HomeMy WebLinkAboutAGENDA REPORT 1994 0921 CC REG ITEM 08G"OAV "A
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ITEMS.,L_� l
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works J
DATE: September 9, 1994 (Council Meeting 9- 21 -94)
SUBJECT: Consider Selection
Prepare the Design
Spring Road Bridge.
Civil Engineering Firm to
for the Reconstruction of the
On July 7, 1994, the City Council approved the Request for
Proposals (RFP) and authorized staff to proceed with the
efforts necessary to select a civil engineering firm to
prepare the design for the replacement of the Spring Road
bridge. A Pre - Proposal meeting with interested firms was
held on August 8, 1994. Proposals were due and were received
on August 16, 1994.
DISCUSSION
A. Participating Firms
Proposals were received from fifteen (15)
alphabetical order as follows:
• ALS Consulting Engineers
• Alpha Engineering Group
• Athalye Consulting Engineers
• Boyle Engineering Corporation
• CRSS Constructors, Inc.
• Dwight French & Associates
• Warren Goeke & Associates
• The HNTB Companies
• KaWES & Associates, Inc.
• The Keith Companies
• LoBuono, Armstrong & Associates
• Martin & Kane, Inc.
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firms listed in
• Robert Bein & William Frost & Associates
• VCE Services, Inc.
• W. Koo & Associates
Spring Road Bridge Design
September 1994
Page 2
B. Evaluation Process
Staff thoroughly reviewed and evaluated each proposal to
determine the qualifications of each firm and the
responsiveness of each proposal to the City's
requirements. This evaluation was performed prior to the
opening of separate envelopes containing each firm's fee
quotation.
The criteria used by staff to evaluate each proposal
included the following:
• general related experience;
• the amount of bridge design experience;
• the amount of experience in designing bridge projects
of a.similar scale and nature as the subject project;
• the number and type of references given;
• how well the responsibilities of each member of the
design team (prime consultant and sub - consultants) was
defined;
• the clarity of the required Statement of Understanding
of the project requirements;
• the design approach, philosophy, methods, procedures
and resources;
• the description of the proposed Scope of Work;
• quality control efforts; and
• the proposed design schedule.
A majority of the proposals submitted were clear, thorough
and amply demonstrated the proposer's qualifications to
perform the required services. Based on the above listed
criteria, a grade between A and F was given to each
Proposal. Ten out of the fifteen Proposals received a
grade of A or B. The firms submitting the top ten
Proposals are listed in rank order as follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
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ALS Consulting Engineers
Martin & Kane, Inc.
Dwight French & Associates
VCE Services, Inc.
W. Koo & Associates
Robert Bein & William Frost & Associates
The HNTB Companies
Boyle Engineering Corporation
CRSS Constructors, Inc.
KaWES & Associates, Inc.
Spring Road Bridge Design
September 1994
Page 3
C. Fee 4uotations
Subsequent to the ranking of the Proposals
above described criteria, the fee envelopes
Each firm, along with the fee amount quoted,
rank order as follows:
• Dwight French & Associates
• LoBuono, Armstrong & Associates
• VCE Serives, Inc.
• The HNTB Companies
• Alpha Engineering Group
• Boyle Engineering Corporation
• R. Bein & W. Frost & Associates
• ALS Consulting Engineers
• W. Koo & Associates
• CRSS Constructors, Inc.
• Warren Goeke & Associates
• KaWES & Associates, Inc.
• Martin & Kane, Inc.
• Athalye Consulting Engineers
• The Keith Companies
D. Combined Ranking
based on the
were opened.
is listed in
$84,443
$127,000
$142,200
$153,550
$186,810
$187,804
$202,998
$216,250
$219,068
$234,900
$239,650
$250,206
$276,608
$393,086
$505,450
* see below
Staff has ranked the top five firms based on a combination
of both the evaluation grade received and the amount of
the fee quotation. These firms are listed in rank order
as follows:
Firm Fee Amount ($1
1. Dwight French & Associates 84,443
2. VCE Service, Inc. 142,200
3. The HNTB Companies 153,550
4. ALS Consulting Engineers 216,250
5. W. Koo & Associates 219,068
E. Staff Recommended Action
It is the recommendation of staff the City Council select
the firm of Dwight French & Associates (DFA) to prepare
the subject design. This recommendation is based on the
following:
• DFA submitted a good proposal which clearly identified
the firm's experience and qualifications;
• the fee quoted by DFA was very competitive; and,
• Staff has direct experience with the civil engineering
design services offered by this firm.
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Spring Road Bridge Design
September 1994
Page 4
Staff recommends that the City Council approve the selection
of Dwight French & Associates to prepare the design for the
replacement of the Spring Road bridge for a fee NOT TO EXCEED
$84,443, and authorize the City Manager to sign necessary
contract documents.
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