HomeMy WebLinkAboutAGENDA REPORT 1992 1104 CC REG ITEM 08GTEM
8.
MOORPAA <<, RK, Ca!
799 Moorpark Avenue Moorpark, California 93021 (805)5
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TO: The Honorable City Council
FROM: Donald P. Reynolds Jr., Administrative services
DATE: October 28, 1992
f
Manager
SUBJECT: Consider Disposition of the Canon 230 Facsimile (Fax)
Machine
The following report requests that the Council consider declaring
the City „s original fax machine as surplus property, and allow
staff to solicit requests from Moorpark non - profit agencies as a
first choice for its disposition.
Background
This fax machine was purchased during fiscal 1985/86, and received
heavy of use by city staff during its 5 years of service. When
attempting to receive maintenance agreement estimates from vendors
in 1990 and 1991, the machine was considered by them to be
"disposable” meaning that if and or when it stopped functioning,
the City should dispose of it and buy a new machine.
Fortunately, the City was able to replace the original fax before
it stopped working.
In 1991, the City replaced its fax machine with a
plain device designed to handle the high volume that the Cityrequires.
The replacement equipment has proven to be reliable and efficient
which removed the need to retain the old machine.
The old fax machine is not currently used, and has been in storage
now for more than a year. The estimated value is between $100 and
$150.
In 1990, the City Council declared certain City equipment as being
"surplus." The surplus equipment resulted from the move to the
current City Hall and the subsequent remodeling that occurred to
staff offices, and remodeling of the community center kitchen. By
declaring the equipment as surplus, the City was able to remove its
value from fixed asset and property insurance listings. It also
made the equipment available to others provided that the donations
were made to an organization that benefits the entire community.
The first distribution of surplus equipment was provided to
agencies such as Catholic Charities, and the Handicap Equestrian
Learning Program.
PAUL W LA
WRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR.
Mayor Mayor Pro Tem Councilmember
Councilmember Councilmember
Discussion
Like the first program, staff is hoping to be able to donate this
fax machine to a Moorpark based non - profit organization, if the
Council declares it as surplus. If no non - profit agencies request
the machine, then staff would be able to auction it or sell it to
a private party. If more than one non - profit organization would
like to have the machine, the party would be chosen by lottery from
the names that reported an interest.
Immediate use of the machine is possible because the City also has
a small supply of surplus fax paper ( "thermo -fax"
Eventually however, costs associated with machines willainclude
additional paper, toner, and some minor repair. Major repairs
outweigh the value of the machine.
If the Council does not declare the fax as surplus property, then
City staff would have to either find a use for it, or continue to
store it.
Recommendation
That the City Council:
1) Declare the Canon Model 230 fax machine as surplus
property;
2) Authorize staff to solicit requests from social service
and non - profit agencies operating or based in Moorpark
for use of the fax, with the recipient chosen by lottery
if more than one agency submits a statement of interest,
and;
3 ) In the absence of any request for this fax machine, allow
it to be auctioned or sold.