HomeMy WebLinkAboutAGENDA REPORT 1994 1005 CC REG ITEM 08LAGENDA REPORT
City of Moorpar]t
To: The Honorable City Council
From: Ken Gilbert, Director of Public Works
Date: September 23, 1994 (Meeting 10 -5 -94)
T--
Subject: Consider Bids for the Construction of Type II
Slurry Seal on Tierra Rejada Road
In July of this year the City Council authorized staff to
proceed with a project to construct minor repairs and apply
a Type II Slurry Seal to that portion of Tierra Rejada Road
from a point west of Spring Road westerly to the Arroyo Simi
Bridge. California Community Builders (CCB) [formerly Urban
West Communities] has agreed to reimburse the City for
contract costs for the work performed on that portion of the
street within PC -3. Attached as Exhibit 1 is a map showing
the limits of the project. Also identified on that Exhibit
are the areas funded by the City and by CCB.
That portion of Tierra Rejada Road north of the Arroyo Simi
bridge is not included in this contract. It has been
determined that this portion of the street requires the
construction of an Asphalt Overlay. It is anticipated that
this work will be done as a part of the next A/C Overlay
Project scheduled for next Spring.
DISCUSSION
A. Bid Results
Bids for the subject project were received and opened on
September 21, 1994. A tabulation of the bid results is
attached as Exhibit 2.
B. Qualifications
The apparent low bidder, Asphalt Maintenance, Inc., has
verified that their bid is valid and that they are
prepared to proceed with the project. Staff has
determined that this firm is qualified to perform this
work.
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00135
Tierra Rejada Slurry Seal
October 1994
Page 2
C. PC -3 Share of Costs
Based on the estimated quantities of work required within
PC -3 and outside of PC -3, the estimated portion of
contract costs to be borne by California Community
Builders (CCB) is approximately forty percent (400) of the
total project cost.
D. Fiscal Impact
1. Total Project Cost Estimate
An estimate of total project costs, distributed between
the City and CCB is as follow:
Element
City
CCB
Total
Share
.6
.4
Construction
63,938
42,625
106,563
Admin /Insp
9,000
6,000
15,000
Contingency
8,062
5,375
13,437
Total
81,000
54,000
135,000
2. Budget Amendment
The Budget for FY 1994/95 includes the subject project
[03- 142 - 903 - 00210] funded in the amount of $100,000.
It is recommended that the Budget be amended to cover
the full amount of the anticipated project costs plus
the anticipated revenues from California Community
Builders. Their payment to the City, as well as the
corresponding expenditures; will be accounted for in
the General Fund. A summary of the recommended amended
Fund Appropriation and Budget Amendment is as follows:
General
Element Fund (01)
Current Budget 0
Recommended 54,000
Adjustment
Total 54,000
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Gas Tax (03) Total
100,000 100,000
(19,000) 35,000
81,000 135,000
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Tierra Rejada Slurry Seal
October 1994
Page 3
E. Schedule
It is anticipated that construction of the subject project
will begin in late October and be completed within thirty
(30) days.
Staff recommends that the City Council take the following
actions:
1) Approve an amended fund appropriation and budget amount
for the subject project as follows:
a) Revenue:
. 01 -3- 430 -449: Change from 0 to $54,000;
b) Expense:
• 01 -4- 142 - 903 - 00210: Change from 0 to $54,000;
• 03 -4 -142- 903 - 00210: Change from $100,000 to
$81,000 ($19,000 decrease).
2) Award a contract for the subject construction to Asphalt
Maintenance, Inc. for the bid amount of $106,563.44;
3) Approve a ten per cent contingency for the project and
authorize the City Manager to approve additional work, if
required, for an amount not to exceed ten per cent of the
contract; and,
4) Authorize the Mayor to sign necessary contract documents.
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00137
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CITY OF MOORPARK Bidder �I
Bid Results ------- - --- --
NAME:
Tierra Rejada Rd ADDRESS:
Slurry Seal CITY, STATE:
PHONE NUMBER:
September 21, 1994 CONTACT PERSO
[TEX DESCRIPTION Est Qty Units
1
Traffic Control
1
2
Public Notice
1
3
A/C RJR Area
5,464
4
A/C Fill Area
4.5
5
Crack Sealing
1
6
N/A
7
N/A
8
Typ II Slurry Seal
655
Striping
9.1
17: Botts Dots
4,610
9.2
140A: Botts Dots
650
19.3
138C: Botts Dots
2,550
9.4
12" Wht Xwalk
480
9.5
12" Ylw Xwalk
1,280
9.6
6" Bike Lane
22,540
9.7
Bike Lane CH
19
9.8
Arrows
30
9.9
Arrows
176
10
Release
1
Total
-------------------------- - - - - --
LS
LS
SF
Tons
LS
X -Ton
LF
LF
LF
LF
LF
I
LF
(Sets
IEA
IEA
LS
----------------------
Engineer's
Estimate
Unit $ Total Bid
- - - - -- --------------- --
VENDOR 1
Asphalt Maintenance
1641 E Tulare Ave
Visalia, CA 93292
(209) 627 -5373
Steve Thomas
Unit $ Total Bid
4,000.00 4,000.00 16,000.00 6,000.00
100.00 100.00 2,000.00 2,000.00
8.00 43,712.00 4.73 25,844.72
200.00 900.00 330.00 1,485.00
4,000.00 4,000.00 12100.00 12,100.00
i
I
95.00 62,225.00 71.08 46,557.40
0.50 2,305.00 0.525 2,420.25
0.30 195.00 0.735 477.75
0.75 1,912.50 j 1.320 3,366.00
0.06 28.80 I 0.630 302.40
` 0.05 64.00 j 0.630 806.40
0.12 2,704.80 ji 0.165 3,119.10
li
13.00 247.00 2.50 522.50
i
I
8.00 240.00 10.50 315.00
I II
5.00 880.00 ).67 645.92
1.00 1.00 II t.00 1.00
123,515.10 fl 106,563.44
fxV,34 Z
VENDOR 2
American Asphalt
727 Shata St
Redwood City CA 940631
(415) 366 -0144
Allan Henderson
--------------------
---- - - - - -- -TOTAL BID
2,500.00 2,500.00
1,000.00 1,000.00
4.95 27,046.80
330.00 1,485.00
16750.00 16,750.00
I
i
100.17 65,611.35
0.55 2,535.50
0.77 500.50
1.38 3,519.00
0.66 316.80
0.66 844.80
0.17 3,831.80
27.50 522.50
11.00 330.00
3.85 677.60
1.00 1.00
127,472.65
I
------------------ - - - - --
VENDOR 3 11
--------------- - - - - --
Roy Allan Slurry Seal
11922 Bloomfield Ave
Sante Fe Springs CA
(310) 864 -3363
W R Allan
I---- - - - - -- -TOTAL BID
4,000.00 4,000.00
1,000.00 1,000.00
5.50 30,052.00
341.00 1,534.50
22770.00 22,770.00
93.00 60,915.00
1.37 6,315.70
0.60 390.00
1.10 2,805.00
1.21 580.80
` 1.15 1,472.00
0.165 3,719.10
40.00 760.00
19.00 570.00 II
6.40 1,126.40 II
1.00 1.00 11
138,011.50
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