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HomeMy WebLinkAboutAGENDA REPORT 1992 0520 CC REG ITEM 09Cq'0 C 'I MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 MEMORANDUM TO: The Honorable Mayor and Members of City Counc'1 FROM: Ken Gilbert, Director of Public Works DATE: May 18, 1992 (Meeting of 5- 20 -92) M- c-A,.;If�_�;;,3 of 199-.. SUBJECT: Consider a Resolution Revising the Fees for f:CTI N: Public Works and City Engineering Services overview This presents for adoption a resolution and Engineering fees in order to make compatible with comparable fees charge adequately provide for cost recovery provided. Background to update the Public Works them more consistent and d by other agencies and to for the services being The present Public Works and City Engineering fees were adopted by Resolution No. 84 -119 in July 31, 1984. There have been no adjustments to these fees since that date. Since that date normal inflationary factors have increased the cost of most services, including those discussed herein. Since 1984 the Consumer Price Index has increased approximately 370. In addition, during that period, there have been a number of changes in terms of government mandates, the methods and means used in the industry, technology, etc. which have resulted in requirements for a higher level of effort and skill in providing plan checking, inspection, and related services to the building community and the general public. Discussion A. Proposed Fee Schedule Attached is a draft Resolution which, if adopted, would repeal the existing fee resolution and adopt a new fee structure. Exhibit "A" of the resolution sets forth the proposed new Encroachment Permit Fees and Exhibit "B" sets forth subdivision map and improvement plan checking and inspection fees. Except for a few minor differences, the proposed fees are identical to the fees adopted by the County of Ventura in September of 1991. PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. .._..__.._.....ti,,. Cnuncilmember Councilmember 0 C. RN 2 Comparison Attachment #1 is a comparison of fees from a number of agencies. This comparison includes the present Moorpark fee, the proposed new Moorpark fee, the County of Ventura fees and those charged by a number of other agencies. The comparison demonstrates the fact that the City's fees have fallen sub- stantially behind those used by other jurisdictions. Proposed Fee__ Adjustment Depending on the particular item, the proposed new fee structure generally represents an increase of from thirty to fifty per cent (30% - 50 %) over the existing City fee structure. As in the past, the City Engineer would continue to receive seventy per cent (70 %) of the fees collected. Consistent with past City policy regarding all of the fees for property development services (planning / engineering), the City would receive the remaining thirty (30 %) to off -set the City's overhead and administrative costs. Changes The new fee structure is different from the existing fee structure, and in some case the County of Ventura fee structure, in a number of ways including those noted below. 1. Park Land Dedication Fee -- It is recommended that this fee be deleted from the list of Engineering fees. It is the intent of staff to add this fee to the City's Miscellaneous Fee Resolution to cover costs incurred by the Community Services Department in the administration of this program. 2. Geology and Soils Review -- The City has recently adopted a new Building & Safety Fee Schedule which refers to the Engineering fee schedule for the collection of fees for Geological and Geotechnical engineering review. Said fees are set forth in Section 4 of Exhibit "B." 3. Other -- In addition a number of other changes address such matters as appeals, a warrantee period guarantee deposit, oversize trucks, etc. E. Regular Review Fees should be reviewed on a regular basis. The attached resolution proposes that staff submit an annual report to the City Council on the adequacy of the subject fee structure. 3 F. Geological and Geotech' cal Standards The City has recently been faced with two significant problems associated with geology and soil failures. In an effort to address these types of problems, it is recommended that the City establish geology and soil review procedures to assure that geology and soil engineering reports are reviewed by qualified geologists and soil engineers who are specialists in this area. Such consultants are also best qualified to advise grading inspectors and building inspectors on matters relating to grading compaction and control and foundation design when problems are discovered during construction. The City of Moorpark has six conditions that suggest the value of establishing a geology and soil review mechanism. These factors are listed as follows: 1. The City is in a hillside environment with more development occurring in steeper areas; 2. Settlement problems have recently been identified that are causing significant hardship to property owners in the City; 3. Typical development in the City involves extensive grading operations with many hundreds of homes being built on compacted fill; 4. The City contains an area of high water table and granular soil that makes structures located within it more susceptible to severe damage in earthquakes due to liquefaction; 5. Known geologic faults traverse the City; 6. The City has a wide range of soil conditions from granular to highly expansive clays. It is the intent of staff to develop an ordinance for future City Council consideration, which would provide more detailed provisions pertaining to geologic hazards and soil conditions. Recommendation Staff recommends that the City Council adopt the attached Resolution (Attachment 2) rescinding Resolution No. 84 -119 and adopting a new fee structure for Public Works and Engineering Services. wp5ljrptjengfe9k *$3,471= $32 + $1,624 + ($30.25 X 60 lots) Eng & PW fee comparison Page 1 Ir" ENG & PW FEE COMPARISON May -92 PROPOSED EAsTING VENTURA THOUSAND MOORPARK MOORPARK OXNARD SIMI CAMARILLO COUNTY OAKS FOR MAP CHECK OF A 60 LOT FINAL MAP '$3471 $2,690 $3,510 $3,580 $4,196 $3,471 $4,094 COMMERCIAL DRIVEWAY PERMIT $185 $35 $123 $90 $167 $185 $25+ $45/H R PERMIT FOR 500 L.F. OF CURB AND GUTTER $310 $35 $214 $315 $67 $310 $25+ $45 /HR REVIEW OF SOILS REPORT $1,600 NA NA $300 $300+ NA NA (CONSULTANT) CONSUL. COST PERMIT TO DEPOSIT MATERIAL INSTREET(POOL) $110 $35 $123 $45 $117 $110 $50 GRADING INSPECTION FOR 150,000 CUBIC YARDS $2,529 $1,275 $935 $2,198 $700 $2,529 $1,975 PLAN CHECK $500,000 SUBDIVISION IMPROVEMENTS $16,270 $16,150 $16,250 $10,000 $6,500 $16,270 $16,250 *$3,471= $32 + $1,624 + ($30.25 X 60 lots) Eng & PW fee comparison Page 1 Ir" RESOLUTION NO. 92- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA ADOPTING A REVISED FEE SCHEDULE FOR SERVICES RENDERED PURSUANT TO THE MOORPARK CITY CODE RELATING TO PUBLIC WORKS AND CITY ENGINEERING AND RESCINDING RESOLUTION NO. 84 -119 PERTAINING THERETO WHEREAS, State law and the Moorpark City Code require the performance of certain plan review, inspection and other services by the Public Works Director and City Engineer for the purpose of safeguarding the public health, safety and welfare; and WHEREAS, the City Council of the City of Moorpark adopted Resolution No. 84 -119 providing for the collection of certain fees to allow the cost of such services to be borne by the users and beneficiaries of same; and, WHEREAS, the fee schedules for these services must be revised from time to time to assure adequate recovery of all costs associated with rendering such services; and, WHEREAS, the City Council received and considered written evidence and oral testimony pertaining a possible increase in said fees at a public hearing scheduled in accordance with the provisions of Section 66016 of the Government Code and convened on May 6, 1992, and May 20, 1992. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That fees for encroachment permits shall be as set forth in Exhibit "A" attached hereto. SECTION 2. That fees for processing of land division ap- plications and related improvement plans shall be as set forth in Exhibit "B" attached hereto. RESOLUTION 92- PAGE 2 SECTION 3. That resolution num land use and development services effective date of this Resolution determined that the rates, fees an( wholly or partially invalid by constitutional provisions, then the and adoption of this resolution as 1 is void. )er 84 -119 relating to fees for is hereby rescinded upon the provided, however, if it is charges set forth herein are virtue of any statutory or repeal of resolution 84 -119 .o any such rate, fee or charge SECTION 4. That the fees established in this resolution do not exceed the estimated reasonable cost of providing the service for which the fee is imposed. SECTION 5. The Public Works Director shall report to the City Council on the cost of development services and the adequacy of the fee schedule to recover these costs and shall make such report during the second quarter of each calendar year. SECTION 6. This Resolution shall take effect sixty (60) days from the date of adoption in accordance with the provisions of Section 66017 of the Government Code of the State of California. SECTION 7. The City Clerk shall certify to the adoption of this resolution and shall cause this resolution and its certifi- cation to be filed in the Office of the City Clerk of the City of Moorpark. APPROVED AND ADOPTED this ATTEST: City Clerk day of Mayor 1992. EXHIBIT "A" CITY OF MOORPARK ENCROACHMENT FEE SCHEDULE PRESENT PROPOSED FEE FEE I. GENERAL ENCROACHMENT PERMITS 1. Aunlication /Issuance Fee Without Engineering Review 10.00 35.00 With Engineering Review 25.00 75.00 2. Permit /Inspection Fees: Permit fees shall be collected in addition to the issuance fee as follows: a. Construction of curb, gutter and /or sidewalk. • Less than 100 linear feet 25.00 75.00 • More than 100 linear feet 25.00 75.00 * Plus $0.50 per linear foot over 100. b. Construction of residential driveway (each opening). 25.00 75.00 c. Construction of Commercial driveway (each opening). 25.00 150.00 d. Use of City right -of -way for access to private property (swimming pools, equipment access, etc.) 25.00 75.00 e. Major tree trimming, tree removal, stump removal. 25.00 75.00 f. Approved landscaping 25.00 75.00 g. Surveying and traffic counting (per year) 50.00 125.00 h. Miscellaneous construction and /or use of City road right -of -way. 25.00 75.00 Annual blanket permit 100.00 200.00 ENCROACHMENT FEE SCHEDULE PAGE 2 PRESENT PROPOSED FEE FEE i. Placing and /or relocation of power or telephone poles (blanket permit per year) 100.00 200.00 Each permit for pole placement and /or relocation 15.00 35.00 �:-- Hand } }ng - and- }ead }ng- €rni� eemtaincrs- en- shen }dcrs -e€ the- read- 4per -year3 100.00 Deleted II. EXCAVATION PERMITS 1. Application /Issuance Fee: Without engineering review 10.00 35.00 With engineering review 25.00 75.00 2. Permit /Inspection Fees for excavations shall be collected in addition to the issuance fee as follows: 100 linear feet or less 50.00 150.00 101 to 1,000 linear feet 75.00 200.00 1,001 to 3,000 linear feet 100.00 250.00 3,001 to 5,000 linear feet 150.00 350.00 Excavations exceeding 5,000 linear feet 150.00 350.00 plus 0.05 plus 0.10 over 5,000. In ft. any additional costs related to the review of soils reports and /or shoring plans required for trench depths in excess of five feet shall be subject to additional charges sufficient to cover actual costs plus City overhead. 3. Annual blanket permit for utility trenches not exceeding two feet in width and sixty feet in length, dug at a right angle to the centerline of the road, or an excavation not exceeding thirty square feet in area 100.00 200.00 Each excavation permitted under blanket permit 15.00 36.00 ENCROACHMENT FEE SCHEDULE PAGE 3 PRESENT PROPOSED FEE FEE III. TRANSPORTATION PERMITS Permit Fee: �: � ieatien- f�sseanee -gee- Witbetrt- Errgtreer }mg- Rer3err 10.00 Deleted With- Btfg3neer3mg-Rev ;err 25.00 Deleted 1. Permit Fee: Truck or tractor and load exceeding legal width, legal length, legal height and/ or legal weight as per State of California Vehicle Code (per vehicle per trip) 10.00 15.00 2. Annual Blanket Permit: Truck or tractor and load, maximum width 12 feet, maximum height (loaded) 16 feet, maximum total length 75 feet, weight not to exceed purple loading (per vehicle per year) 50.00 200.00 3. Additional Charges: Special services necessitated by unusually large or heavy loads requiring engineering investigations, or other services. N/A Actual Cost Plus City Overhead IV. MOVIE AND TELEVISION FILMING 1. Application /Issuance Fee: Without Engineering Review 10.00 35.00 With Engineering review 10.00 75.00 2. Permit Fee: A filming fee shall be charged for each day 24 hours) or partial day 100.00 Actual Cost Plus City Overhead 3. Inspection Fee: The City may require that an inspector be present during filming on City public roads. The permittee shall pay to the City the actual costs of providing the inspector. Actual Cost Plus Actual Cost Plus City Overhead City Overhead V. EXTRAORDINARY INSPECTION COSTS AND CHARGES FOR CITY LABOR AND MATERIALS. Extraordinary costs and charges for inspection labor and materials due City shall be charged on the basis of actual cost plus City overhead. Extraordinary costs and charges for City inspection labor and materials shall be defined for purposes of this resolution as any costs or charges incurred by City resulting from permittee's failure to comply with all applicable permit conditions, ordinances and statutes. ENCROACHMENT FEE SCHEDULE PAGE 4 VI. EMERGENCY "CALL OUTS" Charges for emergency "call outs" shall be paid at the overtime rate, plus City overhead, for the positions responding for the time of the "call out" (Saturday, Sunday, Holiday, etc.). The charge for any emergency "call out" shall be based upon a minimum time of four hours per employee used, regardless of the actual length of time of the "call out," for up to the first four hours used, and then at said applicable hourly overtime rate, plus City overhead, for the actual number of hours worked. Emergency "call outs" for the purposes of this resolution shall be defined as providing men and equipment called to work at times when normal Public Works operations are secured. VII. FEE EXEMPTION As required, any Federal, State or local agency shall be exempt from the fees set forth herein, in accordance with applicable State and /or Federal law. VIII. TIME EXTENSION FEE PRESENT PRESENT FEE FEE For extension of each permit beyond the expiration date. One (1) extension is allowed. 15.00 35.00 IX. GEOLOGY AND GFOTECHNICAL REPORT REVIEW DEPOSIT When the policies, guidelines and procedures of the City require geological or geotechnical submissions, investigations, reports, or reviews, the applicant shall be required to pay an additional fee based on the actual or anticipated actual cost of review services including City overhead. X. OTHER The fee for records search and other services for which no specific fee is otherwise specified shall be the total cost to the City including City overhead as determined by the Director of Public Works. EXHIBIT "B" CITY OF MOORPARK SUBDIVISION FINAL PROCESSING FEE SCHEDULE NOTE: IN EACH ITEM BELOW THE CURRENT FEE IS IN PARENTHESES BEFORE THE PROPOSED FEE. 1. MAPS a. Tract or Parcel Hap Issuance Fee: (25.00) 32.00 b. Final Hap. Parcel Hap Check Fee: A Fixed Quality Control fee of ($1,220.00) $1,624.00 per map plus ($24.50) $30.25 per lot for the first three map checks and quality control only. C. Additional Checks: Actual Costs including City overhead. A refundable deposit of ($340.00) $497.00 per map plus ($7.00) $11.50 per lot shall be required for the fourth and each subsequent map check. d. General Provisions: • Any alterations to the exterior boundary or redesign of any interior lots after the initial map check will be considered as a new submittal. • All fees shall be paid at the time of submitted. • If the Actual Cost (including the City overhead) of map checking exceeds the total deposits, the developer shall pay the Actual Cost (including City overhead) to the City. • Actual Cost shall include: staff labor costs (plus City overhead) and /or contract labor costs (plus City overhead), plus reimbursable expenses (i. e. blueprinting reproduction, etc.). 2. PLAN CHECKS a. Subdivision and Other Major Improvements, A fixed fee based upon the Fee Schedule set forth in Section 5 of this Exhibit. b. Subdivision and other Hajor Improvement Plan Changes: An Improvement Plan Change Fee of 3% of the estimate of costs of additional improvements including work for which a Grading Permit must be obtained. C. Revisions to Approved Tentative Subdivision MR: Any substantial revisions (i. e. street alignments, pad sizes, pad elevation changes in excess of two feet) to approved tentative subdivision maps shall require City Council approval. A fee of $500.00, not including any required planning fees, shall be required for any request for any such application of map revision. d. General Provisions: • The number of plan checks covered by the above described fees shall be limited to three. The third plan submittal shall be checked to confirm that said plan submittal is correct and complete. Any additional plan checking efforts required to approve said plans shall be subject to additional fees based upon Actual Cost plus City overhead. • All fees shall be paid at the time of submitted. SUBDIVISION FEES PAGE 2 If the Actual Cost (including the City overhead) of map checking exceeds the total deposits, the developer shall pay the Actual Cost (including City overhead) to the City. Actual Cost shall include: staff labor costs (plus City overhead) and /or contract labor costs (plus City overhead), plus reimbursable expenses (i. e. blueprinting reproduction, etc.). 3. INSPECTION a. Subdivision and Other Major Inn- ovement Construction Inspection: Actual Cost, including City overhead. A refundable fee deposit shall be paid based upon the Fee Schedule set forth in Section 5 of this Exhibit. b. Subdivision Time Extension of Improvement A egr event: A ($300.00) $315.00 processing fee, plus a refundable deposit of 10% of the fee deposit made under 3a above. The Time Extension deposit shall be collected for the purpose of off setting all costs associated with the requested time extension. Any costs associated with a time extension shall not be charged to the remaining portion of the inspection deposit. Upon completion and acceptance of the improvements, any balance remaining after deducting the Actual Costs of inspection (including City Overhead) shall be refunded to developer. In the event Actual Cost exceeds available deposit funds, the developer shall pay balance due upon receipt of invoice therefor. C. Deferred Construction Agreement: ($300.00) $315.00 fixed fee for processing this agreement. d. Guarantee Period Inspection: Actual Cost, including City overhead. Prior to initial acceptance of improvements, the developer shall pay a fee deposit of $1,000.00. Upon final acceptance of improvements after the guarantee period, any balance remaining after deducting Actual Cost of inspection (including City overhead) shall be refunded to the developer. In the event Actual Costs exceed the $1,000.00 deposit, developer shall pay the balance due upon receipt of invoice therefor. 4. GEOLOGY AND SOIL ENGINEERING REVIEW The fees set forth below shall be required for the review and processing of geology and soil engineering reports by outside geotechnical consultants, when and if such review is required by the City Engineer as determined by City or State guidelines: Geotechnical Single lot $1600.00 2 -6 lot subdivision $2100.00 7 -50 lot subdivision $3000.00 Subdivision over 50 lots $3000.00 - for each lot over 50 $ 200.00 Geology $1600.00 $2100.00 $3000.00 $3000.00 $ 200.00 Special submittal, investigations, reports, or reviews will require deposits based on the actual or anticipated actual cost including City overhead. The above fees will cover one review and one follow - up review. Fees for additional reviews are to paid on a actual time basis plus City overhead. SUBDIVISION FEES PAGE 3 0 M FEE SCHEDULE The following schedule Inspection Fee Deposit costs. Improvement Costs M 0 - 999 1,000 - 9,999 10,000 - 49,999 50,000 - 99,999 100,000 - 999,999 1,000,000 and over shall be used to calculate the Plan Checking Fee (Paragraph 2a) and the (Paragraphs 3a). Said fee schedule is based upon the estimate of improvement Deposit (5) (300) 420.00 (300) 420.00 + 15% of cost over 1,000 (1,650) 1,770.00 + 101 of cost over 10,000 (5,650) 5,770.00 + 51 of cost over 50,000 (8,150) 8,270.00 + 21 of cost over 100,000 (26,150) 26,270.00 + It of cost over 1,000,000 GRADING PERMIT AND PLAN CHECKING FEE SCHEDULE QUANTITY CUBIC YARDS- 50 or less 51 - 100 101 - 200 201 - 300 301 - 400 401 - 500 501 - 600 601 - 700 701 - 800 801 - 900 901 - 1,000 1,001 - 2,000 2,001 - 3,000 3,001 - 4,000 4,001 - 5,000 5,001 - 6,000 6,001 - 7,000 7,001 - 8,000 8,001 - 9,000 9,001 - 10,000 10,001 - 20,000 20,001 - 30,000 30,001 - 40,000 40,001 - 50,000 50,001 - 60,000 60,001 - 70,000 70,001 - 80,000 80,001 - 90,000 90,001 - 100,000 100,001 OR ABOVE PLAN CHECK FEES (S) (28.00) 44.00 (43.00) 67.00 (63.00) 99.00 (82.00) 130.00 (102.00) 161.00 (122.00) 191.00 (141.00) 221.00 (161.00) 253.00 (182.00) 287.00 (202.00) 318.00 (213.00) 334.00 (213.00) 334.00 (213.00) 334.00 (213.00) 334.00 (213.00) 334.00 (213.00) 334.00 (213.00) 334.00 (213.00) 334.00 (213.00) 334.00 (213.00) 334.00 (228.00) 357.00 (243.00) 380.00 (258.00) 403.00 (273.00) 426.00 (288.00) 449.00 (303.00) 472.00 (318.00) 495.00 (333.00) 518.00 (348.00) 541.00 Note A INSPECTION (30.00) 59.00 (45.00) 88.00 (65.00) 128.00 (85.00) 168.00 (105.00) 208.00 (125.00) 248.00 (145.00) 288.00 (165.00) 328.00 (185.00) 368.00 (205.00) 408.00 (225.00) 448.00 (242.00) 481.00 (259.00) 514.00 (276.00) 547.00 (293.00) 580.00 (310.00) 613.00 (327.00) 646.00 (344.00) 679.00 (361.00) 712.00 (378.00) 745.00 (445.00) 896.00 (530.00) 1,047.00 (606.00) 1,198.00 (682.00) 1,349.00 (758.00) 1,500.00 (834.00) 1,651.00 (910.00) 1,802.00 (986.00) 1,953.00 (1,062.00) 2,104.00 Note B TOTAL 103.00 155.00 227.00 298.00 369.00 439.00 509.00 581.00 655.00 726.00 782.00 815.00 848.00 881.00 914.00 947.00 988.00 1,013.00 1,046.00 1,079.00 1,253.00 1,427.00 1,601.00 1,775.00 1,949.00 2,123.00 2,297.00 2,471.00 2,645.00 Notes: A = $541.00 for the first 100,000 cubic yards, plus $14.00 for each additional 10,000 cubic yards or fraction thereof. B = $2,104.00 for the first 100,000 cubic yards, plus $85.00 for each additional 10,000 cubic yards or fraction thereof. SUBDIVISION FEES PAGE 4 7. ADDITIONAL GRADING PLAN CHECKING / INSPECTION FEES a. Time Extension Fee; ($75.00) 135.00 time extension fee will be required for each time extension of up to six months. b. Change Order Fee: ($75.00) 1) Minor (Staff Review Only): An additional plan checking and /or inspection fee, as required, based upon the amount of earth subject to the proposed change, calculated per the fee schedules set forth in Section 6 of this Exhibit. 2) Major (City Council Action Required): An additional submittal fee of $500.00, plus an additional grading plan checking and inspection fee, based upon the amount of earth subject to the proposed change, calculated per the fee schedules set forth in Section 6 of this Exhibit. C. Exception for Subdivisions and Other Major Improvements. Grading Permit and Plan Check fees do not apply to subdivisions and other major improvements, inasmuch as the actual costs of plan checking and inspection have been included in the final plan checking and construction inspection fees. e. Illegal Grading Fees 2002 of the applicable Grading Permit fee, plus City overhead, will be charged for any grading project undertaken without a grading permit that is in violation of the Grading Ordinance. a- PARKyBANB- BEBieATIeN Eeatriaearred- in- preeess4nq -fie- perk - }and - Bed }eat }en- requ3reme�s ($150.00) 8. CERTIFICATES Issuance of Certificate of Compliance ($250.00) 9. OTHER Deleted $420.00 per parcel (fixed fee) The fee for records search and other services for which no specific fee is otherwise specified shall be the total cost to the City including City overhead of any time spent retrieving said records as determined by the Director of Public Works. Time shall be in 1/4 hour increments at the then applicable hourly rate(s). 10. APPEAL FEE Any appeal of a decision of the City Engineer regarding the interpretation or application of the City's Engineering Standards or this fee schedule shall be accompanied by a deposit of $500.00. The amount of the Appeal Fee shall be actual cost plus City overhead.