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Home My WebLink AboutAGENDA REPORT 1992 0603 CC REG ITEM 08PITEM Z •r MOORPARK 799 Moorpark Avenue Moorpark, California 93021 TO: The Honorable City Council FROM: Donald P. Reynolds Jr., Management Analyst DATE: May 27, 1992 (805) 529 -6864 � :?jR?ARK, CALIFORN A C; � y Coun ^il Meorng f;CTION: SUBJECT: Consider Park Improvements for the Development of the 1992/93 Budget Summary The following report will summarize the recommendations of the Parks and Recreation Commission ( "Commission ") for the Council's consideration in developing a park improvement budget for fiscal year 1992/93. The detail to this summary is presented in the attachments to this report which include: Attachment "A" unaudited draft Financial Statement of the Park Improvement Fund as of April 30, 1992, and; Attachment "B" is a summary of Commission's recommended improvements for the new fiscal year. The Commission proceeded under the assumption that little or no revenue will be generated by development in the community during fiscal year 1992/93. Background The City has had a very productive year making improvements to all of its nine existing parks. Staff has completed all but two park improvements, and has completed additional'. items not originally part of the park improvement budget as adopted in July of 1991. The most significant improvements are the completion of the City's new restroom and pavilion facilities, the upgrades to Griffin Park, and the Community Center Tot Lot. New restrooms have been open to the public at Campus Canyon, Griffin, North Meadows and Campus parks since March of this year. Pavilions were added to Glenwood, North Meadows, Campus and Griffin Parks. A new lighted basketball court has been completed at Griffin Park, and a half court has been completed at Campus park. Griffin Park also received new walkways and picnic tables. The most significant fiscal impact of the City's progress during this fiscal year is the availability of funds in Zone 5 which includes North Meadows and South Meadows parks. The only revenue source was the lease of the land at Arroyo Vista Community Park. With the imminent development of Phase I of the park, continuing the lease was not pursued. In order to add the pavilion and PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tern Councilmember Councilmember Councilmember Printed On Recycled Paper restrooms to North Meadows Park, a loan was arranged from other park zones. In repaying this loan, the Zone 5 year end balance is projected to be at a deficit of approximately $8,712, (Attachment "An). Discussion The following will summarize the revenue and expenditure projections and recommendations for fiscal year 1992/93 the Council's consideration. Revenues The City has been fortunate to carry a surplus of the in lieu of park dedication fees ( "Quimby fees, Fund 5) for the development of City park improvements for a number of years, and this is the first year in which improvements in some park zones may require support from other funding resources. The Commission and staff analyzed park improvements on the premise that the only revenues anticipated at this time are the Boething Lease (split 40% to the Community Park Zone and 60% Park Zone 6), and interest earned on the existing fund balances. No "park in lieu fees" are anticipated. Expenditures -- Attachment "A" and "B" provide the Council with the status of this year's balances, and present the Commission's recommendations for the upcoming fiscal year. The information presented in attachment "B" is the result of the Commission's park tour February 1, 1992, and a series of Commission discussions which provided staff with a ranking of priorities for park improvements for the Council's consideration. The major consideration presented by the recommendation in Attachment "B" is for improvements at North Meadows Park (Zone 5). There will not be any funds available for improvements in Zone 5 for the upcoming fiscal year and perhaps for some time. The Commission has unanimously agreed that there is a need for improvements to the play equipment, at a cost of approximately $7,500. This cost could be marginally offset by a credit arrangement which could potentially occur by moving the existing play equipment to Monte Vista Nature Park, but if this credit does not exceed the current deficit of the Zone 5, then this approach would not be able to assist the procure new improvements. Therefore, commission is requesting that the Council find a way to fund these improvements. It is the recommendation of the Commission to move the existing North Meadows Park play equipment to Monte Vista Nature Park regardless of the potential result of having no effect on the 2 ability to assist Zone 5, (with one Commissioner voting against this concept). This Commissioner disapproved of the idea due to safety concerns of having the equipment placed at the bottom of the hill near Spring Road. The rest of the Commission agreed that the benefits of moving equipment would include: A) an aesthetical match to the "nature" theme of Monte Vista Park because it is wood; B) encourage more people to use the park; C) allow the consideration of providing a credit to North Meadows Park; D) put the equipment to use rather than disposal should the equipment at North Meadows Park be replaced, and; E) provide an additional access to a play ground for the persons living near the park. Some Commissioners expressed that if the Council adopted this concept, that a need to seek neighborhood input before proceeding to implement this plan would be in order. Other highlights and issues identified by the Commission have been summarized in Attachment "B." The projected year end dollar amounts for each park zone are well within the means of each zone, because staff and the Commission took these fund balances into consideration when making a recommendation to the Council. uture Considerations The completion of the General Plan requires the City to revise the Open Space Conservation and Recreation Element, (OSCAR), for consistency with the updated land use element. In the future, this element may include a realignment of the existing park zones. This could also result in areas scheduled for development, (other than PC -3) being included within the area know as Zone 5. The future development of "La Colonia Park" has been presented as the same dollar amount budgeted last year from the Campus Park zone of $30,500. A draft park development plan was submitted to the Commission for consideration of improvements at "La Colonial' park on May 11, 1992. The Commission agreed with staff to allow a survey to take place of the Virginia Colony neighborhood which would help in assessing the needs of the community for the park, develop a park name and a street name, (in place of the name "Los Angeles Place "). After the survey has been completed, precise park improvements for the area can be identified. Summary The Commission and staff have worked towards addressing capital improvements to the City's parks in a way which takes into consideration the restrictions of funding, as well as the needs of each park. Staff and the Commission request that the Council include this details in their consideration of the budget for fiscal year 1992/93. 3 Recommendation That the City Council receive and file this report. Attachments: A) Draft Unaudited Park Improvement Financial Statement; B) Commission Recommendations for Improvements for Fiscal Year 1992/93 4 Fund Park Aela0.A ----------- m1m ------ PARKS FUND 5 CONSOLIDATED BALANCE SHEET APRIL 30, 1992 --------------------------------------- ASSETS CASH IN BANK $4,276,371 INTERZONE RECEIVABLE - -- 34,370 $4,310,741 LIABILITIES AND FUND BALANCE ------------------------- - - - - -- $49,907 RETENTIONS PAYABLE iNTChZONE PAYABLE 34,370 FUND BALANCE 4,226,464 $4,310,741 PARKS CONSOLIDATED 1TA1991NT0 F RIVENUES1 ND EXPENDITURES JULY ------------------------------------- - - - - -- REVENUES EXPENDITURES EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES FUND BALANCE JULY 1, 1991 INTEREST FUND BALANCE APRIL 30, 1992 $31,206 627,171 (595,965) 4,822,429 0 $4,226,464 PARKS COMMUNITY BALANCE SHEET APRIL 30, 1992 --------------------------------------- ASSETS CASH IN BANK $1,748,774 LOAN RECEIVABLE - MOUNTAIN MEADOWS ZONE - -- 30,423 $1,779,197 LIABILITIES AND FUND BALANCE ------------------------------- RETENTIONS PAYABLE $4,716 FUND BALANCE 1,774,481 $1,779,197 COMMUNITY STATEMENT OF REVENUES AND EXPENDITURES JULY 1, 1991 TO APRIL 30, 1992 ------------------------------------------- REVENUES $4,722 EXPENDITURES 70,353 EXCESS (DEFICIENCY) OF REVENUES OVER (65,631) EXPENDITURES ZONE BALANCE JULY 1, 1991 1,779,632 INTEREST ADJUST PRIOR YEAR REVENUE RECOGNITION - 60,480 LAND SALE TRACT 3049 ZONE BALANCE APRIL 30, 1992 $1,774,481 PARKS ZONE 1 - CENTRAL BALANCE SHEET APRIL 30, 1992 ------------------------------- - - - - -- ASSETS CASH IN BANK LIABILITIES AND FUND BALANCE ------------------------------- RETENTIONS PAYABLE FUND BALANCE $2,159,606 $2,159,606 ZONE 1 - CENTRAL STATEMENT OF REVENUES AND EXPENDITURES JULY 1, 1991 TO APRIL 30, 1992 ------------------------------------ - - - - -- REVENUES $9,746 EXPENDITURES 44,434 EXCESS (DEFICIENCY) OF REVENUES OVER (34,688) EXPENDITURES ZONE BALANCE JULY 1, 1991 2,194,294 INTEREST ZONE BALANCE APRIL 30, 1992 $2,159,606 NOTE: zone includes Community Center PARKS ZONE 3 - CAMPUS BALANCE SHEET APRIL 30, 1992 ------------------------------------------- ASSETS CASH IN BANK $252,451 LOAN RECEIVABLE - MOUNTAIN MEADOWS ZONE 3,947 $256,398 LIABILITIES AND FUND BALANCE ---------- -------- ------------ RETENTIONS PAYABLE $32,473 FUND BALANCE -- 223,925 $256,398 ZONE 3 - CAMPUS STATEMENT OF REVENUES AND EXPENDITURES JULY 1, 1991 TO APRIL 30, 1992 REVENUES $10,276 EXPENDITURES 367,018 EXCESS DEFICIENCY) OF REVENUES OVER (356,742) EXP NDITURES ZONE BALANCE JULY 1, 1991 641,147 INTEREST ADJUST PRIOR YEAR REVENUE RECOGNITION - 60,480) LAND SALE TRACT 3049 ZONE BALANCE APRIL 30, 1992 $223,925 NOTE: zone includes Campus Park, Campus Canyon Park and Griffin Park PARKS ZONE 4 - PEACH HILL BALANCE SHEET APRIL 30, 1992 ------------------------------------- - - - - -- ASSETS CASH IN BANK LIABILITIES AND FUND BALANCE ------------------------------- RETENTIONS PAYABLE FUND BALANCE $55,446 $55,446 ZONE 4 - PEACH HILL STATEMENT OF REVENUES AND EXPENDITURES JULY 1, 1991 TO APRIL 30, 1992 --------------------------------------- - - - - -- REVENUES $0 EXPENDITURES 3,807 EXCESS DEFICIENCY) OF REVENUES OVER EXPENDITURES {3,807) ZONE BALANCE JULY 1, 1991 59,253 INTEREST ZONE BALANCE APRIL 30, 1992 $55,446 NOTE: zone includes Peach Hill Park and Monte Vista Nature Park PARKS ZONE 5 - MOUNTAIN MEADOWS BALANCE SHEET APRIL 30, 1992 ------------------------------------- - - - - -- ASSETS CASH IN BANK LIABILITIES AND FUND BALANCE =------------------------------ RETENTIONS PAYABLE LOAN PAYABLE - COMMUNITY LOAN PAYABLE - CAMPUS ZONE FUND BALANCE $30,492 $4,834 30,423 3,947 (8,712) $30,492 ZONE 5 - MOUNTAIN MEADOWS STATEMENT OF REVENUES AND EXPENDITURES JULY 1, 1991 TO APRIL 30, 1992 --------------------------------------------- REVENUES $92 EXPENDITURES 75,925 EXCESS (DEFICIENCY) OF REVENUES OVER 75,833) EXPENDITURES ZONE BALANCE JULY 1, 1991 67,121 INTEREST ZONE BALANCE APRIL 30, 1992 ($8,712) NOTE: zone includes North Meadows Park, South Meadows Park, West Meadows Park and Arroyo Vista Community Park (0 PARKS ZONE 6 - NORTHWEST BALANCE SHEET APRIL 30, 1992 ASSETS CASH IN BANK LIABILITIES AND FUND BALANCE ------------------------------- RETENTIONS PAYABLE FUND BALANCE $29,600 $7,884 21,716 $29,600 ZONE 6 - NORTHWEST STATEMENT OF REVENUES AND EXPENDITURES JULY 1, 1991 TO APRIL 30, 1992 --------------------------------------------- REVENUES $6,368 EXPENDITURES 65,634 EXCESS (DEFICIENCY) OF REVENUES OVER (59,266) EXPENDITURES ZONE BALANCE JULY 1, 1991 80,982 INTEREST ZONE BALANCE APRIL 30, 1992 $21,716 NOTE: zone includes Northwest Park, Glenwood Park and Buttercreek Park site 6A - I Park Improvement Considerations for 1992/93 The following will summarize the recommendations of the Park and Recreation Commission for Fund 5 Park Improvements for FY 1992/93. Detail for each park is attached. Total Proposed Expenditures 179600 Central Zone 3500 Zone 3 122100 Zone 4 38000 Zone 6 16000 Zone 5 7500* *Could not be fund 5. Highlights include the following features: * Upgrading the ball diamond at Campus Canyon Park and adding lights; * Expansion of the Campus Canyon play equipment to include ADA equipment; * New equipment at North Meadows; * Installation of play equipment at Monte Vista; * Basketball court a'. Peach Hill; * Upgrading restroom at Campus Park. Conservative measures recommended by the Commission include: * Not replacing wooden tables and benches at Campus Park or Griffin Park; * Limiting play equipment improvements at Campus Canyon Park to $25,000; * Phasing the security lights at Glenwood Park to allow funds for play equipment upgrade; * Only considering one improvement to the Mountain Meadows park zone, deemed to be of a high priority to the entire- commission. Z Outstanding concerns: * Find funding for the Mountain Meadows improvements; * Can La Colonia park be moved to the Central Park Zone(?); * Can M & O cover final details (trash cans, bicycle racks) at south Meadows Park, ball field maintenance concerns at North Meadows Park and paint for the wooden tables at Campus Park and Griffin Park( ?). 13 Community Center Drinking Fountain 2000 Benches 1500 Glenwood Security Lighting 10000 (first phase) Upgrade Play Equip. 6000 South Meadows M & O Only North Meadows Swing and Tot Lot Equipment in place of existing 7500 Peach Hill Park Upgrade Play equip. 18000 Full BB Court 15000 Monte Vista Park Add North Meadows Park wooden play equipment 4000 Table and trash can @ top of hill 1000 La Colonia Park Improvements to be detailed later Campus Park Refurbish Restroom (to include skylight and handicap access) 6000 Spring Toys 1500 Trash Receptacles 500 3500 16000 7500 33000 30500 8000 Campus Canyon Park Griffin Park Imp. Ball Field and add lighting 55500 Improve /expand Play Equip. including ADA equip. 25000 Trash Recptl /table drinking fount. @ soccer area 2800 Add Tot swings 83300 300