Loading...
HomeMy WebLinkAboutAGENDA REPORT 1992 0506 CC REG ITEM 09D9 MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 VIV1,,(*I • , TO: The Honorable Mayor and Members of City Council %ORPARK, C:ry coun�tl FROM: DATE: Ken May Gilbert, Director of Public Works 4, 1992 (Meeting of 5 -6 -92) 06A.,-f( of -�-I —19;,-2- ACTION/ SUBJECT: Consider a Resolution Revising the Fees for Public Works and City Engineering Services BY �-- Gam-- -- Introduction Fees for Public Works and City Engineering must be adjusted from time to time in order to assure that the cost of the services being rendered is borne by those benefitted. The cost of these services gradually increase through time. From time to time the fees must be adjusted in order to maintain effective programs and a high level of service to the community. Discussion A. Status of Current Fees Public Works and City Engineering fees were last adjusted on July 31, 1984. Since then normal inflationary factors have increased the cost of most services, including those discussed herein. On July 1, 1991 the consumer price index had increased by approximately 370. In addition to inflationary factors, cumulative changes in laws and methods now require a higher level of effort for plan checking, inspection, and coordination than that which was customary when these fees were adopted. one other factor which has contributed to the increase in costs associated with these services, is the requirement to provide City Engineering support for new programs such as film permits, park dedications, etc. Attachment #1 is a fee comparison which demonstrates that the City of Moorpark's City Engineering fees have, in general, fallen substantially behind neighboring jurisdictions. This is regardless of the fact that the cost of professional engineering services is generally equal in the cities in any given area. PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tam Councilmember Councilmember Councilmember Printed On Recvcled P—, 2 B. Proposed Fee Adjustment The trend among neighboring Cities and the County is to expect that City Engineering programs be 100% self supporting. other jurisdictions, however, do not always recognize that administrative overhead is a cost of Public Works and City Engineering programs. Moorpark's City Engineering fees provide for the support an appropriate portion of the Administrative cost of the program. Thirty per cent (30 %) of all fees collected are retained,by the City to offset administrative costs. Only the remaining seventy per cent (70 %) covers Engineering services. The proposed fee adjustment are set forth in Exhibits A & B of the attached draft Resolution (Attachment 2). The average amount of the proposed increase is 43% over the existing 1984 rate structure. The Park Land dedication fee is recommended to be deleted from the list of Engineering fees. It is the intent of staff to add this fee to the City's Miscellaneous Fee Resolution to cover costs incurred by the Community Services Department in the administration of this program. C. Regular Review Fees should be reviewed on a regular basis in order to assure smooth continuity of program. Long delays between fee adjustments necessitate increases which appear higher. Regular review assures very modest adjustments. Such modest ad- justments appear more rational and are likely to be less con- troversial. Fee schedules that keep up with inflation will help to avoid drastic adjustments and crisis situations in the future. For these reasons several neighboring jurisdictions have adopted fee resolutions which require regular annual review of fees. The City of Moorpark has recently adopted a resolution setting valuations for building permits and this resolution mandates an annual review of this aspect of the fee structure. The City's planning fees are also adjusted annually. -• •. • • ;- The City has recently been faced with two significant problems associated with geology and soil failures. More problems of this type may be anticipated as the number of ideal building sites dwindles. The City's engineering consulting firm is familiar with other cities where entire neighborhoods have been r devastated by landslides and other areas plagued by numerous foundation failures. Many of these problems may be traced to 3 inadequate grading control and review. Major jurisdictions in Southern California who have accumulated similar experience have established geology and soil review systems to assure that geology and soil engineering reports are reviewed by qualified geologists and soil engineers who are specialists in these fields. They are also best qualified to advise grading in- spectors and building inspectors on matters relating to grading compaction and control and foundation design when problems are discovered during construction. The City of Moorpark has six conditions that suggest the value of establishing a geology and soil review mechanism. These factors are listed as follows: 1. The City is in a hillside environment with more development occurring in steeper areas; 2. Settlement problems have recently been identified that are causing significant hardship to property owners in the City; 3. Typical development in the City involves extensive grading operations with many hundreds of homes being built on compacted fill; 4. The City contains an area of high water table and granular soil that makes structures located within it more susceptible to severe damage in earthquakes due to liquefaction; 5. Known geologic faults traverse the City; 6. The City has a wide range of soil conditions from granular to highly expansive clays. The City has recently adopted a new Building & Safety Fee Schedule. That schedule refers to the attached Engineering Fee Schedule for the collection of fees for Geological and Geotechnical Engineering review. Those fees are set forth in Section 4 of Exhibit "B" of the attached resolution. Recommendation Staff recommends that the City Council adopt the attached Resolution (Attachment 2) rescinding Resolution No. 84 -119 and adopting a new fee structure for Public Works and Engineering Services. rp5ilrpt�engfeUb FEE COMPARISON NOVEMBER 1991 gpro \mpkfees NOTE: SIMI VALLEY FEES WILL INCREASE IN JANUARY Attachment 1 a� U 1.► Q MOORPARK OXNARD SIMI CAMARILLO VEN CO TH OAKS FOR MAP CHECK OF A 60 LOT FINAL TRACT MAP $2,280 $3,439 $3,580 $3,439 $3,439 $4,094 FOR AN ENCROACHMENT RELATING TO A COMMERCIAL DRIVEWAY $35 $84 $85 $75 $1.25 $62 FOR CONSTRUCTION OF 500 FEET OF CURB AND GUTTER $35 $398 $290 $35 $275 $350 FOR REVIEW OF SOIL REPORTS NA NA $300 NA NA NA FOR DEPOSIT OF MATERIAL IN THE STREET AS FOR A POOL $35 $123 $40 $45 $75 $135 FOR GRADING 150,000 CUBIC YARDS $1,275 $1,554 $1,648 $2,529 $2,529 $1,975 NOTE: SIMI VALLEY FEES WILL INCREASE IN JANUARY Attachment 1 a� U 1.► Q AAa�- 2 RESOLUTION NO. 92- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA ADOPTING A REVISED FEE SCHEDULE FOR SERVICES RENDERED PURSUANT TO THE MOORPARK CITY CODE RELATING TO PUBLIC WORKS AND CITY ENGINEERING AND RESCINDING RESOLUTION NO. 84 -119 PERTAINING THERETO WHEREAS, State law and the Moorpark City Code require the performance of certain plan review, inspection and other services by the Public Works Director and City Engineer for the purpose of safeguarding the public health, safety and welfare; and WHEREAS, the City Council of the City of Moorpark adopted Resolution No. 84 -119 providing for the collection of certain fees to allow the cost of such services to be borne by the users and beneficiaries of same; and, WHEREAS, the fee schedules for these services must be revised from time to time to assure adequate recovery of all costs associated with rendering such services; and, WHEREAS, the City Council received and considered written evidence and oral testimony pertaining a possible increase in said fees at a public hearing scheduled in accordance with the provisions of Section 66016 of the Government Code and convened on May 6, 1992. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That fees for encroachment permits shall be as set forth in Exhibit "A" attached hereto. SECTION 2. That fees for processing of land division ap- plications and related improvement plans shall be as set forth in Exhibit "B" attached hereto. RESOLUTION 92- PAGE 2 SECTION 3. That resolution number 84 -119 relating to fees for land use and development services is hereby rescinded upon the effective date of this Resolution provided, however, if it is determined that the rates, fees and charges set forth herein are wholly or partially invalid by virtue of any statutory or constitutional provisions, then the repeal of resolution 84 -119 and adoption of this resolution as to any such rate, fee or charge is void. SECTION 4. That the fees established in this resolution do not exceed the estimated reasonable cost of providing the service for which the fee is imposed. SECTION 5. The Public Works Director shall report to the City Council on the cost of development services and the adequacy of the fee schedule to recover these costs and shall make such report during the second quarter of each calendar year. SECTION 6. This Resolution shall take effect sixty (60) days from the date of adoption in accordance with the provisions of Section 66017 of the Government Code of the State of California. SECTION 7. The City Clerk shall certify to the adoption of this resolution and shall cause this resolution and its cer- tification to be filed in the Office of the City Clerk of the City of Moorpark. APPROVED AND ADOPTED this day of 1992. ATTEST: City Clerk Mayor EXHIBIT "A" CITY OF MOORPARK ENCROACHMENT FEE SCHEDULE PRESENT PROPOSED FEE FEE I. GENERAL ENCROACHMENT PERMITS 1. Application /Issuance Fee T Without Engineering Review 10.00 36.00 With Engineering Review 25.00 72.00 2. Permit /Inspection Fees: Permit fees shall be collected in addition to the issuance fee as follows: a. Construction of curb, gutter and /or sidewalk. Less than 50 In ft. 25.00 72.00 ^ More than 50 In ft. 25.00 Per Exhibit "B" b. Construction of residential driveway (each opening). 25.00 72.00 c. Construction of Commercial driveway (each opening). 25.00 180.00 d. Use of City right -of -way for access to private property (swimming pools, equipment access, etc.) 25.00 72.00 e. Major tree trimming, tree removal, stump removal. 25.00 72.00 f. Approved landscaping 25.00 72.00 g. Surveying and traffic counting (per year) 50.00 143.00 h. Miscellaneous construction and /or use of City road right- of-way. 25.00 72.00 Annual blanket permit 100.00 250.00 ENCROACHMENT FEE SCHEDULE PAGE 2 PRESENT PROPOSED FEE FEE i. Placing and /or relocation of power or telephone poles (blanket permit per year) 100.00 250.00 Each permit for pole placement and /or relocation 15.00 36.00 j. Handling and loading fruit containers on shoulders of the road (per year) 100.00 Deleted II. EXCAVATION PERMITS 1. Application/Issuance Fee: Without engineering review 10.00 36.00 With engineering review 25.00 72.00 2. Permit/ Inspection Fees for excavations shall be collected in addition to the issuance fee as follows: 100 linear feet or less 50.00 179.00 101 to 1,000 linear feet 75.00 250.00 1,001 to 3,000 linear feet 100.00 322.00 3,001 to 5,000 linear feet 150.00 465.00 Excavations exceeding 5,000 linear feet 150.00 465.00 plus 0.05 plus 0.143 over 5,000. In ft. Any additional costs related to the review of soils reports and /or shoring plans required for trench depths in excess of five feet shall be subject to additional charges sufficient to cover actual costs plus City overhead. 3. Annual blanket permit for utility trenches not exceeding two feet in width and sixty feet in length, dug at a right angle to the centerline of the road, or an excavation not exceeding thirty square feet in area 100.00 250.00 per Quarter Each excavation permitted under blanket permit 15.00 36.00 ENCROACHMENT FEE SCHEDULE PAGE 3 4. An atlas fee of $0.114 per linear foot of subsurface installation paralleling the centerline of the road will be charged. Laterals are excluded. PRESENT PROPOSED FEE FEE III. MOVING PERMITS 1. AR lip catio /Issuance Fee: Without Engineering Review 10.00 36.00 With Engineering Review 25.00 72.00 2. Permit Fee: Truck or tractor and load exceeding legal width, legal length, legal height and/ or legal weight as per State of California vehicle Code (per vehicle per trip) 10.00 72.00 3. Annual Blanket Permit: Truck or tractor and load, maximum width 12 feet, maximum height (loaded) 16 feet, maximum total length 75 feet, weight not to exceed purple loading (per vehicle per year) 50.00 Delete IV. MOVIE AND TELEVISION FILMING 1. Application /Issuance Fee: Without Engineering Review 10.00 36.00 With Engineering review 10.00 72.00 2. Permit Fee: A filming fee shall be charged for each day 24 hours) or partial day 100.00 Actual Cost Plus City Overhead 3. Inspection Fee: The City may require that an inspector be present during filming on City public roads. The permittee shall pay to the City the actual costs of providing the inspector Actual Cost Actual Cost Plus City Overhead Plus City Overhead ENCROACHMENT FEE SCHEDULE PAGE 4 V. EXTRAORDINARY INSPECTION COSTS AND CHARGES FOR CITY LABOR AND MATERIALS. Extraordinary costs and charges for inspection labor and materials due City shall be charged on the basis of actual cost plus City overhead. Extraordinary costs and charges for City inspection labor and materials shall be defined for purposes of this resolution as any costs or charges incurred by City resulting from permittee's failure to comply with all applicable permit conditions, ordinances and statutes. VI. EMERGENCY "CALL OUTS" Charges for emergency "call outs" shall be paid at the overtime rate, plus City overhead, for the positions responding for the time of the "call out" (Saturday, Sunday, Holiday, etc.). The charge for any emergency "call out" shall be based upon a minimum time of four hours per employee used, regardless of the actual length of time of the "call out," for up to the first four hours used, and then at said applicable hourly overtime rate, plus City overhead, for the actual number of hours worked. Emergency "call outs" for the purposes of this resolution shall be defined as providing men and equipment called to work at times when normal Public Works operations are secured. VII. FEE EXEMPTION As required, any Federal, State or local agency shall be exempt from the fees set forth herein, in accordance with applicable State and /or Federal law. VIII. TIME EXTENSION FEE PRESENT PRESENT FEE FEE For extension of each permit beyond the expiration date. One (1) extension is allowed. 15.00 36.00 IX. GEOLOGY AND G OTEC NICAL REPORT REVIEW DEPOSIT When the policies, guidelines and procedures of the City require geological or geotechnical submissions, investigations, reports, or reviews, the applicant shall be required to pay an additional fee based on the actual or anticipated actual cost of review services including City overhead. X. OTHER The fee for records search and other services for which no specific fee is otherwise specified shall be the total cost to the City including City overhead as determined by the Director of Public Works. EXHIBIT "B" CITY OF MOORPARK SUBDIVISION FINAL PROCESSING FEE SCHEDULE NOTE: IN EACH ITEM BELOW THE CURRENT FEE IS IN PARENTHESES BEFORE THE PROPOSED FEE. 1. MAPS a. Issuance of tract or parcel (25.00) 45.00 b. Final Map, Parcel Hap Fixed fee of ($200.00) $360.00 plus ($3.50) $6.30 per lot plus cost *(including overhead) to City, not to exceed ($1,020.00) $1836.00 plus ($21.00) $37.80 per lot shall be paid for nap checking. This will cover the first three checks only. For the fourth and each subsequent check, the fee will be ($340.00) $612.00 plus ($7.00) $12.60 per lot. Any alterations to the exterior boundary or redesign of any interior lots after the initial map check will be considered as a new submittal. The deposit shall be made at the time the map is submitted. *Actual costs (including overhead) represents staff labor costs plus overhead and /or contract labor costs plus overhead, including reimbursable expenses (i. e. blueprintinq reproduction, etc.) 2. PLAN CHECKS a. Subdivision and Other Major Improvements: Actual cost to City, not to exceed the amount set forth in the Fee Deposit Schedule in Section 5 of this Exhibit, which is based upon the estimate of improvement costs including work for which a grading permit must be obtained. A fee deposit in said amount shall be made at the time improvement plans are submitted. b. Subdivision and Other Major Improvement Plan Changes: An Improvement Plan Change Fee of 3% of the estimate of costs of additional improvements including work for which a Grading Permit must be obtained. C. Revisions to Approved Tentative Subdivision Map: Substantial revisions (i. e. street alignments, pad sizes, pad elevation changes in excess of two feet) to approved tentative subdivision maps shall require City Council approval. A fee of $500.00, not including any required planning fees, shall be required for any request for any such application of nap revision. d. The number of plan checks covered by the above described fees shall be limited to three. The third plan submittal shall be checked to confirm that said plan submittal is correct and complete. Any additional plan checking efforts required to approve said plans, shall be subject to additional fees based upon actual cost plus City overhead. SUBDIVISION FEES PAGE 2 3. INSPECTION a. Subdivision and Other Major Improvement Construction Inspection: Actual cost (including overhead) to City, not to exceed the amount set forth in the Fee Deposit Schedule in item 4 herein, which is based upon estimate of improvement costs including work for which a Grading Permit must be obtained. A fee deposit in said amount shall be made prior to approval of the improvement plans. b. Subdivision Time Extension of Improvement Agreement: A ($300.00) $540.00 processing fee plus a deposit of 10% of the fee deposit made under 3a above, plus City overhead. The Time Extension deposit shall be collected for the purpose of offsetting all costs associated with the requested time extension. Any costs associated with a time extension shall not be charged to the remaining portion of the inspection deposit. Upon completion and acceptance of the improvements, any balance of the Time Extension Fee remaining shall be refunded to applicant. C. Deferred Construction Agreement: ($300.00) $540.00 fixed fee for processing this agreement. d. In the event the actual cost of inspection, including City overhead, exceeds total amount of the inspection fee deposit, developer shall pay the difference upon receipt of a City invoice and prior to the City's final acceptance of the improvements. 4. GEOLOGY AND SOIL ENGINEERING REVIEW For review and processing of geology and soil engineering reports submitted when required by the City Engineer: Geotechnical Geoloav Single lot $1600.00 $1600.00 2 -6 lot subdivision $2100.00 $2100.00 7 -50 lot subdivision $3000.00 $3000.00 Subdivision over 50 lots $3000.00 $3000.00 - for each lot over 50 $ 200.00 $ 200.00 Special submittal, investigations, reports, or reviews will require deposits based on the actual or anticipated actual cost including City overhead. The above fees will cover one review and one follow - up review. Fees for additional reviews are to paid on a actual time basis plus City overhead. 5. FEE DEPOSIT SCHEDULE (To be used separately with 2, 3 and 4 above) Improvement Costs ($1 Deposit f$1 0 - 999 (300) 540.00 1,000 - 9,999 (300) 540.00 + 15$ of cost over 1,000 10,000 - 49,999 (1,650) 2,970.00 + 10$ of cost over 10,000 50,000 - 99,999 (5,650) 10,170.00 + 5% of cost over 50,000 100,000 - 999,999 (8,150) 14,670.00 + 2% of cost over 100,000 1,000,000 and over (26,150) 47,070.00 + it of cost over 1,000,000 SUBDIVISION FEES PAGE 3 6. PARK LAND DEDICATION Costs incurred in processing the park land Dedication requirements ($150.00) Deleted 7. CERTIFICATES Issuance of Certificate of Compliance ($250.00) $450.50 per parcel (fixed fee) 8. OTHER The fee for records search and other services for which no specific fee is otherwise specified shall be the total cost to the City including City overhead of any time spent retrieving said records as determined by the Director of Public Works. Time shall be in 1/4 hour increments at the then applicable hourly rate(s). 9. GG.RADING PERMIT AND PLAN CHECK FEES SCHEDULE ITFM FEES a. Grading rmit f es 50 cubic yards or less ($ 30.00) 54.00 51 to 100 cubic yards ($ 45.00) 81.00 101 to 1000 cubic yards ($ 45.00) 81.00 for the first 100 cubic yards, plus ($20.00) 36.00 for each additional 100 cubic yards or fraction thereof. 1001 to 10,000 cubic yards ($225.00) 405.00 for the first 1000 cubic yards, plus ($17.00) 30.60 for each additional 1000 cubic yards or fraction thereof. 10,001 to 100,000 cubic yards ($378.00) 680.40 for first $10,000 cubic yards, plus ($76.00) 136.80 for each additional 10,000 cubic yards or fraction thereof. 100,001 cubic yards or more ($1,060.00) 1908.00 for the first 100,000 cubic yards, plus ($43.00) 77.40 for each additional 100,000 cubic yards or fraction thereof.