Loading...
HomeMy WebLinkAboutAGENDA REPORT 1994 0921 CC REG ITEM 08D- PPA -X, CALTC"." "?— `d ITEM-9 , ACTION: CITY OF MOORPARK CITY COUNCIL AGENDA REPORT TOBVC;P orable City Council _. FROM: Donald P. Reynolds Jr., Administrative Services Managefr.� DATE: September 9, 1994 SUBJECT: Consider Budget Amendment for the Installation of an Emergency Generator for City Hall Staff has concluded the bid process for the installation of an emergency generator. As a result of identifying the cost for construction, is requesting that the Council appropriate an additional $4,920 to complete the project. The proposed costs are identified in Attachment "A." 11.12 %Z�Lelk .� On January 25, 1994, Council approved the procurement of electrical engineering services for a needs analysis and design of a standby generator system. The engineer was to assist staff in identifying the options for the type of equipment and the building to be powered in case of an emergency, based on a budget of $23,000. During budget deliberations, the allocation of Gann monies for fiscal year 1994/95 was approved by the Council increasing the generator budget to $33,000. After completing the design of the project and receiving the engineer's cost estimate of $29,000, it was determined that the budget would be very close. Staff concluded the bid process on August 19, 1994, which resulted in a a cost of $30,489 to build the system, and was able to finalize the projected costs, (as set forth in the attachment). Staff has added a cost for fencing around the generator equipment and a 10% contingency for construction, totalling $37,920; $4,920 above budget. Less the contingency and the fencing, the project would be $1,371 over budget. Staff has met with the successful bidder and the electrical engineer to discuss the different perceptions of the bid proposal, in order to identify the need for change orders prior to the City's execution of the contract. The contractor is comfortable with the engineer's design, and felt that perhaps there could be a small savings. Therefore, it was agreed that there are very few unidentifiable factors related to this project that would cause a need for changes. For this reason, staff is optimistic that very little or none of the contingency will be needed. Fencing was not originally perceived as part of this project. It is recommended however, that this feature be included to preserve the dependability of the generator by protecting it from vandalism. The project will begin ten days after City execution of the contract, (approximately within the first week of October, 1994). It is estimated that work will be completed by the end of December, 1994. Eight to ten weeks are required to receive the generator equipment from the manufacturer. Recommendation That the City Council authorize the appropriation of $4,920 to the Emergency Generator budget in 01.4.117.903, from the General Fund Reserve, to be added to the existing budget of $33,000, for a cost not to exceed $37,920. Attachments: A) Summary of Proposed Generator Costs ATTACHMENT "A" EMERGENCY GENERATOR PROJECTED COSTS ITEM COST Sub-Total Total ----- ----------- ELECTRICAL ENGINEER Initial Study of City Facilities/Needs 800 Design Documents 2000 Construction Administration/Inspection 600 3400 BUILDING PERMIT 483 483 CONSTRUCTION Proposed Contract Amount 30489 Contingency (10%) 3049 33538 FENCING 500 500 ------- - - - - -- 37920 37920 37920