HomeMy WebLinkAboutAGENDA REPORT 1992 0603 CC REG ITEM 08MITEM $ • •
MOORPARK
799 Moorpark Avenue Moorpark, California 93021
TO: The Honorable City Council
(805), 529-6864
JORPARK, CAUFCRNIA
City CoU CH Meeting
of 199_2
ACTION: 4/
FROM: Donald P. Reynolds Jr., Management Analyst
rB:4�2 �
DATE: May 29, 1992
SUBJECT: Consider Modifications to the Business Registration
Renewal Form
Summary
The following report will recommend that the City Council consider
a different form for business registration renewal applications,
(presented in Attachment "A") from the form (Attachment "B ") which
is used currently for new Business Registrations and renewal
applications. This form will improve staff's awareness of the
economic development status in the City, improve the accuracy of
information needed emergency responses, assist the city solid waste
efforts, and modify the current system to accommodate a business
license system in the future.
Background
Effective July 1, 1989, the City implemented a business
registration system. In the City Code, it is clear that each
person conducting business in the City is required to register and
renew the registration each year. The contents of the application
are generally defined, with modifications permissible by the City
Manager as deemed appropriate.
The language in the City Code does not prohibit or restrict staff
from implementing changes to the form that would distinguish a
renewal form from the original application form if the essential
information as defined by the Code remains part of both types of
forms.
The City currently uses the same form approved by the Council in
1989 for first time registrants as well as for the renewal of the
business registration.
When the renewal applications are received by staff, the
information is verified /updated in the data base, and the new form
replaces the original form in the City's filing system. This
system requires an unnecessary amount of paper, (as a result adds
unnecessary expense to the administration), and is cumbersome to
administer for the majority of businesses which do not change from
year to year.
PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR.
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
Printed On Recycled Paper
Staff is aware of concerns from the local business owners who have
expressed that completing the original form each year is
cumbersome, provides very little new information, and seems to be
redundant.
Discussion
With the above concerns in mind, a new form for renewals has been
developed that is intended to be of benefit to the City as well as
the business community. This form is shorter than the original
form. Staff has also developed a plan to implement changes to the
data base system making it much more sophisticated at no or low
cost to the City. The form also requests new general information
from the business, as well as providing a new format for the
reporting of emergency contacts.
The primary benefit to business owners of the new form, (Attachment
"All), is that rather than repeating a response to the City each
year, the form is much shorter and intended to be less cumbersome
to complete. "Section I" is a intended to be a simple confirmation
that the business owner, addresses and phone numbers are current.
This is the only section that substantially duplicates original
questions answered when initiating the Registration process. The
original application will be retained, attaching each renewal
statement to it for each business. In this way, the City retains
the detailed information, and has a record of critical changes that
-- may of occurred over the past twelve months on file for each
business, while making completing the form easier for businesses.
Emergency information is currently requested by the Moorpark Police
in a different format then Business Registration. A system has not
evolved which allows the two sources of information to be cross
referenced, (phone modem between City Hall and East Valley
Sheriff's Station). By using the Sheriff's card for emergency
contacts, (third page of Attachment "A") the City can retain a
copy of the card for its files, and then send the card to the
Sheriff so that they also benefit by having the most current
information on file. This concept is designed for the benefit of
the business owner, (and in this way it will be enhanced and
improved), and also provides the potential for better emergency
response program for the Moorpark Police.
Businesses and the City will benefit by completing section "II.
Status of the Business operation." This section is intended to be
a "thermometer" for the measuring the "health" of local businesses,
which will define for the City the status of the economical
environment. New questions have been designed to address the
number of Moorpark citizens employed by the business, whether or
not the activity of the business has grown, decreased or remained
stable, and the length of time that the business has been active in
Moorpark. These vital statistics will greatly improve the City's
ability to monitor the economic changes in the Community and begin
to create programs to reverse negative trends, which in the end
will benefit business owners.
Benefits to the City
In addition to making the system more simple to administer and more
beneficial to the economic condition of the City, the system still
requests current information about the business and related health
and safety permits. In addition to these questions, a new question
has been added which addresses solid waste conservation activities.
The solid waste question is simple and open ended, and can be used
as survey to monitor business activities in this regard. The City
will be able to identify the recycling practices and needs of the
business community, as well as follow up with ideas or suggestions
for improvements to existing solid waste conservation practices.
Data Base Changes
Staff would like to continue to enhance the Business Registration
data base, and the potential uses that the application information
can provide. Staff is preparing to create a more sophisticated
classification system, so that the data base can make distinctions
between the types of business activities and the age of a business.
This information will once again facilitate the economic
development benefits of the program, as well as assist with
research for City "customers" and staff.
An area the staff is currently working to improve is to reduce the
amount of time needed for coordination between the City Community
Development Department and Administrative Services. "Parcel
numbers" are requested in the "staff portion" of the form, which
will help in researching related regulatory matters as needed. The
City can accomplish this task by using low cost or no cost staff to
complete this section of the form. Once the initial research is
completed, only a few businesses will have to be researched each
month.
The staffing proposed includes summer youth employees and an
intern. Summer youth employees beginning in June, can research the
data related to the parcel number of each of the City's local
businesses. In September, through cooperation with the Political
Science Department of California State University at Northridge,
the City can ask that a college intern collect the data and upgrade
the City's data base. Routine maintenance of the data base can
then be performed by existing staff, but the free or low cost help
described above will greatly assist the City in bringing the system
up to the current needs, and meet the new objective of the
Department of Administrative Services.
Summary
With a few small changes, the City can convert the business
registration renewal system into a very useful and more efficient
tool for business owners as well as the City administration. With
the Council's concurrence, staff will proceed by implementing the
new form beginning in June with the July renewal notices.
Recommendation
That the City Council authorize staff to pursue the modifications
to the Business Registration renewal form, as presented in
Attachment "A ".
Attachments: A) Proposed Renewal Form, with emergency response
card attached
B) Existing Form
ATTACHMENT "A"
z:xpiration New Permit 9293 ID Number
CITY OF MOORPARK BUSINESS REGISTRATION RENEWAL FORM
The information below is to be completed by a business that is renewing its
business registration with the City of Moorpark. If the business that you wish
to register has not been registered before, or does not have a current
registration with the city, then this form does not apply to you- a complete
application form can be sent to you by calling (805) 529 -6864.
The attached "emergency response form" is associated directly with the Moorpark
Police Department, and will be sent to them so that in case of an emergency, they
have the most current information available.
I General Information
1. Business Name Telephone
2. DBA /Fictitious Name
3. Bus. Owner
(If more than one, or there are Directors,
attach a current listing)
or Officers please
. Address: Business
( a "P.O. Box" is not an acceptable business address)
Mailing
4. Applicant's Name (if different from bus. owner)
TT Status of the Business Operation
Please respond to the following questions so that the City has current information
regarding your business:
1. Number of Employees
# of Employees who live in Moorpark
2. How long has the business been in Moorpark?
3. Has business in the past year increased? decreased? Same?
3. How does your business address recycling and solid waste concerns?
l
IV. Declaration
I hereby declare under penalty of perjury that the statement furnished
represent the information required for this application, and that the facts,
statements, and information presented are true and correct to the best of my
knowledge and belief.
Signature of Responsible Party Date
(owner or representative designated by owner)
Title
........ ....................................... ...............................
City Staff to Complete
Business Classification
Parcel Number of Location if in Moorpark
Zone Clearance on File yes,
HOP Required ?,
PH
no.
on file? current?
f
MOORPARK POLICE DEPARTMENT INFORMATION CARD
(Please Print)
NAME OF BUSINESS
DATE
ADDRESS
PHONE
PERSON TO CONTACT
ADDRESS
PHONE
PERSON TO CONTACT
ADDRESS
PHONE
ALARM SERVICE (If Any)
PHONE
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ATTACHMENT "B"
MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 529 6864
1991/92
RE: CITY BUSINESS REGISTRATION RENEWAL /$30.00
Dear Business Owner:
Please find enclosed a new business registration permit and
application to be completed and submitted along with $30 to the
City of Moorpark, prior to the expiration date of the current
permit issued to the business. The application is required to be
completed each year, so that changes are recorded in the City's
data base. Please remember to sign the permit and the application.
Make the $30.00 payment payable to the City of Moorpark, and
indicate the new permit number on the check, if appropriate.
Please mail all of the completed materials to 799 Moorpark Avenue,
Moorpark CA, 93021. City staff will complete the validation dates
on the permit, once a completed application is received, (do not
retain any of the materials, your completed permit will become the
receipt).
In the event that the City receives an incomplete application, all
application materials will be returned to the business for
completion, (even if some aspects of the materials are completed
correctly). It is the responsibility of the business to complete
this process, and incomplete permits will be considered "expired"
if the completed materials are not received by the City prior to
expiration. It is not essential that applications be typed, but
illegible materials will be returned.
If the business will not be active in the City or Moorpark from
July 1, 1991 to June 30, 1992, please state so in writing, and
return the materials to City Hall.
Please feel free to contact me regarding this program at ( 805 ) 529-
6864.
Sincerely,
Donald P. Reynolds, Jr.
Management Analyst'
Identification #
New Permit # 91/92-
PAUL W LA',VRAJCN A, BERNARDO M. PEREZ
Mayor A4ayor Pro Tern
Expiration
SCOTT MONTGOMERY ROY E. TALLEY JR JOHN E ''r07NiAK
Counc,!memter Councdmem. -er Counc.lmem -.er
0
To be completed by City Staff
Date Received
Renewal
County Review (y)
(n) ,
Permit Number:
Complete (Y)
New Business
if (y), which agency(ies)
Renewal Planning Review:
Out of City (y) (n) No Planning Review Required
HOP #
ZC #
Planning Comments
(N)
New Business Planning Review:
Out of City (y) (n) (information below does not apply)
AP #
Existing Zoning Conformity (y) (n)
Existing Land Use Conformity (y) (n)
State Comments or concerns above.
Planning Deprt-. Staff Authorization
Administrative Review
Date Completed
Business Classification
Administrative Authorization
T
CITY OF MOORPARK
r-- APPLICATION FOR ANNUAL BUSINESS REGISTRATION PERMIT
instructions to Applicant
Prior to conducting business operations in the City of Moorpark, each
business is required to file an annual Business Registration Permit with
the City. Please answer all applicable questions as completely and
thoroughly as possible. (Put N.A. if a question does not apply), and return
to Moorpark City Hall, 799 Moorpark Avenue, Moorpark, CA 93021.
(this is a two sided document)
I. General Information
1. Business Name Telephone
2. DBA /Fictitious Name
3. Business Address
4. Mailing Address
5. Applicant's Name
6. Address (Business)
(Mailing)
7 Telephone
--- 8a. Directors (Name, Title, Address, Telephone)
8b. Officers Authorized to Accept Service of Process
(Name, Title, Address, Telephone)
9. Emergency Contacts (Name, Address, Day & Night Telephone)
10. Property Owner's Name, Address, Telephone
11. If the type of Business conducted requires a Federal, State, or
County License, (other than driver's license), please provide the
identification number in this space, and type on the permit after
"Business Type"
II. Conduct of The Business
1. Describe in detail the conduct of the business. Include
manufacturing or assembly processes, machines used, materials used
and stored, products sold, services provided etc.
(attach additional sheets if needed).
PLEASE BE SPECIFIC
2. Hours of Operation:
3. Number of Employees:
4. Estimated number of semi trucks, trucks, and vans,
making deliveries to the business location per week:
5. Will there be semi trucks, trucks, and vans making weekend
deliveries to the business location? (If so please specify number
and type.)
6. Will there be outdoor storage or operations? (If so please specify)
7. Please include any additional information regarding the conduct
of the business.
OVER >>>
M
III. Public Health and Safety (Part 1)
-^� If the answer to any of questions 1, 2, or 3 below is "yes ", please
complete in the second part of this category.
1. Yes No Does the business operation produce any by- products
or waste described as Hazardous Materials under
Title 22, Division 4 of the California Code of
Regulations?
2. Yes No Does your business operation store, in any quantity,
Hazardous Materials as described in Title 22,
Division 4 of the California Code of Regulations or
Section 25500 of the California Health and Safety
Code?
3. Yes No Does your business emit toxic air contaminants as
defined in section 39655 of the California Health and
Safety Code?
(Part 2)
1. Ventura County Sheriff
Type of Permit
Permit Number Expiration Date
2. Ventura County Environmental Health
Type of Permit
Permit Number Expiration Date
3. Ventura County Air Pollution Control District
Type of Permit
Permit Number Expiration Date
4. Ventura County Fire Department
Type of Permit
Permit Number Expiration Date
5. other applicable Federal, State, County, City or Special
Districts.
Agency Type of Permit, Permit number and
Expiration Date:
Agency Type of Permit, Permit number and
Expiration Date:
Agency Type of Permit, Permit number and
Expiration Date:
Agency Type of Permit, Permit number and
Expiration Date:
IV. Declaration
I hereby declare under penalty of perjury that the statements
furnished represent the information required for this application, and
that the facts, statements, and information presented are true and
correct to the best of my knowledge and belief. Further, I declare
that I am a person within the Moorpark Municipal Code Section
5.06.010(2), or have the authority to act on behalf of said person,
and have sufficient knowledge of the business to attest to the
correctness of statements of the application. Further I have read the
conditions of approval for any and all land use related or other
government agency permits for the subject property, and to the best of
my knowledge and belief this use is in conformity with all conditions
of approval.
Applicant's Signature
Title
Date