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HomeMy WebLinkAboutAGENDA REPORT 1992 0520 CC REG ITEM 11A11in'o ru ' ? /a) s Its � ITEM ��•S. MOORPARK 799 Moorpark Avenue Moorpark, California 93021 CALIFORNIA II Meeting of 1992?' ACTION: • R A N I By_ TO: Honorable City Council (805) 529 -6864 /4; FROM: Mary K. Lindley, Assistant to the City Manager DATE: April 6, 1992 (City Council Meeting 5/6) 199_ o+ SUBJECT: Consider Proposals by the Ventura County Waste Commission and the Ventura Regional Sanitation District for the Development of Waste Processing Facilities Summary The Ventura County Waste Commission released its Processing Facility Management Team report, "Action Plan for Regional Waste Processing and Transfer Facility Implementation," for consideration, and is requesting that the cities, County and the Ventura Regional Sanitation District (VRSD) review and comment on the document. In response to the Commission's Plan, VRSD prepared and released a proposal to develop regional waste processing facilities and is requesting consideration by all jurisdictions. Staff is requesting that Council review and consider both proposals and direct staff appropriately. Background On October 10, 1991, the Ventura County Waste Commission authorized the formation of a Processing Facility Management Team, composed of senior level staff appointed from the ten cities and the County (VRSD joined 12/1991). The Assistant to the City Manager participated as Moorpark's representative on the Facilities Team. The purpose of the Team was to: 1) develop area - specific facility needs assessments, 2) develop facility design criteria, 3) analyze specific implementation alternatives, and 4) oversee and manage facility development. The final compilation of the Team's efforts, "Action Plan for Regional Waste Processing and Transfer Facility Implementation ", was reviewed by the Waste Commission and approved PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Waste Processing Facility Proposals April 6, 1992 Page 2 for release to the cities. Since the release of the Waste Commission's Action Plan, VRSD staff has developed a separate proposal for the development of regional waste processing facilities. District staff cited in its evaluation report to their Board that the Commission's Plan is not adequate to achieve the primary goal of developing processing facilities to meet AB 939 diversion mandates by the 1995 deadline. At the joint VCWC /VRSD April meeting, the proposal was approved for release to jurisdictions for comment back to the VRSD Board. Both proposals were previously distributed to the Council. The Commission's "Action Plan" The "Action Plan for Regional Waste Processing and Transfer Facility Implementation" provides specific direction for the immediate establishment of intergovernmental commitments to proceed with the procurement of two subregional waste processing facilities, one in the western region and one in the eastern region. It defines, in a general outline, the type of facilities needed to meet countywide objectives, makes recommendations on maintaining public control and management, and proposes an interim intergovernmental MOU. The Action Plan concludes that there is an immediate need to develop subregional processing facilities due to the approaching AB 939 diversion deadlines and the potential closure of Bailard Landfill in 1993. Each facility would be capable of processing a minimum of 250 tons of source separated materials per day, and of transferring residual waste for disposal. The facilities would be expanded to process mixed waste and conduct composting operations prior to the year 2000. The Plan recommends private operation of the facilities, with vendor selection accomplished through a competitive bid process. Bidders would be required to include options for both public and private ownership in their proposals. Determination for facility ownership, i.e., pubic, private, or a combination, would be made collectively by participating jurisdictions after review of vendor proposals. The estimated timeline for operation of the facilities is mid to late 1995. The intergovernmental MOU, administered by the AB 939 Local Task Force, is proposed for the limited purpose of jointly issuing the RFP for vendor facilities, evaluating proposals, and recommending vendors and contract terms. Signatories to the MOU, which will include the ten cities, the County of Ventura, and the Ventura Regional Sanitation District, will Waste Processing Facility Proposals April 6, 1992 Page 3 indicate an intent to commit their wastef low. Formal flow control commitments will be made after vendor selection. The MOU is intended to be an interim measure until such time that the new regional Waste Management Authority is in place. Once the new Authority receives final approval, it will be responsible for managing the development and operations of the subregional waste processing facilities. VRSD Proposal VRSD's proposal for developing and operating regional solid waste processing facilities states that public control and operational expertise are accomplished best by establishing public ownership with private operation of facilities. The processing facilities, according to VRSD should be publicly owned and, most significantly, each jurisdiction must commit its flow up -front before the project has been developed. VRSD proposes that it take the lead on the project until the Solid Waste Management Authority is established. The project will be staffed by VRSD, County, and city staff. VRSD's Board will be the decision making body. Since Moorpark and Simi Valley are not members of the District it is unclear if the two cities will have any role in the decision process. VRSD will provide funding for consultant work and other related costs. Again, Moorpark's and Simi Valley's financial commitments are not clear. Financing for the purchase and construction of the project will be coordinated using VRSD's authority to incur debt. Because the need for a processing facility is much greater in the west County, the District's proposal focuses on the west end - very little of the proposal is aimed at the east County. The timeline, capacity, location, and design provided in the proposal is for a west County facility. Two separate RFPs will be developed. VRSD suggests that either one of the three east County cities or the District serve as the lead agency for the east County facility. VRSD staff emphasizes in the proposal that there is an urgent need to develop a processing facility since the California Integrated Waste Management Board (CIWMB) adopted a policy which would disallow counting inert materials. This policy will impact cities that counted large amounts of inert materials towards their diversion goals, setting them back further and requiring them to take extra steps to divert materials in the future. This not the case for the City of Moorpark. Its important to note that the Waste Commission has Waste Processing Facility Proposal April 6, 1992 Page 4 long acknowledged that development of processing facilities in Ventura County is a high priority, the CIWMB's actions does not change their original commitment. Reauest for Comment Listening to Commission discussions, it appears that the major issues are public control (public vs. private ownership) and authority. The Commission's proposal states contractors will be asked to submit an option for public ownership with their bids. The final decision on ownership will be made when the bids are evaluated and it can be determined which option is in the best interest of the jurisdictions. VRSD's proposal assumes that the only way to maintain public control is to have public ownership, and that the decision to choose public ownership be made up front. Both the Ventura County Waste Commission and the VRSD are requesting review and comment by the cities and the County for their next joint meeting in May. To date Simi Valley is the only city that has had an opportunity to consider the Commission's proposal. Simi Valley Council expressed concern about requiring contractors to provide a public ownership option in their bids. They voted to approve the proposal in concept pending changes in the language that would make the public ownership option portion of the bid optional. None of the other jurisdictions have had an opportunity to review the VRSD proposal. Staff believes that the Waste Commission's proposal has a greater potential for gaining regional support, and in terms of Moorpark, it provides more opportunity for participation in the overall process of developing regional waste processing facilities. The Commission's proposal ensures that each jurisdiction has adequate input into the development of the RFP and that City Councils, as well as city administrative staff, will be consulted throughout the process. With cooperation and a fair amount of compromise, the language in the proposal can be amended to address and alleviate the concerns of Simi Valley and those of other jurisdictions that may arise. Before the District's proposal was made public, the City's Public Works and Facilities Committee had an opportunity to consider the Waste Commission's proposal. The Committee concurred with the recommendations in the proposal which included the City's participation in the regional MOU for the purpose of developing and issuing an RFP. Since that item was pulled from the April 15 City Council agenda, the Committee's recommendation was not considered by the full Council. The Committee is scheduled to review the District's proposal on May 4. Waste Processing Facility Proposals April 6, 1992 Page 5 Recommendation Staff recommends that the City Council concur with the original recommendation of the Public Works and Facilities Committee to approve, in concept, the Waste Commission's proposal for the development of regional waste processing facilities and direct staff to transmit the Council's comments to the Ventura County Waste Commission.