HomeMy WebLinkAboutAG RPTS 2015 0714 LB REG CITY OF MOORPARK
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ADMINISTRATIVE SER\'ICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
+" Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov
LIBRARY BOARD REGULAR MEETING AGENDA
July 14, 2015
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER AND OATH OF OFFICE:
Following the Call to Order, the Deputy City Clerk will administer the Oath of Office to
the newly appointed Library Board Member, Linda Goble.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
A. Consider Annual Nomination and Selection of Library Board President, and
President Pro Tem. Staff Recommendation: 1) Select Library Board President
to hold the position for one (1) year; and 2) Select Library Board President Pro
Tern to hold the position for one (1) year. (Staff: Blanca Garza)
B. Consider Annual Meeting Schedule. Staff Recommendation: Continue to have
the regular meeting of the Library Board on the second Tuesday of each month
at 6:00 p.m. (Staff: Jennifer Mellon)
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Collections Allocation. Staff Recommendation: Receive and
File the Moorpark City Library Collections Allocation Report. (Staff: Jennifer
Mellon)
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
July 14, 2015
Page 2
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of May 12, 2015. Staff
Recommendation: Approve the minutes.
B. Friends of the Library Report. Staff Recommendation: Receive and file the report.
(Staff: Jennifer Mellon)
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.gov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805) 517-6245.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6245. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
Regular Library Board Meeting Agenda
July 14, 2015
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) §
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Blanca Garza, Deputy City Clerk 11 of the City of Moorpark, County of Ventura, State of
California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of
Regular Meeting of the Library Board for July 14, 2015.
Executed this 10th day of July 2015, at Moorpark, California.
Blanca Garza
Deputy City Clerk II
Administrative Services Department
ITEM 4.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Blanca Garza, Deputy City Clerk II
DATE: June 24, 2015 (Meeting of 7/14/15)
SUBJECT: Consider Nomination and Selection of Library Board President, and
President Pro Tem, to Hold the Position for a Term of One Year
BACKGROUND AND DISCUSSION
Municipal Code Section 2.70 and Section 3.1 of the Library Board Rules of Procedure
require the Library Board to select a President and President Pro Tern from among the
appointed members at the first regular meeting of each fiscal year. On July 8, 2014,
Robert Perez was nominated to serve as President for a one-year term and Heather
McGregor was nominated to serve as President Pro Tern for a one-year term. Both
terms were to expire in June of 2015. Robert Perez resigned from the Board and at the
regular City Council meeting of February 4, 2015, the City Council appointed Jose Rios
to fill the vacancy on the Library Board for a term expiring June 30, 2016.
California Education Code Section 18913 and the Moorpark Municipal Code Section
2.70.030 state that if a vacancy occurs otherwise than by expiration of a term of office it
shall be filled for the unexpired portion of the term. On February 10, 2015, Heather
McGregor was nominated to serve as President and David Landry was nominated to
serve as President Pro Tern, both to serve the unexpired portion of the one (1) year
term.
Boardmember Anne Dickson resigned from the Board and at the regular City Council
meeting of May 20, 2015, the City Council appointed Linda Goble to serve for a three-
year term ending June 30, 2018.
President McGregor shall solicit a nominee for President from members of the Library
Board. A second shall be required. The Library Board shall vote on each nomination
individually until a majority vote of the total membership secures the election of a new
President. Each such selection shall be by three (3) or more affirmative votes. Each
person so selected shall serve a one-year term or until a successor is chosen (at any
time) by three (3) or more affirmative votes.
President McGregor shall then solicit a nominee for President Pro Tem from members
of the Library Board. A second shall be required. The Board shall vote on each
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Library Board
Regular Meeting — July 14, 2015
Page 2
nomination individually until a majority vote of the total membership secures the election
of a new President Pro Tern.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
1. Select Library Board President to hold the position for a term of(1) year; and
2. Select Library Board President Pro Tern to hold the position for a term of one (1)
year.
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ITEM 4.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: July 9, 2015 (Regular Meeting of 7/14/15)
SUBJECT: Consider the Regular Meeting Schedule
DISCUSSION
The City is required to maintain a regular monthly meeting schedule for the Library
Board consistent with California Education Code Section 18914. The City Municipal
Code Section 2.70.080.B also requires the monthly meeting schedule as follows:
B. The board shall hold regular monthly meetings as determined by
the board at its July meeting of each year, such determination to include
the dates, time and place of such meetings. Should a need arise during
the year, the board may, by a majority vote, revise the dates, time and
place of such monthly meetings.
Currently, the Library Board meets on the second Tuesday of each month at 6:00 p.m.
which does not pose other meeting conflicts with other boards or commissions of the
City of Moorpark.
STAFF RECOMMENDATION
Continue to have the regular meeting of the Library Board on the second Tuesday of
each month at 6:00 p.m.
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ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: July 7, 2015 (Meeting of 7/14/15)
SUBJECT: Consider Library Collections Allocation for Fiscal Year 2015-16
BACKGROUND AND DISCUSSION
As part of the City Council Policy 2.20: Moorpark City Library Materials Selection, "The
Moorpark City Librarian and City Representative shall present an informational item to
the Library Board each July identifying suggested allocation of collection budget
resources to various types of materials for the Fiscal Year beginning July of that same
year. The Library Board will provide suggestions to the City Librarian and City
Representative who have final decision making authority on collection development."
For Fiscal Year 2015-16, the City has allocated $60,000 for collection development
within the Library Services Budget. The actual collections budget for materials is
$57,000 with a $3,000 administrative fee charged by Library Systems & Services LLC
(LSSI) (5% of purchases per the City's Agreement with LSSI).
Each year, the three professional librarians work diligently using book lists, best seller
lists, and with the school district lists to select material for purchase that will be best
utilized by the residents of Moorpark. Librarian's, as part of the curriculum of their
Masters in Library Science, learn best practices in collection development and utilize
this knowledge along with demographics and other data to customize a collection of
material specifically for their library.
The City Librarian and City Representative have concluded, based upon evaluation of
materials currently in the library plus purchasing trends of previous years and prior
circulation statistics that the allocation of Collection Budget for Fiscal Year 2015-16 is
proposed on the following chart. The changes from last year include decreases from
the Adult Book budget of $1,000, Children's Book budget $750, and Young Adult Book
budget $250 with the $2,000 to be allocated to e-books. The subscriptions to both
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Library Board
Regular Meeting — July 14, 2015
Page 2
Overdrive (e-books and e-audiobooks) and Zinio (e-magazines) will continue to be
funded out of the technology budget. The subscriptions offer access to the databases
and interfaces with our website plus a limited number of titles. The additional $2,000
collection allocation will be budgeted within the collection materials budget and will allow
an increase in the Overdrive titles purchased by the librarians.
Collections Allocation Breakdown FY 2015-16
Adult Books Fiction/NF $ 17,000.00 30%
Print AduIUYA °
YA Books Fiction $ 6,500.00 11% Material 59% Material 65%
Children's Books $ 10,250.00 _ 18%
Adult&YAAudioNideo $ 13,500.00 24% AV Material 27% Children's 21%
Children's AudioNideo $ 2,000.00 4% Material
E-Books $ 2,000.00 4% E-Books 4% Downloadables 4%
Periodicals $ 2,850.00 5% Periodicals 5% Periodicals 5%
Spanish Material $ 2,900.00 5% Spanish 5% Spanish 5%
$ 57,000.00 100% 100% 100%
'Actual Collections Budget is$57,000 ($60,000 -$3,000 processing)
Please keep in mind that these allocations are flexible and may change throughout the
year, especially this year as the Moorpark City Library joins the Inland Library Network.
After initial evaluation of the Inland Library Network reciprocal borrowing and delivery
service, the City Librarian may determine that our collection budget resources should be
allocated differently. If this is recommended, and the City concurs, a follow-up report
shall be presented to the Library Board for discussion.
STAFF RECOMMENDATION
Receive and file the Moorpark City Library collections allocation report.
5
ITEM 9.A.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California May 12, 2015
1. CALL TO ORDER:
President McGregor called the meeting to order at 6:01 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member Sunseri led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Dickson, Landry, Rios, Sunseri, and President
McGregor.
Staff Present: Jennifer Mellon, Administrative Services Manager; and Blanca
Garza, Deputy City Clerk II.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
Board Members Sunseri and Landry made announcements regarding the
American Library Association's Annual Conference in San Francisco June 25 -
30, 2015.
President McGregor requested a future agenda item to discuss ideas for raising
funds for the library and to obtain further direction regarding roles and
responsibilities.
Board Member Rios requested a future agenda item to discuss researching and
collecting information on what other new libraries are doing in regard to interior
building design.
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Minutes of the Library Board
May 12, 2015, Regular Meeting
Page 2
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the Moorpark City Library Quarterly Report for the Third Quarter
of Fiscal Year 2014-15 (January — March 2015). Staff Recommendation:
Receive and File the Moorpark City Library Quarterly Report for the Third
Quarter of Fiscal Year 2014-15 (January — March 2015). (Staff: Jennifer
Mellon)
Ms. Mellon gave the staff report.
There was a discussion among the Board and staff which focused on: the
Zinio trial run; magazines not having a return date; Library holds being for
seven days in the system which includes the weekends; technology
programs; circulation numbers; and City and Library website capabilities.
There were no speakers.
MOTION: Board Member Rios moved and President McGregor seconded a
motion to approve staff recommendation. The motion carried by unanimous
voice vote.
B. Consider Cancellation of June 9, 2015, Regular Library Board Meeting
and Discuss the Regular Meeting Schedule. Staff Recommendation:
Direct staff to post a notice of meeting cancellation for the June 9, 2015,
regular Library Board meeting. (Staff: Jennifer Mellon)
Ms. Mellon gave the staff report.
There were no speakers.
MOTION: President Pro Tem Landry moved and Board Member Sunseri
seconded a motion to approve staff recommendation. The motion carried by
unanimous voice vote.
9. CONSENT CALENDAR:
MOTION: Board Member Dickson moved and Board Member Rios seconded
a motion to approve the Consent Calendar. The motion carried by unanimous
voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of February 10,.
2015. Staff Recommendation: Approve the minutes.
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Minutes of the Library Board
May 12, 2015, Regular Meeting
Page 3
B. Approval of Minutes from Library Board's Special Meeting of March 24, 2015.
Staff Recommendation: Approve the minutes.
C. Approval of Minutes from Library Board's Special Joint Meeting of April 8,
2015. Staff Recommendation: Approve the minutes.
D. Friends of the Library Report. Staff Recommendation: Receive and file the
report. (Staff: Jennifer Mellon)
10. ADJOURNMENT:
MOTION: Board Member Sunseri moved and Board Member Dickson seconded a
motion to adjourn. The motion carried by unanimous voice vote. The time was 6:29
p.m.
APPROVED:
Heather McGregor, President
ATTEST:
Blanca Garza, Deputy City Clerk II
8
ITEM 9.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: July 7, 2015 (Meeting of 7/14/15)
SUBJECT: Friends of the Library Report
DISCUSSION
Attached is the Friends of the Library President's Report for May— June 2015.
STAFF RECOMMENDATION
Receive and file the report.
Attachment: Friends of the Library Report
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Library Board
Regular Meeting — July 14, 2015
Page 2
Moorpark Friends of the Library
President's Report for May and June,2015
> New members of the Moorpark Friends of the Library are doing great:
o Barbara Penney, our new secretary
o Sandi Thompson, our new social media coordinator has expanded our Facebook followers
o Dona Pugh, our new vice president and treasurer is doing a terrific job
o The search for a new president continues, but no luck so far. Next step is to explore a co-
presidents concept and/or re-distributing some of the president's duties so that Mike can
continue performing some duties of the president. Will be explored at our next meeting.
> Operations are running smoothly with the new officer team:
o Membership stable in the high 70s; premier memberships continue to increase
o Finances in excellent shape with over$50,000 in checking and savings
o Newsletter going great with Rosalie in charge
o Bookstore and sales are going well with Francine, Linda, and a strong core of volunteers
> Spring book sale went very well, earning about $536, slightly more than last year's sale.
Summer book sale now being planned for either July 25 or August 1. The sale will last one
week only, closing on the Friday following the opening weekend.
> Member appreciation dessert celebration on May 5 at the library to recognize the hard work
and contributions of all of our members was a huge success. Many thanks to Francine and
Rosalie for pulling it all together and also to Jo and her staff for all of their help. We now
plan to make this an annual event.
> Book store staff met and reviewed procedures and policies to improve book store
performance and appearance, as well as our book sales.
o New volunteer category created: book store straightener, to visit during the week to just
straighten the shelves on the book sorter off days.
o New policy confirmed for Searchlight program: found books must be picked up within
one week of notification or the reservation will be terminated.
o The parking lot portion of our quarterly book sales will finish at 1 PM instead of 2 PM
• The board opened an investment account with Vanguard and invested$15000 in the
Vanguard Balanced Index Fund. The remaining $15,000 of the$30,000 approved for
investment will be invested at a later date depending on market trending.
> The Moorpark Friends of the Library committed to helping support the Makerspace
Collective Project, consistent with the city's policies.
> Major Friends priorities for 2015:
o Complete transition of board staff by confirming a new president
o Build endowment and provide continuing level of donations for the library
o Strengthen volunteer base
o Improve book store sales, book sales, on-line sales, membership revenues, donations
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