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Home My WebLink AboutAGENDA REPORT 1992 0415 CC REG ITEM 11DITEM • MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 OFFICE OF THE CITY CLERK f-r'Cou CT ilh',c^ " J M E M G R A N D U M ION: I ��T�7�e C7 TO: The Honorable City Council Ev(� ,Q FROM: Lillian E. Kellerman Q/ J• DATE: April 9, 1992 / SUBJECT: APPLICATION AND PROCEDURE FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES BACKGROUND At its meeting of March 25, 1992, the Council considered the procedure for appointments to boards, commissions and committees. Staff was directed to prepare an application form to be used for prospective appointees and to update Moorpark Operating Procedures (MOP) consistent with the Council's discussion at that meeting. RECOMMENDATION Receive and file the report and approve the proposed application form and revision of MOP No. 7. ATTACHMENTS 1. Excerpt from City Council Minutes of March 25, 1992. 2. Proposed Application form. 3. Revised MOP No. 7. PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Printed On Recycled Paper 0 Minutes of the City Council Moorpark, California Page 14 March 25, 1992 G. Consider Appointment Procedure for Boards Commissions and Committees. Staff Recommendation: Direct staff as deemed appropriate. 4 Ms. Kellerman gave the staff report saying that staff recommended expanding upon current policy and practice by implementing the following: 1. That the City Clerk maintain a resource list of citizens who have expressed an interest in serving as appointees on advisory boards, commissions and committees. To facilitate the creation of the resource list, the assessment district mailer (which is mailed to every household in the City) scheduled for May distribution, could include a request for persons interested in serving as a City Council appointee to contact the City Clerk. Minutes of the City Council March 25, 1992 Moorpark, California Page 15 2. That a press release on every vacancy be prepared and sent to the Moorpark News Mirror and all other papers of local distribution regarding an expiring or unscheduled vacancy. 3. That the Moorpark Citizen -link Computer (which should be operational by the end of April) carry the yearly appointment list and a request for communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. 4. That a notice regarding every vacancy be cablecast on the City's governmental and information channel (Channel 10) along with the request for communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. Councilmember Perez said that the City has been fortunate in the past with the persons selected for Boards, Commissions and Committees. He indicated that in future he would like to know a little more about proposed appointees before the appointment was to be voted on. Councilmember Montgomery asked if the Mayor would be willing to make a nomination at one meeting and then defer on a vote until the subsequent meeting to allow the Council the oppd'r`tunity to become more familiar with the person being nominated. Mayor Lawrason asked if an application form could be developed for the appointment procedure. CONSENSUS: By consensus the Council determined to direct staff to incorporate the four points listed by Ms. Kellerman in Moorpark Operating Procedures (MOP) and to prepare an application form for citizen appointees and suggestions for the process of nomination consistent with the discussion this evening. a MOP MOORPARK Mop NO. 7 OPERATING PROCEDURE DATE: SUBJECT: ADVERTISING AND APPOINTMENT POLICY FOR CITIZEN APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES 1. At the end of each calendar year, a list will be prepared and posted at the Community Center and Library of all citizen appointive positions and their expiring term of office as well as any requirements for the position. The list shall remain posted for the month of January. 2. Not later than one month prior to the expiring term of office of a citizen appointee, the City will post a notice of the expiring term and advertise in a newspaper of local distribution for interested persons in the appointive position. 3. Interested persons will be asked to submit a City Board, Commission, and Committee Application. 4. When an unscheduled vacancy occurs on the Planning commission or Parks and Recreation Commission, notice will be posted in compliance with the Maddy Act requirements. 5. The City Clerk shall maintain a resource list of citizens who have expressed an interest in serving as appointees on advisory boards, commissions and committees and will have them complete an application. The annual assessment district mailer will include a request for persons interested in serving as a City Council appointee to contact the City Clerk. 6. A press release on every vacancy shall be prepared and sent to the Moorpark News Mirror and all other papers of local distribution regarding an expiring or unscheduled vacancy. 7. The Moorpark Citizen -link Computer shall carry the yearly appointment list and a request for communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. 8. A notice regarding every vacancy shall be cablecast on the City's governmental and information channel (Channel 10) along with the request for communication with the City Clerk in the event a citizen has an interest in being placed on the appointee resource list. 9. The Mayor shall make nominations for boards, commissions and committees at one meeting and then defer the vote on the nomination until the next meeting to allow the Council the opportunity to become more familiar with the person being nominated prior to voting. Application for: SUBMIT TO: CITY OF MOORPARK BOARD, COMMISSION, AND COMMITTEE APPLICATION City Clerk 799 Moorpark Avenue Moorpark, California 93021 Please "print or type answers to all questions and place N/A in those areas that do not apply. A separate, signed application must be completed for each Board, Commission, or Committee. NAME: HOME PHONE (last) (first) WORK PHONE ADDRESS: (city) (state) (zip code) OCCUPATION: BUSINESS: (city) (state) (zip code) Education (highest school year, degrees, etc.): YES W • Are you a Moorpark resident? — — Date of residency • Are you a registered voter in the City of Moorpark? • Do you have relatives or members of your household who are employed by the City of Moorpark, or who are currently serving on the City Council, or who are presently serving in a City appointed position? — — If yes, please explain: Do you serve on any County of Ventura appointed board, commission or committee? If yes, please explain: List relevant employment, training and experience, certificates of training, licenses, and professional registration: BCC Application (Rev 04- 09 -92) Page 1 of 2 r"- BOARD, COMMISSION AND COMMITTEE APPLICATION 1. How did you learn about the board /commission /committee for which you are applying? Community Group Newspaper (specify) Place of Employment Cable TV Other (specify) 2. Describe your involvement in community activities, volunteer and civic organizations other than partisan political activities. 3. What is it about this position that interests you? 4. What work and /or volunteer experience have you had that relate to this position? I have considered the duties, role and time commitment, involved in this appointment and request that you consider me for appointment. Signature Date Return to: City Clerk 799 Moorpark Avenue Moorpark, California 93021 This application will be considered for the remainder of this calendar year. In January you will be contacted to confirm your continuing interest. BCC Application (Rev 04- 09 -92) Page 2 of 2