HomeMy WebLinkAboutAGENDA REPORT 1992 0603 CC REG ITEM 08NOil
ITEM • --
MOORPARK
799 Moorpark Avenue Moorpark, California 93021
TO: The Honorable City Council
FROM: Donald P. Reynolds Jr., Management Analyst
DATE: May 27, 1992
(805) 99-6864
CT,'PARK, CALIFORUA
Ci!;r Council Moo"ng
c f �- 199 Z
ACTION
P-Syl�;
SUBJECT: Consider 1992/93 Budget Appropriations for City
Recreation Special Events
The following report will summarize the projected year end
expenditures for the City's special events, staff's Special Events
proposal for fiscal year 1992/93, and Commission input regarding
the proposed funding for various programs. The recommendation
presented by staff is that the Council discuss this item, defer the
proposal to the Budget and Finance Committee, and allow the
Committee to develop recommendation for the City's 1992/93 budget
at the June 17, 1992, Council meeting.
Background
When the budget was established for the current fiscal year, the
special events described in the status report, Attachment "A ", were
divided between the general fund and fund 33. All City sponsored
seasonal activities, (i.e., Easter Egg Hunt, Breakfast with Santa),
became part of the general fund's sponsorship of Recreation
activities, provided under the line item "professional services."
The Handicap Equestrian Learning Program and Youth Dances received
a $3,000 appropriation each from this fund. Later in the year, the
City Council added an appropriation for the "Truly Tuesdays" and
"Wacky Wednesdays" weekly events. The other City events, (adult
sports, softball tournaments and contract classes), have been
provided for by Fund 33 in the recreation budget, (Fund 33 also
supports some of the maintenance and operations associated with the
programs listed above).
The general fund budget was originally established at an amount of
$16,500. Due to the success of Truly Tuesdays, the Council later
appropriated additional funds providing for the continuation of
Truly Tuesdays, and allowing the creation of Wacky Wednesdays, for
a revised appropriation of $18,900.
At the next regularly scheduled Commission meeting following each
event the Commission and staff evaluate and critique each event.
These topics addressed the City's dances and the special events.
The Commission's input was then consolidated and has been presented
in Attachment "B ". Staff's special events proposal which describes
each proposed program in detail is presented in Attachment "C."
PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR.
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
Printed On Recvcled Paner
Discussion
Before addressing the proposed events for fiscal year 1992/93,
staff will summarize the status of the events which occurred during
fiscal year 1991/92. Staff will also address the status of the
City's adult sports and contract classes.
Status of 1991/92 General Fund Events
Provided in Attachment "A" is staff's fiscal status of the general
fund's sponsorship to the City recreation events. Currently, the
City has expended from the general fund $12,689.44, (these programs
did generate a revenue of $1,316.75). Until the conclusion of the
Truly Tuesday program and final billings for the Cinco De Mayo
festival, a final year end expenditure is not be available, but
staff estimates at this time that this will not exceed $15,000.
Of the total appropriation from the general fund, five programs
were canceled or proposed for this summer or fall, and one program
has been delayed, (totalling $2,700). Two programs have been
canceled, "Kids Vids," "Strange Pet Show," because of lack of
preregistration response, for a savings of $500. The Community
Talent Show scheduled to occur this fiscal year, is now proposed to
be part of the Labor Day in the Park activity, ($450). The essay
contest is being redesigned for the "Mayor for a Day" program this
fall, for a savings of $250. The "Special Needs" appropriation of
$1,500 has also not been used because staff's original program
designed for a special needs play group received very little pre-
registration, and is being re- conceived for use as an American With
Disabilities Act, ( "ADA ") reserve fund to modify existing programs
to accommodate and allow access to handicap participants who wish
to participate in the City's special events.
Status of Fund 33 Recreation Events
Many of these programs include revenues which help to offset the
expenditures. In most instances, the popularity of the program
caused the expenditures to increase, but also included a higher
revenue then projected. Overall, the City spent $16,800 more then
the budget amount, but received $30,400 more then the anticipated
revenue. (net balance of $13,600).
Two of the three softball tournaments were popular events, (Turkey
Trot and the Moorpark Invitational) netting a revenue of $840.68
above the City's cost. Lack of preregistration for the June 1991
Father's Day tournament, (no teams signed up), caused staff to
cancel this tournament.
Adult sports have been very popular during the fiscal year, with a
total expenditure estimated to be $31,000, $7,400 over budget
($23,600). The revenues however, are projected to be $48,500,
E%
$13,100 over the estimated revenue budget figure of $35,400. The
total estimated net figures from adult sports equals a positive
balance of $17,500 which is $5,700 more than anticipated.
Contract classes were also popular, and show an over expenditure of
expenses, but this was also offset by higher than anticipated
revenues. Budgeted expenditures equal $12,600 and the year end
projection is $22,000, over by $9,400. Revenues are budgeted at
$18,900, but the projected year end amount is $36,200, (excess of
$17,300). In this case, the City's net results are a budgeted
positive balance of $6,300, and the projected actual net is a
positive balance of $14,200, resulting in a net increase above the
budget amounts of $7,900.
Combining park rentals with the revenues from the above mentioned
programs, the total projected year end revenue for Fund 33 is
$89,605. Staff estimates that this amount will increase to $93,300
next fiscal year, by adding classes and renting new park
facilities.
1992/93 Special Events Proposal
The special events proposal provided in Attachment "C" addresses
all the above mentioned programs except contract classes and adult
sports. These programs are not perceived as an expense to the
City, as each of them operate based on a registration requirement
that prohibits the event to take place, unless sufficient revenues
are generated to recover the cost.
In staff's discussion with the Commission, each event was ranked
either as a top, second or third priority. The presentation in
Attachment "B" details the general outcome of the Commission's
ranking. Those items that receive a ranking of 113" by a majority
of the Commission, are not listed and are considered to be dropped
from further consideration. The top priorities are listed as a
projected total cost of $17,940, with a balance of $6,725 listed as
secondary choices.
Staff is proposing to add the Cinco De Mayo event to the top
priority based on the Commission's review of the event at their May
11, Commission meeting, which increases the priority amount by
$2,000 to $19,940, and decreases the secondary amount to $4,725.
Last year, the City appropriated $18,900 for these programs, and
the Commission understood that the budget considerations would be
tight, and therefore attempted to provide conservative
recommendations for the Council's consideration.
Special Considerations
The Commission has considered some adjustments to the traditional
events, in an attempt to increase the community's participation,
and lower the cost.
3
Summer- A majority of the Commission favored the consolidation of
the three events into the Labor Day in the Park activity:
Labor Day in the Park, Teen Challenge and the Community
Talent Show. The idea of a "neighborhood challenge" was
well received by the Commission instead of a teen
challenge, providing a variety of activities for persons
representing various neighborhood teams from the City.
The Dodger game excursion was presented by staff as a
program that could not operate unless the total cost of
the trip was compensated for by the participants. This
equals approximately $10 per participant for general
admission seating, and transportation. The Commission,
however, moved towards the City subsidizing this
activity, therefore lowering the cost to the
participants, thereby increasing the likelihood that the
excursion will be received favorably by the community.
Some Commissioners would also like to provide lunch for
the participants.
Fall- All programs are perceived to be a top priority for this
season, and this year include the "Shakespeare in the
Park" event, senior expo and a tennis tournament. The
City has already secured a co- sponsor and scheduled the
Shakespeare program.
Winter- The three programs listed all are considered to be high
priority, but special consideration was given to the idea
of adding a second Santa's Breakfast. There is a need to
expand this event, and staff agreed that funds could be
saved by consolidating both breakfasts on the same day.
Spring- Cinco De Mayo has been re- ranked as a top priority by the
Commission, pending an acceptable plan to implement the
program. The Commission expressed concern that the City
became responsible for running the day -time events, and
proposes that the budget amount be given to a non- profit
organization to run the event. Information requested by
the public would be received by the non - profit
organization, not the City. The City would provide
facilities and maintenance staff only and receive a
guarantee on what activities would be provided for its
contribution to the program.
Special Items
Of the special items listed in the proposal, the
Commission agrees with staff's recommendation, but does
not feel that recreation funds should be used to fund the
Handicap Equestrian Learning Program, ( "HELP ").
Of the $4,725 ranked as medium or low priority, $3,000 of
4
this amount is from this program. The Commission's
recommendation comes from the May 11, 1992, meeting where
the program's owner appeared before the Commission to
present his activities and explain his use of recreation
funds. For recreational purposes, this program serves 2
Moorpark residents. In general terms, the program serves
over 100 Moorpark juveniles by providing community
service work. The Commission feels that staff time from
the City should be provided to assist HELP to secure
grant funding for the program, or use another source of
City funds to assist HELP in the community service
activities that the program provides. One Commissioner
voted to support HELP with recreation funds, and the
other four voted against it.
Summary
It would be preferable to make the Special Events program an
enterprise system, where the revenue dictates the amount of funds
available for City programs. In this way, revenues would pay for
the special events, and the General fund would not be part of these
considerations. Adding the surplus revenues from adult sports,
contract classes and the special events activities, staff projects
that a surplus of $15,516.75 will exist that is approximately 2/3
of the proposed expenditures for the 1992/93 special event
programs&
The City isn't quite able to accommodate all of the special events
with Fund 33, because if an unforeseen problem occurs relative to
a fund making event, the revenue will reduced and become be
insufficient to pay for those events scheduled later in the fiscal
year. Therefore, the City can work towards an enterprise fund, but
until a surplus is developed to accommodate and unforeseen problem,
the general fund will still have to be relied upon. A compromise
for the new fiscal year is to use Fund 33 monies first, then
supplement with general fund, thereby lessening the burden but not
eliminating it.
Staff provides the Commission's input on special events and the
attached backup materials so that the Council can consider this
detail as it considers its budget for the 1992/93 Fiscal Year.
Recommendation
That the City Council receive and file this report.
Attachments: A) Status of Fiscal Year 1991/92 Programs
B) Summary of the Commission's Input of the
Proposed 1992/93 Special Events
C) Special-Events Proposal for 1992/93
5
a
!1'
Q
�33
EVENT
BUDGETED
ACT EXP
Labor Day In The Park
$2,000
$2,033.61
Cinco De Mayo
$2,200
$2,176.82
Easter Egg Hunt
$1,000
$917.14
Youth Dances
$3,000
$1,762.83
HELP
$3,000
$3,000.00
Special Needs Program
$1,500
$0.00
Halloween Party &
Trick or Treat Village
$1,000
$ 780.68
Kids Vids
$350
$0.00
Strange Pet Show
$150
$0.00
Breakfast With Santa
$150 (Net)
$459.49
Tree Lighting Ceremony
$500
$394.64
Essay Contest
$250
$0.00
Dog Show
$150
$69.23
C011111111ility T111clit Show
$1150
Staff Programs
$2,400
$ 1,0650
Truly Tuesday & Wonderful Wednesday
Addlllonal Funds N_ localcd through
Father's Day
Softball Tourney
$600
$0.00
Moorpark Invitational
Softball Tourney
$1,350
$851.01
Turkey Trot
Softball Tourney
$550
$708.31
1�
•. 1 11
'.1 11
-. 1 0
i. :11 11
• 11 /1
•111
1 11
ACT REV
$0.00
$70.75
$10.00
�.•1 11
$80.00
$0.00
$0.00
$255.00
$0.00
$0.00
$0.00
11.1 11
STATUS
occurred
occurred
occurred
Ongoing
Check Cut
Delayed
occurred
Canceled
Canceled
occurred
occurred
occurred
occurred
Canceled
Ongoing
92/93?
Yes
Yes
Yes
With Revisions
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
With Revisions
$750.00 $0.00 Canceled
$3,300.00 $1,400.00 occurred Yes
$750.00 $1,000.00 occurred Yes
----------------------------------------------------------------------------------
TOTAL FOR ALL
PROGRAMS $20,400 $14,248.76' $6,900 $3,716.75'
TOTAL FOR
PROGRAMS THAT
OCCURRED $17,350 $14,248.76' $6,150 $3,716.75-
Figures incomplete due to Truly Tuesdays (an ongoing program) Requires a deeper analysis.
EVENT '91/92 BUDGET
Labor Day In The Park $2,000
ESTIMATED EXPENDITURE: $1,000.00
ESTIMATED REVENUE: $0.00
Cinco De Mayo $2,200
ESTIMATED EXPENDITURE: $5,000.00
ESTIMATED REVENUE: $0.00
Easter Egg Hunt
$1,000
ESTIMATED EXPENDITURE: $700.00
ESTIMATED REVENUE: $0.00
Youth Dances
$3,000
ESTIMATED EXPENDITURE: $6,000.00 ($500 per event)
ESTIMATED REVENUE: $1,800.00 ($150 per event)
'Dependent upon attendance
HELP
$3,000
ESTIMATED EXPENDITURE: $3,000.00
ESTIMATED REVENUE: $0.00
Special Needs Program
$1,500
ESTIMATED EXPENDITURE: $1,500.00
ESTIMATED REVENUE: $0.00
Halloween Party & Trick or Treat Village
$1,000
ESTIMATED EXPENDITURE: $1,050.00
ESTIMATED REVENUE: $0.00
Kids Vids $350
ESTIMATED EXPENDITURE: $350.00
ESTIMATED REVENUE: $0.00
Strange Pet Show $150
ESTIMATED EXPENDITURE, $175.00
ESTIMATED REVENUE: $0.00
Breakfast With Santa $150 (Net)
ESTIMATED EXPENDITURE: $700.00
ESTIMATED REVENUE: $300.00
STATUS PROPOSED '92/93
Yes
ACTUAL EXPENDITURE: $2,033.61
ACTUAL REVENUE: $0.00
ACTUAL EXPENDITURE: $2,176.82
ACTUAL REVENUE: $70.75
ACTUAL EXPENDITURE: $917.14
ACTUAL REVENUE: $10.00
EXPENDITURES TO DATE: $1,762.83
REVENUES TO DATE: $901.00
ACTUAL EXPENDITURE: $3,000
ACTUAL. REVENUE: $0.00
Delayed due to low interest
ACTUAL EXPENDITURE: 780.68
ACTUAL REVENUE: 0.00
Canceled per Phil
Canceled— Lack of Registration
ACTUAL EXPENDITURE: 0.00
ACTUAL REVENUE: 0.00
ACTUAL EXPENDITURE: $489.49
ACTUAL REVENUE: $255.00
Yes
Yes
With
Revisions
Yes
Yes
Yes
Yes
No
Yes
Tree Lighting Ceremony
ESTIMATED EXPENDITURE: $650.00
$5500
ACTUAL EXPENDITURE: $394.64
ESTIMATED REVENUE: $0.00
ACTUAL REVENUE: 0.00
Essay Contest
ESTIMATED EXPENDITURE: $250.00
$250
ACTUAL EXPENDITURE: $25
ESTIMATED REVENUE: $0.00
ACTUAL Rc✓ENUE: 0.00
Dog Show
$150
ESTIMATED EXPENDITURE: $150.00
ACTUAL EXPENDITURE: $69.23
ESTIMATED REVENUE: $0.00
ACTUAL REVENUE: 0.00
Community Talent Show
$450
Canceled
ESTIMATED EXPENDITURE: $450.00
ESTIMATED REVENUE: $0.00
Staff Programs $2.400
Truly Tuesday & Wonderful Wednesday
ESTIMATED EXPENDITURE: $2,400.00
ESTIMATED REVENUE: $0.00
Additional FL.nds Allocated through 4 -29
Father's Day Softball Tourney $600
ESTIMATED EXPENDITURE: $600.00
ESTIMATED REVENUE: $750.00
Moorpark Invitational Softball Tourney $1,350
ESTIMATED EXPENDITURE: $1350.00
ESTIMATED REVENUE: $3,300.00
Turkey Trot Softball Tourney $550
ESTIMATED EXPENDITURE: $550.00
ESTIMATED REVENUE: $750.00
ACTUAL EXPENDITURE: 1,065
ACTUAL REVENUE: 0.00
Sessions Continue
Canceled - -Lack of Registration
ACTUAL EXPENDITURE: 0.00
ACTUAL REVENUE: 0.00
ACTUAL EXPENDITURE: $851.01
ACTUAL REVENUE: $1,400.00
ACTUAL EXPENDITURE: $708.31
ACTUAL REVENUE: $1,000.00
Yes
Yes
Yes
Yes
With
Revisions
ATTACHMENT B
Special Event Budget Proposal
May 4, 1992
The following will summarize the recommendation by the Parks and
Recreation Commission, for the development of a Special Events
Budget for 1992/93.
General Fund, Line Item 642- Contractual Services
High Priority Items $171940
Low or Medium Priority S 6,725
Total Request $24,665
Breakdown
Season Program
Cost
Sub Total
Summer (High Priority)
2700
Softball Tourn.
(800)
Labor Day in the Park,
to include teen challenge
& talent show
3000
Dodger Game Trip
500
Summer, (Medium Priority)
1150
Kids Vids
400
Teen challenge by itself
750
Fall (High Priority)
1850
Halloween
1100
Shakespeare
825
Senior Expo
500
Softball Tour.
(750)
Tennis Tourn.
0
Children's Swap Meet
175
Winter (High Priority)
1540
Santa's Breakfast, (2 combined)
600
Tree Lighting Ceremony
940
8�-
Spring (High Priority)
Easter Egg Hunt 1500
Dog Show 150
Spring (Medium Priority)
Cinco De Mayo 2000
Breakfast W /Bunny 575
Other Programs (High Priority)
Youth Dances
Truly Tuesdays
Special Needs Programming
Children's Special Events
Misc. Supplies
Other Programs (Medium Priority)
2400
4800
1500
500
1000
HELP 3000
Excursions 0
1650
2575
10200
3000
J .
Moorpark
Department of Community Services
Recreation Division
Fiscal Year 1992 -1993
April 13, 1992
SG Shellabarger, Recreation Supervisor
EVENT
SUMMER 1992
'Dodger Game Trip
'Kids Concert
Moorpark Invitational
Softball Tourney
Community Talent Show
Teen Challenge
Labor Day In The Park
'Kids Vids
FAIL 1992
'Children's Swap Meet
'Moorpark Invitational
Tennis Tournament
lialloween Party &
Trick or Treat Village
'Shakespeare In The Park
'Senior Expo
Turkey Trot Softball Tourney
WINTER 1992 -1993
Breakfast With Santa 1
Breakfast With Santa 2
Tree Lighting Ceremony
SPRING 1993
Doi, Show
'1reakfast With The Bunny
Eastcr Egg I lunl
'Teen Talent Show
Cisco De Mayo Fancily Festival
PERIODIC EVENTS
Children's Special Events
Youth Dances
Excursions
Misc. Special Events Supplies
Special Needs Program
1111,11'
Truly Tuesdays
Proposed Event Summary
ESTIMATED EXPENDITURE
ESTIMATED REVENUE
BALANCE
$ 625
$ 625
$0.00
$ 1,575
$ 0.00
$ 1,575
$1,240.00
$2,040.00
($800)
$450.00
$0.00
$450.00
$750.00
$0.00
$750.00
$2.000.00
$0.00
$2.000.00
$400.00
$0.00
$400.00
$175.00
$0.00
$175.00
$1,000.00
$1,000.00
$0.00
$1,100.00
$0.00
$1.100.00
$1,125.00
$0.00
$1,125.00
$500
$0.00
$ 500
$750.00
$1,500.00
($750.00)
$700.00
$300.00
$400.00
$700.00
$300.00
$400.00
$940.00
$0.00
$640.00
$150.00
$0.00
$1 5 R 00
$575.00
$200.00
$375.00
$1,500.00
$0.00
$1,500.00
$650.00
$0.00
$650.00
$2,000.00
$0.00
$2,000.00
$500.00
$500.00
$0.00
$2.400.00
$900.00
$1.500.00
$3.000.00
$3.000.00
$0.00
$1,000.00
$0.00
$1.000.00
$1.500.00
$0.00
$1,500.00
$3.000.00
$0.00
$3.000.00
$6,240.00
$1,440.00
$4,800.00
TOTIII.S -------------- - - - - -- ----- 5---------------- ---- -- ---------- - --- -- 0
'New Events
Proposed Event Descriptions:
SUMMER 1992
Dodger Game Trip
DATE: July 1
LOCATION: Dodger Stadium
TARGET AGE GROUP: Youths
Trip for youths chaperoned by MYAC. Tickets will be purchased by
participants at bulk rate of $6 per youth. Event fee will also include bus fare.
This event should be self- supporting.
ESTIMATED EXPENDITURE: $ 625.00
Bus $500
Advertising $75
Staff' $50
ESTIMATED REVENUE: $ 625.00
Kids Concert
• DATE: July 25
LOCATION: South Meadows Park _
TARGET AGE GROUP: Families
TIME: 10 -12 am
Featuring Dan Crow & Sunshine band, refreshments etc. To coincide with
tennis tournament.
ESTIMATED EXPENDITURE: $ 1,575
Stage Rental $500
Sunshine $200
Dan Crowe $750
Advertising $75
Staff' $50
ESTIMATED REVENUE: $ 0.00
Moorpark Invitational Softball Tourney
DATE: August 15 & 16, 1992
LOCATION: Peach Hill Park, No. Meadows Park
TARGET AGE GROUP: Adults
TIME: 8 a.m. -8p.m. at Peach Hill Park
8 a.m. -6 p.m. at No. Meadows Park
(43 to 44 one hour games games)
Adult softball teams participate in a double elimination softball tournament
vying to win Moorpark Invitational Jackets & Trophies. $170 per team. First
and second place awards. 12 team maximum.
ESTIMATED EXPENDITURE: $1,240.00
Staff $ 50
Umpire $240
Supplies $250
Awards $700
ESTIMATED REVENUE: $2,040.00
.= l
Community Talent Show
DATE: June 20, 1992
LOCATION: Community Center
TIME: 10 a.m.
TARGET AGE GROUP: All
Citizens are invited to perform for fun and awards.
ESTIMATED EXPENDITURE: $450.00
Staff $100
Refreshments & Supplies $200
Awards $150
ESTIMATED REVENUE: $0.00
Teen Challenge
DATE: September 7, 1992
LOCATION: North Meadows & Peach Hill Park
TARGET AGE GROUP: Teens
TIME: 8 a.m. -5p.m.
Teams of three compete in a series of athletic events for fun and prizes.
Finals during Labor Day Picnic First, second and third place awards for
males and females. -
ESTIMATED EXPENDITURE: $750,00
Staff $ 250
Officials $150
Supplies $150
Awards $200
ESTIMATED REVENUE: $0.00
Labor Day In The Park
DATE: September 7, 1992
LOCATION: Peach Hill Park
TIME: 10 a.m. - 5p.m.
TARGET AGE GROUP: Families
This event is Co- Sponsored with MYAC. This activity involves a minimum of
city participation. Closing event are finals from Teen Challenge.
ESTIMATED EXPENDITURE: $2,000.00
ESTIMATED REVENUE: $0.00
Kids Vids
DATE: July 10 through August 14, 1992
LOCATION: Community Center
TIME: 2:00 -4:00 p.m.
TARGET AGE GROUP: Boys and Girls (3 - 12)
Videos, snack bar in a supervised environment .50 cents entry.
ESTIMATED EXPENDITURE: $400.00
Staff $115
Video Rentals $35
Refreshments & Publicity $250
ESTIMATED REVENUE: $0.00
Shakespeare In The Park
DATE: TBA
LOCATION: South Meadows or Peach Hill Park
TIME: TBA
The San Francisco Shakespeare Festival offers productions at a cost of $675. They
do all their setting up and taking down. They require no extra supplies. They
provide posters and programs. The production offered is The Tempest. Full- scale,
county -wide advertising campaign. Free Admission. Date will be set with the
troupe after budget is approved.
ESTIMATED EXPENDITURE: $1,125.00
Troupe Fee $675
Advertising $150
Filming
Staff $50
ESTIMATED REVENUE: $0.00 S.�O' �R
Senior Expo & Health Fair
DATE: Saturday, November 7, 1992
LOCATION: Community & Senior Center
TIME: 10 a.m. -4p.m.
Local hospitals, merchants, agencies and specialists will be invited to
sponsor booths, display items, give lectures, have demonstrations etc.
pertaining to items of interest to seniors and adults in the community.
ESTIMATED EXPENDITURE: $500.00
Staff $150
.� Advertising $200
Supplies $150
ESTIMATED REVENUE: $0.00
Turkey Trot Softball Tourney
DATE: Saturday. November 21, 1992
LOCATION: Peach Hill & North Meadows
Parks
TIME: 8 a.m. -8p.m. (18 to 19 30 to 40 minut e
Adult softball teams participate in a two pitch
win turkeys /Cornish Game Hens. $150 per to
awards. 16 team maximum
ESTIMATED EXPENDITURE: $750.00
Staff $ 50
Umpire $200
Awards $500
ESTIMATED REVENUE: $1,500.00
games)
softball tournament vying to
am. First and second place
FALL 1992
Children's Swap Meet
DATE: Saturday September 19, 1992
LOCATION: Community Center or Peach Hill Park
TIME: 10 am -12 noon
TARGET AGE GROUP: Boys and Girls (5 - 12)
Co- Sponsored with MYAC, this event invites community children to "clean
out their closets" and buy and sell their toys, books and doo -dads to other
children at low prices. Parents are only allowed as booth assistants. Children
will pay a reservation fee of $5 per booth which will be refunded on the day
of the event when they show up. Snack bar by MYAC.
ESTIMATED EXPENDITURE: $175.00
Staff $100
Publicity $75
ESTIMATED REVENUE: $0.00
Moorpark Invitational Tennis Tournament
DATE: September 26, 1992
LOCATION: South Meadows Park
TARGET AGE GROUP: All
TIME: 8 a.m. -8p.m.
Singles and doubles compete in tournament. First, second and third place
awards.
ESTIMATED EXPENDITURE: $1,000.00
Staff $ 100
Officials $ 500
Supplies $100
Awards $300
ESTIMATED REVENUE: $1,000.00
Halloween Party & Trick or Treat Village
DATE: Saturday October 31, 1992
LOCATION: Community Center
TIME: 10 am -12 noon
TARGET AGE GROUP: Boys and Girls (3 - 12)
This event includes a penny carnival with;ots of prizes, snacks, awards, fun
and lots of candy and surprises! Costume Contest & Parade (scariest,
silliest, most original; ages 0 -3, 4 -6 ,7 -9 and 10 -12, Jellybean Guessing
Contest, Draw the Face on the Pumpkin Contest (also used as publicity) and
more.
ESTIMATED EXPENDITURE: $1,100.00
Staff 00
Decorations 75
Candy & Refreshments $250
Awards & Prizes $300
Supplies & Publicity $275
ESTIMATED REVENUE: $0.00
I
WINTER 1992 -1993
Breakfast With Santa 1
DATE: Saturday, December 5, 1992
LOCATION: Community Center
TIME: 8:30 a.m. - 10: 30 a.m.
TARGET AGE GROUP: Boys and Girls ( 8 and under)
Each child receives a gift from Santa, candy and breakfast.
ESTIMATED EXPENDITURE: $70.0.00
Staff $100
Food & Cooking Supplies $200
Santa Rental $ 50
Film $ 50
Gifts $150
ESTIMATED REVENUE: $300.00
Breakfast With Santa 2
DATE: Saturday, December 12, 1992
LOCATION: Community Center
TIME: 8:30 a.m. - 10: 30 a.m.
TARGET AGE GROUP: Boys and Girls ( 8 and
Suggested due to popularity of Breakfast with
50_
Serves up to 50.
under )
Santa program. Serves up to
ESTIMATED EXPENDITURE: $700.00
Staff $100
Food & Cooking Supplies $200
Santa Rental $ 50
Film $ 50
Gifts $150
ESTIMATED REVENUE: $300.00
Tree Lighting Ceremony
DATE: Thursday, December 3, 1992
LOCATION: Community Center
TIME: 7 p.m.
TARGET AGE GROUP: Families
Activities includes entertainment,
visit from Santa and refreshments
& trimmings.
a speech from the Mayor,Christmas songs,
. Budget includes decorations, treats, tree
ESTIMATED EXPENDITURE:
Staff
Refreshments
Decorations
Tree
Videotaping
Fireproofing
Flyers/ Publicity
ESTIMATED REVENUE:
$940.00
$100
$250
$200
$ 75
$200
$90
$ 25
$0.00
I(�
SPRING-1993
Dog Show
DATE: Saturday, March 20, 1993
LOCATION: South Meadows Park
TIME: 10 am
TARGET AGE GROUP: 6 -13
Children can be encouraged to bring their dogs to compete in categories
like friendliest, waggiest tail, most whiskers, most energetic, etc. Awards
for participants and category winners could be available.
ESTIMATED EXPENDITURE: $150.00
Staff $75
Awards $75
ESTIMATED REVENUE: $0.00
Breakfast With The Bunny
DATE: Saturday, March 27, 199
LOCATION: Community Center
TIME: 8:30 a.m. - 10: 30 a.m.
TARGET AGE GROUP: Boys and
Each child receives a surprise fr o
up to 50.
Girls ( 8 and under)
m the Bunny, candy and breakfast. Serves
ESTIMATED EXPENDITURE:
Staff
$575.00
$100
Food & Cooking Supplies $200
Bunny Rental $ 75
Film $ 50
Gifts $150
ESTIMATED REVENUE: $200.00
Easter Egg Hunt
DATE: Saturday, April 3, 1993
LOCATION: Community High School
TIME: 10 a.m.
TARGET AGE GROUP: Boys and Girls ( 11 and under)
This event is co- sponsored with Ki�vanis. Funds will purchase eggs, pay for
Easter Bunny, clown /magic act and miscellaneous supplies.
ESTIMATED EXPENDITURE: $1,500.00
Easter Bunny 100.00
Clown 100.00
Crafts /Entertainment 200.00
Face Painter 100.00
Advertising 100.00
Prizes 700.00
Supplies 200.00
ESTIMATED REVENUE: $0.00
( J
Teen Talent Show
DATE: Saturday, April 17, 1993
LOCATION: Community Center
TARGET AGE GROUP: Community Youths
TIME: 7 -10 p.m.
This event combines a social atmosphere with talent show. Opportunity for
community teens to shine. Entry fee at the door: $1.00
ESTIMATED EXPENDITURE: $650.00
Staff $200
Awards $200
Refreshments $100
Publicity $150
ESTIMATED REVENUE: $1000.00
Cinco De Mayo Family Festival
DATE: Saturday, May 1, 1993
LOCATION: Community Center
•' TIME: 10 -2
TARGET AGE GROUP: Families
Activities include entertainment, puppet shows food booths and games.
ESTIMATED EXPENDITURE: $2,300.00
Contests
$60
Children's Entertainment
$950
Supplies
$140
Moonbounces
$200
Advertising/ Flyers
$200
Pony Rides
$350
Maintenance
$200
Televising
$200
ESTIMATED REVENUE: $0.00
PERIODIC EVENTS
Children's Special Events
DATES: To Be Announced
LOCATION: Community Center
TIME: Will Vary
TARGET AGE GROUP: Families
Staff anticipates booking professional children's theater performance
groups, orchestrating special parties and events open to the public and
other special activities from 4 -6 times per year. Staff will present a periodic
list of suggested events to Commission for approval prior to confirmation.
Expenditures will vary from $100 -$300 per event.
ESTIMATED EXPENDITURE: $500
Staff per event $ 25
Refreshments per event $ 25
Entertainer $200
ESTIMATED REVENUE: $0.00
l
r�
Youth Dances
�- DATES: To Be Announced - -6 per year
LOCATION: Community Center
TIME: 7:00 -10:00 p.m.
TARGET AGE GROUP: 6th 7th & 8th graders
Contingent upon finding a co- sponsor for each monthly event. Co- Sponsors
will provide chaperones and run the snack concession. Dances will not be
scheduled on Fridays or holiday weekends.
ESTIMATED EXPENDITURE: $2,400.00 ($400 per event)
Staff per event $100
DJ $200
Door Prizes & Publicity $100
ESTIMATED REVENUE: $900.00 ($150 per event)
Excursions
DATES: To Be Announced
LOCATIONS: Magic Mountain, Raging vVaters, Golf & Stuff etc.
TIMES: Will Vary
TARGET AGE GROUP: Families (Children under 12 must be accompanied by
an adult.
ESTIMATED EXPENDITURE: $3,000.00
Transportation (Varies) $250 -500
Staff $40 -90
ESTIMATED REVENUE: $3,000.00
Misc. Special Events Supplies
DATES: To Be Used at all events for the purpose of publicity and awards.
ESTIMATED EXPENDITURE: $1,000.00
Printed Balloons $500
Ribbons $400
Trophies $100
ESTIMATED REVENUE: $0.00
Special Needs Programs
DATES: Will Vary
LOCATIONS: Will Vary
TIMES: Will Vary
TARGET GROUP: Assisting Children with special needs to attend classes and
activities.
ESTIMATED EXPENDITURE: $1,500.00
ESTIMATED REVENUE: $0.00
I.1c
Truly Tuesdays
DATES: Weekly, Tuesdays
LOCATIONS: Community Center
TIMES: 3:30 -5:30
TARGET AGE GROUP: 5 -8
This program is offered in 4 twelve week sessions per year with one week
break between each session. This is a total of 48 weeks per year. Supplies
are appropriated at a rate of $50 per event (x48 events) and staff time is
estimated at 10 hours per week, $8 per hour for 48 weeks. Cost per
participant is $12 per session ($1 per day). There is a limit of 30 children
per session (30 students x $12 x 4 sessions = $1,440). DOUBLE THE
FIGURES BELOW TO ADD WACKY WEDNESDAYS.
ESTIMATED EXPENDITURE: $6.240.00
Supplies ($50 /day) $2,400
Staff ($8 /hour) $3840
ESTIMATED REVENUE: $1,440.00
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