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Home My WebLink AboutAGENDA REPORT 1992 0520 CC REG ITEM 08KITEM e- MOORPARK 799 Moorpark Avenue Moorpark, California 93021 M E M O R A N D U M TO: The Honorable City Council FROM: Ken Gilbert, Director of Public Works DATE: May 12, 1992 (Council Meeting 5- 20 -92) (805 QV4CAUFORNIA City Council Meeting of ACTION: ,Z_$1 By� �fc _ SUBJECT: Consider Accepting Engineer's Report for AD85 -1 and Setting a Public Hearing OVERVIEW This presents for approval the Engineer's Report for Assessment District AD85 -1 and requests that the City Council set the date of a public hearing to consider levying the assessments set forth therein. List of Exhibits Exhibit "A": Engineer's Report Exhibit "B": Summary of Fund Activity Exhibit "C": Draft Departmental Budget for FY 1992/93 Exhibit "D ": FY 1991/92 Expense History Detail Exhibit "E": FY 1992/93 Expense Projection Detail Exhibit "F ": Resolution Approving Engineer's Report Exhibit "G": Resolution Setting Public Hearing cra_,g SI BACKGROUND Assessment District 85 -1 was formed in 1985 pursuant to the provisions of the "Landscaping and Lighting Act of 1972." This assessment district was established to allow for the funding of parks maintenance expenses through the levying of assessments as provided for in the act. As set forth in the Engineer's Report (Exhibit "A"), costs are spread to all of the lots in the City by means of a formula designed to spread said costs on the basis of benefit. The formula uses land use as a measure of "people use" in determining park's benefit. The City must annually act to levy the parks maintenance assessments. Said assessments have been levied each year since the formation of the district, except for FY 1987/88 and FY 1988/89. PAUL W. LAWRASON JR, JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Printed On Recycled Parser Assessment District 85 -1 2 May 20, 1992 DISCUSSION A. Engineer's Report On March 25, 1992, the City Council adopted Resolution No. 92- 830 directing the preparation of the subject Engineer's Report. Said report has been prepared and is attached as Exhibit "A". The report identifies the proposed annual assessment for a single - family lot for FY 1992/93 to be $39.72, as compared to $33.20 for FY 1991/92. The amount of the assessments for other land uses are set forth in Appendix 'A' of the Engineer's Report. B. Program Budget The assessment amounts set forth in the Engineer's Report will generate revenues sufficient to fund the Personnel and Operations / Maintenance expenses of the Parks Department as set forth in Exhibits "C" and "E." C. Addition of South Meadows Park The above referenced Program Budget provides for a level of service consistent with prior years, with the addition of one new park. The proposed assessments includes the addition of South Meadows Park this fiscal year. D. Water Costs The projected FY1991/92 year end costs, and proposed FY 1992/93 budget includes a substantial increase in the cost of irrigation water. These figures are based on actual invoices received in recent months. Recent costs have increased dramatically due to the new "tied" water rate structure recently imposed by County Waterworks District No. 1, design to pass through wholesale cost increases imposed by the Metropolitan Water District. In the past year the City has developed and implemented an ambitious water conservation program. As a result water usage was cut in half. In that same period, however, water costs doubled. City staff is now in the process of working with Waterworks District staff to effect a reduction in water rates consistent with district policy to recognize and reward water conservation 'efforts. If this determination dramatically affects -- projected costs, the proposed budget and assessment amounts will be reduced accordingly. Assessment District 85 -1 3 May 20, 1992 E. Public Hearing The "Landscaping and Lighting Act of 1972," as set forth in the California Streets and Highways Code, requires a public hearing to receive input regarding the proposed assessments and to hearing any protests to the levying of said assessments. • I_Y_I:+1 � � � Staff recommends that the City Council take the following actions: 1. Adopt Resolution No. 92 -852 (Exhibit "F ") approving the Engineer's Report for AD85 -1 for the fiscal year commencing July 1, 1992 and ending June 30, 1993. 2. Adopt Resolution No. 92 -851 (Exhibit "G") declaring the City Council's intention to make certain changes and to order the annual assessments for AD85 -1 for the fiscal year commencing July 1, 1992 and ending June 30, 1993; and f ixing June 3, -� 1992, at 7:00 p.m. as the date and time of a public hearing to consider levying said assessments. vp \rpt \ad85 -93.ph r PRELIMINARY ENGINEER'S REPORT CITY OF MOORPARK PARKS MAINTENANCE ASSESSMENT DISTRICT NO. AD -85 -1 LANDSCAPE AND LIGHTING ACT OF 1972 PREPARED BY: DWIGHT FRENCH & ASSOCIATES 1470 S. VALLEY VISTA DRIVE SUITE 225 May 11, 1992 DIAMOND BAR, CA 91765 • •• � r A � L TABLE OF CONTENTS Page Section 1 Authority for Report 1 Section 2 Description of Improvements to be Maintained 1 Section 3 Assessment Roll 2 Section 4 Estimate of Cost 2 Section 5 Method of Assessment 2 Appendix A - Parks Maintenance Formula Appendix B - Budget Estimate Appendix C - Boundary Map Appendix D - Assessment Roll Appendix E - Resolutions Appendix F - Rebate Procedure r CITY OF MOORPARK Engineer's Report Parks Maintenance Assessment District No. AD -85 -1 Landscape and Lighting Act of 1972 For Fiscal Year 1992 -1993 SECTION 1 AUTHORITY FOR REPORT a ^� This report is prepared pursuant to City Council action taken at their regular meeting of February 5, 1992 to extend this District for the fiscal year commencing July 1, 1992 and ending June 30, 1993 in compliance with the requirements of Article 4, Chapter 1, "Landscaping Act of 197211, being Part 2 of Division 15 of the California Streets and Highways Code. This report is an update of an existing City -wide Assessment District. The purpose for the district is to provide operating funds for the continued maintenance and improvements of existing and planned City operated public parks. SECTION 2 DESCRIPTION OF THE IMPROVEMENTS TO BE MAINTAINED The following City Parks are to be maintained under this District effective July 1, 1992: CAMPUS PARK PAUL GRIFFIN SR. PARK MONTE VISTA NATURE PARK GLENWOOD PARK PEACH HILL PARK CAMPUS CANYON PARK SOUTH MEADOWS NORTH MEADOWS In addition, the City also owns additional unimproved acreage for park purposes designated on the attached boundary map as locations 2 and 6. Only minimal cost for weed control, if any, is anticipated for these two locations in fiscal year 1991 -1992. The maintenance and improvement of all above mentioned parks shall include but not be limited to the following: 1. Mowing and edging of all turf areas. 1 I 2. Removing litt6r. 3. Weeding as required. 4. Irrigating as required. 5. Fertilizing of all vegetation as each species requires. 6. Pruning so as to not inhibit the natural growth characteristics of the plant. 7. Cleaning existing facilities to be clear and free of all debris. Minor repairs as needed. 8. Eradicating vector at the first indication of existence. 9. Maintaining lights, playground equipment, playcourts and public restrooms. 10. Installing park or recreational improvements, including but not limited to drains and sidewalks. Maintaining and servicing said improvements. SECTION 3 ASSESSMENT ROLL f-- All parcels of real property affected are listed on the "Assessment Roll ", Exhibit A, which will be on file in City Hall with the City Clerk, and is made a part hereof by reference. These parcels are more particularly described in maps prepared in accordance with Section 327 of the Revenue and Taxation Code which are on file in the office of the Ventura County Assessor in the County Government Center Administration Building, 800 S. Victoria Avenue, Ventura, California and which are also made a part hereof by reference. SECTION 4 ESTIMATE OF COST The estimated costs of operating the proposed District are shown in Appendix "B" of this Report. SECTION 5 METHOD OF ASSESSMENT The Landscaping and Lighting Act of 1972, in Section 22573, states that "The net amount to be assessed upon the lands within an assessment district may be apportioned by any formula or method which fairly distributes the new amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." 2 k5 The method and formula of benefit spread recognizes that every property within the City of Moorpark benefits from public parks and recreation facilities. The method of spreading maintenance costs is based upon the "people use" attributed to each land use within the City. This method was chosen because the benefit received by having park facilities is directly proportionate to the number of people generated by each land use. Recognizing that residential land uses within the City derive a higher degree of benefit than non - residential land uses, the formula was subdivided into two main groups, with residential land uses contributing in 75% of the assessment and non - residential uses being assessed for the remaining 25% of the maintenance costs. The benefits to residential land uses are clear. The residents of the City utilize the parks during their leisure hours. Benefits to non - residential property include such items as offering employees the opportunity to utilize the parks during lunch time and after hours, as well as providing an aesthetic environment which attracts potential employees into the area. The "people use" factors utilized in the assessment district spread formula are shown in Appendix "A ". The City Council approved citizens on November 1989. -s described in Appendix E. a rebate procedure for disadvantaged The procedure shall be followed as In conclusion, it is our opinion that the assessments within Parks Maintenance Assessment District No. AD -85 -1 are apportioned by a formula that fairly distributes the net cost to each lot or parcel in accordance with the benefits that are received. 3 APPENDIX A--7 APPENDIX "A" CITY OF MOORPARK Parks Maintenance Assessment District No. AD -85 -1 Landscaping and Lighting Act of 1972 Table 1 Parks Maintenance Formula Use People Annual Code Description Use Assessment 0 Residential Vacant 0 $ 0.00 1 Single Family - 4.00 $ 39.72 Level 1 2 Mobile Home 0 $ 0.00 3 Condo 3.00 per $ 29.79 Per unit unit 4 Residential Income 3.00 per $ 29.79 per (2 -4 Units) unit unit 5 Apartments (5 +) 3.00 per $ 29.79 per unit unit 6 Single Family - 4.00 $ 39.72 Level 2 9 Mobile Home and 3.00 per $ 29.79 per Trailer Parks space space 10 Commercial Vacant 0 $ 0.00 11 Retail Stores, Single 3.00 per $ 214.59 per Story parcel pal 12 Store & Office 3.00 $ 214.59 (Combination) 15 Shopping Centers 10.00 $ 715.30 (Neighborhood) Al0 Use People Annual Code Description Use Assessment 16 Shopping Centers 30.00 $2,145.90 (Regional) 17 Office Building 3.00 $ 214.59 (1 Story) 18 Office Stores 6.00 per $ 429.18 per (Multi- Story) parcel parcel 19 Retail Stores 6.00 per $ 429.18 per (Multi- Story) parcel parcel 21 Restaurants & 3.00 $ 214.59 Cocktail Lounge 24 Banks, Savings & 3.00 $ 214.59 Loans 25 Service Stations 3.00 $ 214.59 26 Auto Sales, Repair 1.00 $ 71.53 30 Industrial Vacant 0 $ 0.00 Land 31 Light Manufacturing 12.00 $ 858.36 32 Warehousing 4.00 $ 286.12 33 Industrial Condos, 3.00 $ 214.59 Co -Ops, PUD's 38 Mineral Processing 3.00 $ 214.59 44 Truck Crops 2.00 $ 143.06 46 Pasture (Permanent) 2.00 $ 143.06 48 Poultry 2.00 $ 143.06 49- Flowers, Seed 2.00 $ 143.06 Production 51 Orchards 2.00 $ 143.06 53 Field Crops, Dry 2.00 $ 143.06 54 Pasture of Graze, 2.00 $ 143.06 Dry 55 Feed Lots 2.00 $ 143.06 57 Tree Farms 2.00 $ 143.06 Use People Annual Code Description Use Assessment 61 Theater 2.00 $ 143.06 69 Parks 0 $ 0.00 70 Institutional Vacant 0 $ 0.00 Land 71 Churches, Convent, 0 $ 0.00 Rectory 72 Schools 0 $ 0.00 73 Colleges 0 $ 0.00 78 Public Bldgs., 0 $ 0.00 Firehouses, Museums, Etc. 79 Flood Control 0 $ 0.00 80 Miscellaneous Vacant 0 $ 0.00 Land 81 Utility Water Company 0 $ 0.00 83 Petroleum & Gas 1.00 $ 71.53 86 Water Rights, Pumps 0 $ 0.00 88 Highways & Streets 0 $ 0.00 91 Utility Edison 0 $ 0.00 92 Telephone 0 $ 0.00 93 S.P.R.R. 0 $ 0.00 94 Undedicated 0 $ 0.00 Community Condo Development 95 State Property 0 $ 0.00 96 County Property 0 $ 0.00 97 City Property 0 $ 0.00 99 Exempt 0 $ 0.00 Actual Assessment amount may vary due to discrepancies between use codes and actual property uses. APPENDIX "B" CITY OF MOORPARK Parks Maintenance Assessment District No. AD -85 -1 Landscape and Lighting Act of 1972 BUDGET ESTIMATE Fiscal Year 1992 -1993 Park Sites Maintenance and Operations Maintenance and Operation Personnel Costs Carryover Total Amount to be Funded by District (FY 1992 -1993) $ 307,261.00 130,000.00 (10,000.00) $ 427,261.00 A. to APPENDIX "C" BOUNDARY MAP A- A- i3 APPENDIX "D" Appendix "D ", the Assessment Roll, shows the assessment upon each lot or parcel (approximately 7878 parcels) within this District and is on file in the Office of the City Clerk and County Assessor. The Ventura County Assessor's office no longer lists public utility easements on the Assessor's Roll. rpt \028engrp.dc APPENDIX "E" i, *"* 1011000R ` A,14 Ak l S APPENDIX "F" REBATE PROCEDURE EXHIBIT °B" Assessment District 85 -1 Fund Activity (025) Description BEGINNING BALANCE REVENUE AVAILABLE FUNDS EXPENSES Personnel 0&M Capital Improvements Less TOTAL EXPENSES YEAR END BALANCE 04/29/92 FY 1991/92 FY 1992/93 FY FY --------------- - - - - -- Proposed 1989/90 1990/91 Budqet Proj Actual Budqet Notes: --- - - - - -- --- - - - - -- --- - - - - -- ---- - - - - -- ---- - - - - -- -------------------- --------- --- - - - - -- --- - - - - -- ---- - - - - -- ---- - - - - -- -------------- - - - - -- 8,958 23,836 89,971 54,915 26,116 263,227 --- - - - - -- --------- 337,013 --- - - - - -- - 364,161 --- - - - - -- --- - - - -- 356,931 ---- - - - - -- ---- 427,261 ---- - - - - -- 272,185 --- - - - -- 360,849 - 454,132 - - - - -- 411,846 ---- - - - - -- 453,377 80,324 111,914 125,916 130,000 225,602 301,665 259,814 307,261 4,423 --- - - - - -- 248,349 --- - - - - -- 310,349 --- - - - - -- 413,579 ---- - - - - -- 385,730 ---- - - - - -- 437,261 --------- 23,836 --- - - - - -- 50,500 --- - - - - -- 40,553 ---- - - - - -- 26,116 ---- - - - - -- 16,116 * General Fund .-mac EXHIBIT "C" Department 147 Budget Summary Code Description SALARIES & BENEFITS MAINTENANCE & OPERATIONS 623 Supplies 629 Special Supplies 632 Meetings 633 Publications 634 Membership / Dues 636 Education 637 Travel & Milage 638 Uniforms 641 Professional Services 642 Contractual Services 648 Insurance 651 Equip. Maint. 652 Utilities 654 Vehicle Maint 655 Fuel 656 Lubricants 657 Small Tools 658 Maint & Repair 661 Equip Rental M &O Total 903 Capital Projects Total FY 89/90 FY 90/91 ACTUAL ACTUAL 80,324 12,725 1,305 0 82 20 167 0 1,046 5,366 129,884 0 24 56,899 3,420 655 0 499 9,175 4,335 225,602 4,423 248,349 310,349 FY 91/92 Estimated BUDGET Actual 111,914 125,916 15,000 19,840 1,000 300 1,000 100 500 0 300 0 1,500 250 400 0 1,200 600 12,000 6,000 139,610 114,104 22,500 22,500 1,000 300 87,755 81,630 3,000 700 1,500 400 150 80 1,250 850 9,000 8,960 3,000 3,200 301,665 259,814 24,000 18,500 437,579 404,230 04/25/92 FY 92/93 _ BUDGET___ 130,000 4,000 18,261 1,000 500 300 1,500 400 1,200 14,000 140,100 22,500 1,000 85,650 2,000 1,000 150 1,000 8,000 4,700 307,261 25,000 462,261 Remarks Large part of these e were charged to 1623 EXHIBIT "D" SUMMARY of FY 1991/92 Parks Maintenance 04/25/92 Projected Actual Expenses FY1991/92 Anticipated Year End Expenses ------------------------------------------------------------- Manintenance Costs Utility Costs FY1991/92 ---------------------- - - - - -- ------------ - - - - -- Total FYI No Park - - - -- Budget Contract Rplcmnt Total Water Electr. Cost Surplus 1 2 Glenwood Park 3 South Meadows Park 4 North Meadow Park 5 Peach Hill Park 6 Monte Vista Park 7 Campus Park 8 Campus Canyon Park 9 Griffin Park - La Colonia - West Meadows Park - Peach Hill Wash Linear Park 19,255 0 33,563 56,744 4,468 18,580 38,426 27,465 9,200 11,304 0 23,362 31,799 3,670 8,904 23,760 11,305 2,880 14,184 0 5,120 28,482 8,640 40,439 960 4,630 2,880 11,784 5,760 29,520 4,160 15,465 6,700 0 12,100 6,700 680 11,700 27,400 4,400 140 1,280 9,100 130 300 600 400 21,024 0 41,862 56,239 5,440 23,784 57,520 20,265 0 0 --- - - - - -- __ _ _ _ _ __ ---- - - - - -- --- GRAND TOTAL 207,701 114,104 *> 32,000 144,504 69,680 11,950 226,134 *Note: 62% from Account 623 28% from Account 658 10% from Account 661 (1,769) 0 (8,299) 505 (972) (5,204) (19,094) 7,200 0 0 (27,633) --� EXHIBIT "E" Assessment District 85-1 Park Maintenance Costs Projection Fiscal Year 1992/93 Obj No. - - -- Description ---------------------- Maintenance & Operations ----------------------------- 623 Supplies 629 Special Supplies 632 Meetings 633 Publications 634 Membership / Dues 636 Education 637 Travel & Milage ^` 638 Uniforms 641 Professional Services 642 Contractual Services 648 Insurance 651 Equip. Xaint. 652 Utilities 654 Vehicle Maint 655 Fuel 656 Lubricants 657 Small Tools 658 Maint & Repair 661 Equip Rental 1,944 N &O Total 903 Capital Projects TOTAL 04/25/92 Page 1 of 4 REFERENCE ONLY FY 1992/93 Recommended Budget Community 02 03 04 05 06 07 Center Glenwood South North Peach Monte Campus (Gen Fund) Park Meadows Meadows Hill Vista Park 500 500 500 500 500 500 500 1,389 3,195 3,722 1,944 2,944 500 1,750 120 70 60 40 380 150 60 35 30 20 190 80 36 21 18 12 114 48 180 105 90 60 570 240 48 28 24 16 152 64 144 84 72 48 456 192 1,889 1,720 1,420 1,360 1,240 3,280 1,960 7,904 11,304 20,000 23,362 31,799 3,670 8,900 2,700 1,575 1,350 900 8,550 3,600 120 70 60 40 380 160 4,975 6,840 12,800 13,380 15,800 830 8,300 240 140 120 80 760 320 120 70 60 40 380 160 18 11 9 6 57 24 120 70 60 40 380 160 960 560 480 320 3,040 1,280 ---- - - - - -- 564 ---- - - - -- 329 --- - - - - -- 282 --- - - - - -- 188 --- - - - - -- 11786 752 16,657 28,989 41,610 43,261 54,093 --- - - - - -- 25,975 --- - - - - -- 28,640 16,657 28,989 41,610 43,261 54,093 25,975 28,640 EXHIBIT "E" Assessment District 85 -1 Park Maintenance Costs Projec Fiscal Year 19921193 Obj Ho. - - -- Description ---------------------- Maintenance & Operations ----------------------------- 623 Supplies 629 Special Supplies 632 Meetings 633 Publications 634 Membership / Dues 636 Education 637 Travel & Milage 538 Uniforms 641 Professional Services 642 Contractual Services 648 Insurance 651 Equip. Maint. 652 Utilities 654 Vehicle Maint 655 Fuel 656 Lubricants 657 Small Tools 658 Maint & Repair 661 Equip Rental M &O Total 903 Capital Projects TOTAL 04/25/92 Page 2 of 4 FY 1992/93 Recommended Budget ------------------------------------------------------------------------------------------ 08 09 Campus Griffin Canyon Park Contingency Total 500 1,713 60 30 18 90 24 72 1,300 23,760 1,350 60 23,700 120 60 9 60 480 282 53,688 53,688 500 2,493 120 55 33 165 44 132 1,720 11,305 2,475 110 4,000 220 110 16 110 880 517 25,005 25,005 6,000 0 0 0 6,000 -- --- - - - - -- --- - - - - -- ----- - - - - -- 0 0 0 6,000 4,000 18,261 1,000 500 300 1,500 400 1,200 14,000 140,100 22,500 1,000 85,650 2,000 1,000 150 1,000 8,000 4,700 307,261 25,000 332,261 EXHIBIT "E" Assessment District 85 -1 Park Maintenance Costs Projection Fiscal Year 1992/93 ACCOUNT DETAIL Obj No. Description - - -- ---------------- - - - - -- 629 Special Supplies Sand Other 641 Professional Services Assmnt Engineering Water Conservation 652 Utilities Water Electrical r- REFERENCE ONLY Community Center (Gen Fund) 889 500 1,389 889 1,000 1,889 4,725 250 4,975 04/25/92 Page 3 of 4 FY 1992/93 Recommended Budget 02 03 04 05 06 07 Glenwood South North Peach Monte Campus Park Meadows Meadows Hill Vista Park --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- 2,695 3,222 1,444 2,444 0 1,250 500 500 500 500 500 500 --- - - - - -- - 3,195 --- - - - - -- 3,722 --- - - - - -- 1,944 --- - - - - -- --- 2,944 - - - - -- --- - - - - -- 500 1,750 720 420 360 240 2,280 960 1,000 1,000 1,000 1,000 1,000 1,000 1,720 1,420 1,360 1,240 3,280 1,960 6,700 12,000 12,100 6,700 700 8,000 140 800 1,280 9,100 130 300 --- - - - - -- 6,840 --- - - - - -- 12,800 --- - - - - -- 13,380 --- - - - - -- 15,800 --- - - - - -- --- - - - - -- 830 8,300 �— — EXHIBIT "E" Xssessment District 85 -1 Park Maintenance Costs Projec Fiscal Year 1992/93 ACCOUNT DETAIL Obj No. Description - - -- --------------- - 629 Special Supplies Sand Other 641 Professional Services Assmnt Engineering Water Conservation 652 Utilities Water Electrical 04/25/92 Page 4 of 4 FY 1992/93 Recommended Budget ------------------------------------------------------------------------------------------ 08 09 Campus Griffin Canyon Park Contingency Total 1,213 1,993 500 500 --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- ----- - - - - -- 1,713 2,493 0 0 0 0 300 720 1,000 1,000 --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- ----- - - - - -- 1,300 1,720 0 0 0 0 23,100 3,600 600 400 - - - - - -- --- - - - - -- --- - - - - -- 23,700 4,000 0 0 0 0 14,261 4,000 18,261 6,000 8,000 14,000 0 72,900 72,900