HomeMy WebLinkAboutAGENDA REPORT 1992 1202 CC REG ITEM 11DI (c- J -7,360 '�{r
. .
MOORPARK ITEM /1
799 Moorpark Avenue Moorpark, California 93021 Jai �1�i1`e4
AGENDA REPORT
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: November 30, 1992 (Council Meeting 12 -2 -92)
`-
SUBJECT: Consider Award of Contract for the Construction of the
Community Building and Gymnasium at Arroyo Vista
Community Park.
OVERVIEW
This presents the bid results
recommends that the City Council
to re- advertise the project.
DISCUSSION
A. Background
for the subject project and
reject all bids and direct staff
On October, 7 1992, the City Council approved the final design
for the Phase I construction of Community Building and
Gymnasium, and authorized staff to advertise for receipt of
bids. Approximately one hundred sets of plans and
specifications have been obtained by interested contractors and
subcontractors. Bids were opened on Monday, November 23, 1992.
B. Committee Review
On Monday, November 30, 1992, the Public Works / Facilities
Committee met to review the bids and to discuss the cost /benef it
of the each of the Add /Deduct Alternates. On the basis of that
analysis, the Committee recommends that the City Council reject
all bids and direct staff to re- advertise the project, with
certain revisions to the Scope of Work. The basis for this
recommendation is set forth below.
C. Bid Results
Attached as Exhibit 1 is a listing of the bid results, including
bid amounts for all of the deduct alternates.
The apparent low bidder, Wesley Thomas Enterprises, Inc. has
requested (Exhibit 2) that they be allowed to withdraw their bid
PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERN kz�DG M PE=EZ =0Y E TA(, =i J :
Mayor Mayor Pro Tem Councilmember Ccunci,7embe- Cou'.:dme °b-
Pnr_�d O' Re'.'YGIed Pane -r
Arroyo Vista Park Community Building
November 30, 1992
Page 2
and bid bond. The reason for the request is an apparent error
in compiling the bid resulting in a bid amount $348,736.50 less
than the amount intended [1,562,000 instead of $1,909,782.50].
The bid submitted by the apparent second to the lowest bidder,
Jevon Construction Company, does not include a listing of all
suppliers and subcontractors of materials and services exceeding
,% of the Base Bid amount, and is, therefore, unresponsive.
The bid submitted by the next bidder, Viola Constructors, is
considerably higher than the Architect's estimate.
D. Revised Scope of Work
It is recommended that the Scope of Work be better defined in
the project to be re— advertised and that Add /Deduct Alternates
not be used. The Public Works / Facilities Committee considered
the cost /benefit of all of the Add /Deduct Alternates included in
the bids received. Based on that assessment, the Committee
recommends a revised Scope of Work as indicated below.
1. Recommended Changes: The following changes to the Scope of
Work, including the Deduct Alternates noted, are recommended
by the Committee:
Ref .
Item Alt. I Description Remarks
A 1 Delete courtyard fountain in its entirety as shown To be considered for
on 1 /A2, ll /A17 and 1 /A9. Provide plumbing and construction at a later
electrical stub for future fountain. date.
B 2 Delete pavers at courtyard per Detail 5/A16 and
provide concrete walkway with heavy salt finish.
C 4 Delete all WIC cabinetry as shown in Rooms No. 106, To be provided under
110, 112, 114 and 115 in their entirety as shown on separate contract.
Sheet A3 and interior elevations.
D 6 Delete ceramic tile in Kitchen Room No. 101.
Provide "Marlite" panels and sheet vinyl flooring
with integral cove base in lieu of finish indicated.
E 7 Delete operable wall at Room No. 112 in its entirety
as shown on Floor Plan A -3 Grids A -3. Provide
soffit and framing as shown.
F 14 Delete flagpole indicated on site plan and detailed To be provided by City.
per 5/A22.
Arroyo Vista Park Community Building
November 30, 1992
Page 3
2. Elements to Remain in the Scope of Work: Al_ of the
Add /Deduct Alternates not identified above, -_e r-e_ommended
to be deleted from the contract documents, -hus - emaining
in the Scope of Work. Those items are = umrra-ized as
follows:
Alt.
N0. L33scriptior
3 Delete covered walkways beyond Grid Line E to the w-`' and C=:_ line ? the =ast in
their entirety as shown on Floor Plan 1-3. Provide -1 labs-« ail ma-2r_: =s to ffimssh
areas left exposed by this deletion.
5 Delete all pre - glazed masonry units throughout p?o -- and p * :-_e s zalt _ d ur`ts
with sandblast finish as shown in exte*ior and inter--7r eleTa,_:ns.
8 Delete electrically operated bleachers in Gymasiva _z their ;rr_retl _hown on
sheets A13 and A14. [See Item t 221.
9 Delete twenty -seven (27) "F -62" fixtures at exterio- .olumn, a :howa. _lect =ica
Drawing E -3. Delete all wiring, conduit, and cin tip; for t}Y : fix -u*y.
10 Delete eight (8) "G -22" fixtures at covered walk':a; :enter as sown Dn - =ctri_al
Drawing L -3. Delete all wiring, conduit, and circi:_-ry for
11 Replace fixture "Type "K -56" in Corridor Room No. with wra.i oumf =_: ure
Prudential P- 1222- 48CTE -WA as shown on E-3.
Ref .
Item
Alt. I
Description
G
18
Delete curved seat wall at courtyard as shown on
kdd_::_;m
of s=_ _ng tc be
Sheets Al, A2 and detailed on 1 and P. 'A16.
co r!:-_ rsd -r. ; :ze
fog-
d
H
20
Delete pre - fabricated fireplace as st_own on Shit
and detailed on 13, 17, 18 and 19 /A18 (Sheet A 18
I
--
Provide sleeves in Gymnasium floor fog- the pla a*--�
of volleyball net poles.
J
21
Change contract time from 240 to 210 days.
K
--
Add provisions for a $15,000 incentive payment for
Spe =_ ':
l ama-Z - <c- to _-e
the completion of construction sufficient for
apc�n-id
by :-: Attorney
occupancy by June 28, 1993.
anc =-
Xdnia-
L
--
Clarify language regarding timely inspections to to
AITow= :ontran r to save
provided by City.
con::nT
tip.
K
--
Delete requirements for continuous inspections to :F
PLcivi: -or mon 'lexi =ili -,
paid be Contractor.
ank
cem-;:= by C_ty.
2. Elements to Remain in the Scope of Work: Al_ of the
Add /Deduct Alternates not identified above, -_e r-e_ommended
to be deleted from the contract documents, -hus - emaining
in the Scope of Work. Those items are = umrra-ized as
follows:
Alt.
N0. L33scriptior
3 Delete covered walkways beyond Grid Line E to the w-`' and C=:_ line ? the =ast in
their entirety as shown on Floor Plan 1-3. Provide -1 labs-« ail ma-2r_: =s to ffimssh
areas left exposed by this deletion.
5 Delete all pre - glazed masonry units throughout p?o -- and p * :-_e s zalt _ d ur`ts
with sandblast finish as shown in exte*ior and inter--7r eleTa,_:ns.
8 Delete electrically operated bleachers in Gymasiva _z their ;rr_retl _hown on
sheets A13 and A14. [See Item t 221.
9 Delete twenty -seven (27) "F -62" fixtures at exterio- .olumn, a :howa. _lect =ica
Drawing E -3. Delete all wiring, conduit, and cin tip; for t}Y : fix -u*y.
10 Delete eight (8) "G -22" fixtures at covered walk':a; :enter as sown Dn - =ctri_al
Drawing L -3. Delete all wiring, conduit, and circi:_-ry for
11 Replace fixture "Type "K -56" in Corridor Room No. with wra.i oumf =_: ure
Prudential P- 1222- 48CTE -WA as shown on E-3.
Arroyo Vista Park Community Building
November 30, 1992
Page 4
Alt.
No. Description
12 Delete electrically operated basketball backboards and provide manually operated type
as shorn on A13 and A14 in the Drawings. Provide hand cranks and related operators
per manufacturer's recommendations.
13 Delete cove and cove lighting in Rooms No. 104 and 107 as detailed in Detail 6/A21 in
their entirety including conduit and wiring. Provide all labor and materials to
finish areas left exposed by this deletion.
15 Delete site lighting fixtures "P -346" in their entirety as shown on Electrical
Drawings. Delete all wiring, conduit, and circuitry for these fixtures.
16 Delete quarry tile floor finish at entries to Room No. 105 east and west ends as
shown on Floor Plan A3 and provide carpet.
17 Delete acoustic panels on walls in Room No. 105 as shown on 3 /A10.
19 Delete stainless steel kitchen equipment as detailed on Sheet K -2 in its entirety.
22 Add manually operated bleachers in Gymnasium. [See No. 8].
23 Add second flagpole at end of walkway to the east per Detail 5/A22. Verify exact
location with Architect and Owner.
H. Schedule
It is the intent of staff to bring this matter back before the
City Council in the shortest possible time frame using the
following schedule:
Addendum #2 distributed .................... December 4
Bidopening .............................. December 23
Committee Review of Bids at special meting .. December 28
City Council Consider Bids ................. December 30
Groundbreaking Ceremony .................... January 9
CommenceConstruction ...................... January 11
RECOMMENDATION
Staff and the Public Works / Facilities Committee recommend that
the City Council reject all bids and direct staff to re— advertise
the project with a revised scope of work as set forth above.
rpt\avpb3w2
Exhibit I (f of 3 )
BID RESULTS I Bidder
Arroyo Vista Community NAME:
Park Buildings ADDRESS:
CITY, STATE:
PHONE NUMBER:
Bid: 23- Nov -92 CONTACT PERSON
ITEM -DESCRIPTION
---------------------------------------
Alt
1
2
3
4
5
6
7
8
9
10
ill
12
13
14
15
16
17
18
19
20
21
22
23
Base Bid
Delete Fountain
Delete Courtyard pavers
Delete covered Walkway
Cabnetry (106 110 112 114 115)
Delete glazed masonry
Delete ceramic tile (bath /kitchen
Delete operable wall units
Delete elect op blchers (ref 122)
Delete F -62 light fixtures
Delete G -22 light fixtures
Replace K -56 light fixtures
Replace elec op basketball bkbrd
Delete cove lighting (104 107)
Delete flag pole (ref ¢23)
Delete p -346 light fixture
Delete quary tile floor (105)
Delete accoustic panels (105)
Delete curved wall seats
Delete stainless steel kitchen
Delete fireplace
Sub Total
Reduce time from 240 to 210 days
Add manual op bleachers (ref 11)
Add 2nd Flag pole (ref 1 14)
Encineer's Estimate
TOT-11 BID
1,650,000.00
(10,000.00)
(9,200.00)
(30,000.00)
(10,000.00)
(10,000.00)1
(5,000.00)1
(8,500.00)'
(32,000.00)
(3,400.00)
'800.00)
(3,000.00)
(10,000.00)
(5,000.00)
(5,000.00)
(3,000.00)
(2,000.00)
(1,000.00)
( =,000.00)
(1,000.00)
(1,000.00)
1,492,100.00
15'!,000.00
2:,000.00
1,000.00
------------------- - - - - --
VENDOR 1
-----------------------
Wesley-Thomas Ent., Inc
960 Westlake Blvd.
Westlake Village, Ca
(805) 379 -2365
Nancy Wesley
TOTAL BID
1,562,000.00
(49,525.00)1
(26,900.00)
1
(42,680.00)
(7,901.00)
(13,297.00)
(38,438.00)
0.00
0.00
(4,612.00)
(1,537.00)
(6,150.00)
(3,833.00)
(2,050.00)
0.00
(16,400.00)
(2,668.00)
0.00
(1,111.00)
0.00
(699.00)
1,344,199.00
0.00
(9,000.00)
1,600.00
VENDOR
--------------- 2
---------
------- - it
Jevon
900 Wilshire Blvd #1518(
L A 90017 I
(213) 892-8136
Albert Rishard
----------------- - - - - -�
TOTAL BID
----------------------
1,772,426.00 ;
(12,000.00)
(1,500.00)
(20,000.00)
(4,000.00)
(5,000.00)
(3,000.00).W
(1,000.00))
(22,000.00)
1
(2,500.00)
(500.00)
0.00
(1,500.00)
(2,400.00)
(1,500.00)
(7,000.00)
(3,100.00)
(1,500.00)
(3,500.00)
(2,000.00)
(3,200.00)
1,675,226.00
7,500.00
35,000.00
1,300.00
----------
Total 1,6E 100.00 1,336,799.00 1,719,026.00
Exhibit I M of 3)
BID RESULTS Bidder
Arroyo Vista Community HAKE:
Park Buildings ADDRESS:
CITY, STATE:
PHONE NUMBER:
Bid: 23-Nov -92 CONTACT PERSON
ITEM DESCRIPTION
Base Bid
kit
1
21
3,
4
5
6'
7'
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
Delete Fountain
Delete Courtyard pavers
Delete covered walkway
Cabnetry (106 110 112 114 115)
Delete glazed masonery
Delete ceramic tile (bath /kitchen
Delete operable wall units
Delete elect op blchers (ref 122)
Delete F -62 light fixtures
Delete G -22 light fixtures
Replace K -56 light fixtures
Replace elec op basketball bkbrd
Delete cove lighting (104 107)
Delete flag pole (ref 123)
Delete p -346 light fixture
Delete quary tile floor (105)
Delete accoustic panels (105)
Delete curved wall seats
Delete stainless steel kitchen
Delete fireplace
Sub Total
Reduce time from 240 to 210 days
Add manual op bleachers (ref 18)
Add 2nd Flag pole (ref 1 14)
VENDOR 3
Viola
1144 Commercial Ave
Oxnard, CA 93030
(805) 487 -3871
Virginia Viola
TOTAL BID
1,893,000.00
(12,200.00)
1,000.00
(44,000.00)
700.00
(40,000.00)
(39,000.00)
(6,200.00)
(32,000.00)
(4,800.00)1
(1,800.00)1
(5,800.00)!,
(5,000.00)
(1,600.00)
(3,000.00)
(20,000.00)
(4,900.00)
400.00
(1,100.00)
0.00
(1,500.00)
1,672,200.00
0.00
24,000.00
3,000.00
VEND05 4
Allee Construction,
2772 E. iwashington
L.A CA 90023
(213) 261 -9262
Oscar Brocawnte
---------------------
TOTAL BID
I
(35,060.0_)
(25,698.0:)
I
(50,004.00)
(9,004.0;1
112,69,5.OL7)
(18,000.0: 1
(6,520.0:)
132,550.0')
(4,850.0)1
(1,900.0')
(5,865.0 })
(1,500.0)1
(1, 404. (+) )
(2,0?0.0i
(19,34-V-0))
(4,0?0.0 +))
(3,0(-V.(,))
(5,0X1.0))
1,670,722.0)
15, W0. +)
23,3-0.'- '-I )
2,0J0.r13
VENDOR 5
Co!:�:v:- ct ion Gr: up
21---4-- k•;shville 3t
Ch •.si:rth r-a 9:311
Sa: � = erthel
TOI I BID
2,159,000.C+O
(50,000.Cc
(5,000.00)
(20,000.00)
(5,000.00)
(10,000.001
(20,000.00)
(6,000.00)
(32,000.001
(1,500.00)
(1,500.00)
(1,000.00)
(2,200.00)
(1,000.00)
(1,860.00)
(x,000.30)
(1,100.00)
(1,000.00)
800.00
(15,000.00!
(:,000.00)
1,97',040.00
000 . oo
2:,000.00
_,800.00
Total II1,699,200.00 1,711,0q-2.:0 2,00:,840.00
Exhibit 4 Q of 3)
BID RESULTS Bidder
Arroyo Vista Community NAME:
Park Buildings ADDRESS:
CITY, STATE:
PHONE NUMBER:
Bid: 23-Nov -92 CONTACT PERSON
----------------------------------------
ITEM - DESCRIPTION
---------------------------------------
Base Bid
Alt
1
2
4�
5I6
7I8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
Delete Fountain
Delete Courtyard pavers
Delete covered walkway
Cabnetry (106 110 112 114 115)
Delete glazed masonery
Delete ceramic tile (bath /kitchen
Delete operable wall units
Delete elect op blchers (ref 122)
Delete F -62 light fixtures
Delete G -22 light fixtures
Replace K -56 light fixtures
Replace elec op basketball bkbrd
Delete cove lighting (104 107)
Delete flag pole (ref 123)
Delete p -346 light fixture
Delete guary tile floor (105)
Delete accoustic panels (105)
Delete curved wall seats
Delete stainless steel kitchen
Delete fireplace
Sub Total
Reduce time from 240 to 210 days
Add manual op bleachers (ref 18)
Add 2nd Flag pole (ref 1 14)
Total
VENDOF 6
Mega Construction
11486 Burbank Blvd II
N. Hollywood, C3 91601 1
(818) 509 -0189 1
Marvin Kaplan
TM' _L BID
2,169,380.00
(37,000.00)
(5,400.00)
(44,300.00)
(8,000.00)
(13,000.00)
(21,800.00)
(6,300.00)1
(32,400.00 )1
I
(6,500.00)
(2,500.00)'
(7,700.00)
(2,600.00)
(1,000.00)
(2,100.00)
(22,100.00)
(1,400.00)
(1,100.00)
(8,000.00)
(11,000.00)
(2,000.00)
1,933,180.00
11,700.00
16,000.00
2,200.00
VENIQR 7
(Coffman Construction
1623 Goodyear Ave
Ventura Ca 93003
1(805) 650 -8274
IWillian Coffman
TOTAL BID
2,209,000.00
(36,500.00)
(5,455.00)
(8,900.00)
(7,709.00)
(12,900.00)
(10,800.00)
(32,000.00)i'
(5,700.00)
(5,700.00)
(1,700.00)
(2,000.00)
(5,200.00)
(1,500.00)
(1,700.00)
(15,700.00)
(4,200.00)
(3,400.00)
(3,000.00)
(17,400.00)
(1,200.00)
2,026,336.00
15,000.00
23,400.00
1,700.00
VENDOR 8 i�
-----------------------
I
-------------------- - - -1II
TOTAL BID
------------------ - - - - -i
i
1,963,080.00 2,066,436.00 O. t0
I
i
RFCFIVFD
WESELY� +'v #and
1HOWkS
WERPRISES, INC
Builders I Genercl Contractors
License *509119 • P.O. Box3429 • Thouscnd Oaks, California 91351 E\�FA+ f ��
November 23, 1992 o �;-� CO
Mr. Kenneth Gilbert
Director of Public Works
City of Moorpark
799 Moorpark Avenue
Moorpark, California 93021
Re: Construction Bid for Community Building and
Gymnasium at Arroyo Vista Community Park
Dear Mr. Gilbert:
Pursuant to California Public Contract Code 5100 et seq,
this letter shall constitute the request of Wesely- Thomas
Enterprises, Inc. ( "WTE") for Moorpark's consent to withdraw
its Bid Proposal submitted in connection with the above -
referenced Project. The basis of WTE's request for consent
to withdraw its Bid Proposal is based upon the clerical
error contained in the Bid Proposal as described in this
letter. In requesting the City of Moorpark's consent to
W-TE's withdrawal of its Bid Proposal, request is also made
that Moorpark release and exonerate WTE's surety on the Bid
Bond accompanying WTE's Bid Proposal.
Immediately after Moorpark's opening of Bid Proposals for
the Project, WTE reviewed its Bid Proposal and in doing so
discovered that an error had been made in WTE's entry of the
amount of the subcontractor's bid for the masonry portion of
the Project. The masonry subcontractor bid totalled
$386,425.00. By inadvertent clerical error, the masonry
subcontractor's bid was entered in WTE's computer generated
estimate as $38,642.50. The computer generated estimate
formed the basis for WTE's Bid Proposal. This clerical
error resulted in WTE's submittal of a Bid Proposal
materially different than intended by WTE; rather than the
intended Bid Proposal amount of $1,909,782.50, the Bid
Proposal subritted by WTE totalled $1,562,000.00.
960 Wes !cke Blvc.. Se 200 • aestfcke vil!c;e. Cc iforric ?' 36' - (805 379-2365 • =,x (80-5)
Mr. Kenneth Gilbert
- 2 -
We enclose copies of the following for your review and
consideration in consenting to WTE's withdrawal of i-s B.d
Proposal.
1. Lindero Masonry written bid to WTE;
2. WTE Telephone Bid from Lindero; and
3. WTE computer generated estimate for the Proect.
The above- referenced documents clearly demonstratY t ^e
clerical error in WTE's Bid Proposal to Moorpark. Lindero
Masonry's written bid reflected a base bid amount of
$377,000.00. The WTE Telephone Bid from Lindero Masonry
shows the base bid amount adjusted for the Lindero Masonry's
bond premium cost and an adjusted bid amount from Lindero
Masonry of $386,425.00_ In cumulating the bid proposals of
wTE's subcontractors for the Project, a clerical error was
made in the entry of the bid amount for the masonry por-icn
of the Project. Phase Code 420 entitled "Unit Masonry" ca
WTE's computer generated estimate shows the amcun` c^
$38,642.50 rather than $386,425.00, the correct a:-_oun_ c.
Lindero Masonry's bid to WTE.
Under these circumstances, WTE - requests that Mco..a={
consent to WTE's withdrawal of its bid Proposal =or tae
Project. The error reflected in w -TE's Bid Proposal is c "-e
strictly to clerical inadvertence and not due to an error _n
judgment or carelessness in inspecting the site of_:ae wo=k
of the Project or in reading the plans and soeci =_caz ions
for the Project. Further insofar as the clerical error _n
arriving in the bid amount was purely inadvertent, W
further requests that in consenting to WTE's withdrawal cf
its Bid Proposal, Moorpark also waive rights, if a: v, under
the Bid Bond submitted with WTE's Bid Proposal and doing
so release and exonerate WTE's surety on the Bid Bono.
.Mr. Kenneth Gilbert
Z.,
- 3 -
We regret any inconvenience WTE's clerical error in the Bid
Proposal may have caused Moorpark. We look forward to your
prompt response to WTE's request for consent to withdraw the
Bid Proposal. If you should have questions or comments
regarding any of the above or the enclosed, please do not
hesitate to call our oTfice or our legal counsel, Sherman
Wong of Gibbs, Giden, Locher & Fleming at (310) 552 -3400.
Sincerely,
WESELY- TfiOM.AS ENTERPRISES, INC.
Carl F. Wesely
President
CFW /sm
cc: Clerk, City of Moorpark City Council
Secretary City of Moorpark City Council
Paul Lawrason, Jr., Mayor - City of Moorpark
Sherman Wong
Exhibit 2
(Pages 4 thru 8)
Letter from Wesley Thomas Enterprises
Supportive information available upon request