HomeMy WebLinkAboutAGENDA REPORT 1992 0415 CC REG ITEM 11ATO:
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C799 Mo Jc v�1 Moor Glifornia 3021
ACTION. - ! `�
46
By
The Honorable City Council
FROM:
Steven Rueny, City Manager � 4
DATE: March 20, 1992
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ACTION:
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SUBJECT: Consider Status Report of 1991/92 Goals and
Objectives and Provide Direction on 1992/93 Goals
The City Council approved the Mission Statement and Goals for
the City in May 1991. The Objectives were reviewed by the
Council during June 1991 as part of the budget adoption
process but were not formally approved until September 18,
1991. This was the City's first formalized goal setting
process.
The Mission Statement is intended to be a broad statement of
purpose for the entire City. The Goals are more focused than
the Mission Statement, but like the Mission Statement, they
provide latitude to support numerous pertinent Objectives.
The Goals correspond to the major functional areas
(divisions) of the departments. The Objectives support the
Goals, are consistent with the adopted budget and are
specific items targeted to be accomplished (or which
significant progress is expected) during the Fiscal Year.
This process also assists in measuring performance. A copy
of the adopted Mission Statement, Goals and Objectives has
been previously provided to the Council.
A mid year status report was planned as part of the process.
This serves four purposes:
1. To keep the Council informed on the progress;
2. To assess the impact of unanticipated /unplanned
items or events requiring staff and Council
attention and /or changed Council priorities;
3. To allow adjustments based on number 2., above;
and
4. To receive any Council direction on changes to the
Goals for 1992 -93 prior to preparing the
Objectives as part of the draft budget.
ROY E. TALLEY
PAUL W LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY 13ERNARDO M E- TA JR.
n e Y -PEREZ [
I1 ��
The Honorable City Council
March 20, 1992
Page 2
As this is the first year of the formalized goal setting
process, we have been overly ambitious and optimistic in the
development of objectives. I am proposing that each of the
affected management staff provide a verbal status report on
their Objectives and that upon the conclusion of these
reports, the Council provide direction to staff concerning
the Goals and Objectives so such direction can be
incorporated into the preparation of the draft budget. I ask
that this process conclude no later than the April 15 Council
Meeting.
STAFF RECOMMENDATION
Provide direction to staff on 1992/93 Goals.
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Et .�
- -1� MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6863
0
TO: The Honorable City CouncilL
FROM: Steven Kueny, City Manager ,�—
DATE: March 24, 1992
SUBJECT: Mission Statement, Goals and objectives
Attached is a copy of the Mission Statement, Goals and
Objectives which you may need in your consideration of Agenda
Item 11.H. on March 25, 1992, and replaces the copy which was
placed in your mail on March 20, 1992.
SK:sc
3247.tem
Attachment
T MONTGOIJERY BERNARDO M PEREZ ROY E TALLEY JR.
PAIJI W ::.YiRASON JR JOHN E Y:OZNIAK SCOT C,oum-aInw nber
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
DEPARTMENTAL GOALS AND OBJECTIVES FOR FY91/92
City Manager
Management
Oversee and coordinate activities of all City departments
consistent with City Council approved policies and priorities;
provide courteous and responsive public- service. ,.
1. Conduct monthly in -house management staff development'
- - = meetings.
2. Prepare timely, informative news releases about City
activities on a weekly basis.
3. Work with County, State and Federal officials to ensure
that Moorpark's legislative interests and concerns are -
addressed.
4. Perform an annual performance review of all department'
heads and the Assistant to the City Manager_
Redevelopment and Economic Development -
Provide necessary staff support that facilitates the revitalization
of the redevelopment project area, expands the tax base, increases
revenues and encourages greater diversity- of; businesses and
services.
1. Assist in the resolution of pending legal actions and
- negotiation of tax share agreements.
2. Coordinate City's downtown improvement efforts.
Special Projects
Provide responsive staff support for special projects.
1. Assist with the establishment of paramedic service in the
City.
2. Provide staff support in the development of at -risk youth
programs.
3. Assist with resolving lawsuits and planning and bidding
processes for Tierra Rejada Road widening.
4. Assist in the development of a downtown par-K.
Mission Statement, Goals, Objectives
FY91/ 92
Page 2
5. Assist in the relocation of the Post Office to the High
Street area.
6. Assist in the development of an expanded library
facility.
7. Complete five (5) year financial projections prior to
1992/93 Budget adoption. :
8. Assist with resolving concerns with day laborer gathering
site and related activities. ;
Emergency Preparedness
Ensure that City properly anticipates and is prepared to respond to
natural and manmade disasters. `
1. Identify and purchase basic supplies to assist staff in
responding to emergencies.
2. Train staff in emergency plan's contents.'"
3. Develop a program to regularly inform the public about
the need to adequately': prepare- themselves for
emergencies. 1'.1_
4. Resubmit emergency plan in time for State adoption by
December 31, 1991.
5. Plan a table top disaster exercise by June 30, -1992.
Public Transit
Provide a safe, efficient alternative�.'to -,= single-passenger
automobile travel in Moorpark_ Y'
1. Evaluate route and service level to determine if local
transit needs are being met.
2. Pursue a marketing progran to increase I ridership.
3. Continue to worm with other transportation agencies to
bring commuter rail to Moorpark.
4. Work to obtain an Artrak stop in Moorpark.
Solid Waste
Ensure that solid waste is Z'_sposed of in accordance with the
adopted State hierarch_: z)f Ireducing, reusing, recycling, and
landfilling."
Mission Statement, Goals, Objectives
FY91/92
Page 3
1. Manage preparation of City's source - .Reduction and
Recycling Element and Household Hazardous Waste Element
and submit Elements to State by established deadline. `
2. Work with refuse haulers to implement recycling at all
multi- family locations.._
3. Work with refuse haulers to "implement recycling at all
commercial and industrial locations.
4. organize and implement -two communit
with an emphasis on recycling and diversion of waste.
5• Organize and implement a Christmas tree recycling
program.
6. F' Issue permits for temporary bin and drop box services.
7. Review markets for recyclables to determine if changes to
_
the-City 's recycling programs are
. li justified.
8 To encourage participation, regularly publicize curbside
- recycling program..
9. Identify a funding source and determine feasibility of
providing at least one household hazardous waste
- collection event -by June-30,-1992.
10. .:; Develop and implement a pilot program that encourages the
. _ _:.a :: reduction and reuse of green waste.
City Attorney �.
Provide sound and timely legal advice to the, City Council and staff
which encourages solutions and discourages litigation.
1• Assist with preparation of ordinances and draft documents
tL �� for Community Development special projects including
! General Plan Update and subdivision ordinance.!'/ %f,.,.
t"J" f, 2. Assist in resolving City and Redevelopment Agency
-;
lawsuits.
1
.;� 3. Develop an ordinance
residential units. to address overcrowding in
Administration city Clerk
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
Mission Statement, Goals, Objectives
FY91/92
Page 4
Records Management
Provide responsive service and support to City Council, staff, and `
public through efficient recording, storage, and retrieval of City
records.
1. Complete City Council meeting minutes no later than four
weeks after meeting date.
2. Index current legislative history.
3. Index legislative history prior to 1989 no later than
June 30, 1992.
4. Analyze feasibility of lease /purchase options for an
optical disk system for storage and retrieval of
information.
5. Implement an off -site storage program for vital records.
6. Continue codification of City ordinances on a quarterly
basis.
7. Develop and implement an on -line system for agendas and
other information.
S. Work with contract City Engineer and Building Official to
achieve cross - reference of files.
9. Institute. formal records management program including
formal records retention scheduling and destruction.
10. Compile and organize written procedures for all
departments.
11. Create data base for developer performance guarantees.
Elections and Required Filings
Ensure timely compliance with the Political Reform Act and
Elections Code.
Administrative Services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Purchase and install emergency generator for City
Hall /Community Center.
2. Coordinate Community Center improvements.
Mission Statement, Goals, Objectives
FY91/92
Page 5
3. Coordinate architectural services contract -for design of
City Hall expansion.
4. Administer law enforcement services contract.
Budget, Accounting and Finance
Plan and account for City revenues and expenditures and invest
funds safely while maximizing yields, in accordance with priorities
established by the City Council.
1. Coordinate the FY92/93 budget preparation process with
submittal of City Manager'.s recommended...budget to City
Council no later than June 9, 1992.:.
2. Complete the annual financial report and single audit
report for FY90 /91 no later than December 1, 1991.
3. Complete monthly financial reports on the City's
financial condition by the.. fourth week of the next month.
4. Prepare and submit required State Controller' s. Report of
_ Financial - Transactions and Gas ..Tax'
:r Report to State no '
later than September 30, 1991.
5. Invest public funds with the safety"of principal as the
foremost objective of the investment program and allowing
sufficient liquidity to Meet all operating requirements
while maximizing the market rate of return on
investments.
6. Complete monthly investment reports describing the
investment activity and-the returns obtained by the City
by the 30th day of the next month.
Data Processing
Improve workload efficiency by planning, acquiring, and maintaining
hardware and software systems and training personnel: in their use.
1. Prepare a five -year strategic plan for the data
processing system which- includes hardware, software, and
training requirements of any - new system.
2. Acquire personal computer work stations for all
managerial, supervisory, and administrative personnel.
Wission Statement, Goals, Objectives
-Y91/92
Page 6
3. Install standardized_ word :processing, spreadsheet, -
calendar, and database software programs for all
pe- sonne? .
4. Develop specialized desktop publishing work stations and
train personnel in the specialty applications.
5. Provide all users with training to the intermediate
levels for assigned software.
6. Provide all management personnel -_ and administrative
secretaries with networks to the financial management
system.
Risk Managelrent
4irnimize _losses caused by unforeseen occurrences in all phases of
city operations.
1. Imlement an employee injury prevention program.
2. Develop standardized language which transfers risk�or
liability to other parties and away from.-the City.
3. Develop procedures in conjunction with the SCJPIA
programs which assist in meeting operational objectives
of each department while transferring risk whenever
passible_
4. Conduct an annual survey- to identify and mitigate:
prrtentially hazardous conditions_
5. Evaluate options for self - insurance-- or commercial
insurance coverage.
Persor_rel -
Provide a recruitment and selection process which fairly evaluates
abilities of applicants consistent with the Equal Employment
Opportunity Act; ezersee staff development and training to maximize
employee potential; and manage benefit program to facilitate
employee use while minimizing cost.
1. Revise uersonnel rules to address to reflect actual
ocerati--g conditions and approved MOA with employee
gr --up.
2. Eva ,sat= comparability with neighbor =ng cities of salary
s__�l =s -.d benefit programs.
Mission Statement, Goals, Objectives
FY91/92
Page 7
Purchasing
Ensure that all expenditures conform to established purchasing -
procedures.
1. Revise purchasing ordinance and develop purchasing
manual.
.,;Cable Television
Provide a variety of quality programming on the City's public
access channel.
1. Prepare operational plan for cable television no later
than October 1, 1991.
2. Complete installation of cable television equipment in
Apricot Room no later than January 1, 1992.
fi 3. Prepare for live broadcast of City Council, Parks and
..° Recreation Commission and Planning Commission meetings by
January 1, 1992.
Community Development Block Grant (CDBG),
cAdminister the application and allocation processes of the CDBG
'program consistent with the program's objectives of assisting low
and moderate income persons.
1. Complete City's participation in Boys and Girls Club
agreement by July lo, 1991.
�. 2 .Complete street improvements in the Virginia Colony area
and on Charles. Street. ;
3. Provide financial assistance to select social service
_agencies.
Public Safety
Administration
.Provide coordination and the leadership necessary to introduce new
:;;;programs, enhance existing services, public support, and respond
..,courteously to the public.
Create computerized traffic collision /enforcement data
base.
2. Identify new revenue sources to support police
activities.
%T 3. Develop an alarm ordinance.
Mission Statement, Goals, Objectives -
FY91/92
Page 8
4. Conduct annual community awareness presentations.
5. Update traffic bail schedule.
6. Acquire computer equipment for police staff.
Community
Services Officer
Provide
public,
public education and crime prevention programs to general
students, and businesses.
1.
,Establish citywide Neighborhood Watch Council.
2!.z'' Establish Block Parent Program. -
3.
Enhance interaction with local youth - through youth
service providers. -' n= - 1
Attend Environmental design /Planning Course to review
proposed development projects for impacts on the,,
Department
and public safety. !3 �1 - 4,// t J
5.
Meet semi- annually with each active Neighborhood, Watch
group and create at least six additional Neighborhood
Watch groups.
i" l. 6.
��.,
Provide drug awareness education at middle and high
schools. — %'r;
V.
7.
Provide public,.-,information about the danger of dri�}king
and driving. �J�;�cy :•i��a�,« ;��,�%�
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Adapt DARE program "to two"school locations.
9.
Coordinate Moorpark's introduction of-the Crime Sto e
Program. /♦� � p`
Patrol Services
Provide a safe environment, timely response to calls for service,
visible presence and proactive approach to identified problems, and
1. Improve officer involvement with citizens within
individual beat areas.---'
2. Reduce response times to calls for service.
-3. Proactively address local youth gang problems.
4. Develop and maintain familiarity with gang "culture" and
local membership.
Mission Statement, Goals, Objectives
FY91/92
Page 9
Investigation
Promptly investigate all crimes and apprehend criminal suspects.
1. Close no fewer than 60 percent of criminal
investigations. .: f�_ ;� r ��: ��.•�% .�:� !�_.
2. Maintain patrol /detective team concept -- through the
sharing of criminal investigation information.l;w
3. Initiate criminal investigation follow-up within 24 hqurs
of receiving citizen report of crime.
Traffic Enforcement 7
_ _ • Encourage vehicle- code compliance and provide a visible presence on
City streets and State highways.
1. Train two additional officers in commercial vehicle
enforcement and commit an average of eight .(8) h urs per
week on this activity.
Recertify all officers in- ;radar traffic enforcement..
3. Ensure that no less than sixty p rcent to shift s
expended in available patrol time. /
� �,��,�,,� -may
4. Introdii'ce a train safet g f --
y pro ram: for school -a ed
children.icu�LG� g
Community Development
- `r ♦ CG`
Effectively organize, coordinate, and manage departmental 'fez
activities.and provide courteous and responsive public service.. C'-
1. Implement an automated financial accounting. system =to't
track entitlement projects' billing.
2. Create a cross reference /index of approved and 'denied
entitlement projects.
3. Establish a procedures: manual for Code enforcement
activities and departmental secretarial positions to
assist existing and future staff in their work.
Mission Statement, Goals, Objectives
FY91/92
Page 10
Current Planning -
Ensure that entitlement requests are consistent with the General
Plan's goals and policies; mitigate all impacts; and are processed
within prescribed time limits.
1. Implementation of the Carlsberg Specific Plan.
2. Complete an update of all City base maps.
3. Create standard development project conditions for each
type of entitlement.
- -- 4. Review and consider modifications of information sheets
and application materials for all types of construction
and development entitlements with a report to the City
Council.
5. Update the subdivision ordinance.
6. - Prepare an,adult business ordinance.:
7. Revise the zoning code after the General Plan Update is
completed.
8. Implement updated General Plan - Environmental Impact
Report (EIR) mitigation measures.
9. Create landscape design.; standards for development
projects.
Y 10. Complete Los Angeles Avenue streetscape design.
Advance Planning
Monitor the General Plan for consistency with'State law; monitor
projects, plans, environmental documents, and activities of other
agencies for potential impacts to Moorpark.
1. Conclude City Council public hearing on the update to the
Land Use and Circulation` Elements of the General Plan by
February 29, 1992.
2. Update City's procedures for implementation of the
California Environmental Quality Act (CEQA) and the State
CEQA guidelines.
3. Create a design manual for the downtown area.
4. Create a hillside development ordinance.
Mission Statement, Goals, Objectives
rY91/92
Page 11
5. Create a noise ordinance.
6. Conclude City Council public hearing on the Sphere of `
Influence study by February 29, 1992.
7. Upon adoption of updated Land Use and Circulation
Elements develop work plan to address necessary changes
to other elements of the General Plan.
8. Develop an Art in Public Places ordinance._(moved from
administration)
9. Train staff in use of General Plan traffic model. (moved
from Current Planning)
Code Enforcement
Encourage timely compliance with the municipal code.
1. Develop procedures for code enforcement activities
pertaining to use of radio, issuing a. citation, use of
City vehicles, taking -a complaint, and other related
matters.
2. In conjunction with City Attorney develop ordinance to
address overcrowding in residential units.
3. Update Uniform Bail Schedule.
Housing
Provide safe and varied housing stock to accommodate all economic
and social groups, with an emphasis on affordable housing.
1. Within six months after adoption of the General Plan
Update, develop an ordinance regulating the provision of
density bonuses to deve-lopers of qualifying affordable
housing projects consistent with State law.
2. Work with developers of approved projects with low, lower
and moderate housing units to ensure timely and continued
occupancy by low, lower and moderate income households.
Buildincr and Safety
Ensure that development conforms to adopted building codes and
standards.
1_ Develop and implement permanent storage of construction
plans and related records.
Mission Statement, Goals, Objectives
FY91/92
Page 12
2. Develop a plan to integrate Building and Safety
operations with City Engineer to improve operational
efficiency.
3. Evaluate moving Building and Safety Office to City Hall
complex.
Community services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Assume responsibility for - landscaping portion of AD84 -2.
2. After adoption of General Plan Update revise park
dedication ordinance.
3. Maintain "Citizens' Request for Service" and "Emergency
Notification" listings. --
4. After adoption of General Plan Update review Open space.
Conservation and Recreation (OSCAR) element.
Recreation F
Enhance and expand quality, recreational opportunities for all
Moorpark residents, and- effectively coordinate recreational
activities with other organizations.
1. Assist with developing recreational programs for at -risk
youth.
2. Assist Senior Citizens in developing programs and
activities.
3. Expand youth programs to include preschool activities.
4. Work with community teen support groups to provide
programming and /or evaluate feasibility of establishing
a teen center.
5. Provide activities for physically challenged persons.
Mission Statement,
FY91/92
Page 13
Goals, Objectives
Parks
Provide well - maintained, safe general purpose parks in all areas of
the City and construct budgeted improvements in a timely manner.
1. Upgrade existing parks facilities to enhance use by
completing budgeted improvements by June 30, 1992.
2. Revise landscape maintenance contract to reflect changing
needs with regard to water use and waste generation.
3. Acquire land and open a park in Virginia Colony.
4. Complete acquisition and begin developing Casey Road site
for a downtown neighborhood park.
5. Open South Meadows Park to public no later than March 1,
1992. .
6. Assess feasibility of performing selected maintenance in-
house.'.
7.. - Coordinate and complete architectural - design of multi-
functional Community Center.
8.. Complete Capital Improvement Program Report for Parks no
later than June 30, 1992.
9. Coordinate with homeowners in the Villa Campesina
Development the improvement of the required neighborhood
park.._
10. Develop preliminary improvement plans and - complete
requisite steps to allow initiation of assessments in
FY1992/93 for improvement of open space buffer area
between Home Acres and West Village of PC -3.
Facilities
Efficiently maintain Community Center, City Hall, and other
facilities in a clean and safe condition.
1. Install new air - conditioning, lights, and ceiling in the
Community Center.
2.
Improve
illumination
of Community Center parking lot.
3.
Complete
Civic Center
Master Plan.
Mission Statement, Goals, Objectives
FY91/92
Page 14
Public Works
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courreous and responsive public service.
,t =1. Continue aggressi -re graffiti abatement program.
-2. Hire and orient a full-time Administrative Secretary.
3: Determine site and complete plans for Public Works yard.
4. Develop data bases for street signs, pavement markings,
rights -of -way improvements and various Public Works
functions to ,taacl and schedule
5. Develop and implement Underground Service Alert response
capability.
6. Compile a storm drain maintenance atlas.
7. Develop handouts for the public on encroachment permits
and tree renoval.
8. Assume primary responsibility for contract City Engineer.
c S�
9. Coordinate revisians of Los Angeles Area of Contribution
(AOC) and Gabbert and Casey Roads Areas of Contribution
upon .adoption of Z-eneral Plan Update.
0.y Work to improve relationships with and project processing
by Cal Trans.
11 Conduct study on street light glare reduction and report
-� to City Council by April 15, 1992.
Capital Pro'ects
Coordinate the economical design and construction of "budgeted
capital improvements in a tamely manner.
1. Develcp a seven --:ear capital improvement program as
required by the Congestion Management Plan.
2. Administer the design and construction of the budgeted
capita'_ improveme.= protects to be completed by June 30,
1992.
Mission Statement,
FY91/92
Page 15
Goals, Objectives
r•
3. Locate, establish and implement one or more underground
utility districts utilizing Rule 20A funds.
• z
4. Complete plans for Arroyo Simi Pedestrian Bridge.
Streets Maintenance
Ensure proper and timely maintenance of streets and installation of
traffic control devices and pavement markings for safe and adequate
traffic flow. .
I. Review existing maintenance practices and determine if
any changes are required.?,- /��•� �-,� ,,,�
jai L -i, - �r� ✓ +
2. Assess feasibility for City to assume responsibility for
appl'cation /installation of street markings and legends.
3. Develop an annual storm drain maintenance program.
4. Develop a schedule to restripe streets and reapply
pavement markings.
5. Develo a: Pavement Maintenance Pro ram to improve
p
maintenance of City streets.'-",9
Fleet Maintenance
Ensure that well- maintained, fuel- efficient vehicles are available
as needed for City purposes.
1. Develop program for routine maintenance.
2. Ensure that City vehicles adhere to State smog, check
program requirements.i
Crossing Guards
Provide a safe crossing at designated intersections, for children
walking to-and - from school.
1. Implement annual training program.
2. Update Training /Instructors manual.
3. Establish performance evaluation program.
Mission Statement, Goals, Objectives
FY91/92
Page 16
city Engineer
Develop civil and traffic engineering conditions for proposed
developments; provide timely plan checking, inspection, and traff is
engineering services; ensure appropriate design standards for
capital improvement projects; and provide courteous and responsive
public service.
IDevelop policies for the issuance and administration of
annual permits to utilities and special purpose
districts.
{ J,�� _
s 2. Assist Public Works Department in the development of a
Pavement Maintenance Program.
3. Assist Public Works Department in the 'development of
computerized inventories to manage street maintenance.
4. Determine the feasibility of developing engineering
standards.
5„ Create standard engineering conditions for proposed
- developments for each type of . e_ ntitlement, _o,
6. Provide engineering support of the Sphere of Influence
study. -
7. After adoption of General P1an'Update °assist with Areas
of Contribution updates.
8. After adoption of General Plan Update develop citywide
,, j � ✓� ✓ traffic mitigation fee program.
_ .
r� / 0 �wP51 \typing \goals.Z. _ _..
..� Waste Processing Facilities MOU
April 6, 1992
Page 2
establishment of intergovernmental commitments to proceed with the
procurement of two subregional waste processing facilities, one in
the western region and one in the eastern region. It defines, in
a general outline, the type of facilities needed to meet countywide
objectives, makes recommendations on maintaining public control and
management, and proposes an interim intergovernmental MOU.
The Action Plan concludes that there is an immediate need to
develop subregional processing facilities due to the approaching AB
939 diversion deadlines and the potential closure of Bailard
Landfill in 1993. Each facility would be capable of processing a
minimum of 250 tons of source separated materials per day, and of
transferring residual waste for disposal. The facilities would be
expanded to process mixed waste and conduct composting operations
prior to the year 2000.
The Plan recommends private operation of the facilities, with
vendor selection accomplished through a competitive bid process.
Bidders would be required to include options for both public and
private ownership in their proposals. Determination for facility
ownership would be made collectively by participating jurisdictions
after review of vendor proposals.
The intergovernmental MOU, administered by the AB 939 Local Task
Force, is proposed for the limited purpose of jointly issuing the
RFP for vendor facilities, evaluating proposals, and recommending
vendors and contract terms. Signatories to the MOU, which will
include the ten cities, the County of Ventura, and the Ventura
Regional Sanitation District, will indicate an intent to commit
their wasteflow - firm flow control commitments will be made after
vendor selection. The MOU is intended to be an interim measure
until such time that the new regional Waste Management Authority is
in place. Once the new Authority receives final approval, it will
be responsible for managing the development and operations of the
subregional waste processing facilities.
At the March 19 meeting, the Waste Commission reviewed the Plan and
approved its release, along with the MOU, to the cities. Due to
the short time -line, this item has not been reviewed by the Pubic
Works and Facilities Committee but will be on their April 13
agenda.
Recommendation
Staff recommends that the City Council:
1) Approve and authorize the Mayor to sign the Memorandum of
Understanding between the ten Ventura County cities, the
Waste Processing Facilities MOU
April 6, 1992
Page 3
County of Ventura, and the Ventura Regional Sanitation
District for development of regional waste processing
facilities.
2) Receive the Ventura County Waste Commission's report,
"Action Plan for Regional Waste Processing and Transfer
Facility Implementation" and concur in its
recommendations.
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF
CAMARILLO, FILLMORE, MOORPARK, OJAI, OXNARD,
PORT HUENEME, SANTA PAULA, SIMI VALLEY,
THOUSAND OAKS, VENTURA, THE
COUNTY OF VENTURA, AND THE VENTURA REGIONAL
SANITATION DISTRICT, FOR
DEVELOPMENT OF REGIONAL SOLID WASTE
PROCESSING FACILITIES
This MEMORANDUM OF UNDERSTANDING is made this day of
1992, and is entered into by and between the County of Ventura, the Ventura
Regional Sanitation District, and the Cities of Camarillo, Fillmore, Moorpark, Ojai, Oxnard,
Port Hueneme, Santa Paula, Simi Valley, Thousand Oaks, and Ventura, (referred to collectively
herein as "parties ").
RECITALS
WHEREAS, each of the parties to this Agreement is a "public agency" as this term is
defined in Section 6500 of the Government Code of the State of California; and
WHEREAS, each of the parties hereto has the power, in addition to other powers which
are common to each of them, to contract for siting, development, construction, and operation
of Solid Waste Processing Facilities for the Processing of refuse and recyclables generated
within each of the parties' territorial boundaries; and
WHEREAS, the Cities and County have a multitude of responsibilities under AB 939 to
meet certain diversion goals by 1995 and 2000; and
WHEREAS, the parties find that it would be to their mutual advantage and benefit to
work together and share costs to: (1) develop one or more Requests for Proposals (RFPs) for
subregional Solid Waste Processing Facilities and (2) evaluate and recommend to whatever entity
will be the contracting party, Processing Facility Contracts; and
WHEREAS, it is the desire of the parties to use any power that they have in common
which is reasonably necessary and appropriate to aid in the accomplishment of these goals;
NOW, THEREFORE, the parties agree as follows and enter into this MEMORANDUM
OF UNDERSTANDING, ( "MOU" herein):
RECEIVED
MAR 2 6 1992
City of Moorpark
PROCESSING FACILITIES MOU
ARTICLE 1
DEFINITIONS
The following definitions shall apply to this MOU:
Act shall mean the California Integrated Waste Management Act of 1989,
California Public Resources Code sections 40000 et seq.
Contracts shall include agreements regarding siting, development, financing,
construction, and control of Facility operations.
Evaluation Criteria shall include standards and measurements used to analyze
proposals.
Facili1y shall mean those structures and /or sites for Recycling that are utilized to
receive Solid Waste; temporarily store, separate, convert or otherwise process the
materials in Solid Waste; or for transport of Solid Waste or recyclable materials.
Local Task Force shall mean the body convened pursuant to 40950 of the Act
which is currently the Ventura County Waste Commission.
Processing or process shall mean the reduction, separation, recovery, conversion,
and /or Recycling and marketing of Solid Waste.
Project Area shall mean the incorporated and unincorporated area of southern
Ventura County, as depicted on Exhibit "A ".
Recycling shall mean the process of collecting, sorting, cleansing, treating, and
reconstituting materials that would otherwise become Solid Waste, and returning
them to the economic mainstream in the form of raw material for new, reused,
or reconstituted products which meet the quality standards necessary to be used
in the marketplace.
RFP shall mean a request for proposal for Contracts.
Siting Corridor shall be a portion of the Project Area as depicted on Exhibit "A"
within which the parties intend to site one or more Facilities.
PAGE 2
Solid Waste shall mean all putrescible and nonputrescible solid, semi - solid, and
liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial
wastes, demolition and construction wastes, abandoned vehicles and parts thereof,
discarded home and industrial appliances, dewatered, treated or chemically fixed
PROCESSING FACILUIES MOU PAGE 3
sewage sludge which is not hazardous waste, manure, vegetable or animal solid
and semi -solid wastes, and other discarded solid and semi -solid wastes.
Management Authority shall mean whatever entity or entities to which the Local
Task Force (LTF) ultimately makes a recommendation for siting, construction,
financing, and operation of one or more Facilities.
ARTICLE 2
PURPOSE AND ACTIVITIES
The purpose of this MOU is to provide for coordinated development of RFP(s) for two
subregional Facilities, evaluation of proposals, and recommendation for the siting, design,
construction, financing, and operation of such Facilities and for specific contract terms and
vendors pursuant to the "Action Plan for Regional Waste Processing and Transfer Facilities
Implementation" attached hereto as Exhibit "B ". The parties intend to develop RFP(s) for the
two Facilities that will ultimately meet the Solid Waste Management needs of local general
purpose governments. The parties agree that the purpose of this MOU is not to provide for the
award of Contracts or the management or operation of any Facility. The parties hereby declare
their intent to meet and discuss in good faith management of Facilities and development of
coordinated plans.
Each of the parties hereby declares its intent to commit Solid Waste flow generated
within its territorial boundaries to a Facility pursuant to the purpose and activities described
herein. Each party reserves the right to make final determinations regarding the commitment
of Solid Waste flow generated within its boundaries.
Specific activities to be undertaken pursuant to this MOU shall include, without
limitation:
1. Develop a budget and allocate work among the parties for implementation of this
MOU for recommendation to the LTF.
2. Develop an RFP(s) for Facilities including siting, development, financing,
construction, and control of operations within the Siting Corridor depicted on
Exhibit "A".
3. Develop Evaluation Criteria for the purpose of analyzing proposals.
4. Identify potential responsible vendors.
5. Evaluate Responses to RFP(s).
6. Develop Contracts.
a
PROCESSING FACII.rrIES MOU PAGE 4
7. Prepare recommendations to the LTF and the Management Authority.
The County shall be the repository of all records and documents prepared for
implementation of this MOU. All parties shall have equal access to such documentation.
ARTICLE 3
LOCAL TASK FORCE
The Local Task Force shall be responsible for coordination and making final
recommendations as called for herein, and may be called on by the Management Committee or
any Party to the MOU to resolve any conflicts that may arise regarding implementation of this
MOU.
ARTICLE 4
MANAGEMENT COMMITTEE
A Management Committee consisting the Chief Administrative Officer of Ventura
County, the General Manager of the Ventura Regional Sanitation District, and the City Managers
of City parties to the MOU shall be formed to advise the Local Task Force and the parties as
needed on matters relating to the MOU. Each member of the Management Committee may
designate another staff person as his /her designee.
The Management Committee shall meet on a regular basis to accomplish the objectives
and tasks covered by this MOU. If the Management Committee can not agree on a course of
action at any time during the implementation of the MOU, the Management Committee shall
refer the matter to the LTF for resolution as required herein.
ARTICLE 5
FUNDING
Each party to this MOU recognizes its independent responsibilities and local fee
authorities pertaining to Solid Waste management.
Each party shall bear the full expense of the staff support it provides and provision by
it of other resources for implementation of this MOU and /or preparation of RFP(s).
Coordination of the work under this MOU shall be the responsibility of each party and each
party shall absorb its own costs related thereto without reimbursement hereunder.
Pursuant to the budget approved by the LTF for implementation of this MOU, the LTF
shall recommend to the parties how that budget shall be funded. Subject to the approval of the
Board of Supervisors of Ventura County and the Board of Ventura Regional Sanitation District,
I---
PROCESSING FAC=IES MOU PAGE 5
it is the present intention of the parties that any such budget may be funded through an equitable
combination of Ventura Regional Sanitation District revenues and CIWMP revenues.
ARTICLE 6
TERM, TERMINATION, AMENDMENTS
This MOU shall be effective on the date of execution hereof by all of the parties named
above, and shall automatically terminate on March 1, 1993, unless the parties, by a majority
vote, agree to terminate this MOU earlier. In the event this MOU is terminated pursuant to this
Article 7 prior to the complete use of all funds obtained to implement the budget, said remaining
funds shall be returned to the parties that provided those funds on a prorata basis.
ARTICLE 7
STATUTORY AUTHORITY AND LIABILITY
Each party to this MOU recognizes its independent responsibility and potential liability
for Solid Waste management issues pertaining to its jurisdiction. The parties agree that this
MOU in no way restricts. or limits that responsibility, liability, or statutory authority and further
that this MOU in no way constitutes any form of indemnification by any party of any other party
hereto with respect to such responsibilities, liabilities, and statutory authorities or in any other
respect.
ARTICLE 8
NOTICES
All notices given pursuant to this MOU shall be made by depositing the same in the U.S.
Mail, postage prepaid, and addressed as follows, or to such other address as the party may
designate hereafter:
To City of Camarillo:
City of Camarillo
P.O. Box 248
Camarillo, CA 93011
Attention: City Manager
To City of Fillmore:
City of Fillmore
P.O. Box 487
Fillmore, CA 93015
Attention: City Manager
To City of Port Hueneme:
City of Port Hueneme
250 North Ventura Road
Port Hueneme, CA 93041
Attention: City Manager
To City of Santa Paula:
City of Santa Paula
P.O. Box 569
Santa Paula, CA 93060
Attention: City Manager
r
PROCESSING FACIIHIES MOU
To City of Moorpark:
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Attention: City Manager
To City of Ojai:
City of Ojai
P.O. Box 1570
Ojai, CA 93023
Attention: City Manager
To City of Oxnard:
City of Oxnard
305 West Third Street
Oxnard, CA 93030
Attention: City Manager
To the County of Ventura:
County of Ventura
Chief Administrative Office
800 South Victoria Avenue
Ventura, CA 93009
Attention: Chief Admin. Officer
To City of Simi Valley:
City of Simi Valley
2929 Tapo Canyon Road
Simi Valley, CA 93063
Attention: City Manager
To City of Thousand Oaks:
City of Thousand Oaks
2150 West Hillcrest Drive
Thousand Oaks, CA 91320
Attention: City Manager
To City of Ventura:
City of Ventura
P.O. Box 99
Ventura, CA 93002
Attention: City Manager
To Ventura Regional Sanitation District:
Ventura Regional
Sanitation District
1001 Partridge Drive
Ventura, CA 93003
Attention: General Manager
PAGE 6
IN WITNESS WHEREOF, the parties hereto have first executed this MEMORANDUM OF
UNDERSTANDING by authorized officials thereof on the date indicated above.
PROCESSING FACILITIES MOU
PAGE 7
ATTEST:
CITY OF CAMARILLO
By
Stan Daily, Mayor
ATTEST:
CITY OF FILLMORE
By
Michael McMahan, Mayor
ATTEST:
CITY OF MOORPARK
By
Paul Lawrason, Mayor
ATTEST:
CITY OF OJAI
By
Nina Shelley, Mayor
ATTEST:
CITY OF OXNARD
By
Nao Takasugi, Mayor
ATTEST:
CITY OF PORT HUENEME
By
Orvene Carpenter, Mayor
e
PROCESSING FACILITIES MOU
PAGE 8
ATTEST:
CITY OF VENTURA
By
Gregory Carson, Mayor
ATTEST:
CITY OF SANTA PAULA
By
Al Urias, Mayor
ATTEST:
CITY OF SIMI VALLEY
By
Gregory Stratton, Mayor
ATTEST:
CITY OF THOUSAND OAKS
By
Frank Schillo, Mayor
ATTEST:
COUNTY OF VENTURA
By
John K. Flynn, Chair
Board of Supervisors
ATTEST:
VENTURA REGIONAL SANITATION
DISTRICT
By
Charlotte Craven, Chair
'"�
Board of Directors