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HomeMy WebLinkAboutAGENDA REPORT 1994 0921 CC REG ITEM 11G 6 9 7,, 300)(h Q „<oo::�,g ITEM ] / a, 799 V r ' ^N: , i i, /l . - ' CITY OF MOORPARK T AGENDA REPORT TO: The Honorable City Council FROM: Christine Adams, Director of Community Service DATE: September 8, 1994 (Meeting of September 21, 1994) SUBJECT: Consider Resolution 94 - Rescinding Resolution 94-1042 and Adopting Fees. Rules and Regulations Governing Use of the Arroyo Vista Recreation Center Gymnasium to be Incorporated into the City' s Rules and Regulations for City Facilities. BACKGROUND In June, 1994, when the City opened the Arroyo Vista Recreation Center, staff developed and presented to the City Council a fee schedule and rental policy that would be used for renting out the two large activity rooms at the Recreation Center. At the time, no fee schedule or rental policy was established for the gymnasium. During July and August, the Recreation Center has had extensive use by the City ' s summer day camp program, the adult basketball leagues , the City ' s employee wellness program, and by Moorpark residents who are coming down to the facility to play basketball and volleyball in the afternoons, evenings and weekends during scheduled Open Gym hours . The City' s Open Gym program, which began in June following the Grand Opening of the Center, has been very successful . Staff has taken hourly counts of participants during all scheduled open gym time to track the amount of participation and to determine the residency of gym users . With very few exceptions, the open gym participants are Moorpark residents . Staff will be reviewing the Open Gym Program and may consider charging a nominal fee for use in the future. As the City has made a sizable investment in the gymnasium, specifically the hard wood gym floor, staff wants to insure that the use of the gym is monitored and that the maintenance of the floor is a top priority at the facility. Because of this, staff is recommending that the City develop a policy whereby the gymnasium could not be reserved for any length of time. City residents, community organizations, such as service organizations or Moorpark businesses could reserve the gymnasium for one-time only annual events, such as employee basketball/volleyball tournaments . All activities will be required to be of a nature that would require rubber soled shoes, such as the sports activities listed above. Events such as wedding receptions are prohibited. Moorpark Basketball Association (MBA) has approached the City regarding use of the City' s gym for their upcoming basketball season. The MBA desires use of the gym on Saturdays for five hours for league play. This would be for the date of December 17 and for all Saturdays from January 7 through March 18 . Practice times could be arranged on an availability basis with MBA, if they do not conflict with previously scheduled City-sponsored programs. Staff has reached an agreement with MBA, whereby MBA will make a donation to the City in the amount of $1500 . 00 for use of the gymnasium for Saturday games and limited practices during the week, during their season, and that the City additionally request MBA volunteers to assist with gym floor cleaning and maintenance on a weekly basis during their season. Other non-City related uses will be reviewed on a case by case basis , based on the nature of the requesting organization (i .e. city residents, city resident non-profit organization or city located business) . Fees were determined based on the fee survey of other local public agencies for gymnasium use, and a project cost for building and utility costs based on what other agencies have determined for like facilities . Attached is a copy of a fee survey of other local public agencies for gymnasium use. RECOMMENDATION 1. Approve recommended rules and regulations for Arroyo Vista Recreation Center Gymnasium as presented. 2 . Adopt Resolution 94- 3 . Concur with Moorpark Basketball Association arrangement as contained in this report . Attachments: City of Moorpark Community Center and Arroyo Vista Recreation Center Rules and Regulations and Fee Schedule, including added Section #33 . Survey of Fees from other Agencies Resolution 94- SURVEY OF GYMNASIUM FEE SCHEDULES AGENCY Classification FEE Conejo Rec & Park Non-Profit $27 .50 Profit $41 .25 Rancho Simi Rec & Park Non-Profit $50 . 00 Profit $89 .00 MUSD Non-Profit $36 . 60 * Profit $96. 09 * Moorpark Boys & Girls Club All Groups $50 . 00 ** * If date and time is after school normal operating hours, an additional $20 .43 will be charged for custodial . Double time is charged on holidays and weekends . In the past the District has determined that the City fit into the profit category because a fee was to be charged to the participants. ** Boys and Girls Club committee is currently reviewing fee schedule. MBA program is assessed an $8 . 00 per player fee for basketball season as Boys and Girls Club is affiliated with the MBA program.