPOSED AFTER NET Program 1987/88 1988/89 1989/90 1990/91 1991/92 1992 /93 CHANGES TOTALS Administration 22590 22590 102100.00 Public Improvements Virginia Colony Streets -1795 0 185981.00 Charles Street 1795 3568 109094 114457 250020.00 Handicap Ramps -3568 0 131488.00 Affordable Housing Aquisition 25000 25000 185000.00 Public Services Sr. Nutrition 10000 10000 40500.00 Vocational Trng. -562.57 0 5437.43 Adult Literacy 5000 5000 18000.00 Homeless Omb. 500 500 1500.00 Legal Services 562.57 3650 4212.57 12412.57 Long Term Care Omb. 1000 1000 3500.00 Cath. Charities --------------------------------------------------------------------------------------------------------------------- 7500 7500 15000.00 APPLICABLE TOTALS 184334 190259.57 PAGE 5 J r ATTACHMENT "B" Overview of Past Appropriations WITH CATEGORICAL PROPOSED PERCENT DISTRIBUTION Program 1986/87 1987/88 1988/89 1989/90 1990/91 1991/92 1992/93 TOTAL OF FUNDS OF FUNDS Administration 0 0 19070 19810 19010 21620 22590 102100 9.32% 9.32% Public Improvements 68.42% Virginia Colony Streets 133660 52321 0 0 0 0 0 185981 16.98% Charles Street 0 1795 0 0 57358 81773 109094 250020 22.82% Handicap Ramps 0 0 0 92266 39222 0 0 131488 12.00% Food Share 0 0 0 0 5000 2000 0 7000 0.64% Club Acq. 0 0 105266 44734 0 0 0 150000 13.69% Casa Pacifica 0 0 0 0 25000 0 0 25000 2.28% Affordable Housing 15.06 % * ** CEDC (Acq.) 0 75000 0 0 0 0 0 75000 6.85% Aquisition 0 0 100000* 0 0 60000 25000 185000* 7.76 % ** Networking 0 5000 0 0 0 0 5000 0.46% Public Services 9.48% Sr. Nutrition 0 0 0 10000 10000 10500 10000 40500 3.70% Sr. Lifeline 0 0 0 5480 0 0 0 5480 0.50% Vocational Trng. 0 0 0 5437.43 0 0 0 5437.43 0.50% Adult Literacy 0 0 0 0 8000 5000 5000 18000 1.64% Homeless Omb. 0 0 0 0 500 500 500 1500 0.14% Legal Services 0 0 0 562.57 7000 1200 3650 12412.57 1.13% Senior Equip. 0 0 0 0 0 1987 0 1987 0.18% Long Term Care Omb. 0 0 0 0 0 2500 1000 3500 0.32% Cath. Charities 0 0 0 0 0 7500 7500 15000 1.37% Totals 133660 134116 ------------------------------------------------------------------------------ 124336 178290 171090 194580 184334 1095406 1.022822 1.02282 * Loan to Club from grant year 1988/89 of $100,000 to be used for affordable housing acquisition when repaid to the City. ** Net percentage 17.00% when loan repayment from the Club is made available. ** Gross percentage of 25.00 %, including Club loan repayment. PAGE 6