HomeMy WebLinkAboutAG RPTS 2015 0512 LB REG CITY OF MOORPARK
ptettbn
Artaaa
..di. t ADMINISTRATIVE SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov
LIBRARY BOARD REGULAR MEETING AGENDA
May 12, 2015
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the Moorpark City Library Quarterly Report for the Third Quarter of
Fiscal Year 2014-15 (January — March 2015). Staff Recommendation: Receive
and File the Moorpark City Library Quarterly Report for the Third Quarter of
Fiscal Year 2014-15 (January— March 2015). (Staff: Jennifer Mellon)
B. Consider Cancellation of June 9, 2015, Regular Library Board Meeting and
Discuss the Regular Meeting Schedule. Staff Recommendation: Direct staff to
post a notice of meeting cancellation for the June 9, 2015, regular Library Board
meeting. (Staff: Jennifer Mellon)
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of February 10, 2015.
Staff Recommendation: Approve the minutes.
B. Approval of Minutes from Library Board's Special Meeting of March 24, 2015. Staff
Recommendation: Approve the minutes.
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOLISE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
May 12, 2015
Page 2
9. CONSENT CALENDAR: (continued)
C. Approval of Minutes from Library Board's Special Joint Meeting of April 8, 2015.
Staff Recommendation: Approve the minutes.
D. Friends of the Library Report. Staff Recommendation: Receive and file the report.
(Staff: Jennifer Mellon)
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.gov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805) 517-6280.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6280. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
Regular Library Board Meeting Agenda
May 12, 2015
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Blanca Garza, Deputy City Clerk II of the City of Moorpark, County of Ventura, State of
California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of
Regular Meeting of the Library Board for May 12, 2015.
Executed this 8th day of May 2015, at Moorpark, California.
Blanca Garza
Deputy City Clerk II
Administrative Services Department
ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manag
Jo Rolfe, City Librarian, Library Systems & Servic s,
DATE: May 5, 2015 (Meeting of 5/12/15)
SUBJECT: Consider the Moorpark City Library Quarterly Report for the Third
Quarter of Fiscal Year 2014-15 (January— March 2015)
DISCUSSION
Moorpark Friends of the Library (MFOTL): met twice during the reporting period.
• Wednesday January 21: Following formal approval of the minutes of the last
meeting the group received and accepted the Treasurer's report. This was
followed by the City Librarian's summary report on programs and services. There
was a presentation of financial options provided by a certified financial planner
followed by a discussion of how best to invest MFOTL funds.
• Wednesday March 17: Treasurer's report and reimbursement discussions were
followed by reports from the City Librarian and Administrative Services Manager.
Discussion points included but were not limited to: upcoming events at the library
including author talks, Tea programs and the Moorpark Arts Festival; the budget
considerations and official request for continuing Friends sponsorship for
programs during the next fiscal year; organizational tax return and potential
investment strategies; the Donor and MFOTL membership desert reception to be
held May 5 at the library; search for new members, volunteers for the library
parking lot book sale on March 28, social media coordinator, and new Friends
Board President.
Volunteers:
January 122.5 hours 35 volunteers
February 178.5 hours 37 volunteers
March 179 hours 45 volunteers
1
Library Board
May 12, 2015 Regular Meeting
Page 2
New Library Service — Bookletters: There is a new addition to the Library homepage
moorparklibary.org. There are now rotating book cover art segments just under the main
image. The images show new items and the most exciting feature is that if you click on
them it takes you to a page that looks like our website with the featured listings. Scroll
down to the item of interest and click on "Check our catalog" link and you are taken
directly to the catalog entry where patrons can see the item status and place holds.
Although it looks simple, easy and professional this is all made possible through a
proprietary application with quite complex software algorithms to which Moorpark City
Library now subscribes. We went live with the launch on October 1, 2014 following a
staff training webinar presented by the vendors. The software is called Bookletters and
the company that administrates it is Booksite. New features of application will become
available as we get used to building lists. Other website postings and enhancements
included updates to the Getting Started Guides for downloading eBooks and the new
Book club for adult's book listings through April 2015.
Inland Library Network (ILN) Update: After four full months of service, the Inland
Library Network cooperative lending is going well with deliveries happening Monday
through Friday each week. Over the past month, some modifications have been made
regarding lending. Some libraries within the ILN have shorter loan periods and more
renewals than Moorpark so staff has been manually changing the checkout period to
the three week loan period of Moorpark when this occurs. This could cause errors if
staff do not notice the shorter loan periods and do not make the correction. Also, there
was a system setting that has been adjusted with regards to media. Our Moorpark
policy limits checkout of books on CD or DVDs to five items at a time. The Polaris
Integrated Library System was not picking this up when books on CD or DVDs were
ordered from other libraries if the items had a different catalog code. This catalog setting
has been adjusted so that now a patron account is blocked once the limits of media
items that can be checked out simultaneously have been reached. The collaboration
has involved a marked increase in Circulation staff activities with the number of holds
doubling since joining the network. Staff will continue to find creative ways to promote
this program.
Holidays: The Library was closed on January 1, January 19, and February 16.
Moorpark Women's Fortnightly Club (MWFC) Donation: The City Librarian and
Assistant City Manager, Deborah Traffenstedt, attended the MWFC meeting on
February 3. They were presented with a check for funds raised at the Family Day at the
Ranch fundraiser held on Sunday, September 21. The check was made out in the
amount of $5,235.79. The funds are being proposed to be used for an RFID project
anticipated to commence in 2015.
Library Facility: The Women's restroom received new linoleum and a toilet, windows .
were repaired and replaced, and the TV cabinet was fixed. A new shelving unit was
2
Library Board
May 12, 2015 Regular Meeting
Page 3
purchased as well as a star and moon lighting effect product for storytime. Information
Systems staff began work on upgrading the Wi-Fi at the Library.
Unique Management Services (UMS): Implementation of the library materials and
fees recovery service continues. Through January, 181 accounts have been
automatically submitted to collections through the Polaris software. These are
delinquent accounts that meet the criteria going back to January 1, 2013.
Zinio: A new online resource of magazines became accessible from the Library
homepage beginning on April 1. Using their library card patrons can upload any of the
selection of 29 magazines to their own PC, MAC or hand-held device. The service is
unlimited to the number of patrons and the number of simultaneous users.
Library Collaborations and Outreach:
• Adult Library Volunteer Appreciation Breakfast was held on January 22. There
were 30 volunteers in attendance who were served a variety of refreshments
from beautiful fine china. Jo Rolfe gave a speech of appreciation highlighting the
contributions to the community made by our wonderful volunteers, in particular
the work of Francine Dudenhoeffer who has worked with the Friends of the
Library for several years.
• PJ Storytime Event was Presented by the Ventura County Reading Association;
Thursday, February 5, 2015;
• First 5 continue to offer Little Bilingual Readers program along with library staff.
• Outreach to Schools:
o February 25, Walnut Canyon Reading Night.
o March 4, Flory Academy Literacy Night.
o March 5, Reading Night of Mountain Meadows. Total=200
o March 19, Mountain Meadows Science Night & Book Fair
LSSI Contract Staff Professional Development:
• All staff: Regular bi-weekly staff meetings. Discussions of upcoming events,
policies and procedures that affect customer service outcomes.
• Zinio — training; how to show patrons how to access, download and use the new
application due to launch next month.
• Cindy Holsey, Young Adult Librarian: Infopeople course - Reel in Readers:
Connecting Youth to Books through Video; March 17th through April 13th, 2015.
This four-week online course provides an overview of a variety of ways to create
digital or animated short films to promote library materials, using software and
web applications including but not limited to Animoto, Scratch, iMovie, Adobe
Premier, Windows Movie Maker, FRAPS, and Camtasia.
• Meg Thackoorie, Youth Services Librarian: February 19, Ventura County
Reading Association meeting: bookmaking websites & discussion about the
Channel Islands Children's Author Faire in April. March 14, Infopeople webinar:
Sensory Storytime; while the focus was for Autism, Meg wanted to get new ideas
for more manipulatives and songs to enrich library story times.
3
Library Board
May 12, 2015 Regular Meeting
Page 4
• Jo Rolfe, City Librarian: Attended the California State Library's annual Library
Directors Forum March 3-4. Discussions included Disaster preparedness, CENIC
State-wide broadband initiative; State Library grant funding processes and
procedures and future focus and trajectory. March 23-27: Grantsmanship
Training Program 5-day hands-on workshop. Training in the full grant
development process— from researching funding sources to writing and
reviewing grant proposals. Course graduates receive 12 months of follow-up
membership support, including proposal reviews and access to GrantDomain,
The Grantsmanship Center's database of funders.
Children's Programs and Events:
• Special Event: California Young Reader Medal: Thursday, February 5, 13
attendees listened to the 5 picture book nominees read by guest readers and
voted for their favorites.
• Little Bilingual Storytime: Tuesdays, 11 a.m. - 12 p.m. Monthly attendance:
January, 74; February, 36; March, 63. Karina from First 5 and Mrs. T read stories
and sang songs, in Spanish and English, along with music, games, and crafts.
• Family Storytime: Wednesdays, 10:30 - 11:15 a.m. Monthly attendance: January,
75; February, 72; March, 91. Mrs. T and Booker, the puppet dog mascot, shared
the best in children's literature. Songs, fingerplays and crafts are all part of the
fun for preschool age children and their parent/caregiver.
• Preschool Learning Time: Last Wednesday of each month, 10:30 -11:15 a.m.
Monthly attendance: January, 25; February, 35; March, 25. Library iPads were
used to explore online stories and educational apps. Preschool learning games
and crafts were set out for children, parents and caregivers to play and learn
together.
• PJ Storytime: Thursdays, 6:30 - 7 p.m. Monthly attendance: January, 37;
February, 21; March, 18. Guest readers read aloud stories from our picture book
collection.
• Baby Book Bunnies: New Program. Thursday once per month from 11:30 a.m. -
12 p.m. Total attendance: January, 6; February, 4; March, 8. A bouncy sing-
along experience for parents/caregivers with infants from 3 months to 1 year.
Best practices of early learning are shared.
• Reading Buddies: Tuesdays, 3 – 4 p.m. Monthly attendance: January, 21;
February, 12; March, 14. This program helps young readers improve their
reading skills. Volunteers will read, or listen to their buddies read aloud, and then
play a game together.
• Read to a Dog: First Saturday of each month, 1:30 –3 p.m. Attendance: January,
7; February, 5; March 7. Children practice their reading fluency with a therapy
dog. Participants receive a bookmark and a free book compliments of Sage
Publications.
• Lego Time: Fridays once each month, 1:30 – 3 p.m. Attendance: January, 8;
February, 25; March, 30. Family & friends play together with Legos of various
sizes.
4
Library Board
May 12, 2015 Regular Meeting
Page 5
• Game Time: once per month. Attendance: January, 15; February, 8. Children
enjoyed a variety of fun and educational games, puzzles, Legos and group Wii.
Attendance: January, 15; February, 8; March, 2.
• Kids Crafts: Once per month, 1:30 — 3 p.m. January, winter theme snowflakes
and mittens, attendance, 12. February theme Valentine's Day cards, attendance,
12. March theme spring, attendance 9.
TeeniTween Programs and Events:
• Tween Book Club (Grades 6 — 8): First Monday of each month. Attendance
January 3, February 4, March 3. January book was Picture Me Gone by Meg
Rosoff, February book was Fablehaven by Brandon Mull, March selections were
Sorcery & Cecelia or The Enchaned Chocolate Pot by P. Wrede and C.
Stevemier.
• Introduction to 3D Printing for Teens: Wednesday, January 21, 4 p.m.
Attendance: 20. Community volunteer and web developer, Ben Fox returned to
the library to repeat his November 2014 presentation for teens, an Introduction to
3D Printing.
• Golden Grades Tutoring: Mondays and Thursdays, 4 — 6 p.m. beginning in
February. Attendance: 81 in February and 62 in March. Moorpark High School
Students offered free tutoring in all subjects to students in all grade levels.
Tutoring was available on a first-come, first-served basis.
• Teen Makerspace: One Tuesday per month. January - Skyscraper Engineering
Challenge, attendance 3. February Valentine Fortune Tellers, attendance 3.
March Mini Succulent Gardens, attendance 10.
• Blind Date with a Book: All February. Total number of wrapped books checked
out was 46 out of 50. Total number of "Rate a Date" slips returned were 14.
Several teens had a "blind date" with a book in honor of Valentine's Day. They
picked a wrapped young adult book and read it to see if they fell in love with a
new author or genre. Some returned their Rate a Date slip (short book review),
and one lucky participant won movie tickets for two. Teens seemed excited by
the program; some checked out more than one book and turned in more than
one review slip.
• Teen Tech Week— March 8-14: Seventeen teens participated in Creative Coding
during Teen Tech Week. This three afternoon program took participants through
coding and creating a design. Teens then got to see their design created on a 3-
D printer.
• Insurgent Movie Release Party: March 19 at 4 p.m. Attendance 12.
Adult Programs and Events:
• Adult Volunteer Appreciation Breakfast: Thursday, January 22, 9 a.m. 30
volunteers were in attendance and enjoyed the good food and conversation. City
Librarian, Jo Rolfe provided an overview of the programs and services the library
offered in the past year thanks to the support of volunteers. Moorpark Friends of
5
Library Board
May 12, 2015 Regular Meeting
Page 6
the Library member Francine Dudenhoeffer was presented with a floral
arrangement for her considerable contributions over the years.
• Book Club for Adults: First Sunday of each month. January no book club.
February, A Pig in Provence, attendance 13. March, The Storied Life of A.J.
Fikry, attendance 17.
Annual Library Statistics -2014/15
UBRARY STATISTICS-FISCAL YEAR 2014-2015
Website Public
Patron Circu- Cards Holds *of q of Event Brainfuse Overdrive
Month Count lation Issued Placed Events Attendees Hits Computer Sessions Circulation
(unique) log-ins
July 12,053 11,428 128 740 49 1,162 1,981 1,383 84 117
Aug 11,427 6,451 57 485 26 747 2,391 1,335 379 146
Sept 12,197 9,429 186 986 45 876 2,322 1,516 352 181
Oct 11,291 9,556 84 1,053 52 651 2,074 1,348 412 175
Nov 9,816 8,760 105 900 39 509 1,456 1,149 158 159
Dec 9,101 8,313 89 680 40 686 2,001 1,371 101 142
Jan 10,738 8,086 109 1,283 46 631 2,018 1,218 58 165
Feb 8,727 8,292 83 1,220 41 500 1,751 1,421 83 167
Mar 12,321 9,408 114 1,157 50 845 2,129 1,243 45 192
YTD 97,674 79,722 955 8,504 388 6,608 18,123 11,984 1,672 1,444
Last FY 137,136 126,065 1,556 9,317 423 9,642 N/A 16,866 1,575 855
2013-14
Quarterly Report Observations and Conclusion: The addition of Zinio and some
other database trials taking place will enhance the patron experience at our Library.
There were 137 events during the quarter with the highlight being the Adult Volunteer
Appreciation Breakfast. The Teen Tech Week events in March were very well attended.
The Youth Services Librarian has had interest expressed in more tech programming
and will plan more offerings over the summer due to the Teen Tech Week success.
STAFF RECOMMENDATION
Receive and file the Moorpark City Library Quarterly Report for the Third Quarter of
Fiscal Year 2014-15 (January- March 2015).
Attachments: Monthly Calendars for January, February, and March 2015
6
n
L . u'/4�e,,•, - y a,
bo
RI aen c1y r� � '
o
pM
Ocu
cc
H I r1
as
❑ �. a'
Cd a
v, E o. 7,11 .---f :,..'" Er''
I= M = •� o
Oea °A M ��• vl O 'II U
0 cu
J _ m a Y
v
in
I.L Nup co01 Nm I..L II l ^^
cri co Q a-
*+ *.. c ■ N E al h 1 T L J
.,. it_ 67 a)67 E
C r O 1
liPloo II 117-
•
l - > C F E '' moo; m a = (�
y d� L N c7 . 1 -6'er„ = o a, �- �. . .
V L ^ > ' O M E I
CG H M y {15 vyl 7 °'fII ->.~ e.-
E.
N C V J
1,51-i
s =2 II d E. to it y1d.■ 'JQa1 O
° rt' a a) a ■ a m` m I" °'
I- -I Lfi N S
11
H 00 �--1 a
N N
CC al GD Da T
0 al
E "16 C ',T '_ '6
in
a c .-i
v+ � yam" 3 � �+ N � m cm 3w i
Ec Mo ° v.' 0 o
III -0 Nilik
itt a)
IL/
n NN ii a) O1.4 0 � � � mull' Low � Q O� p
co N a Ta!'V y 12. 1m
�N a GAJ � = L ` Q �
p3p� 'gyp oA� 'a ii
-p w is 01
(o co U C.O
i '^ � � co cm � � •cn3 co mE m.0 o
eo -el
a - m a =.-1 O. 1 L
0. LL m.1 eat m ooc m.� oaf awl' ccco a'a o _o a u�
Q� C z a i CM a ../3 CM 7M �M C 2.1
o O
C E C < a R am cc m m C v p O O
a m a J-o a`0, to a a a > T.
I- 4 s' w ce ti cum IX 0 Oce
AC n� HvY
N O N N
W = ri;, u I ■
H C z toal
cu
■ ?, E ■ ,,, 4,10,.., 47 �C��K L$ �'
or
41 3 - m i O IIICLO ■ V uai ` ,
I— A Q c a O c?
"•
1 ■ O i ? _3 C Of °Q" 17J
cc
a 4 a O o nrif
■ (71
w ■ L bp
.° d ! Q
° C V NI i.,i up ° A
ri O
1:14 0 eT)
0 Y s ,a N N'
cn n y �C
_ Uo o ~ E E.-+—
o0 _ �
YO _ y L N
O Com -
O] ° ^a
- C C
C Q - O
•
3 '� .--1 a0 u'1
N V �`' r-1 .-1 N
I 7
!i2
do o a CV O _ '�}.
. An
��� a0+ tia
M C 1 fi Iri'y�J
CD
T, .4 c -WICCS -C _ ID)
oo :
L D ~ I-- v �-1
• Z n ti CV
MO 8
. tx
L m IA
+.I in OE ci. I°
I- N u oi coo M H M
0°O M a) M
O
OJ L Y J O M ^
C o IN2
- co o 11
CU cu 0• = C)
CU C 3 w O C = Ea �M C� C TO
O r 0J M O M �� C c I T-
O N ° f0 th
ad=0. m N .O O.
a Y aia� n Z
C7 i � �+ ro �� `oo ° F � 'o�c7" ° o ~ 0S �
ar o C >v ►.rn ° n,w0.6 M .. M
,�• m o d o a n =r N a
CLI lj
S VI N to
1- Lfl ri a r rv
05>agi
ad
C C T m E N
C E LC fD OJ 'jr f4 i W
H
U1 C �.1A fa �;,,� C }�►
0 i l °J n .. .-i p 3 a L.
Hr, N .-I 31.c cn �+ oM
�-o ro = a >-a = c 3 v
M ,.,
• M M G CLN
fril °' U. ei
°' " tu
. £ a R5 a
1_1 v r, ^' �•_ o
Q rm
= O. w E a ai 0, a .n v+ Y
C a+ N 4! 01,n eo Iflhl!
ovr •gyh h CM o '�
C 2 0, In CM m F a, 0, In CA cT o L
O� 00
\1 a.
Q — y tu J-.RI c a=,m t d r0 r�o y^�. 0 0
9J I w 70 C J w .g. F'› J 0, 6Jcc
L CO
Q Ltt 3
U i ti
1... u °�' v C `m a°°n,j� .at,
i H = hR
0lO. c� Y.gi
Oa o.
i ZI
o• m . = �e 3c p ,C-
= yL C = cp> 4p
cu• u
co
3 411� 44
_
O
4., a al o _
L
3 aI • 4 0, m
u
Co m m Q ° a
d
do CC
O r l•(IJ rCo N
e Y co -• 0° a.. le
1011.r
C v Q O
al 0,
= co .ctD
N
V1 00 N
8
in no
i ' 4 N------ / l' 4,
(7:'A r All
OO m Is r CaJ rl >.
. :zit 4 Vf fC
~ ~ r (a tTIO 'i 4.113
r4 ii.3C
V ;� � 4-7., -
CC '' 1 v 3 �v is!
1�'1
1 13 F- m
O c
a C7 o
Www
ill 1.60 4a.
H m � , a
61p U 1=re,)
o
Ern 10M! um
O
Cup V1 O ti .--i ON N H oG
c � M Y c .
E �1` Q c m [214?
5l�C O .Q a d EE 5) o. m O avV EE EE cc y o� 0 — '
�Y Q Ta .Ga m'.4 E � P' EE Z m a
G1 l6 - O0 Y . Fc e- tn� p o o iIi; t.. Q
U V1!_rt mC 0M �a7 V1m N C
Et /6 a�G atD �� ink �� 1� v O) _Y
O r0•+ d c a/ a �..r O N W
= o 5 c m C
m , cv al �' N ~Q r0 cu
l
W V ..,
o
al n] cu co OD E>. Y 2u o
E E• CC a a c E0. E E Ern W c v .
ro
0 • � 4 a a 0
O ri as ori uv 2 CU � `"•' _
Ln 3�0 1.0) ...I v, � 31 .7) fig u o
- r• mn 3a > m v� ?0 34 .0 o i- o O
I. 'O %d Ii CO O U O A 0O d rN. E W N L G1
a `L r. cou. a n 0. .- F- _1 i- M.
c r. 'r N L m N
.� >
:
a 41 a 0! a u 12 a) Y Q� O
�i 3 m^a' °1 E `� a f6 0 L U epi
c� 3E '� ctD �p � E m' E �t? E = E aY co
•- � mc, E � cE �a _� on 52. a ;= a ma O ti
'mom owl* m� �� a m,i OA c �? m g u+ ooh o a
CU t Ern a ` c , .GN a =-rn �m a,.2. .E G o
la
B. a ria v af4, °J co m Y CO O an o 0
• ' 6r ro r co cu
U 0 J t6 CC is
r3
3 r4
W (:). :-;-; f, 2 E E
�' u � 3 E c c f4 t.0 13 0, °,, c w , 1-"1 "'=
0
C °� c a m� o`° ■� 4� ■ c w �� �- g�
a t=i f M >.1 cr acJ all c .0 C :r 117
(11 N y 4 -It.o . . N m J, .
-
13
a ]•, .c p ro
0 0 5 _ U 4 E
w
_a w ly N u Y L of a
O lJ .c E ~ W 11:-)
O O L ":1;
J
Y F� Q •� N zijj V m +, U c
O iii A i W 1- 7 Y
1�103 ® EIH a
Q C Y
C "O >
a L ) r4
o � f_ m4 co N
9
ITEM 8.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: May 6, 2015 (Regular Meeting of 5/12/15)
SUBJECT: Consider Cancellation of June 9, 2015, Regular Library Board
Meeting and Discuss the Regular Meeting Schedule
DISCUSSION
Staff is recommending cancellation of the June 9, 2015 regular Library Board meeting.
Staff does not foresee any pressing agenda items to take before the Library Board in
June.
At the Library Board meeting of February 10, 2015, Board Member Sunseri asked if the
regular meeting schedule for the City's Library Board could be changed to every other
month versus monthly, to minimize the need to cancel meetings. The City is required to
maintain a regular monthly meeting schedule for the Library Board consistent with
California Education Code Section 18914. The City Municipal Code Section 210.080.6
also requires the monthly meeting schedule as follows:
B. The board shall hold regular monthly meetings as determined by
the board at its July meeting of each year, such determination to include
the dates, time and place of such meetings. Should a need arise during
the year, the board may, by a majority vote, revise the dates, time and
place of such monthly meetings.
If the Library Board concurs to cancel the regular June meeting (by majority vote), the
next regularly scheduled Library Board meeting shall be on July 14, 2015. If it is
necessary for the Library Board to meet before this time, a special meeting shall be
called.
STAFF RECOMMENDATION
Direct staff to post a notice of meeting cancellation for the June 9, 2015, regular Library
Board meeting.
10
ITEM: 9.A.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California February 10, 2015
A Regular Meeting of the Library Board of the City of Moorpark was held on February
10, 2015, in the Council Chambers of said City located at 799 Moorpark Avenue,
Moorpark, California.
1. CALL TO ORDER AND OATH OF OFFFICE:
President Pro-Tern McGregor called the meeting to order at 6:04 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member Landry led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Dickson, Landry, Rios, Sunseri, and President
Pro-Tern McGregor.
Staff Present: Jennifer Mellon, Administrative Services Manager, Jo Rolfe, City
Librarian Library Systems & Services, LLC (LSSI); and Blanca
Garza, Deputy City Clerk II.
4. SPECIAL AGENDA ITEMS:
A. Consider Nomination and Selection of Library Board President, and
Potential Selection of President Pro Tern, to Hold the Position Until June
30, 2015. Staff Recommendation: 1) Select Library Board President to
hold the position until June 30, 2015; and 2) Select Library Board
President Pro Tem to hold the position until June 30, 2015, if current
President Pro Tem is selected as President.
MOTION: Board Member Dickson nominated and Board Member Sunseri
seconded the nomination of Heather McGregor to serve as President until June
30, 2015. The motion carried by unanimous voice vote.
MOTION: Board Member Dickson nominated and Board Member Sunseri
seconded the nomination of David Landry to serve as President Pro Tern until
June 30, 2015. The motion carried by unanimous voice vote.
B. Review of the California Public Meeting Law (the Brown Act).
Ms. Mellon provided a brief review of the California Public Meeting Law
(the Brown Act).
11
Minutes of the Library Board
February 10, 2015, Regular Meeting
Page 2
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
In response to Board Member Sunseri, Ms. Mellon stated she would present an
Agenda Item regarding the Library Board's meeting schedule. Ms. Sunseri would
like to discuss meeting every other month to avoid meeting cancellations.
President McGregor requested a future Agenda Item to discuss alternative
locations for the Library in the event the site and plan being considered does not
come to fruition to provide the City Council with an alternative location.
Board Member Sunseri announced she will present information regarding the
upcoming American Library Association Conference.
Board Member Landry recognized Joe Rolfe, City Librarian, and staff for the
Volunteer Appreciation Breakfast event.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Fiscal Year 2015/16 Goals and Objectives. Staff
Recommendation: Discuss goals and objectives and continue this agenda
item to the April 14, 2015 meeting.
Ms. Mellon gave the staff report.
There was a discussion among the Board and staff which focused on: the
Library Board meeting again to discuss the 2015/16 Goals and Objectives
at a future meeting before the Special Joint meetingwith the City Council;
the numbering and time frame recommendations for the Goals and
Objectives; the implementation of the Radio Frequency Identification
(RFID) system; the Civic Center project; clarification of additional
potential objectives for the future specific to the Library; existing space at
the Library; and funding.
There were no speakers.
MOTION: President Pro Tem Landry moved and President McGregor
seconded a motion to approve staff recommendation. The motion carried by
unanimous voice vote.
12
Minutes of the Library Board
February 10, 2015, Regular Meeting
Page 3
B. Consider Cancellation of March 10, 2015, Regular Library Board Meeting.
Staff Recommendation: Direct staff to post a notice of cancellation for
March 10, 2015.
Ms. Mellon gave the staff report.
There were no speakers.
MOTION: President Pro Tem Landry moved and Board Member Dickson
seconded a motion to approve staff recommendation. The motion carried by
unanimous voice vote.
9. CONSENT CALENDAR:
MOTION: President Pro Tem Landry moved and President McGregor
seconded a motion to approve the Consent Calendar. The motion carried by
unanimous voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of January 13,
2015. Staff Recommendation: Approve the minutes.
B. Friends of the Library Report. Staff Recommendation: Receive and file
the report.
10. ADJOURNMENT:
MOTION: President Pro Tem Landry moved and President McGregor seconded a
motion to adjourn. The motion carried by unanimous voice vote. The time was 6:54
p.m.
APPROVED:
Heather McGregor, President
ATTEST:
Blanca Garza, Deputy City Clerk II
13
ITEM: 9.B.
MINUTES OF THE LIBRARY BOARD SPECIAL MEETING
Moorpark, California March 24, 2015
A Special Meeting of the Library Board of the City of Moorpark was held on March 24,
2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER
President McGregor called the meeting to order at 6:10 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member Dickson led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Dickson, Rios, Sunseri, and President
McGregor. President Pro Tem Landry arrived at 6:12 p.m.
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City
Librarian Library Systems & Services, LLC (LSSI); and Blanca
Garza, Deputy City Clerk II.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
President McGregor announced David De Candia will share his expertise about
assorted teas at a tea tasting event at the Library for adults on Wednesday, April
8 at 6 p.m. and on Thursday, April 9, at 6:30 p.m. Mr. De Candia will provide
children with a tea tasting event and read his children's book Master Davey and
the Magic Tea House.
President McGregor announced the Library has added a new program Zinio
where digital magazines may be accessed.
14
Minutes of the Library Board
March 24, 2015, Special Meeting
Page 2
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS: (continued)
President McGregor announced Marie Bean, Australian author of Lazy Runner,
Lazy Loser, will speak about good health and improving fitness.
President Pro Tern Landry announced National Library Week will take place April
12 - 18, 2015.
Jo Rolfe, Librarian, announced the Art's Festival will take place on April 18.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Fiscal Year 2015/2016 Goals and Objectives. Staff
Recommendation: Receive and file report.
Ms. Mellon gave the staff report.
There was a discussion among the Board and staff which focused on:
funding allocations; the new Library and Civic Center project; the possible
exploration of an alternative location for the new Library; the Radio
Frequency Identification (RFID) system and moving to the objective list as
a 0 -2 year objective; and existing space at the current Library.
There were no speakers.
MOTION: Board Member Dickson moved and President McGregor seconded
a motion to approve staff recommendation. The motion carried by unanimous
voice vote.
B. Consider Cancellation of April 14, 2015, Regular Library Board Meeting.
Staff Recommendation: Direct staff to post a notice of meeting
cancellation for April 14, 2015.
Ms. Mellon gave the staff report.
There were no speakers.
MOTION: President Pro Tem Landry moved and Board Member Sunseri
seconded a motion to approve staff recommendation. The motion carried by
unanimous voice vote.
9. CONSENT CALENDAR:
None.
15
Minutes of the Library Board
March 24, 2015, Special Meeting
Page 3
10. ADJOURNMENT:
MOTION: President Pro Tern Landry moved and President McGregor seconded a
motion to adjourn. The motion carried by unanimous voice vote. The time was 6:40
p.m.
APPROVED:
Heather McGregor, President
ATTEST:
Blanca Garza, Deputy City Clerk II
16
ITEM: 9.C.
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND LIBRARY
Moorpark, California April 8. 2015
A Special Joint Meeting of the Moorpark City Council and Library Board was held on
April 8, 2015, at 7:30 p.m. at the Moorpark Community Center located at 799 Moorpark
Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the City Council to order at 7:39 p.m.
President McGregor called the Library Board to order at 7:39 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Library Board Member Dickson led the Pledge of Allegiance.
3. ROLL CALL:
City Council: Councilmembers Mikos, Millhouse, Pollock,
Van Dam, and Mayor Parvin.
Library Board: Board Members Dickson, Landry, Rios,
Sunseri, and President McGregor.
Staff Present: Steven Kueny, City Manager; Deborah
Traffenstedt, Assistant City Manager; Jennifer
Mellon, Administrative Services Manager; and
Maureen Benson, City Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Status Report on Mission Statement, Priorities. Goals and
Obiectives for Fiscal Year 2014/2015 and Direction for Fiscal Year
2015/2016. Staff Recommendation: Direct staff as deemed appropriate.
Mr. Kueny deferred giving a staff report and stated staff is available to
respond to Council and Board questions.
17
Minutes of the City Council and
Library Board
Moorpark, California Paae 2 April 8, 2015
There were no speakers.
A discussion followed among the Councilmember, Board Members, and staff
which focused on:
1) Status on the expansion and build-out of the Library or a possibility of
relocating the library to vacant real estate in the city;
2) Moving forward with the Radio Frequency Identification (RFID) to track
inventory, deter theft, and provide self-service check-out;
3) Search for grant opportunities and Women's Fortnightly Club donation
of$5,500 towards the RFID, which can be implemented in stages.
4) Library evolving to provide literacy program and continuing education;
and
5) Summer reading programs in the parks.
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and President McGregor
adjourned the Library Board meeting at 8:09 p.m.
Janice S. Parvin, Mayor
Heather McGregor, President
ATTEST:
Maureen Benson, City Clerk
18
ITEM 9.D.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: May 5, 2015 (Meeting of 5/12/15)
SUBJECT: Friends of the Library Report
DISCUSSION
Attached is the Friends of the Library President's Report for January— March 2015.
STAFF RECOMMENDATION
Receive and file the report.
Attachment: Friends of the Library Report
19
Library Board
Regular Meeting— May 12, 2015
Page 2
Moorpark Friends of the Library
President's Report for February,March, and April, 2015
For Moorpark Library Board meeting of May 12, 2015
> Moorpark Friends of the Library board expands and improves:
o Barbara Penney joined the board as our new secretary. Great addition to the board.
o Sandi Thompson joined the board as our new social media coordinator. Another great
addition.
o Dona Pugh is our new vice president and treasurer and is continuing Arianne's excellent work
o Rosalie Barili continues as newsletter coordinator; Francine Dudenhoeffer continues as
membership coordinator. Both are doing an outstanding job.
o The search for a new president continues,but there are no identified any candidates. Efforts
at contacting past board members,the membership,and networking have proved fruitless so
far.
> Operations are running smoothly with the new officer team:
o Membership stable in the high 70s;premier memberships continue to increase.
o Finances in excellent shape with over$50,000 in checking and savings.
o Newsletter going great with Rosalie in charge.
o Book store and book sales are going well with a strong core of volunteers.
> Spring book sale went very well,earning about$536,slightly more than last year's sale. Many thanks
to all the volunteers and to the city for helping make the sale run so smoothly. Next sale: summer.
> Member appreciation dessert celebration planned for May 5 at the library to recognize the hard work
and contributions of all of our members.
> 2014 tax returns filed.
> Account established with Thriftbooks,an on-line book seller that will take our high value books
between$4.50 and$20 in value,and sell them for us,giving back 50%of the revenue earned. Should
provide additional on-line revenue for us.
> Book store staff met and reviewed procedures and policies to improve book store performance and
appearance,as well as our book sales.
o New.volunteer category created:book store straightener,to visit during the week to just
straighten the shelves on the book sorter off days.
o New policy confirmed for Searchlight program: found books must be picked up within one
week of notification or the reservation will be terminated.
o The parking lot portion of our quarterly book sales will fmish at 1 PM instead of 2 PM
20
Library Board
Regular Meeting — May 12, 2015
Page 3
D After reviewing a number of investment alternatives,the board approved investing up to$30,000 of
the Moorpark Friends of the Library funds in a single balanced index fund from Vanguard to generate
a higher return than from our CD and checking account.
o The$17,000 CD has been withdrawn without penalty and deposited into our checking
account in preparation for the investment.
o The Vanguard account application will be reviewed and confirmed at our May 19 meeting.
➢ Major Friends priorities for 2015:
• Complete transition of board staff by confirming a new president
• Build endowment and provide continuing level of donations for the library
• Strengthen volunteer base
• Improve book store sales,book sales,on-line sales,membership revenues,donations
21