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HomeMy WebLinkAboutAGENDA REPORT 1992 1202 CC REG ITEM 11B% ITEM ��• S. MOORPARK 799 Moorpark Avenue Moorpark. California 93021 COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT (8. 35 9-6864 . izx, cauro�,, C„y CO of 2 L l l ACTION: • `'/ �y TO: The Honorable City Council FROM: Jim R. Aguilera, Director of Community Development'" DATE: November 25, 1992 (CC Meeting of 12- 02 -92) SUBJECT: FIREPLACE INSPECTIONS - REQUEST FOR BIDS Background: The Council will recall that at the Council meeting of November 4, 1992 staff was instructed to prepare a Request for Bids (RFB) for the purpose of obtaining proposals for inspection of the fireplaces on the Pardee homes development portion of Tract 2865 (313 lots). The Community Development Committee met on November 23, 1992 to review this matter. The attached draft proposal is a result of their discussions. If the Council approves the RFB document staff would mail it to a list of contractors which were supplied to us by the State Contractors Board as well as companies known by staff to be qualified to preform this work. We will also publish the availability of the document in trade publications, such as the DODGE Report. We believe that due to the upcoming holiday season we should not expect responses until January 15, 1993. Recommendation: Direct staff as deemed appropriate. Attachment: Request for Bids PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M SERE_' RC/ E. TALLEY JR. Mayor Mayor Pro Tem Councilmember C,ouncilmer -. cPr 1.ouncilrnembPr Ponfec Pecycle Pape, MOORPARK 799 Moorpark Avenue Moorpark, California 93021 REQUEST FOR BIDS TO CONDUCT FIREPLACE INSPECTIONS FOR THE CITY OF MOORPARK (805) 529 -6864 The City of Moorpark is inviting bids /proposals for qualified contractors or contracting company's to conduct fireplace inspections for the City of Moorpark. SCOPE OF WORK. The City of Moorpark Department of Community Development, Building and Safety Division is seeking a qualified firm to inspect the existing fireplace units in more than two hundred fifty (250) homes to identify possible building code violations including installations contrary to manufacturers specifications. The inspections and any code violations will be documented on forms provided by the City. The units to be inspected have been installed and access to all fireplace components may not be possible. In the event that elements of a fireplace are inaccessible for an inspected to be performed, the contractor /contracting company shall identify the components of the fireplace which were unable to be inspected. The selected contractor must exhibit a proficiency in Uniform Building Code interpretation especially as it pertains to fireplace construction, installation, and inspection. All inspection findings shall be submitted to the City in type written form or legible printing. The City will spot check the inspection process at its own expense. The City will be responsible for scheduling of fireplace inspections and property access. The fireplace inspections will be scheduled so that the contractor /contracting company conducts as many fireplace inspections as possible within an 8 hour period. Scheduling may also include work on Saturdays and Sundays. The work is expected to be completed in 45 calendar days or less. CONSULTANT REQUIREMENTS: The contractor /contracting company selected must meet the following criteria: 1. A minimum of three (3) years of licensed experience in fireplace installation, J,.., construction, and inspection. PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember vnnt.n n.� ao,- ,., -,e„ p— Request for Bids, Fireplace Inspection November 23, 1992 Page 2 2. An appropriate and valid State Contractor's license. 3. Verification that no uncomplimentary statements have been made to the appropriate Better Business Bureau, State Contractor's Board, or a Chamber of Commerce by aggrieved customers or employers; or written documentation that any such complaint has been remedied to the salification of the agency initiating or receiving the complaint. 4. A minimum of three (3) job references. Reference from current and /or previous employers or customers, including name, title, work address, and telephone numbers of the persons whom the contractor /contracting company has worked (works) closely with on each job reference. The selected contractor /contracting company will provide his /her own office space, telephone, clerical support, supplies, and his /her own vehicle for any required field work. PROPOSAL REQUIREMENTS: All interested contractors /contracting companies must submit five (5) sealed copies of their bid for procurement of the City Fireplace Inspection Service to: City of Moorpark Community Development Department 799 Moorpark Avenue Moorpark, CA 93021 BIDS MUST BE RECEIVED BY 5:00 P.M. ON JANUARY 15, 1992 A bid being submitted shall include all of the following: 1. Resumes of person(s) who will perform the inspection and any other persons who may conduct minor review as needed to complete a fireplace inspection. 2. A description of the proposed process the contractor /contracting company will use in order to conduct fireplace inspections; said process should be consistent with the scope of work outlined on the previous page. 3. The cost to the City for conducting inspections. Said cost shall be given assuming the entire contract will involve 250 homes. Further, said information shall include a per inspection cost for each home over the original estimate for 250 homes. Request for Bids, Fireplace Inspection November 23, 1992 Page 3 4. An acknowledgement that billing will be paid on the City's schedule. Bills must be received by the City no less than 15 calendar days prior to the first (1 st) and third (3rd) Wednesdays of each month. Further, that the City will pay 90% of all billing invoices. The final 10% will be paid 30 days after project completion. 5. Insurance: Contractor /contracting companys shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for, and maintain in full force and effect for the duration of the contract the policies of insurance required by this Section and shall furnish to the City Clerk of the City certificates of said insurance on or before the commencement of the terms of the contract. Notwithstanding any inconsistent statements in any of said policies or any subsequent endorsement attached thereto, the protection offered by the policy shall: (a) Further, the policy shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of cancellation or amendment of the ._ . policy for any reason whatsoever, the City Clerk shall be notified by registered mail, postage prepaid, return receipt required, not less than (30) days before the expiration, cancellation or amendment is effective. (b) Consistent with the aforementioned policy, the contractor /contracting company shall provide general public liability including automobile liability and property damage insurance in an amount not less than Two Million dollars (2,000,000.00) per occurrence and annual aggregate. (c) Consistent with the aforementioned policies, the contractor /contracting company shall provide professional liability insurance in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and annual aggregate. In the event the amount of professional liability insurance provided to another public agency client of the contractor /contracting company is more than One Million Dollars ($1,000,000.00), this same coverage shall be extended to the City so long as it can be provided at no additional cost to the contractor /contracting company. The contractor /contracting company shall give the City thirty (30) days written notice of intent to provide professional liability insurance in excess of One Million Dollars ($1,000,000.00) to another public agency client and offer the same coverage to the City at the City's expense. Request for Bids, Fireplace Inspection November 23, 1992 Page 4 (d) Consistent with the provisions of this Section, the contractor /contracting company shall provide workers' compensation insurance as required by the California Labor Code. If any class of employees engaged by the contractor /contracting company in work under this Agreement is not protected by workers' compensation law, the contractor /contracting company shall provide adequate insurance for the protection of such employees to the satisfaction of the City. 6. Indemnification: The contractor /contracting company hereby agrees to indemnify, defend and hold harmless the City, and its officers, employees, servants, and agents from and against any and all claims, liability, loss, damage, cost, and expense, including court costs and attorneys fees, whether or not litigation be commenced, of whatever nature or type, that the City or any of its officers, employees, or agents, many hereinafter suffer, incur, be put to pay or lay out by reason of: (a) Any injury or death to any person or damage to any property sustained or alleged to have been sustained as a result of the work, or the performance hereof, contemplated hereby, or any defect in material, equipment, or workmanship that becomes evident within one year after the date of project completion. (b) Any other act or omission of the contractor /contracting company, its agents, representatives or other persons who are at any time engaged in the course of work or in the repair, replacement or restoration of any portion of the work made necessary by any defect in material or workmanship including, but not limited to, subcontractors, laborers, materialism, and suppliers; or (c) Any breach or default of the contractor /contracting company in the performance of its obligations herein described. 7. The contractor /contracting company shall file with the City a disclaimer indemnifying the City for possible damages caused by the contractor /contracting company due to inspection of the fireplaces. Discretion shall be given to the City as to acceptance of a bid submittal which has not submitted all of the required information, as outlined in the aforementioned Section titled, "Proposal Requirements." Unauthorized conditions, limitations, incompleteness, or provisions attached to a proposal will render it irregular and may cause its rejection. Request for Bids, Fireplace Inspection November 23, 1992 Page 5 DELIVERY OF BIDS: Bids shall be enclosed in a sealed envelope plainly marked on the outside, "FIREPLACE INSPECTION BID - DO NOT OPEN WITH REGULAR MAIL. Proposals may be mailed or delivered by messenger. However, it is the bidder's responsibility to ensure delivery of the bid to the hands of the City's designated official. Late bids will not be considered. SELECTION PROCESS: The City will select a contractor /contracting company pursuant to the following process: 1. All bids and proposers' qualifications will be carefully reviewed. 2. Interviews may be conducted with those contractors /contraction companies judged to have the best qualifications and experience for the City. 3. The City Council will award a contract to the contractor /contracting company. AWARD OF CONTRACT The award of the contract, if made, will be to the lowest overall responsible bidder as determined solely by the City. Additionally, the City reserves the right to reject any or all bids, to waive and irregularity, and to take the bids under advisement for a period of sixty (60) days, all as may be required to provide for the best interests of the City. In no event will an award of a contract be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom the award is contemplated. All bids will be compared with the Engineer's Estimate. SELECTION DATE: The City intends to award the contract in February of 1993. Should you have any questions regarding the Request for Bids, please contact Jim Aguilera, Director of Community Development (805) 529 -6864. M E M O R A N D U M TO: The Honorable City Council FROM: Jim Aguilera, Director of Community Development �' DATE: December 1, 1992 (for the CC's 12 -2 -92 meeting) SUBJECT: FIREPLACE REQUEST FOR PROPOSALS Attached, please find a copy of the revised Request for Bids (RFB) for fireplace inspections. The attached RFB has been revised to be consistent with Cheryl Kane's recommendations which were received on November 30, 1992. Additions have been redlined and deletions have been struck out. Should you have any questions regarding the attached, please feel free to contact me. Attachment: Revised RFB JA:KMP 0 MOORPARK 799 Woor;par., Avenue Moorpark, California 93021 (805) 529 -6864 REQUEST FOR BIDS TO CONDUCT FIREPLACE INSPECTIONS FOR THE CITY OF MOORPARK The City of Moorpark is invting b*)ds /proposals for qualified contractors or contracting company's to conduct firepace inspections for the City of Moorpark. SCOPE OF WORK. The City of Moorpark Derartr,er,, of Community Development, Building and Safety Division is seeking a qualifi =d firm o inspect existing fireplace units andin som_ e cases es£strtgf(cp(ce5_pef ` rfit tr mare man two hundred fifty (250) homes to identify possible building code violations `incuding hstailiations contrary to manufacturers specifications. The inspections and any c =de Vvio'.atiorzs %,.III be documented on forms provided by the City. The units to be inspected -ave been installed and access to all fireplace components may not be possible. In th= event that elements of a fireplace are inaccessible for an inspected to be performed, the contractor /contracting company shall identify the components of the fireplac_ which wets unable to be inspected. The selected contractor mu�z—, exbib: a proficiency in Uniform Building Code interpretation especially as it pertains to -repilace construction, installation, and inspection. All inspection findings shat be s. bmarted to the City in type written form or legible printing. The City will spot meck the inspection process at its own expense. The City will be responsible for scheduli -g od fireplace inspections and property access. The firepla R6PeGtiGRG will be 6Ghed-led ThE C t u l retake aft effort to sc#�gdule fireplace .. .... inspectio ns <so that the c=ntractc� /contracting company conducts as many fireplace inspections as possible w;_ ;in an 3 homer period. Scheduling may also include work on Saturdays and Sundays. T-e work is expected to be completed in 45 calendar days or less; additional scope of w --rk requirements as stipulated in the consultant requirements section of this RFB. PAUL W. LAWRASON JR JOHN E Ya:ZNIA:C C:O`" MON'GOMERY BERNARDO M PEREZ HOY E TAIAF I JR Mayor Mayor F---- Tem G.uncilmember Councdmember Councdmerr;,er Pnnte..- Cr, :,.,c..- . - Request for Bids, Fireplace Inspection November 23, 1992 Page 2 CONSULTANT REQUIREMENTS: The contractor /contracting company selected must meet the following criteria: 1. A minimum of three (3) years of licensed experience in fireplace construction, amel-inspection. eq 2. An appropriate and valid State Contractor's license. 3. Verification that no uncomplimentary statements have been made to t;-e appropriate Better Business Bureau, State Contractor's Board, or a Cf amber cf Commerce by aggrieved customers or employers; or written documentation that any such sip laint :.. have been remedied to to satisfaction of the agency initiating or receiving the complaint. 4. A minimum of three (3) job references. Reference from current and /or previo:_s employers or customers, including name, title, work address, and eleplhc -e numbers of the persons whom the contractor /contracting company has worked (works) closely with on each job reference. The selected contractor /contracting company will provide his/her own office space, telephone, clerical support, supplies, and his/her own vehicle for any required =eld wo�x. PROPOSAL REQUIREMENTS: All interested contractors /contracting companies must submit five (5) sealed copies cf their bid for procurement of the City Fireplace Inspection Service to: City of Moorpark Community Development Department 799 Moorpark Avenue Moorpark, CA 93021 BIDS MUST BE RECEIVED BY 5:00 P.M. ON JANUARY 15, 1992 A bid being submitted shall include all of the following: 1. Resumes of person(s) who will perform the inspection and any other persons v, -o may conduct minor review as needed to complete a fireplace inspect; :n. Request for Bids, Fireplace Inspection November 23, 1992 Page 3 2. A description of the proposed process the contractor /contracting company will use in order to conduct fireplace inspections; said process should be consistent with the scope of work outlined on the previous page. 3. The cost to the City for conducting inspections. Said cost shall be given assuming -the entire contract will involve 250 homes. Further, said information shall include a per inspection cost for each home over the original estimate for 250 homes. 4. An acknowledgement that billing will be paid on the City's schedule. Bills must be received by the City no less than 15 calendar days prior to the first (1 st) and third (3rd) Wednesdays of each month. Further, that the City will pay 90% of all billing invoices. The final 10% will be paid 30 days after project completion. 5. Insurance: Contractor /contracting companys shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for, and maintain in full force and effect for the duration of the contract the policies of insurance required by this Section and shall furnish to the City Clerk of the City certificates of said insurance on or before the commencement of the terms of the contract. Notwithstanding any inconsistent statements in any of said policies or any subsequent endorsement attached thereto, the protection offered by the PG4GY &9W shall: (a) FuFtheF the PGliGY G Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration; cancellation, or amendment of the policy for any reason whatsoever, the City Clerk shall be notified by registered mail, postage prepaid, return receipt required, not less than (30) days before the expiration, cancellation, or amendment is effective. (b) GGFnpaRY shall Provide general public liability, including automobile liability and property damage insurance in an amount not less than Two Million dollars (2,000,000.00) per occurrence and annual aggregate. (c) GGmpafly shall Provide professional liability insurance in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and annual aggregate. In the event the amount of professional liability insurance provided to another public agency client of the contractor /contracting company is more than One Million Dollars ($1,000,000.00), this same Request for Bids, Fireplace Inspection November 23, 1992 Page 4 coverage shall be extended to the City so lo-g as it can be provided at no additional cost to the contractor /contracting company. The contractor /contracting company sahali give t.e City thirty (30) days written notice of intent to provide profess5onal liabily insurance in excess of One Million Dollars ($1,000,000.00) to another pubic agency client and offer the same coverage to the City at the City's expense. (d) The contractor /contracting company shall provide workers' compensation insurance as required by the California Labor Code. If any class of employees engaged by the contractor /contracting company in work under this Agreement is not protected by wor <ers' compensation law, the contractor /contracting company shall provice adequate insurance for the protection of such employees to the satisfa:,tion of the City. 6. Indemnification: The contractor /contracting company hereby agrees to indemnify, defend with counsel :(selected o.. ap... -.. y the City) and told harmless the City and its officers, employees, servants, and agents from a.: d against any and all claims, liability, loss, damage, cost, and expense, ' ' fees, whether or not litigation be commenced, of v�-iatever nature or type, *"—tie , iRGU put to pay GF lay eiA by reason of: (a) Any injury or death to any person or damace to any property sustained or alleged to have been sustained as a result cf the work, or the performance hereof, contemplated hereby bytf�entracor /cctracing company, or any defect in material, equipment, or vyorkmans-ip that becomes evident within one year after the date of project completion. (b) Any other act or omission of the contractor /contracting company; its agents; who are at any time engaged in the course of work or in the repair, replacement or restoration of any portion of the work made necessary by any defE--t in material or workmanship including, but not limited to, subcontractors, laborers, materialism, and suppliers; or Request for Bids, Fireplace Inspection November 23, 1992 Page 5 (c) Any breach or default of the contractor /contracting company in the performance of its obligations herein described within #his RFB. Discretion shall be given to the City as to acceptance of a bid submittal which has not submitted all of the required information, as outlined in the aforementioned Section titled, "Proposal Requirements." Unauthorized conditions, limitations, incompleteness, or provisions attached to a proposal will render it irregular and may cause its rejection. DELIVERY OF BIDS: Bids shall be enclosed in a sealed envelope plainly marked on the outside, "FIREPLACE INSPECTION BID - DO NOT OPEN WITH REGULAR MAIL. Proposals may be mailed or delivered by messenger. However, it is the bidder's responsibility to ensure delivery of the bid . ,`t fhe City y ne later than 5. p . oranuary g2.. Late bids will not be considered. SELECTION PROCESS: The City will select a contractor /contracting company pursuant to the following process: All bids and prepesers' �dtl`s` qualifications will be carefully reviewed. 2. Interviews may be conducted with those contractors /contraction companies judged to have the best qualifications and experience fer by the City for die project_ 3. The City Council will award a contract to the contractor /contracting company. AWARD OF CONTRACT The award of the contract, if made, will be to the lowest overall responsible bidder as determined solely by the City. Additionally, the City reserves the right to reject any or all bids, to waive and irregularity, and to take the bids under advisement for a period of sixty (60) days, all as may be required to provide for the best interests of the City. In no event will an award of a contract be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom the award is contemplated. All bids will be GOMpared with the Engineer's Estimate- Request for Bids, Fireplace Inspection November 23, 1992 Page 6 SELECTION DATE: The City intends to award the contract in February of 1993. Should you have any questions regarding the Request for Bids, please contact Jim Aguilera, Director of Community Development (805) 529 -6864.