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CITY OF MOORPARK
AGENDA REPORT
The Honorable City Council
FROM: Steven Kueny, City Manager_y�'
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DATE: April 29, 1994 (CC Meeting of 5/4/94)
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SUBJECT: Status Report on 1993/94 Objectives and Proposed
1994/95 Goals and Objectives
In May 1991, the City Council approved a "Mission Statement and
Goals" for each department. Goals are set for each division
and /or major functional area within the departments. This was
the City's first formalized goal setting process. The Objectives
support the goals and are specific items targeted to be
accomplished (or for which significant progress is expected)
during the fiscal year.
In establishing Objectives for 1993/94, the Council selected the
highest and high priorities. On the completed list, they are
shown with ** and *, respectively.
As part of the submittal of 1994/95 proposed Objectives, staff is
providing a written status report for the 1993/94 Objectives and
a list of added items. This list includes assignments and
projects which were generally unanticipated and not planned to
receive staff attention during the year but which nonetheless
required staff work.
The Objectives are again submitted as a comprehensive list from
which the Council can designate priorities. Several of the items
require a directly related budget appropriation. As in past
years, the Council is encouraged to consider Objectives as they
relate to the budget. This is especially important in the
Department of Community Development where numerous potential
Objectives do not have an offsetting revenue source. The Council
should also review established goals and determine if any changes
are desired.
Included in all departments for 1994/95 is an objective to begin
to measure the effectiveness of service levels and performance.
Staff is also in the process of completing a list of all routine
and on -going assignments and responsibilities which will be
provided to the Council in mid -Ma,;.
To date, 1993/94 has been another busy and successful year as can
be seen from this report. Collectively, in 1994/95, we will try
to improve upon our successes, increase our effectiveness, and
meet the Council established Objectives.
It is recommended that this matter be continued to the Town Hall
meeting if scheduled for May 14 with approval of 1993/94
Objectives to occur after that meeting.
STAFF RECONSNDATION:
Continue to May 14 Town Hall meeting.
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Attachments
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CITY OF MOORPARK
Mission Statement, Goals, and Objectives
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 1993/94
City Manager
Management
Oversee and coordinate activities of all City departments
consistent with City Council approved policies and priorities;
provide courteous and responsive public service.
1. Conduct monthly in -house management staff development
meetings.
Staff regularly prepares agendas and conducts in -house
management meetings. The meetings cover City
procedural matters, as Well as staff development
information.
* 2. Coordinate City's public information efforts and
prepare no less than forty (40) timely, informative
news releases about City activities.
Each Department is responsible for drafting press
releases that address programs within the department's
domain. The Assistant to the City Manager is
responsible for reviewing drafted press releases,
providing input, and generating additional topics and
ideas. To date, 31 press releases have been generated
this fiscal year, excluding press releases concerning
recreation programs and classes.
* 3. Work with County, State and Federal officials to ensure
that Moorpark's legislative interests and concerns are
addressed and establish a legislation program which
would allow the City to respond on a more timely basis
to pending State and Federal legislation.
Staff reviews the League of California Cities'
Legislative Bulletin on a weekly basis for bills of
interest to the City. This is an ongoing effort. In
addition, staff presented Council with a proposal for a
Legislation Program designed to facilitate the City's
response to pending legislation. Council directed that
this item be reconsidered in January 1995.
** 4. Further develop the City's customer service program to
include employee training and quarterly employee
meetings with an emphasis on customer service
practices.
Staff continues to conduct regular quarterly meetings
involving all City staff. The meetings address topics
including City policy, staff development, personnel
issues, and customer service. The meetings provide an
excellent opportunity for employees to receive
pertinent information and to express questions and
concerns. Additionally, the use of a suggestion box at
the front counter, with forms, was implemented.
Suggestions are routed to the City Manager and the
responsible department. when appropriate, staff
responds in writing to the suggestion originator.
5. Coordinate City's annual goal setting process.
The City Manger's Department continues to coordinate
the annual goal setting process.
6. Serve as staff liaison to Ventura Council of
Governments.
The Assistant to the City Manager serves as staff
liaison to VCOG.
** 7. As Executive Director, direct redevelopment agency
activities under the day -to -day management of the
Deputy City Manager and assist with establishing
redevelopment priorities and develop and implement
expenditure plan for bond proceeds.
In addition to the planned items of work, the Executive
Director has been involved With the acquisition of the
MacLeod Properties and subsequent efforts to develop
both the commercial and residential portions of the
property. Refer to the Redevelopment and Economic
Development Division of the Administrative Services
Department for additional information.
Special Projects
Provide responsive staff support for special projects.
** 1. Assist in the acquisition and development of a downtown
park.
Site has been acquired. An RFP for conceptual design
is being prepared by the Community Services Department.
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Final design is contingent on the design of adjacent
residential property.
* 2. Assist in the relocation of the Post Office to a
downtown area location.
The postal service has indicated that they are not, at
this time, pursuing a new site in Moorpark.
* 3. Assist in the development of an expanded library
facility.
The Public Works Director is coordinating the City's
role for the expanded library facility. The conceptual
design has been previously shared with the City
Council. The next step is to have an agreement to
allow County use of the City's property for the
expansion.
** 4. Assist with implementation actions as follow up to
General Plan Update including traffic mitigation
program, and other items of potential impact to City
services and facilities, and preparation of specific
plans and modifications to Recreation Element.
Please refer to the status of this item in the
Community Development Department.
** 5. Serve as staff liaison on matters pertaining to day
laborer gathering site and related activities.
The Assistant to the City Manager continues to provide
staff assistance to the issue of Day Laborers.
6. Assist the City Council in planning annual meetings
with Parks and Recreation Commission and Planning
Commission.
Annual meetings with both Commissions will be scheduled
prior to the end of the fiscal year.
7. Assist with City's participation in developing Traffic
Control Measures (TCM) in conjunction with County APCD.
The Assistant to the City Manager participates on the
APCD's Air Quality Management Plan Task Force. In
addition to other elements, the Plan will identify
various TCMs to be considered and /or implemented by
cities and the County. City Planning staff attends
other APCD meetings related to development of TCMs.
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8. Assist with modification to Municipal Code Section
pertaining to duties of Parks and Recreation Commission
and Planning Commission.
9. Assist with updates of the three (3) existing Areas of
Contribution (AOC).
10. Assist with development of Citywide Traffic Mitigation
program and coordination with Ventura County on traffic
impact matters.
The City has recently received a draft copy of Ventura
County's Traffic Mitigation Fee report. The City
Engineer has been authorised to prepare a report on
cost estimates and related matters for Citywide Traffic
Mitigation program.
11. Coordinate settlement efforts with Caltrans for
relocation of maintenance station.
Several staff members have spent time working to
resolve the relocation of the Caltrans maintenance
station. Final language has been worked out for
agreements between the City and Caltrans and between
the City and C.T. Financial. The City will end its
litigation upon California Transportation Commission
approval of the relocated site.
12. Evaluate options for providing Library Services.
The Deputy City Manager has secured financial
information from the Library Services Agency, and the
Budget and Finance Committee has met with the Library
Services Agency Director for an explanation of the
costs for the Moorpark branch. The Deputy City Manager
met twice with Library services Director, Dixie
Adeniran, in addition to countywide SOLVe meetings, to
discuss the options for funding the Moorpark Branch
Library and coordinated the temporary funding of the
library's partially restored hours from January through
June. offers were made to jointly operate the library
and other proposals; however, no response has been
received from the County to continue the dialog on
funding options.
13. Prepare Graffiti Deterrence Ordinance.
Staff prepared, and Council approved, a Graffiti
Abatement Ordinance. Staff will continue to monitor
compliance with the Ordinance.
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** 14. Coordinate City's efforts for proposed transfer of
Waterworks District No. 1 to the City.
The County of Ventura has not indicated an interest at
the present time to study this matter again.
15. Prepare five -year financial projections.
Staff has not proceeded to complete this due to the
uncertainty resulting from past State budget actions
and potential for additional reductions in traditional
City revenues.
16. Consider use of funds provided by developer of Tract
3963 for other than affordable housing purposes.
* 17. Assist with development of modified merit and
performance evaluation system.
The City Manager has held meetings with an employee
committee on this matter. A draft of a revised
performance evaluation form and related information is
being prepared for implementation effective July 1.
18. Coordinate City's negotiation of developer proposed
Development Agreement for the Carlsberg Specific Plan.
Carlsberg has indicated they no longer have an interest
in having a Development Agreement.
19. If directed by the City Council, coordinate City's
effort in evaluating Fire Protection District revenue,
costs and services.
20. If directed by the City Council, direct City's efforts
for negotiation of developer proposed Development
Agreement and golf course development feasibility for
Bollinger project.
Public Transit
Provide a safe, efficient alternative to single - passenger
automobile travel in Moorpark.
** 1. Pursue a marketing program to increase ridership on
City bus system and assist with the marketing program
for commuter rail and Amtrak services.
City staff is currently participating in an ongoing
Countywide transit promotional program. In addition,
information regarding the City's bus service is
distributed through the City's assessment district
mailer and via the recreation brochure. "Ride Guides"
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4.
5.
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can be picked up at City Hall and at the Moorpark
Library. Information on the bus is also made available
via the Character Generator.
Implement the city's Paratransit Plan.
The City's Paratransit Plan was implemented and the
City reached full compliance with ADA paratransit
regulations in July 1993. In addition, staff completed
and submitted the City's 1994 Paratransit Plan Update.
Insure timely and efficient City funded maintenance of
commuter rail and park and ride facilities.
The City Manager's Department works with the Public
Works and Parks and Recreation Department to provide
timely maintenance of the Metrolink Station.
Work with VCTC and other East County jurisdictions to
facilitate regional transit linkage.
City staff has been working with VCTC to ensure that
the new VISTA -East bus is linked with the City's
Metrolink Station. This includes a coordinated
departure and arrival schedule.
Work with VCTC to evaluate feasibility of transit
service from Cities of Thousand Oaks, Camarillo and
Fillmore connecting with commuter rail service.
City staff serves on the VISTA Transit Committee. The
VISTA - East service will begin on July 5, 1994, and
involves service between Moorpark, Simi valley,
Thousand Oaks, Westlake, and Agoura Hills. The City of
Fillmore currently provides limited service to
Moorpark's Metrolink Station. As a result of the
January 17 earthquake, Metrolink now serves Camarillo
and Oxnard and Thousand Oaks Transit provides service
to the Moorpark Metrolink Station. There appears to be
no immediate interest for a link between Moorpark and
Camarillo at this time.
Assist with City's work on complying with obligations
of the Congestion Management Program (CMP).
To date, the City is in compliance with the CMP. This
is an ongoing effort as new compliance deadlines come
due.
Evaluate cost benefit of purchasing a City owned bus
for use by City's transit contractor.
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Staff's original proposal was to purchase an
alternative fuel bus using CKAQ funds. This idea was
pursued with the City's bus contractor (Antelope) and
was determined to be cost prohibitive since Antelope
would need to make an additional investment to maintain
an alternative fuel bus, thereby reducing the cost
savings to the City. CMAQ funds can only be used on
alternative fuel vehicles. Staff now proposes
purchasing a bus using Section 9 Federal funds which is
not restricted to alternative fuel vehicles. Staff is
in the process of concurrently developing a RFP for a
bus and securing Section 9 funds.
8. Coordinate installation of CMAQ funded bike facilities
at Arroyo Vista Community Park and Metrolink station.
The City was awarded CXAQ funds for the purchase of
bike lockers for the Metrolink Station and bike racks
for Arroyo vista Community Park. VCTC is administering
the program on behalf of the cities and expects to
receive the funds in lay. Purchase and installation of
bike lockers and rack should be completed by June.,
** 9. Investigate feasibility of obtaining Section 9 Federal
funds for transit purposes.
City staff met with VCTC and the City of Simi valley
regarding the use of Federal Section 9 funds allocated
to the Simi valley Urbanized Area. Staff is working
with VCTC to obtain grant certification.
Solid Waste
Ensure that solid waste is disposed of in accordance with the
adopted State hierarchy of "reducing, reusing, recycling, and
landfilling."
** 1. Work with the refuse haulers to develop and implement
an industrial and commercial recycling program.
A formal voluntary commercial recycling program is now
in place. The refuse haulers offer recycling to all
businesses upon request. Staff developed and
distributed a business recycling newsletter to all
businesses in March. An awards program, "Waste Watch
1994" recognizes businesses practicing waste reduction
efforts.
* 2. Participate in regional solid waste planning efforts
and formation of a Regional Waste Authority.
ongoing.
** 3. Work with refuse haulers to develop and implement a
green waste program.
Staff took this issue to the Public Works, Facilities,
and Solid Waste Committee Where various options were
considered. The options included the use of a drop bog
at various sites around the City to collect residential
green waste and focusing on requiring landscapers and
gardeners to dispose of their green waste at a facility
such as the Worm Concern. The Committee decided to
address a green waste program in a new agreement with
the City's refuse haulers. To assist the process,
staff has requested that the haulers provide a program
proposal for consideration. In the meantime, staff has
conducted several compostinq workshops to encourage
residents to use this alternative rather than disposing
of their green waste along with other household waste.
In addition, staff continues to monitor various pilot
programs in and outside of Ventura County.
4. Organize and implement two community clean -up days.
Staff planned and conducted a clean up event in
November 1993 and on April 23, 1994.
* 5. Organize and implement a Christmas tree recovery
program.
Conducted curbside and drop -off program December 27,
1993 through January 14, 1994.
* 6. Develop educational and public awareness programs
utilizing the City's cable television channel and other
media forms.
Ongoing. Staff received a videotape of the September
Business Symposium for replay on the City's cable
channel. In addition, staff contacted a local producer
of environmental video programs to receive an inventory
listing. Staff will continue to pursue obtaining
additional informational videos for public viewing.
7. Conduct and educational workshop on source reduction
and recycling for youth.
Staff visited Flory School on March 9 and 10 and Campus
Canyon School on April 18, 1994.
* 8. Conduct workshops on composting and seek demonstration
site.
A composting workshop was held in October, .1993, at the
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Moorpark Community Gardens, and a second workshop was
held on April 16, 1994, at the same location. staff is
working with the County to develop a composting
demonstration site at the Community Gardens.
9. Conduct a workshop identifying safe alternatives to
products that are considered household hazardous waste.
Information regarding alternatives to the use of
products considered household hazardous waste will be
distributed at the Resource Conservation Information
Center and at the household hazardous waste round -up
scheduled for May 1994.
** 10. Assist with the development and implementation of a
recyclable household hazardous waste collection program
in coordination with one or more other public agencies.
The Resource Conservation Center (a joint effort with
the County and cities of Moorpark and Simi Valley) will
be in full operation in April. A county -wide used oil
recycling poster campaign will begin in April.
11. Enforce the City's mandatory refuse collection
ordinance.
Staff developed an enforcement procedure comprised of
three notification letters that are sent to residents
and businesses found to be in non - compliance. In
addition, the compliance policy identifies three
exemptions to the City's Ordinance which were approved
by Council. Staff sent the first group of final
letters in January. Monitoring response to the
notification letters, and compliance with the City's
Solid Waste ordinance, is an on -going process.
** 12. Evaluate feasibility of implementing a variable can
rate structure or similar alternatives for residential
refuse collection.
As part of the City's effort to negotiate a new
agreement with its residential hauler - staff will
propose including some form of a variable can rate.
The haulers have been requested to provide a variable
can program proposal. staff contacted and received
information from other cities regarding program
specifics.
* 13. Develop and implement a program designed to encourage
participation in residential curbside recycling for
residents not currently participating and to reinforce
participation with residents who are participating.
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To retain participation, information on recycling was
included in the city -wide mailings for the recreation
guide and assessment district. Additionally, staff
coordinated a Steel Can Recycling CANpaign, including
coordination of a contest and billboard location in
Moorpark. Staff also plans to work with the haulers to
develop barrel tags to leave at residences that
encourage recycling and possibly a contest to encourage
recycling. New promotional materials will be bilingual
for greater outreach to the Spanish speaking residents.
In addition, staff is currently working with the
haulers to provide incentives to residents to recycle.
Staff proposes to sort the materials from the refuse
containers of randomly selected households. If it is
found that the selected households have not disposed of
recyclable materials in their refuse container, they
will win two months of free refuse service. The
program will be highly publicized.
* 14. Coordinate the City's implementation of the Countywide
Recycling Market Development Zone (RMDZ) among the City
Departments, and serve on the County Economic
Development /Recycling Market Development Zone
Subcommittee.
Ongoing. The Solid Waste Coordinator represents the
City on the Recycling Market Development Zone
subcommittee. Recycling related businesses may contact
her for information and /or assistance. To date, two
Moorpark businesses (Marplast and Duralee) applied for
a RMDZ loan.
15. Coordinate the City's participation in an East County
Business Symposium and Recycled Products Fair,
sponsored by the Department of Conservation, in
conjunction with the cities of Simi Valley and Thousand
Oaks.
City staff assisted with the coordination of a Business
Symposium and Recycling Products Fair. The Symposium
was in September, 1993.
16. Develop educational materials for environmental shopper
awareness to be placed at local grocery and super
markets.
Ongoing. Staff is working to have displays at area
grocery stores and supermarket in conjunction with
earth month (April) and continue periodically
throughout the year.
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* 17. Evaluate the Commercial Refuse Franchise Agreements
(expiring June 30, 1994) and Residential Franchise
Agreements (expiring June 30, 1995).
Staff developed a list of items to be considered for
inclusion in a new residential refuse agreement. Staff
most with the Public works, Facilities, and Solid Waste
Committee in January to further discuss and identify
various provisions and programs for consideration in an
agreement. Staff requested detail cost information
regarding the proposal submitted earlier by the
haulers, including cost benefit analysis of automated
collection.
18. Draft ordinance for space allocations for the
collection of recyclables in all development projects,
as required by AB 1327.
AB 1327 requires jurisdictions to adopt an ordinance
for space allocations by September 1, 1994. The
Ordinance has been drafted by staff and will be
presented to Council by the Community Development ,
Department in August 1994.
Emergency Preparedness
Ensure that City properly anticipates and is prepared to respond
to natural and manmade disasters.
* 1. Develop a list of equipment and resources needed in the
City's Emergency Operation Center to respond to an
emergency.
Staff has prepared a list of emergency supplies for use
in the EOC and in the field when responding to a
disaster. Some of the supplies have been purchased
along with a storage container. The remaining
supplies will be purchase when the storage container
is installed.
* 2. Develop Standard Operating Procedures (SOP) which
outline each department's role in responding to an
emergency.
Draft Standard Operating Procedures have been
developed. After review by Management staff, they will
be finalized for wider distribution.
** 3. Provide training for staff in emergency response
procedures and responsibilities.
Emergency preparedness training was provided for all
City personnel. The Assistant to the City Manager
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attended a week long emergency management training
course at the California specialized Training
Institute. Two Management employees also attended a
three day Incident Command System (ICS) Workshop and
in -turn, provided training to the remaining management
and supervisory staff on the use of ICS. By 1995, all
jurisdictions in California must use an form of ICS in
order to receive the State share of reimbursement for
disaster work.
* 4. Plan and conduct a desk top emergency management
simulation.
With the assistance of State Office of Emergency
Services, Management staff participated in a table top
exercise designed to identify various roles and
responsibilities in responding to a disaster. In
addition, the exercise identified various policies that
needed further development.
* 5. Prepare a portion of City Hall /Community Center as an
emergency operation center (EOC).
Staff identified two alternatives for the location of a
permanent EOC, 1) purchase an additional annex
building, and 2) designate an existing room in the
Community Center. Staff proposes utilizing the Citrus
Room as the EOC. Necessary work to the Citrus Room
includes installation of locking cabinets and
acquisition of needed equipment and supplies.
6. Recruit and train a citizens emergency response team.
Staff developed an extensive volunteer citizen
emergency response training program. The first
training session began on March 1, 1994. The training
program consisted of seven classes on topics that
include damage assessment, threat awareness, personal
preparedness, first aid, disaster psychology, and light
search and rescue. Eighteen residents completed the
training program and will now make up the Moorpark
Disaster Assistance Response Team (DART). The Moorpark
DART will continue to meet monthly with staff support.
** 7. Develop a program to regularly inform the public about
the need to adequately prepare themselves for a
potential disaster.
The recent DART training program was open to the
general public. The training material provided
information on a wide range of disaster response
information. Staff proposes working with DART members
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to provide information /training to various
neighborhoods throughout the City.
8. Purchase supplies for EOC and for response activities.
Many of the supplies have been purchased.
* 9. Provide disaster response training for the City
Council.
Staff plans to hold a training session for Council in
May or June depending on the Council's availability.
* 10. Assist all departments in fulfilling their required
preparations.
This is an ongoing process. Department heads
participated in a table top exercise which helped
identify their roles and responsibilities. More
detailed information was provided at the ICs training
workshop attended by department heads and supervisors.
in addition, a Disaster Response standard operating
Procedures Manual is currently in draft form and, when
finalized, it will be distributed to all department
heads.
1993/94 City Manager Added Items
1. Assisted with development of phone use procedures to
govern employees' personal use of City telephones.
2. Addressed City concerns with Moorpark College regarding
potential impacts and compliance with CEQA for their
proposed field hockey facility.
3. Attended a meeting and subsequent work to review the
proposed use of the Watt property south of Tierra
Rejada Road as an east Ventura County recreational
facility and golf course.
4. Addressed Ventura County's expenditure of Prop. 172
funds for public safety.
5. Participated in implementation of Assessment District
92 -1 to ensure that key businesses located in the
project could open prior to the 1993 holiday season.
6. Worked to resolve concerns with Spring Road Storm Drain
and other matters to ensure that McDonald's restaurant
could open on schedule.
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7. Addressed Ventura County Air Pollution Control
District's modifications to Rule 56 which control
agricultural burning (open fires).
8. Addressed matter of widening improvements at current
easterly end of Unidos Avenue. This resulted in
direction to consider a traffic study to determine if
Unidos Avenue needs to be extended easterly to Park
Lane and westerly to a southerly extension of Goldman
Avenue.
9. Initial review of potential City managed recreational
vehicle storage area.
10. Investigated with City Attorney the status and City's
options relative to the performance bond for the
improvements of the north side of New Los Angeles
Avenue from Science Drive to the freeway connector.
11. Acquisition of the MacLeod property on Los Angeles
Avenue by the Redevelopment Agency.
12. Reviewed the issue of abandoned shopping carts.
13. As a follow -up to the January 17 earthquake, reviewed
preparation of an anti -price gouging ordinance.
14. Assisted with resolving the Science Drive vacation,
early grading permit and storm drain concerns for the
Mail Marketing project.
15. Assisted with acquisition and resale attempts of one of
five first -time home buyer properties in Tract 3963.
16. Resolved access dispute concerning the PC -3 /Home Acres
open space buffer and assisted with conceptual design
considerations.
17. Assisted with various City /Redevelopment Agency
property acquisitions including tax deeded property
adjacent to Regal Condominiums, Aikens property, and
MacLeod property, and the proposed acquisition of the
Moss property.
18. Negotiation of Settlement Agreement for Carlsberg
Specific Plan litigation.
19. Reviewed contracts with co- recipient and subcontractors
for Urban Streams Restoration Grant.
20. In conjunction with City Attorney, prepared agreement
to allow City to acquire real property on the behalf of
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Mr. Atassi and subsequently addressed his request to
defer certain traffic mitigation payments.
21. Assisted in preparation of license agreement for Arroyo
Vista Community Park access road.
22. Assisted, as necessary, with various items related to
the improvement of Arroyo Vista Community Park and
Recreation Center.
23. Participated in matters pertaining to Major
Modification No. 2 for RPD 1041 (K & B).
24. Applied and received grant funding to conduct a
recycling program for used oil. Currently finalizing
an agreement between the City and Easy Oil for the
collection of used oil and the lease of collection
equipment.
25. Participated in the development of a Mobile Household
Hazardous Waste (HHW) Collection Agreement with the
cities of Moorpark, Simi Valley, and Thousand Oaks, and
the County of Ventura. Currently finalizing the Mobile
HHW Collection program for Moorpark residents. In
addition, staff also coordinated public outreach for
the HHW collection event held to assist residents with
disposal of materials after the January 17 earthquake.
26. Evaluated the City's progress toward achieving the
goals of AB 939 1995 waste diversion goals.
27. Develop the Nondisposal Facility Element (NDFE) for
consideration by the Ventura County Waste Commission as
required by AB 939.
28. Staff represented the City on the Countywide Siting
Element Technical Advisory Committee. The Siting
Element is required under AB 939. In addition, staff
co- chaired the a subcommittee tasked with the
development of the transportation and circulation
component of the Siting Element.
29. Resolved noise complaints resulting from the operations
and maintenance of trains at the Metrolink Layover
Facility.
30. Participated on the Ventura Intercity Service Transit
Authority which was charged with the responsibility of
overseeing the VISTA consultant's work as it relates to
bus route and schedule development. Also participated
in the development of a RFP and contract for VISTA bus
operating services.
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31. Provided recovery response following the January 17
earthquake. Attended FEMA briefings and met with FEMA
officials. Completed and filed necessary paperwork for
FEMA /OES reimbursement of staff time, contract costs,
and demolition costs.
32. Coordinated the demolition and construction of the
block wall south of the Metrolink parking lot.
33. Coordinated the construction of the block wall at Bard
Street and the Metrolink Station.
34. Coordinated the construction of steps and the
installation of landscaping at the Metrolink Station.
35. Developed a City recycling logo and promotional items
for use in promoting the City's waste reduction
programs.
36. Coordinated a ground lease between the City and VCTC
for the lease of the south Metrolink parking lot..
37. Developed in -house Standard Operating Procedures (SOP)
for responding to a disaster.
38. Expanded the City's bus service to include Villa Del
Arroyo Mobile Home Park. Coordinated the bus service
with the Mobile Home Park's management.
39. Participated on a Countywide "Green Team ", a committee
comprised of cities, the County, refuse haulers, and
agriculture representatives. The Committee is working
to find long -term alternatives to the disposal of green
waste.
40. Completed revisions to the City Solid Waste Ordinance
to assist with the enforcement of the City's Mandatory
Refuse Collection Policy. Also completed revisions to
the City's Temporary Refuse Agreement to clarify
temporary service.
41. Conducted an inventory of existing equipment that would
be used when responding to a disaster. In addition,
employees were also surveyed to identify individuals
with special skills who could be called upon in the
event of a disaster.
42. Developed and implemented a procedure for surveying
local business on an ongoing basis regarding any
equipment or supplies, e.g., heavy equipment, they may
have that could be utilized in the event of a disaster.
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43. Developed and conducted a communitywide survey designed
to measure the level of residents' satisfaction with
City services. Compiled the result in a written
report.
44. Coordinated the procurement and installation of "Shop
Moorpark" signs.
45. Developed a policy regarding employee response
procedure during non working hours.
46. Developed and implemented a procedure for use by
Building and Safety to reduce the incidents of non
permitted haulers on construction projects.
47. Coordinated VCOG's requests for Moorpark housing and
other Regional Comprehensive Plan information.
48. Attended several meetings on Hazardous Mitigation Grant
funds. Staff will be spending more time on this after
June when the application period gets underway.
49. Worked with the Ventura County Fire District to
coordinate the "Start -A- Heart" program that will be
offered May 7.
50. Coordinating solid waste and transit informational
displays for the City's Open House scheduled for June
11.
51. Worked with VCTC, County, and other transit operators
to develop a countywide bus pass program.
17
City Attorney
Provide sound and timely legal advice to the City Council and
staff which encourages solutions and discourages litigation.
1. Assist with preparation of draft documents and
ordinances for subdivision ordinance and implementation
items related to the update of the Land Use and
Circulation Elements.
* 2. Assist in resolving City Lawsuits.
City Attorney's office has begun work on the
expenditure limitation validation action and has spent
considerable time on the Caltrans and Carlsberg
matters.
3. Develop an ordinance to address overcrowding in
residential units.
** 4. Prepare a standard lease agreement.
A standard lease agreement was prepared in conjunction
with the Administrative services Department.
5. Assist with preparation of draft documents and
negotiation of developer proposed Development Agreement
for Carlsberg Specific Plan and others as directed by
City Council.
No Development Agreement preparation has been directed
by the City Council.
** 6. Develop operating procedures to ensure final review of
all ordinances before placement on agenda for first
reading.
In conjunction with the City Clerk, an operating
procedure was reviewed for preparation of all
ordinances initiated at the City staff level.
1993/94 City Attorney Added Items
1. Extensive work on Downs and 284 Charles Street code
enforcement cases, review of zoning ordinance update,
sign ordinance, redraft of Cultural Heritage Ordinance,
and review of ordinance for public regulation of
emergency items.
RE:
2. Prepared appellate court briefs and received favorable
decision on vacancy control in Villa Del Arroyo v.
Moorpark case.
3. Reviewed Graffiti Abatement, Proposed Growth
Management, and Second Dwelling Unit ordinances.
4. Prepared and /or reviewed Modified Bail Schedule and
Resolution for Citation Authority, Unattached Trailer
Resolution, and numerous agreements including VISTA,
Resource Conservation Center, Used Oil Collection, East
County Wasteshed Task Force, and Atassi Real Property
acquisition.
5. Participated in District Attorney's Graffiti Abatement
Task Force.
6. Monitored Griffin bankruptcy proceedings to protect
City's claims.
19
City Clerk
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Assist in the development of a proposed business
license program.
** 2. Insure the City is in compliance with Americans with
Disabilities Act (ADA) requirements pertaining to
access to public meetings and documents.
The Act has been reviewed relative to access to public
meetings and documents and is in compliance with the
Act. Other cities were contacted regarding measures
taken relative to ADA compliance. As a result, all
City departments /divisions were requested to fill out
an ADA Service, Program, Activity Self Evaluation Form
which was reviewed and discussed by the management
group.
** 3. Expand the Citizen Link computer by adding additional
city information. Expand system to the Library when /if
that becomes feasible based on budgetary constraints.
Provide an annual report on the program to the Council.
All departments updated the information placed on
Citizen Link and will do so again next fiscal year.
There have been 1,494 connects to the system since its
inception in June of 1992 -- 598 in the period July 1,
1993, through March 31, 1994. The Council will be
provided an annual report in June. Expansion of the
Citizen Link computer to the Library was put on hold
pending a resolution of the hours of operation of the
Library.
4. Submit an article to Western City on the Citizen Link
computer.
5. Speak at the annual League Conference on implementation
of an Optical System.
** 6. Implement a volunteer program and an annual recognition
event for City volunteers.
All City departments provided information on tasks
which could be done by volunteers. At the end of May
1993 we began advertising for volunteers on Channel 10
and issued a press release regarding the City's need
for volunteers. We developed a volunteer information
form and a timesheet for tracking volunteer time. Five
20
volunteer badges were purchased for use by volunteers
when working at City Hall and a special volunteer City
Pin was designed and purchased. It was determined that
when a volunteer reached loo hours of service, they
would be recognised with one of the special volunteer
City Pins and a certificate of appreciation presented
at City Council meeting. A total of 103 volunteer
hours were donated to the City in the period July to
December 1993. No hours have been donated thus far in
the second half of FY 93/94.
The assessment district sailer has a request for
volunteers interested in serving a 2 -4 hour shift on
the switchboard. They would be trained on the
switchboard and have the opportunity to learn Lotus 123
and word Perfect on the City's training computer. The
City of San Anselmo uses volunteers to "man" their
switchboard.
A "Handbook for Volunteers" will be completed sometime
in the next fiscal year.
* 7. Assist with developing changes to the public bid
process.
Sealed bid procedures were developed for the
receptionist who receives bids the day of a bid
opening. The time for bid acceptance is "by the clock
on the wall above the receptionists desk ". A form was
developed for recording bids at the bid opening. The
notice inviting sealed bids is now faxed to the
newspaper then logged. Follow -up is provided by the
City Clerk's Department.
Records Management
Provide responsive service and support to City Council, staff,
and public through efficient recording, storage, and retrieval of
City records.
** 1. Finalize and implement a comprehensive records
management plan including procedures for purging and
destruction of specified records.
Retention schedules from other cities were solicited
and reviewed. The statutory authorities relative to
destruction and retention have been determined and the
Records Retention portion of the records management
plan is being completed. It will be scheduled for
review by the City Attorney in May and for
consideration of adoption by the City Council in June.
21
** 2. Complete scanning of all permanent records to the
Optical Disk system.
*
*
3.
4.
5.
r-V
7.
8.
The following current permanent records are scanned
following their approval /adoption to the optical System
-- minutes, resolutions, ordinances, and agenda
packets. All "old" minutes and ordinances have also
been scanned. Resolutions, recorded documents, tract
files (these will be a combined optical file containing
planning, engineering and central file documents), and
building permits still need to be scanned. Providing
for the scanning of Building Permits will become a
priority should Building i Safety activities be
transferred "in- house ".
Implement a two station expansion of the optical system
to allow easier access for departments.
A one station expansion will be accomplished by linking
Finance (the Administrative Secretary's computer) to
allow scanning and then departmental access of vendor
and warrant register files because of their space,
requirement). The Administrative Secretary's
workstation is close enough in proximity not to
require an Ethernet repeater to boost the transmission
which would increase cost. Further expansion of the
optical will await decisions to be made regarding the
City Hall expansion, which is now under review.
Investigate alternatives for cost efficient means of
storing public improvement plans, maps, exhibits and
similar oversized documents.
Nothing has been completed relative to this objective.
Implement use of a volunteer in the City Clerk's Office
to do optical scanning (particularly closed claim and
contract files).
We used a volunteer for approximately 39 hours to scan
resolutions.
Input list of organizational administrative procedures
into Clerk's Index.
Continue codification of City ordinances.
Codification is ongoing.
Maintain insurance, recorded documents, developer
guarantee, first time homebuyer, Villa Campesina, City
22
Attorney legal opinion and contract databases and
create others as needed in the Clerk's Index.
The maintenance of these important databases requires a
significant portion of the Record Clerk's time. The
implementation of MAPS will add another database to be
maintained. We are currently evaluating ways to reduce
the time spent on this task.
** 9. Compile and submit a comprehensive list of Council
policies to the Council for formal adoption.
This has not yet been completed. An initial
compilation should be ready for review in June.
Elections and Required Filings
Ensure timely compliance with the Political Reform Act and
Elections Code.
1. Begin an outreach program to increase voting
registration and voting.
This program has not yet been implemented.
1993/94 City Clerk Added Items
1. Developed operating procedures to ensure final review
of all ordinances by the City Attorney before placement
on agenda for first reading. This was on the City
Attorney's list but was prepared by the City Clerk.
The City Council approved Moorpark Operating Procedures
(MOP) #9, "Process for Preparation of Initial Drafts of
Ordinances by City Departments" on February 16, 1994.
2. Implementation Guidelines were developed and amended
Council Rules of Procedure were adopted to ensure
compliance with the revised Brown Act. A presentation
was made to both the Planning Commission and the Parks
& Recreation Commission concerning the revised Brown
Act.
3. Serve as Secretary /Treasurer for the Channel Counties
Division of the League of California Cities (October
1993 through October 1994).
4. The Channel Counties Division of the League of
California Cities Quarterly meeting hosted by Moorpark
and held at the Reagan Library in January, 1994 was
planned and coordinated.
5. Developed a procedure for the filing of Notices of
23
Completion for public projects.
6. Worked on the development of a City Flag and presented
an initial design for consideration.
7. Instituted the practice of staff members providing
announcements to be made at Council meetings.
8. Investigated the possible cost savings in outsourcing
the reproduction of the agenda packet. This is to be
considered further in FY94/95.
9. Researched the cost of a specially designed and printed
proclamation. This is to be considered further in
FY94/95.
10. Obtained a bid for codification of the zoning code and
a bid for the update of the existing Municipal Code to
a two column format which will be more cost efficient
over time. Also researched the possibility of having a
computer searchable Municipal Code. A request will be
made for these items as part of the FY94/95 budget
process.
11. Headed a task force to design and implement Moorpark
Administrative Procedures (MAP). The format and
procedure for creating MAPs will be completed prior to
the conclusion of the fiscal year. Completion of the
project by compiling and indexing existing procedures
into the MAP format will occur in FY 94/95 and will
become an on -going responsibility.
12. A plaque memorializing the 118/23 Freeway Connector
will be completed prior to June 1994.
13. An article was submitted and published in Western
Cities Magazine regarding the assessment district
mailer.
14. The Planning Commission Agenda is now cablecast on
Channel 10.
15. A procedure was developed for resolution and /or
ordinance changes made after presentation to the
Council to ensure that the final signed document
contains the changes approved by the Council. This
procedure will be formalized into a MAP.
16. Revised the Rules of Procedure and MOP No. 7,
"Advertising and Appointment Policy for Citizen
Appointments to Boards, Commission and Committees ", to
address the confirmation of Mayoral appointments.
24
17. Determined the applicability of the Municipal Law
Handbook for the City and purchased the Handbook.
18. Prior to June 1994 will do an initial evaluation of
cost for preparation of an annual report /newsletter to
be mailed to all residences and businesses.
19. In addition to regular City Council meetings and
special meetings held for closed session purposes on
regular City Council meeting dates, 10 special and
eight adjourned Council meetings were held through
March 1994.
25
Administrative Services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Develop proposed Business License program for
consideration by the City Council.
2. Initiate discussion with Mountain Meadows Cablevision
for franchise extension.
Our intention to open the franchise discussions was
communicated to Mountain Meadows Cable, however, it
will not begin until the audit of the new rates per the
FCC regulations has been completed.
* 3. Purchase and install emergency generator for City
Hall /Community Center.
The City has identified the size of a generator
required for the facilities and has entered into A
contract for electrical engineering services.
Installation should be completed prior to July.
* 4. Coordinate with the City Attorney's office on
validation of a new appropriations limit.
The City Attorney's office has been engaged to pursue
the validation and is taking appropriate steps at this
time.
* 5. Preparation of ADA Compliance Manual and training for
staff.
Staff has attended ADA Compliance training, and
reviewed the ADA requirements as they pertain to
municipalities. The manual will not be prepared until
next fiscal year.
6. Develop business registration program for contract with
computerized database system.
Staff has developed an in -house database and is not
seeking outside contract.
7. Develop and conduct a public information program for
animal regulation services with Ventura County.
Staff has received video taped information regarding
animal regulation services. The tapes have been played
during the breaks at Council meetings.
26
8. Implement provisions of the new Cable Act regulations
and revised fee regulations.
Staff has filed all necessary documents, empowering
the City to regulate the basic tier of cable service.
The two cable franchises have been notified of the
City's actions, and staff is now pursuing an audit of
their basic tier rates.
9. Retain a contract firm to review and analyze the City's
and Redevelopment Agency's property tax receipts.
Staff has identified one firm (HDL), that has an
interest in providing service to the City. The firm is
unable to receive the Ventura County Tax Roll until
May. Staff will be bring forward an item to the City
Council to consider a contract with HDL to provide
review and analysis of the property tax receipts.
10. Perform evaluation and possibly develop preliminary
plans for a Moorpark Police Station.
Staff has worked with Lt. Dean and reviewed the
Camarillo police facilities fee and police station
study and applied the methodology to the Moorpark
Police Department preliminary plans. This will be
incorporated into a report to the Council regarding an
amendment of the police facility fees and a review of
possible sites in the community for locating a future
police facility.
11. Manage work assignments of the shared Management
Analyst position.
This is an ongoing task. The Management Analyst has
been working on a variety of topics, including
accounting of planners time and charge back to the
appropriate departments, emergency operations
procedures, anti - gouging ordinance and crossing guard
study.
12. Prepare in -house work space needs study for approved
and potential personnel additions including in -house
building inspector and City Engineer.
Staff proposed the addition of another portable office
building and has been directed by the Council to
develop other options for either expansion of City
Hall, construction of a new City Hall, or acquisition
of a facility.
27
** 13. Develop and implement cat licensing program in
conjunction with Ventura County.
A cat licensing program has been developed and
implemented. The ordinance has been passed and is
currently being enforced.
* 14. Assist with study to consider update of Police
Facilities Fee.
As noted in item 10, with review of the potential of a
future Moorpark Police Station, staff has also reviewed
the fee methodology that is now used to help fund a
facility of this type. Staff will be reporting to the
council in May regarding the proposed revisions in the
police facility fees.
Redevelopment and Economic Development
Provide necessary staff support that facilitates the
revitalization of the redevelopment project area, expands the tax
base, increases revenues and encourages greater diversity of
businesses and services.
** 1. Coordinate City's downtown improvement efforts and
develop prioritized list of improvements.
The Agency has funded the installation of High Street
Park, landscaping, trash receptacles, benches, street
lighting (in- progress), and general cleanup. These
improvements were considered high priority for the
upgrade of the High Street area.
** 2. Develop for City Council consideration and adoption and
implement a business attraction, promotion and
retention plan including provisions for working with
the business and development community to increase
sales tax capture.
Task is ongoing. A survey form to be mailed to all
businesses has been developed and addresses have been
programmed into computer format for mailing. The
results of the survey will be used to assist in
preparing a program for business retention and
attraction.
* 3. Monitor processing of projects that offer significant
economic development benefits to insure timely
completion of construction and opening.
Task is ongoing. Through the Executive Director's
office, the following projects have been assisted in
some manner: (1) Mission Bell Plaza; (2) Mail
Marketing; (3) Auto Shade; (4) Mc Donald's; (5) Future
Automation. In addition, we are working on the
residential and commercial development plans for the
Agency owned Gisler Field property.
4. Work with Moorpark Chamber of Commerce on economic
development and business promotion matters, including
the Shop Local Campaign and Moorpark Economic
Development Committee (MEDC).
Task is ongoing. Agency staff attends all meetings of
the MEDC and other meetings promoting the Shop Local
Campaign and is available to the Chamber of Commerce to
give City support for all Chamber programs including
Business Building Business.
* 5. Consistent with City Council policy and approved plan
for the downtown area, seek long term commercial
development of the former rail property on the south
side of High Street including retail and services
compatible with commuter rail service.
Staff continues to discuss the feasibility of
development of the south side of High Street for
commercial use with various developers. This is an
ongoing process.
* 6. Purchase the former rail property on the south side of
High Street from Ventura County Transportation
Commission.
Acquisition has been completed. Agency staff is
presently completing an engineering survey and parcel
map of the property for filing with the County of
Ventura.
7. Participate in County -wide Economic Vitality task
force.
Agency staff has attended eleven (11) meetings with the
Economic Vitality Task Force, the subcommittee
developing an EDA Economic Grant for Ventura County,
and Partners in Action.
8. Administer agreement for sales tax audit and reporting.
Task is ongoing. Agency staff is monitoring the
sales tax reports generated by Hinderliter, de Llamas
and Associates.
** 9. Manage the activities of the Moorpark Redevelopment
Agency including development and implementation of a
29
work program and Capital Improvement Plan (CIP) and
coordination of Project Area Advisory Committee (PAAC)
participation.
Staff has audited all County Assessor records (from
1990 though 1993) relating to tax assessment for each
parcel in the Redevelopment Project Area to determine
the amount of tax increment to be received by the
Agency. Staff developed projections for tax increment
and generated a spread sheet for disbursement of tax
increment to effected taxing agencies. Staff reviewed
all records from 1989 through 1994 pertaining to the
Agency relating to expenditures for the Annual
Statement of Debt, prepared cooperation and
reimbursement agreements for City /Agency loans and
projects from 1989 through 1994.
Agency staff has assisted the newly formed PAAC in
review of recommended priorities for Public Works
improvements for Agency funding. The list has been
prepared and is to be presented to the Agency for final
review.
* 10. Develop alternative development plans for the Agency
owned property on the south side of High Street.
This is part of the ongoing process as discussed in
number five (5) above.
Budget. Accounting and Finance
Plan and account for City revenues and expenditures and invest
funds safely while maximizing yields in accordance with
priorities established by the City Council.
* 1. Prepare a summary budget for public distribution.
A brief budget of the summary pages have been available
at the counter and the library for the public to
receive.
** 2. Prepare a capital project and equipment replacement
schedule and funding program.
Preliminary funds have been deposited in
Funds for these purposes. In the fiscal
a Budget Lease line item will appear fo;
which is on a depreciation schedule, and
transferred to the equipment replacement
charged against user departments.
30
specified
year 1994/95,
r equipment
funds will be
fund as
3. Develop and implement system to have periodic
independent third party review and verification of
City's investments.
In addition to the review by the independent auditor of
the investment schedule for the City, and confirmation
of balances at each bank, the City has used the
contract auditor to review the monthly investment
reports.
4. Develop allocation formulas for appropriate cost
sharing between departments, divisions and funds.
The City has developed an allocation formula which has
applied for the last several years. It is currently
being modified to comply with the office of Management
and Budget federal requirements for grants and grant
programs.
5. Prepare comprehensive annual financial report by
November.
The annual financial report was received in February
1994. The field work for the report was actually
completed October 29, 1993. Reviews of financial
transactions extended beyond the objective date. The
final published document was received in February.
6. Implement Accounts Receivables Program.
staff reviewed the account receivables program and
determined that many of the account receivables were
not collectable. They were associated with the
emergency response recovery program. They have been
cleared. Currently, we only pursue emergency cost
recovery when an individual has been found guilty.
staff has initiated a pilot program of contracting with
a collection agency on a flat fee basis to collect all
receivables.
7. Evaluate expansion of the current financial management
system or the purchase of an alternative comprehensive
financial management system.
The City engaged the independent auditor RPMG Peat
Marwick to review the financial management system and
staffing resources and procedures of the City. The
study was submitted to the City in February and is
currently being reviewed by staff. Many of the
recommendations will be implemented over time, and some
are in the process of being implemented. Their
recommendation related to the financial management
31
system is that it be upgraded to an AS 400, or similar
system, and that a fully integrated financial
management packet be purchased. Staff is in the
process of gathering information on the cost for this
system.
** 8. Prepare recommendations modifying chart of accounts and
reduction of number of funds.
Staff has reviewed with KPMG the general number of
funds, and it is their recommendation that they be
consolidated into a more manageable number of funds
with a simplified chart of accounts which will allow a
break down for cost accounting. Staff is preparing a
sample for their review and will be reporting to the
council regarding the recommended changes.
* 9. Evaluate options for banking services.
Staff has reviewed banking services with First
Interstate Bank, Bank of America, and Bank of A. Levy.
At this time final requests for proposals are being
developed.
Computers
Improve workload efficiency by planning, acquiring, and
maintaining hardware and software systems and training personnel
in their use.
1. Study how to link databases for home occupation
permits, zone clearances, land use information,
property tax, and sales tax information.
HDL does offer integration of the property tax, sales
tax, and business registration information. The first
step has been accomplished by obtaining the sales tax
database. The second step would be to contract for the
property tax database and then link our current
business registration database. Administrative
Services, Public Works and Community Development staff
are meeting to discuss GIs' needs. This is recommended
as an objective for fiscal year 94/95.
* 2. Submit for Council's approval a five year computer
system plan.
An initial outline for a five year computer plan has
been prepared. A survey of users will be completed
prior to year -end. A report will be prepared in
1994/95.
32
Risk Management
Minimize losses caused by unforeseen occurrences in all phases of
city operations.
** 1. Prepare Risk Management Manual.
Staff has received an outline of several risk
management manuals including recommendation from the
SJCPIA. It is anticipated that the manual Would be
prepared before year end.
* 2. Provide formal Safety Training program for all
employees.
The City has a formal Safety Committee and does provide
periodic formal training, Which includes back training,
defensive driving training, hazardous materials, MSDS
familiarization, and other safety topics. General
safety topics are included in the basic employee
orientation.
* 3. Conduct annual audit of City facilities and projects
for SB 198 and CALOSHA compliance and provide written
report to City Council and City Manager.
The City is currently being audited each year by
Southern California Joint Powers Insurance Authority.
The results of the study are made available to the City
Council and the City Manager when they are received.
4. Develop a training program for all employees in the
identification and handling of hazardous materials.
The development of the training program is assigned by
the Safety Committee and should be completed in the
fiscal year 1994/95.
5. Conduct annual audit of City facilities and practices
for the Injury Prevention Program.
See item number three (3).
Personnel
Provide a recruitment and selection process which fairly
evaluates abilities of applicants consistent with the Equal
Employment Opportunity Act; oversee staff development and
training to maximize employee potential; and manage benefit
program to facilitate employee use while minimizing cost.
** 1. Revise Personnel Rules to reflect actual operating
conditions and approved MOA with employee groups.
33
A draft consolidation has been prepared and needs to be
updated with the current changes.
2. Evaluate potential for developing an Employee Wellness
Program.
The Employee Wellness Program has been outlined,
however, there are no available facilities for use by
employees. With the opening of the Arroyo vista
Recreation Center, it is possible that an employee
wellness program could be structured around employee
fitness classes, education and training, and our
employee assistance program which has already been
implemented.
3. Prepare updated Personnel Manual.
An updated MOA manual was prepared, but an updated
Personnel Manual which is related to item one (1) has
not been completed for fiscal year 1993/94.
4. Implement Employee Assistance Program.
An Employee Assistance Program has been approved by the
City Council and implemented during this fiscal year.
5. Prepare ordinance revising personnel practices for
recruitment and incorporating an Affirmative Action
Plan.
Current rules require nondiscriminatory employment
practices. This item has been held as an objective for
fiscal year 1994/95.
* 6. Develop formal employee orientation process.
Currently a formal orientation checklist has been
developed and is consistent with federal and state
requirements, each employee receives an orientation in
required areas.
7. Develop Management Employees Personnel Rules.
A draft of rules has been completed but will need to be
updated to incorporate changes in personnel laws.
** 8. Develop modified merit and performance evaluation
system.
The City Manager has met with employee groups to
develop a structure for modified merit and performance
evaluation system. A revised evaluation form and
34
related procedures are being prepared for use effective
July 1, 1994.
* 9. Conduct review of alternative medical programs by May
1, 1994.
Staff has contacted several brokers and is gathering
information on alternative medical programs. This
should be concluded in early May.
Purchasing
Ensure that all expenditures conform to established purchasing
procedures.
* 1. Revise purchasing ordinance and develop purchasing
procedures manual.
A purchasing ordinance has been reviewed and we have
developed a purchasing matrix for use by the
departments to simplify the application of purchasing
rules.
2. Prepare local vendor resource guide.
A local vendor resource guide has not been prepared at
this time.
3. Update fixed assets listing semi- annually.
This item will be completed in May and will be used to
develop an equipment replacement and depreciation
schedule.
* 4. Consider local vendor preference policy.
Staff has informally implemented a local vendor
preference policy where a 1 percent credit to local
business is given, as well as, the consideration of
travel time to and from the vendor to obtain the
materials.
Community Development Block Grant (CDBG)
Administer the application and allocation processes of the CDBG
program consistent with the program's objectives of assisting low
and moderate income persons.
* 1. Provide liaison support and assistance to sub -
recipients.
This is an ongoing task for fiscal year 1993/94 and has
been completed for fiscal year 1992/93.
35
*
2. Assist with activities to expend funds reserved for low
and moderate income housing.
CDBG funds available have been reviewed for application
to affordable housing. Currently staff is cooperating
in the development of a housing and rehabilitation
programs with Planning and Redevelopment staff.
3. Prepare analysis of Urban County Grant Program versus
small city entitlement for City's participation in
CDBG.
Staff has reviewed the urban county program versus the
small city entitlement program, and it has been
determined that because of Moorpark's demographics, the
City would not be competitive in the small city
entitlement program.
Property Management
Maximize return on investment consistent with City Council policy
on use of City owned /managed real property and buildings.
* 1. Implement City Council directive for rental,
development and maintenance of former rail property on
the south side of High Street.
Staff prepared and /or negotiated leases for; Boething
Treeland Farm, Inc., La Playita, Betty and Alton Mac,
Foster, Patrick Media, Moorpark Active Seniors,
Paikin's Colorport, Eugene Gallick, and the Moorpark
Melodrama. Determine feasibility of leasing 18 High
Street for temporary use.
** 2. Assist with the preparation of a standard lease
agreement.
Staff prepared standard lease agreements which were
reviewed by the City Attorney for City and Agency
properties.
1993/94 Administrative services Added Items
1. Provided construction payments and budget management for
AD -92 -1.
2. Reviewed AD 92 -1 reimbursement agreements and
established accounting mechanism as receivables.
3. Worked with the City Clerk's office to establish
Moorpark Administrative Procedures (MAP) format.
36
4. Reviewed Moorpark Redevelopment Agency bond issue and
provided follow up accounting.
5. Worked with the City Manager's office to develop a
phone use procedure.
6. Worked with Carl Warren and Company to prepare for
litigation in the case of Shultz and Cano.
7. Worked with Carl Warren and Company to gather
information for litigation related to Martin case.
8. Worked with the Community Development Department to
complete the purchase of the Mallory Ct., house and to
establish a budget to repair the house and to place the
house on the market.
9. Worked with Carl Warren and Company to gather
information related to Fern Valley Court case.
10. Worked with Carl Warren and Company to gather
information related to the Villa Del Arroyo Mobile Home
Park case.
11. Worked with BW &S in preparing information and meeting
with utilities in settlement conference related to the
Tierra Rejada Road utility relocation.
12. Prepared report concerning the total cost of the Tierra
Rejada Road widening project and the distribution of
costs between utilities, the developer, and the City.
13. Installation of on -line payroll services with ADP.
14. Worked with the Community Services to develop a
pedestrian park along High Street, funded through the
Redevelopment Agency.
15. Worked with other staff members in the mitigation of
earthquake damage and the application for funds from
CDBG and FEMA.
16. Worked on the SOLVe committee at the county level and
with library staff to review options for funding and
staffing the Moorpark library branch.
17. Applied to the county for approval of First Street as a
CDBG project. Staff had several meetings with county
representatives to confirm the eligibility of the First
Street project.
18. Met with the managers of several businesses in the
community regarding shopping cart problems and made
37
several recommendations to the business owners for a
cooperative effort for collection of carts.
19. Investigated underground storage tank requirements and
process for removal.
20. Worked with the Unocal Company to have tank removed at
the corner of High Street and Moopark Avenue.
21. Worked with the Police department to follow up on the
Street Sweeping No parking enforcement.
22. Worked with brokers in an effort to find occupants for
the Litton building.
23. Worked with brokers to find occupants for the TDC
building.
24. Coordinated with G &S Properties (Mail Marketing) on the
submission of their site proposal.
25. Analyzed the continued funding of crossing guards
services.
26. Reviewed the anti - gouging ordinance from other cities
and prepared an ordinance for the City of Moorpark.
27. Researched the payment of tree and landscaping, and arts
fees, and determined which developers had not paid the
appropriate fees. Followed up research with billings to
those developers that had not paid and booking of
receivables.
28. Worked to negotiate a parking ticket hearing officer
service from the city of Thousand Oaks, and finding
their costs too high, negotiated a contract with a
local attorney.
29. Coordinated the grant funds for the Urban Streams Grant
and payment to the vendors associated with the grant.
30. Responded to inquires regarding use of Redevelopment
Agency buildings for store front police operations.
31. EMT training for City staff members along with deputies.
32. Provided support to SCJPIA committees in the review and
approval process for new memorandums of coverage for the
general liability program.
33. Worked with KPMG regarding a study of finance and
accounting system. The matter was reported to the
Council and the Budget and Finance Committee.
34. Implementation of bi- lingual pay benefit.
35. Outlined guidelines for rehabilitation programs to be
funded by Affordable Housing, CDBG and Redevelopment
Agency monies for Council consideration.
36. Coordinated the purchase of property from McLeod
Construction for use as a commercial development site,
affordable housing project and park.
37. Worked with the City Manager in the development of an
agreement with Ventura Pacific Capital for the
development of Gisler Field.
38. Coordinated appraisal of Gisler Field.
39. Negotiated proposed property purchase regarding property
located at 661 Moorpark Avenue.
40. Negotiated purchase of property located at 675 Moorpark
Avenue and its appraisal.
41. Worked with Railroad and Railroad subcontractor to
remove illegally dumped railroad ties from Agency
property.
42. Worked with the County Supervisor to close the
substandard Ventura County Medical Center located on
High Street and to identify other possible sites for a
clinic. Interim transportation was arranged for
Moorpark residents to receive service in Simi Valley.
43. Worked with Carl Warren & Company, then the City
Attorney, to prepare for cases involving Guny, Lieb and
Latunski matters.
Public Safety
Administration
Provide coordination and the leadership necessary to introduce new
programs, enhance existing services, public support, and respond
courteously to the public.
* 1. Identify revenue sources to support police activities
and recovering costs.
The billing for response to false alarms is in full
operation.
** 2. Participate in the Sheriff's Department Disaster Plan
exercises and coordinate with the City's Disaster Plan.
The Sheriff's disaster exercise Was cancelled due to
actual disasters. Several steps in the area of
disaster preparation have taken place, ie., equipment
purchase, ICS training, planning.
* 3. Expand use of Police Public Information Videos' on
City's public channel.
The Sheriff's department no longer has a video unit. A
City budget expenditure would be necessary to provide
videos. We did see the beginning of the crime
prevention hotline via the city's telephone system.
* 4. Work with City's Ad Hoc Committee and County's Gang Task
Force in developing techniques for addressing gang and
at -risk youth issues.
The City's Ad Hoc Committee has not met. We continue to
interact with the county gang task force. Staff is
currently exploring grant programs for addressing gang
issues.
* 5. Prepare study to consider update of Police Facilities
Fee.
A study is in progress and should be to the Council in
June.
* 6. Assist with evaluation and possible preliminary planning
for future Moorpark Police Station.
Several locations have been identified and the general
content of a station has been formatted.
** 7. Complete EMT Certification for deputies.
40
Police staff members and a total of seven City staff
members have successfully completed the EMT
certification process.
Investigation:
Promptly investigate all crimes and apprehend criminal suspects.
* 1. Increase the number of investigated criminal cases by 20
percent.
We are currently experiencing an increase of
approximately 15 percent.
Community Services Officer
Provide public education and crime prevention programs to general
public, students, and businesses.
Patrol Services
Provide a safe environment, timely response to calls for service,
visible presence and proactive approach to identified problems,
and
Traffic Enforcement
Encourage vehicle code compliance and provide a visible presence
on City streets and State highways.
* 1. Obtain OTS funding for Spanish Language Traffic
Enforcement program.
The Adelante Program funding was approved and is
operating.
* 2. Provide at least 200 hours of commercial vehicle
enforcement.
We are on target to meet this goal.
1993 /94 Public Safety Added Items
1. Dart team and Neighborhood Watch Disaster orientation.
2. ICS.
3. Assisted with Graffiti Ordinance.
4. Neighborhood Watch Disaster training.
5. Earthquake Response and mitigation.
6. Citizen Academy Coordination.
7. Street sweeping parking enforcement.
41
8. Bike Rodeo.
9. Crime Hot Line.
10. Proposed Police Store Front.
42
Community Development
Administration:
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
* 1. Coordinate the development of a new Improvement
Agreement, Subordination Agreement and other documents
required to better advise those affected of development
requirements and to better affix responsibility for
construction of same.
This was a priority 2 category item which has not yet
been completed.
** 2. Coordinate preparation of the Citywide traffic
mitigation fee program.
Staff has completed land use and related data
compilation. City has contracted Charles Abbott and
Associates to provide an estimate of the cost of the
infrastructure required. We expect a proposal to be
presented to the City Council in July.
** 3. Improve the automated financial accounting system used
to track entitlement projects' billing.
Staff has purchased software which will enable us to
write a program for entitlement billing. The Management
Analyst is assisting staff in writing and coordinating
the program which will be used to keep track of time
accounting and billing. It is expected that the program
will be on -line in August of this year.
4. Create a cross reference /index of approved and denied
entitlement projects.
Completed.
** 5. Implement and monitor a contract with a consulting firm
to utilize the traffic model for specific projects.
Completed. The consulting firm of Austin Foust has been
hired for this purpose.
* 6. Prepare a Request for Proposal (RFP) for the purpose of
hiring a consultant to provide the city with its own
Geographic Information System (GIS) program.
Staff has received a proposal from the same company that
built the GIS system for Ojai. staff is currently
meeting with Public Works and Administrative Services
43
Departments to evaluate compatible applications for the
same system. A comprehensive proposal will be submitted
as part of 1994/95 Fiscal Year Budget.
7. Assist with review of developer proposed Development
Agreement for Carlsberg Specific Plan.
Carlsberg withdrew its request for a Development
Agreement.
** 8. Monitor applicant and Ventura County work on Happy Camp
Regional Park draft EIR and development plan.
Ongoing. No progress has occurred and no new
information is available.
9. Complete development of draft Cultural Heritage
Ordinance for City Council consideration.
The ordinance will be presented to the City Council on
May 18, 1994.
Current Planning:
Ensure that entitlement requests are consistent with the General
Plan's goals and policies; mitigate all impacts; and are processed
within prescribed time limits.
1. Process and initiate implementation of an amended
Carlsberg Specific Plan.
Ongoing.
** 2. Improve the standard development project conditions used
for each type of entitlement.
The first draft for residential projects has been
submitted to the City Manager.
* 3. Simplify and modify information pamphlets and
application materials for all types of development
entitlement.
This was a priority 2 category item and since
information pamphlets already exist no work has been
done on this.
** 4. Update the subdivision ordinance.
Staff has completed a draft. Staff plans to budget an
appropriate amount of funds to pay for City Attorney and
44
City Engineer review. This objective should be
continued into the 1994/95 Fiscal Year for final
resolution.
5. Finalize draft revisions to Zoning Ordinance sign
regulations.
The City Attorney has recently submitted her comments to
staff and we expect to set this for public hearing in
June. This objective should be carried over to the
1994/95 Fiscal Year.
* 6. Finalize other language clarification revisions to the
Zoning Ordinance.
The new Zoning Ordinance took effect on April 4, 1994.
7. Process Specific Plans and miscellaneous entitlement
requests as applications are filed.
Ongoing.
Advance Planning:
Monitor the General Plan for consistency with State law; monitor
projects, plans, environmental documents, and activities of other
agencies for potential impacts to Moorpark.
** 1. Work in conjunction with the Redevelopment Agency staff
to implement the Downtown Plan, including creation of a
design manual, zoning overlay, development standards and
parking in lieu fee.
We act as support staff on this item, no request from
the MRA has been received by this department to date.
** 2. Create hillside development policies.
The first draft is complete. Given that the Planning
Commission and City Council approvals are pending, this
objective needs to be carried over to the 1994/95 Fiscal
Year.
* 3. Complete Noise Element revisions required by update to
Land Use and Circulation Elements.
The contract for the Noise Engineer has been let. Staff
expects that the results of the study will be available
to staff by early May. We expect to present the item to
the Planning Commission by June of this year.
45
4. Submit an application to LAFCO to amend Sphere of
Influence for Specific Plan No. 8 area following
approval of the specific plan.
This will be accomplished when the SP No. 8 proposal is
completed.
* 5. Complete OSCAR Element revisions required by update to
Land Use and Circulation Elements.
The final draft should be completed by May. This
objective will need to be continued to the next fiscal
year in order to finalize the public hearing process.
* 6. Complete Safety Element revisions in conjunction with
approval of Specific Plan No. 8 to ensure General Plan
consistency.
This will be accomplished when the SP No. 8 proposal is
completed. This objective should be carried over to the
1994/95 Fiscal Year.
** 7. Complete an update to the Housing Element by July 1,
1994.
The State has extended the deadline to July 1, 1995, due
to a lack of information available from the local area
governments (SCAG). This objective will be continued to
fiscal year 1994/95.
8. Continue to coordinate with the County the
implementation of transportation control measures (TCM).
Ongoing.
9. Create a Transportation Demand Management (TDM)
Ordinance and program for implementing TDM strategies,
including a list of projects or activities which will be
funded by air quality mitigation funds.
The Transportation Demand Ordinance is now in effect as
part of our Zoning Ordinance.
* 10. Develop the Arroyo Simi management plan required by the
Urban Streams Restoration Grant.
Staff expects to complete this objective in June 1994.
The first meeting of the Committee has been held and
duties assigned.
46
** 11. Submit the product of the Measure "F" Committee to the
City Council for review.
Complete
Code Enforcement:
Encourage timely compliance with the municipal code.
1. Complete a policy and procedures manual for code
enforcement activities.
Draft has been completed. The manual needs to be
reviewed by the City Attorney and the City Manager.
Staff plans to budget an appropriate amount for City
Attorney review in 1994/95 Fiscal Year.
** 2. Implement the City's Neighborhood Preservation Program.
This objective was postponed until the Code Enforcement
Officer position was filled. Staff commenced
implementation on April IS, 1994, it will take
approximately 12 months to complete.
Housing:
Provide safe and varied housing stock to accommodate all economic
and social groups, with an emphasis on affordable housing.
1. Work with developers of approved projects with low,
lower and moderate housing units to ensure timely and
continued occupancy by low, lower and moderate income
households.
Ongoing
** 2. Conduct a feasibility study for adopting an inclusionary
zoning ordinance for low and moderate income households
and creation of a housing trust fund.
Staff has been working with the Council's Economic
Development /Affordable Housing Committee on this issue.
This objective should be continued to fiscal year
1994/95
** 3. Work with Redevelopment Agency staff to develop a first
time home buyer program and other housing programs.
In response to the City's purchase of the house on
Mallory Court, staff has developed a First Time
Homebuyer's Program which is based on the program
previously used for the five homes (including the
Mallory Court house) from Tract 3963.
47
4. Monitor approved affordable housing projects to ensure
timely and continue occupancy by qualified households.
ongoing.
5. Update the City's components of the Ventura County
Comprehensive Housing Affordable Strategy (CHAS).
Complete.
Building & Safety:
Ensure that development conforms to adopted building codes and
standards.
* 1. Develop and implement permanent storage of construction
plans and related records.
This objective is dependent on the outcome of objective
No. S.
2. Evaluate moving Building and Safety services to City
Hall complex.
This objective is dependent on the outcome of objective
No. S.
** 3. Present draft updates of Uniform Building Codes for City
Council consideration.
The Uniform Building Codes have been adopted by default.
This objective should be readdressed in the 1995/96
Fiscal Year in order to address the new updates which
will be due at that time.
4. Obtain compliance from all property owners affected by
the City's Un- reinforced Masonry Building Ordinance.
All were completed except Mayflower Market.
** 5. Evaluate feasibility of creating an in -house Building
and Safety Department.
The staff report will be submitted to the City Council
in May.
6. Evaluate initiating a requirement for permits for block
wall construction.
The City Council considered the issue and decided to not
require building permits for garden walls under six (6)
feet in height.
* 7. Develop procedures and standards for geotechnical and
geological review services.
The draft Request for Proposals should be submitted to
the City Council in June.
1993/94 Community Development Added Items
1. Second Dwelling Unit Ordinance
2. Amendment to the Municipal Code re: Infractions
3. City Traffic model Update and Recalibration
4. Tract 3963 First Time Homebuyers Program (resale)
5. Work with the Regional Trails Committee
6. Response to County request for a land use inventory
7. Provide information for County of Ventura Business
Resource Directory
8. Post earthquake assessment and inspections including
proposed demolition of Mayflower Market and
rehabilitation of Veterinarian /Printer building
9. Downtown area street lighting
10. Downtown Area Street Furniture
11. Review of NPDES information as it affects entitlement
conditions
12. Preparation of the Mitigation Monitoring, Reporting
Policy and Procedures
13. Research and report regarding fountain alternatives at
Gateway Plaza (TOPA)
14. Bail Schedule Update
15. Code Enforcement action against the Town Center
49
regarding outdoor cart storage
16. Downtown Farmers' Market proposal
17. Litton site closure plan
18. No Smoking Ordinance
19. Day Care Facilities Ordinance
20. Merging of 1990 -1993 Code Enforcement files into binders
21. Preparation of Development Fees Chart (Who, What, Where,
and Payee)
22. Preliminary evaluation of alternative sources for legal
services on code enforcement cases
23. Mixed Use Zoning
24. Recommendation to City Council on revisions to the
current General Plan Amendment screening process and
guidelines
25. Prepare Draft Request for Proposal for review of
connection of Unidos Avenue and Majestic Court
26. Neighborhood Notification Policy /Director of Community
Development Permit Approval
27. Downs & Lopez code enforcement cases
28. Assist with graffiti ordinance preparation and
enforcement
29. Density Bonus Program
30. VCOG Housing Committee
31. Industrial Planned Development Permit for the Caltrans
Maintenance Station
32. Hire second Code Enforcement Officer
33. Moorpark College Field Hockey proposal and Swap Meet
34. Assist with evaluation of tax deeded parcel for
potential affordable housing site
50
35. Major Modifications for Urban West Communities VTT4637
and Kaufman & Broad TR3963
51
Public Works
A. Administrative
Effectively organize, coordinate, and manage
departmental activities and provide courteous and
responsive public service.
** 1. Continue aggressive graffiti abatement program.
The City's policy of immediate response appears to
be providing an effective deterrent. Staff has
and will continue to seek cooperation from utility
companies and the Southern Pacific Transportation
Company to do likewise.
** 2. Complete Master Drainage Study and Stormwater
Management Program pursuant to the requirements of
the National Pollutant Discharge Elimination
System ( NPDES) . ,
The Stormwater Management Program is virtually
completed. Most of the findings and
recommendations of that report are set forth in
the NPDES Permit Application.
The Master Drainage Study is expected to be
completed and presented to the City Council for
approval within a few months.
3. Implement the requirements of the Stormwater
Management Program and the Part 2 NPDES permit.
Some illicit discharge training of City field
personnel has been done. More broad - reaching
implementation efforts are expected next Fiscal
Year.
4. Manage the annual update of the City's Assessment
Districts for parks maintenance (AD 85 -1) and
street lighting and landscape maintenance (AD 84-
2) .
Preliminary budgets and assessments have been
developed for each district. The Engineer's
Report was presented to the City Council on April
6, 1994. A public hearing to consider approval of
next year's assessments is scheduled for June 1,
1994.
52
*
5. Retain consultant to prepare an Engineering Fee
Study based on the actual cost of Engineering
Services.
Staff has develop a preliminary list of fiscal /
management consultants for this service.
Development of an RFP has been deferred pending
efforts related to the possible hiring of an in-
house City Engineer.
6. Assist in the development of a new Improvement
Agreement, Subordination Agreement and other
documents required to better advise those affected
of development requirements and to better affix
responsibility for construction of same.
7. Administer a number of state and federal
transportation grant programs (ISTEA, STP, CMAQ,
STIP & SLTPP).
The City has received recent approval of a number
of grants including the following:
• Cycle 3 State -Local Partnership Program:
Tierra Rejada Road Widening ($283,410);
• SB -821: FY 1991/92: Tierra Rejada Rd Bike
Lane ($55,000);
• BB-821: FY 1992/93 & FY 1993194: Flory Area
Sidewalks ($65,500);
The following grant applications are pending:
• Cycle 5 State -Local Partnership Program:
Street reconstruction ($1.5 million, plus
like local match);
• Regional STP: Widen L. A. Ave. ($1.2
million);
• Regional STP: L.A. Ave Traffic Signal
Interconnect ($160,000):
• SB -821: FY 1994/95: Poindexter Sidewalk /
Bike Lanes ($41,000).
** 8. Establish Lease Agreement with the County of
Ventura for the use of a portion of Waterworks
District #1 property for use as a Public Works
Maintenance Yard or select alternative site and
plan for relocation.
Effort on this has been deferred pending analysis
of other potential sites for the Corporate Yard.
* 9. Establish agreement with the County of Ventura for
the use of County radio frequency, then proceed
53
with procurement of new VHF radio equipment.
This effort is on hold pending a decision by the
County on a possible change to the County's radio
frequencies.
10. Assist in efforts to develop Transportation
Control Measures (TCM).
11. Develop and improve departmental safety programs
and practices.
This is an on -going effort. Field personnel
conduct "tailgate" meetings regularly, plus
monthly departmental meetings include a discussion
of safety issues.
12. Finalize and implement Underground Service Alert
response capability.
Staff is developing a proposal to develop this
system.
* 13. Develop handouts for the public on encroachment
permits and tree removal.
Draft Hand -outs have been developed.
* 14. Coordinate revisions of Los Angeles Avenue Area of
Contribution (AOC) and Gabbert and Casey Road Area
of Contribution (AOC).
No activity by Public Works.
15. Work to improve relationships with and project
processing by Caltrans.
16. In conjunction with the Community Services
Department, develop and implement an inventory
control system for tools, equipment and materials.
A development meetings between the Community
Services Department and the Public Works
Department was held on March 25, 1994, to discuss
this issue. It was established that the two
departments have a current inventory of tools,
equipment and materials. The next step is to
develop a system for monitoring the inventory.
* 17. Coordinate City's participation in County Library
Services' Agency expansion of the Moorpark
Library.
54
18.
* 19.
** 20.
21.
22.
* 23.
Staff has been working with staff from the County
of Ventura on the development of the site plan for
the Library parking lot and the "reduced" City
maintenance storage and staging area.
Conduct study on street light glare reduction.
Staff has developed a list of Engineers for the
design of this project. Finalization of the RFP
has been deferred due to other priorities.
Assist in developing a Capital Improvement Plan
(CIP) for the Moorpark Redevelopment Agency (MRA).
Provided assistance to the Economic Development
Manager in the development of the MRA project
priorities being considered by the Agency and the
City Council.
Evaluate feasibility of having an in -house City
Engineer.
Staff is working on the development of a scope of
work and or division of labor between this
possible new position and the Director of Public
Works, in order to clarify the job description,
experience, salary range, etc. for an in -house
City Engineer position which adequately meets the
City's needs. A report is expected to be
presented to the City Council in June 1994.
In conjunction with the Community Services
Department, develop a joint training program for
maintenance staff.
A development meeting between the Community
services Department and the Public Works
Department was held on March 25, 1994, to discuss
this issue and design a training program. Field
staff have been directed to provide department
heads with a list of current skills and
certifications they now possess, plus a list of
additional skills and /or training which they
believe would be of benefit to either the employee
or the City.
Administer update to Walnut Canyon Drainage Fee
and coordinate activities with County of Ventura.
Monitor and coordinate City's oversight of Ventura
County's design and environmental review of
proposed improvement /realignment of Moorpark Road
55
south of Tierra Rejada Road.
In early April 1994, staff attended a Field Review
meeting with the County of Ventura and Caltrans to
discuss this project. The County is proceeding
with the preparation of necessary environmental
documents and the project plans and specification.
Capital Projects
Coordinate the economical design and construction of
budgeted capital improvements in a timely manner.
** 1. Submit the seven -year Capital Improvement Program
(CIP) for City Council's consideration.
A draft CIP has been prepared and is anticipated
to be presented to the City Council in June 1994.
* 2. Administer the annual update of the Congestion
Management Program (CMP).
FY 1993/94 effort completed.
3. Locate, establish and implement one or more
Underground Utility Districts utilizing Rule 20A
funds.
Staff developed an ordinance, which was adopted by
the City Council, setting forth the policies and
procedures for the formation of Underground
Utility Districts. Staff is presently working
with southern California Edison Company to
finalize the boundaries of the City's first such
district to be located on Los Angeles Avenue west
of Moorpark Avenue.
** 4. Administer the design and construction of the
capital improvement projects in the 1993/94
Budget, including the Redevelopment Agency
projects.
A status of the FY 1993/94 Capital Improvement
Project implementation through March 1994 is as
follows:
• Arroyo Vista Park Pedestrian Bridge ($500,00)
-- work on the design of this project is
proceeding.
• ABC Overlay Poindexter (5250,00) -- on hold
pending finalization of the MRA project
priorities.
56
• Charles Street Phase II ($400,00) --
project completed.
• High Street StreetscaQe ($20,000) -- this
project is being administered by the
Community Development Department. The
procurement and placement of street furniture
has been completed. The design and
installation of decorative street lights is
in progress.
• LA Ave / New L A Ave Design ($30,000) --
Street widening feasibility study is being
developed.
• Moorpark Avenue Storm Drain ($600,000) --
The project design is almost complete.
Construction is expected this summer.
• New L.A. Ave. Bridge Design ($120,000) --
Staff is working with Caltrans to develop a
Project Study Report for this project.
• RRxing at Old L. A. Ave. ($5,000) -- No
progress.
• Sidewalk Reconstruction ($5,000) --
Some minor sidewalk repairs are to be
construction within the next month.
• Sidewalks Flory i Millard ($131,000) -- The
initial construction was completed last
summer. A contract for additional sidewalk
and related work was recently awarded.
• Slurry Seal ($350,000) -- The 1993 program
was completed last summer.
• Spring Rd Berm (815,000) -- Completed.
• spring Rd Bridge Design ($50,000) -- RFPs
for design services will be distributed in
the near future.
• Tierra Rejada Widening ($2,800,000) --
Project completed.
• Tierra Rejada Rd Bridge Guard Rail ($20,000)
-- No progress.
• Sunnyslope Debris Basin Access Road ($21,640)
-- Completed.
• Parkway Landscaping Project -- A contract
was recently awarded for the construction of
parkway improvements at the following
locations:
- Millard & L.A.Ave.
- Shasta L.A. Ave.
- Poindexter i Sierra
- Spring / Peach Hill Rd.
• Arroyo vista Community Park -- Site
preparation and landscaping improvements are
completed. The building construction is
57
anticipated to be completed by June. Other
efforts include a) coordinating efforts
required to provide sewer service; b)
construction of a security building for the
water well controls; and, c) the drilling of
a new replacement irrigation water well.
In addition to the above projects, staff also
administered the design effort, Caltrans approval
process, Assessment Engineering efforts and two
major construction contracts for the construction
of improvements in and around Mission Bell Plaza,
including storm drains, street improvements,
landscaping, traffic signal and more, which were
funded by Assessment District 92 -1.
** 5. Coordinate construction of Tierra Rejada Road
widening project with completion by February 27,
1994.
This project is completed except for minor
punchlist items.
** 6. Coordinate construction of Arroyo Vista Community
Park building with completion by March 31, 1994.
Project completion is anticipated by June.
* 7. Complete the Flory Avenue area sidewalk
improvements and Sherman Avenue wall projects by
August 31, 1993.
The initial phase of construction was completed
last Summer. A contract for additional related
work was recently awarded.
Streets Maintenance
Ensure proper and timely maintenance of streets and
installation of traffic control devices and pavement
markings for safe and adequate traffic flow.
* 1. Develop data bases for street signs, pavement
markings, rights -of -way, improvements and various
Public Works functions to track and schedule
maintenance.
A number of map inventories have been developed.
The development of a computerised data base is
pending the unified format proposed to be
developed in conjunction with the development of a
pavement management program.
58
2. Develop and implement an inventory control program
for tools, equipment and materials.
Please refer to objective number 16 under
Administration pertaining to inventory control.
* 3. Review existing maintenance practices and
determine if any changes are required.
This is done on an on -going basis.
** 4. Implement new in -house street marking program.
Complete. Staff is developing a proposal to be
included in next year's budget to purchase
additional equipment to add this capability.
5. Develop an annual storm drain maintenance program.
This will be done as a part of the NPDEB
implementation efforts.
6. Develop annual schedules and manage maintenance"
programs related to street striping, pavement
marking, slurry seal, sidewalk
inspection /replacement program, street trees and
minor asphalt repairs.
Some resources are available or have been
developed for these purposes. The Community
Services Department has assumed primary
responsibility for street tree maintenance.
* 7. Develop a pavement condition inventory and
maintenance program.
A proposal has been submitted by the City Engineer
and is under review.
** 8. Complete restriping and related modifications to
Collins Drive by August 31, 1993.
Completed.
9. Pursue funding to interconnect Los Angeles Avenue
traffic signals.
A number of grant applications for this project
have been denied. Most recently, the City has
applied for Regional STP / CMAQ funds for this
project.
59
Fleet Maintenance
Ensure that well- maintained, fuel- efficient vehicles are
available as needed for City purposes.
* 1. Implement revised fleet maintenance program.
Draft program has been developed.
2. Establish and administer vehicle maintenance
contracts.
3. Ensure that City vehicles adhere to State smog
program requirements.
This is an on -going program.
** 4. Conduct evaluation of converting City vehicles to
an alternative fuel source.
The City has received approval of two grant
applications for this project. Staff is awaiting
an answer on a third source before bringing this
project to the City council.
Crossing Guards
Provide a safe crossing at designated intersections for
children walking to and from school.
1. Administer the annual training program.
This is done each August.
2. Review and update the Crossing Guard Training
Manual.
3. Review and revise Crossing Guard policies,
procedures and methods as required to improve
program effectiveness and safety.
.N
City Engineer
Develop civil and traffic engineering conditions for
proposed developments; provide timely plan checking,
inspection, and traffic engineering services; ensure
appropriate design standards for capital improvement
projects; and provide courteous and responsive public
service.
1. Develop policies for the issuance and
administration of annual permits to utilities and
special purpose districts.
2. Assist Public Works Department in the development
of a Pavement Maintenance Program.
Proposal submitted.
3. Assist Public Works Department in the development
of computerized inventories to manage street
maintenance.
This is proposed to be done in conjunction with
the Pavement Management Program.
4. Determine the feasibility of developing City's own
engineering standards.
* 5. Create standard engineering conditions for
proposed developments for each type of
entitlement.
No Progress.
** 6. Finish preparation of Floodplain Ordinance per
F.E.M.A. requirements.
This project is anticipated to be completed within
the next two months.
* 7. Complete Alignment Study for Los Angeles Avenue
east of Spring Road.
The first draft of this study has been reviewed by
staff. This study is being revised to provide
additional information.
8. Assist in the update of Areas of Contributions.
* 9. Assist in the development of a Citywide Traffic
Mitigation fee.
This program is in the process of being developed.
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** 10. Complete design of Moorpark Avenue Storm drain and
related improvements, Charles Street Phase II and
other projects as assigned.
The Charles Street Phase II project has been
designed and constructed. The Moorpark Avenue
storm drain project is in the final stages of
design and is expected to be under construction in
the summer of 1994.
1993/94 Public Works Added Items
1. Develop and manage a Lotus Program to track City
Engineer Invoices.
2. Administer PERMIT ONLY Parking Program.
3. Managed effort to obtain deeds and Deferment /
Loan Agreements with property owners within
Assessment District 92 -1.
4. Prepared analysis and coordinated public hearing
required for the City Council to consider NPDES
Assessment for FY 94/95.
5. Developed Underground Utility District Ordinance.
6. Administered efforts related to the granting of an
easement to the County Waterworks District #1 for
a pressure regulator to be located at Virginia
Colony Park.
7. Administered efforts related to the exoneration of
bonds for the following developments:
• PM 3930 (Davalos)
• T3841 (Griffin Homes)
• T 3963 -1, -2, -3 & -4 (Griffin Homes)
• PM 3408 (Holmes)
• T4095 (Rufner)
• DP 334 (Bel Aire)
• T 3019 & T 3525 (Warmington).
8. Assisted Community Services in developing Lotus
Format for Assessment District Budget.
9. Received L. A. Ave Pave -out Reimbursement from:
Tejada, Mundee & Hodson.
10. Coordinated response to request to abate graffiti
in VCFCD facilities.
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11. Coordinated efforts related to the re- striping of
Poindexter Avenue west of Moorpark Avenue.
12. Assisted in the preparation of the Purchasing
Procedures Chart.
13. Coordinated pavement repairs by Caltrans and /or
the Southern Pacific Transportation Company, at
the rail crossings on Spring Road and Moorpark
Avenue.
14. Coordinated required supplemental temporary
traffic control measures at Mission Bell Plaza in
conjunction with the AD 92 -1 improvement project.
15. Provided a deposition responding to inquiries from
lawyers retained by the various litigants for the
Shultz case [Town Center storm drain).
16. Provided input required to respond to the Moorpark
Avenue cross drain trip litigation.
17. Administered review of Encroachment Permit
Applications submitted by Moorpark High School for
on- street parking.
18. Managed Soils Engineering contract for the
preparation of soils tests for the Borick property
( Caltrans site).
19. Managed Soils Engineering contract for the
preparation of soils tests for McCleod property.
20. Managed process required for the City Council to
formally consider a request to change the name of
Peach Hill Road.
21. Established formal procedures requiring Zone
Clearances prior to approval of the construction
of a new driveway.
22. Developed procedures pertaining to Pool Car Use.
23. Developed procedures pertaining to 'No Smoking' in
City Vehicles.
24. Coordinated efforts required to establish a
Community Garden.
25. Installed fencing to block pedestrian access along
the "paper" street (Lassen) south of McFadden and
Cornet.
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26. Prepared a grant application for under the
Transportation Enhancement Activities (TEA)
program for the construction of street
improvements on Poindexter Avenue. This grant was
not received.
27. Prepared a grant applications for STP Regional
funds for 1) the construction of a traffic signal
at Tierra Rejada Road and Moorpark Road, and 2)
the widening of Los Angeles Avenue west of Liberty
Bell Road. These grants were not received.
28. Managed a contract for the construction of a new
sidewalk at the Tierra Rejada Road entrance to
Arroyo Vista Community Park.
29. Administered efforts by Urban West Communities
(UWC) to construct three new traffic signals on
Tierra Rejada Rd.
30. In order to improve the flow of traffic at these
locations, staff is coordinating efforts necessary
to have Caltrans revise the design for the new '
traffic signals at Collins Drive & Campus Park
Drive and at the on and off ramps at Princeton
Avenue, constructed by Caltrans in conjunction
with the freeway interconnect project.
31. Coordinated efforts of Caltrans, the developer,
the City Engineer and contractors for the
construction of traffic signal and related
improvements proposed by AD 92 -1, in time to meet
the proposed schedule for the opening of the
Mission Bell Plaza.
32. Between July 1993 and March 1994, staff prepared
Resolutions
for the following additional traffic
controls:
a.
93 -959:
NO STOPPING: T R E/O Spring
b.
93 -961:
Parking on Country Hill
C.
93 -962:
Repeal Certain STOP Intersections
d.
93 -963:
NO STOPPING: Valley Road
e.
93 -965:
No Overnight Parking in City Lots
f.
93 -966:
STOP College View @ Campus Park
Drive
g.
93 -967:
NO STOPPING & NO PARKING: PC -3
h.
93 -970:
Establish PERMIT ONLY Parking
Program
i.
93 -971:
NO STOPPING Collins Drive
j.
93 -975:
NO STOPPING Walnut Canyon & Moorpark
Ave
k.
93 -976:
NO STOPPING Peach Hill Rd & Science
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Dr
1. 93 -977: Revise Truck Routes [install signs]
M. 93 -981: NO STOPPING Lassen & Park Lane
n. 93 -983: Revise Parking: Poindexter & 1st
o. 93 -985: NO PARKING: for street sweeping
p. 93 -989: Establish Bike Lanes
q. 94 -999: T R Rd Speed Limit: 45 MPH
r. 94 -1000: STOP signs at all parks
s. 94 -1004: NO STOPPING @ NW Cor. Mpk & High
t. 94 -1005: NO STOPPING Spring Rd
u. 94 -1008: 2 Hr Parking High / Magnolia
v. 94 -1009: CVC enforcement Mc Donald's
w. 94 -1010: CVC enforcement Mission Bell
x. 94 -1015: Rescind weight limits on Peach Hill
Road
y. 94 -1016: No Stopping Wicks
z. 94 -1018: Revise parking restrictions on Park
Lane
aa. 94 -1021: Parking Restrictions on Poindexter
Ave
33. Developed and implemented a plan for the
installation of signs prohibiting parking at
certain times and days on all residential streets,
in order to facilitate street sweeping.
34. Participated in the City's Earthquake response and
follow -up efforts pertaining to improved
preparedness.
35. Staff is working with the City Engineer to develop
design alternatives for the construction of
modifications to the left turn lane and center
median on Spring Road south of Los Angeles Avenue.
36. Developed information required for the City
Council to consider the establishment of a new
zone of benefit (Zone 9) in AD84 -2 for the
construction and maintenance of a parkway at the
corner of L.A. Avenue and Virginia Colony Place.
37. Coordinated efforts required for the City Council
to consider the feasibility of realigning Virginia
Colony Place.
38. Undertook efforts required to hire a new
Maintenance Worker and a new Administrative
Secretary for the Public Works Department.
39. Managed efforts required to retain a consultant to
provide new Aerial Photos for the entire City.
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40. Managed efforts required to retain a consultant to
prepare a new traffic Speed Study.
41. Staff developed Sidewalk Easements to allow the
Home Owners' Associations in the Mountain Meadows
area to convey to the City the sidewalks on all of
the collector streets in that area. When
received, these deeds will be presented to the
City Council for acceptance and recordation.
42. Developed report to the City Council requesting
funding of the purchase of a second pool car.
43. Staff is managing City efforts to resolve
outstanding issues related to the completion of
all off -site improvements required by Tract 3049
(A & R Development).
44. Administering City efforts to respond to a request
for the restoration of a slope failure located on
the north side of Loyola Street west of Julliard
Street (Tract 3070/4170).
45. Administering City efforts to respond to a request
for the exoneration of bonds for Tract 4081
(Colmer).
46. Staff has and will be administering the City's
response to requests for the exoneration of bonds
for those Urban West Communities (UWC)
developments which are not administered by Charles
Abbott Associates.
47. Staff constructed temporary improvements related
to the maintenance of debris basins south of PC -3.
48. Managing efforts to finalize certain former City
Engineer (Willdan Associates) pending items.
49. Coordinating effort related to Willdan Associates'
response to water seepage in the Tierra Rejada
Road bridge.
50. Coordinating efforts required for reimbursement
for damage to the Traffic Signal at Peach Hill &
Tierra Rejada Rd.
51. Coordinating efforts to resolve final payment by
N. Brown for the costs incurred by the City for
the paveout of Los Angeles Avenue at Goldman
Avenue.
..
52. Coordinating efforts of SCE, other utilities and
Caltrans to remove a power pole at the northwest
corner of Moorpark Avenue and Poindexter Avenue
and widening of the west side of the street to
accommodate a south -to -west right turn lane.
53. Staff is working with SCE regarding their plans to
remove power poles on Bard Street at High Street.
54. Provided assistance on a number of aspects of
efforts required to relocate the Caltrans Yard
Maintenance Yard to Fitch Avenue.
55. Assisted with the City Engineer's efforts related
to the Science Drive Vacation.
56. Developed a Resolution pertaining to the Parking
of unattached trailers and semitrailers on City
streets.
57. Monitoring efforts of the City Engineer to have
the Ashbrook slope failure repairs reviewed and
approved.
58. Working with SCE to have additional street lights
installed on Spring Rd.
59. Managed a number of additional unanticipated
efforts required for the completion of the Arroyo
Vista Community Park project, including the
following:
• providing a pressure sewer line;
• managing a water well investigation study;
• the repair of damage from a polarity reversal
by the SCE;
• Well Control Security System;
• the drilling of a replacement irrigation
water well;
• managed response to a claim filled by Burhoe;
and,
• the abatement of illegal drains at the top of
the south slope of the park.
60. Managed a Minor Concrete Project for the
construction of sidewalks and other concrete
improvements, including:
• a sidewalk on the east side of Collins at
Hearon;
• handicap access ramps on Millard north of L.
A. Ave.;
• replacement of a driveway on Bard Street;
67
• a sidewalk and steps at Mt Meadows Park;
0 a retaining curb Mt Meadows Park;
• a handicap access ramp at Peach Hill Park;
• sidewalks on Harry St. & Roberts St.;
• replacement of a curb at Sherman Ave. and
Harry St.; and,
repairs to certain gutters in T -3049 (A &R).
61. Managed a project for the construction of pavement
improvements at the Lassen Alley (south end of
McFadden) and the widening of the MetroLink
driveway on Moorpark Avenue.
62. Working with Caltrans on developing a pavement
rehabilitation project required prior to highway
relinquishment.
63. Coordinating the development of a design for the
Spring Road storm drain.
64. Managing efforts required for the preparation of a
design and the subsequent construction of a
project for the replacement of the Arroyo Simi
bridge at Spring Road.
65. Managing the preparation of a design for the
construction of parkway and median improvements on
Princeton Avenue, Campus Park Drive and on Peach
Hill Road.
66. Prepared a Landscape Easement Deed and the project
design for the construction of a block wall at the
northwest corner of L.A. Ave. and Shasta Avenue.
[Lopez].
67. Developing the design for a project, to be
partially funded by Urban West Communities (UWC),
for the application of a Type II slurry seal on
Tierra Rejada Road between Spring Road and Los
Angeles Avenue.
68. Coordinated efforts leading to the installation by
Caltrans of a painted median at the Mission Bell
Plaza entry in order to prevent left turn ingress
and egress movements.
69. Coordinating the City's response to Caltrans'
design for the installation of landscaping on the
Freeway connector project.
AM
70. Working with Caltrans to have a portion of surplus
freeway right -of -way conveyed to the City and
incorporated into Griffin Park.
71. Coordinating the City's response to a Caltrans
project for the widening of Moorpark Avenue at
Casey Road and Wicks Road.
72. Coordinated communications with Caltrans
pertaining to the maintenance of a area located
between the new freeway fence and an existing
fence to private property located on the north
side of the freeway west of Collins Drive.
73. Coordinating efforts between the City and Caltrans
for the development of a Project Study Report for
the possible widening of the New Los Angeles
Avenue bridge over the Arroyo Simi.
74. Working with Caltrans on a project for the
construction of a Caltrans project to restore
access to La Falda Street located south of Los
Angeles Avenue west of the freeway overcrossing.
75. Working with Caltrans on a design for a future
project for the extension of the Routes 118 and 23
freeways, in order to determine and protect
rights -of -way for this future project.
76. Working with Caltrans to have signs installed on
the freeway to give notice to the driver of the
MetroLink station and other High Street
attractions.
77. Working with Caltrans to have revised street name
signs installed at High Street and Spring Road.
78. Coordinated efforts to have a hydrology study
prepared to determine the flood impacts, if any,
of the proposed Arroyo Vista Pedestrian /
Equestrian bridge.
79. Managed efforts to remove discarded telephone
poles from City managed property located at the
southwest corner of Moorpark Avenue and High
Street.
80. Assist in the review of SB -452 legislation
pertaining to the funding of the City's Crossing
Guard program.
.•
Community Services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Maintain "Emergency Notification" listing.
Periodically updated as needed.
** 2. In conjunction with the Community Development
Department, review and process modification of the Open
Space Conservation and Recreation (OSCAR) Element for
consistency with the other General Plan elements.
First draft of OSCAR being reviewed by Community
Development Dept.
** 3. Revise park land dedication ordinance and Park Master
Plan including evaluation of existing Park Improvement
Fund Zones.
Not completed at this time. Continue to 1994 -95.
** 4. Coordinate City's participation in contract at -risk
youth programs.
In progress. Staff worked with El Concilio on hiring
new Youth outreach Worker in February. Annual Report
was reviewed by City Council in January. City staff and
School District staff agreed $8000.00, in reserve for
program, should be used to fund an additional 5 months
of program through the 1994 -95 school year.
5. Complete Five Year 'apital Improvement Program (CIP)
Report for parks.
Review by Parks and Recreation Commission completed in
March 1994, with submittal to the City Council in May.
** 6. Develop a Department procedures manual.
Draft procedure manual is in final editing, prior to
being submitted to City Manager. Anticipated date of
completion for City Council review is June, 1994.
7. Prepare ordinance updating rules for use of parks and
facilities.
Draft completed and will be forwarded to City Council in
May.
70
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8. Claim balance of Proposition 70 Bond Act money for
Arroyo Vista Community Park construction.
Final inspection of AVCP was done by the State Parks
Department in January. $6600 balance was forwarded to
City in early February.
9. Administer the Art in Public Places and the Tree and
Landscape Fee programs and develop draft policies for
use of funds.
Not completed at this time. Continue to 1994 -95.
10. Evaluate City's role in developing child care
facilities.
City plans to offer summer day camp program this year at
"CP. Response to that program will provide City with
initial information that will help begin an evaluation
of a demand for City involvement with facilities and of
additional City sponsored child" care
programs /facilities.
11. In conjunction with the Public Works Department, develop
a joint training program for maintenance staff.
Development meeting between C.S. and P.W. was held on
March 25, to discuss this issue and design training
program. Field staff have been directed to provide
department heads with a list of current skills and
certifications and those that are desired by the staff
which would be of benefit to them and to the City.
12. In conjunction with the Public Works Department, develop
and implement an inventory control system for tools,
equipment and materials.
Development meeting between C.S. and P.W. was held on
March 25, to discuss this issue. It was established
that the two departments have a current inventory of
tools, equipment, and materials. The next step is to
develop a system for monitoring the inventory.
13. Assist with modifications to City's radio communication
system.
14. Develop and implement a program to utilize the 200 trees
provided to the City each year as partial compensation
for the lease of undeveloped park land.
15. Administer the Senior Lifeline Program.
Transition from Administrative Services Manager is in
progress. Annual report to be provided by June 30,
1994.
16. Serve on technical group for County's Regional Trails
Advisory Committee.
In progress. In recent months, the Technical Advisory
Committee has not met. Staff continues to monitor
information regarding the extension of the trails along
the Arroyo Simi and Moorpark's involvement in this
process.
17. Evaluate potential for developing use of Flood Control
District facilities for equestrian, biking and hiking
trails.
Per Item #16, this item is to be continued to 1994 -95.
* 18. Develop staffing plan and maintenance cost estimates for
Arroyo Vista Community Park.
Preliminary staffing plans have been prepared reflecting
the upgrade of the Recreation Coordinator position to a
second Recreation Supervisor position. Final staffing
and maintenance plans are being developed as part of 94-
95 budget process.
19. Serve as primary staff contact for Air Pollution Health
Advisory Episode Notification.
In progress.
20. Apply for "Tree City U.S.A." designation.
Moorpark Beautiful has.provided a $1000 grant to the
City to have someone inventory the trees in the City,
which is a requirement for the designation. Once
complete, staff will submit final application to
National Arbor Day Foundation, sponsors of the Tree City
USA designation program in 1994 -95.
21. Coordinate Parks ana Recreation Commission review of
park names.
Completed with resolution in January 1994. Names are
still under consideration for the Villa Campesina and
Downtown neighborhood parks.
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22. Review Landscape Maintenance Contract and evaluate
options for implementation on July 1, 1994.
City Council agreed to extend the contract with Sunridge
Landscape Maintenance, Inc. for 1994 -95. The current
contract was reviewed by staff and was determined that
the scope of work outlined in the contract was still
acceptable.
* 23. Develop real time billing rate for all department staff.
Staff members are in the process of cost accounting for
their time, to provide data for a time billing program,
to be implemented in 94 -95.
Recreation
Enhance and expand quality recreational opportunities for all
Moorpark residents, and effectively coordinate recreational
activities with other organizations.
** 1. Develop recreation programs targeting teens and at -risk
youths.
A Teen Task Force (ad -hoc committee) was created by
staff to identify current issues and discuss ways the
community could pool resources to create a city -wide
program. An outgrowth of this discussion was the
recommendation to form a Teen Council, which would
consist of residents between the ages of 13 and 19, who
would provide staff with recreation programming ideas.
City Council approved a Teen Council and staff has
advertised this committee through schools and local
press, to be appointed by the Mayor, with City Council
approval, prior to the end of the 93 -94 school year.
The first task for the Teen Council is to design and
implement a needs survey among Moorpark teens to provide
initial direction for the City and Teen Council.
** 2. Provide recreation staffing for programs and activities
for Senior Citizens.
A. Expand volunteer program, including training and
recognition.
Recognition program held in February, acknowledged
over 100 seniors and over 5000 hours of service to
the Senior Center.
B. Include other active programs such as dance,
fitness, and senior softball as interest warrants.
Coordinate tournaments and activities with other
cities' senior (enters.
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Integrated Fitness Program for Seniors (IFPS)
introduced to get older adults focused on body and
mind well - being. Coordinated tournaments and
activities with other cities' senior centers will
be carried over to 1994 -95.
C. Include more social services through joint- agency
cooperation, such as referral programs, respite
programs, educational programs and health clinics.
In addition to the referral services that the City
is required to do through the VCAAA grant, the
Senior Center sponsored many educational programs
on topics such as elder abuse, HICAP, tax
information, and nutrition.
D. Conduct a Senior Expo.
Continued to 1994 -95. Staff has determined that a
quality Senior Expo would be more successful if
done cooperatively with other surrounding
communities. This will be the focus during the
next year.
E. Conduct an intergenerational holiday program.
Seniors worked with Recreation Division on City -
sponsored holiday programs for youth.
F. Research feasibility and interest in offering a
monthly evening dance.
Held dance in early December that was poorly
attended. Ho future evening programs planned in
1993 -94, with the exception of the annual Volunteer
Recognition Dinner. Staff will consider evening
programs again in 1994 -95.
G. Continue to research other grants and funding
available to offset program costs.
Continued research. when additional one - time -only
funding has become available, the City has applied
with great success. In 1992 -93, the one -time only
funding paid for the senior center dishwasher and
one month of newsletter mailing. The City has
received funds again in 1993 -94. A photocopy
machine and more room dividers will be purchased
with these funds.
H. Consider "Adopt a Senior" program.
Continue to 1994 -95.
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3. Expand youth programs including preschool activities at
Arroyo Vista Community Park
facility.
Planned preschool for fall of 1994. Carl's Jr and Riwanis
funded "Mardi Gras" was a new program with good attendance
(over 500 youth).
** 4. Evaluate feasibility of establishing a teen center.
A Teen Task Force (ad -hoc committee) was created by staff to
identify current issues and discuss ways the community could
pool resources to create a city -wide program. Group
recommended the formation of a Teen Council, which would
address the programming issue, since a teen center and
associated funding was not available. Continue to 1994 -95.
** 5. Provide activities for physically challenged persons.
Staff has contacted Special Olympics of Ventura County and
will be assisting with advertising of Special Olympic
activities in the County. Special Needs Easter Egg Hunt was
conducted for second year. Continue to 1994 -95.
6. Evaluate community interest in conducting a multi - cultural
recreation special event.
Staff researched this and discovered that Moorpark College
offers a Multi- Cultural Festival annually for the college
community. Staff is budgeting for a "Multi - Cultural Day" in
1995, involving cultural groups to share individual ethnic
backgrounds through arts, music, and cuisine.
* 7. Conduct activities to commemorate the City's Tenth (10th)
anniversary of incorporation.
Completed. Surplus funds have been authorized to be used to
fund the Grand Opening Ceremonies of the new recreation
center and to purchase special marquee -type signs to be
placed at strategic locations.
8. Develop procedures for a scholarship -type program for low
income families to participate in recreation programs.
9. Provide an annual program for youth arts.
As part of Grand Opening Ceremonies for the Recreation
Center, staff is sponsoring, in cooperation with the School
District, the first annual "Park Your Art" Festival,
providing an opportunity for community youth to enter and
display original artwork.
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*10. Conduct special events and other recreational programs
approved and funded in 1993/94.
Staff conducted and /or participated in the following special
events in 1993 -94:
10th Anniversary Ceremonies and Arroyo Vista Recreation
Center Groundbreaking
4th of July Picnic
The Fabulous Chevelles Concert in the Park
Shakespeare in the Park
Labor Day in the Park
Halloween
Tree Lighting Ceremony
Breakfast with Santa
Mardi Gras (funded by Moorpark Riwanis and Carl's Jr.)
Easter Egg Hunt
Grand Opening Celebration at Arroyo Vista Community Park
(planned)
Two Craft Fairs (second planned as part of Recreation Center
Grand Opening)
11. Expand programs to include other sports including adult
soccer and roller and street hockey.
The Parks and Recreation Commission feels that establishing a
rollerhockey site and developing a program is a top priority
for the City in the area of sports and recreation. The
Commission will again recommend CIP funding for a
rollerhockey court with lights at Arroyo Vista Community
Park.
12. Conduct a citywide youth track meet with cooperation from
school district.
With hiring of new Recreation Supervisor, this will be
evaluated as an objective for 1994 -95.
* 13. Look at offering a more diverse variety of classes which will
appeal to all age groups and interests. Expand classes to
increase revenue for department to fund 50% to 75% of one
recreation position from .his source by June 30, 1994.
76
This objective was not fully realized in 1993 -94. Classes
will expand with use of new facility and more available time
slots. Staff will track revenue next year and see what the
results are.
14. Develop standard procedure for pricing of recreation classes
and programs.
In progress. Staff adjusted the contractual arrangement for
instructors from 70% of gross receipts to 60% of gross
receipts to be paid to instructors for each class offering.
This is the first step to recovering more of the City's
direct costs associated with contract classes.
15. Research alternatives and implement an improved method of
processing class and program registration.
Staff has researched computerized registration and is
implementing a custom designed software program. This method
will allow registration to be taken at both City Hall and the
new Recreation Center, and allow staff at both sites to
maintain accurate tracking records. Cost to implement will
only include additional computers for Arroyo Vista Recreation
Center, which is already necessary for on -site supervisory
staff. Phone modem links between the Community Center and
the Arroyo Vista Recreation Center will allow the public to
register at both locations and will enable staff to monitor
attendance and accounting for classes.
16. Develop guidelines for solicitation of corporate and public
donations for special events and other programs.
Staff researched the concept of a Corporate Giving Program,
and will be preparing a formal outline of a marketing
strategy for this in 1994 -95. On a smaller scale, staff has
been successful in obtaining funding for events such as the
A. Levy grant for summer concerts, Carl's Jr and Kiwanis for
the Mardi Gras, Moorpark Beautiful for the tree inventory
grant, and donations from MYAC and Optimist for teen dances.
17. Research and develop costs for marquee -type signs to be
placed around town to advertise recreational programs.
A prototype marquee sign with removable magnetic letters is
currently being designed. With available funding, three or
four signs can be built. Funding is derived from 10th
Anniversary Program savings. Signs are scheduled to be
completed by the end of the fiscal year.
Parks
Provide well- maintained, safe general purpose parks in all areas of the
City and construct budgeted improvements in a timely manner.
77
* 1. Provide training to have at least one maintenance staff
person certified in maintenance and repair of backflow
prevention devices.
Staff is researching the viability of having in -house staff
certified in this area. A report on the feasibility of this
will be developed in early 1994 -95.
* 2. Construct improvements at. Virginia Colony Park with park
opening by August 31, 1993.
Park was dedicated on September 15, 1993. Additional work to
park (rear fence, additional landscaping) was done in
January, 1994.
3. Investigate potential for improvement of the land above the
underground portion of the Happy Camp Drain in the Virginia
Colony as a linear park.
Continue to 1994 -95.
** 4. Assess feasibility of performing additional park maintenance
functions by City staff.
A report will be present to the City Manager by June 30,
1994. City Council consideration of this matter will occur
in 1994 -95.
* 5. Develop proposed funding plan for completion of Arroyo Vista
Community Park (part of 5 year CIP) .
As part of the Parks CIP, cost estimates for build -out of
Phase I per approved conceptual plan has been prepared.
Funding options will be prepared and submitted to the City
Council in 1994 -95.
** 6. Coordinate with homeowners in the Villa Campesina development
for the improvement of the required neighborhood park.
Conceptual design was approved by homeowners, Parks and
Recreation Commission and City Council in January 1994, Tune,
1994. Formal plans and specifications are being prepared and
should be completed in early spring. Construction of park
will be phased and managed by C$DC, and overseen by City
staff. City acceptance of completed project is anticipated
July 1, 1995.
* 7. Develop preliminary improvement plans for improvement of open
space buffer area between Home Acres and West Village of PC-
3.
City has contracted Lawrence Moss and Associates, a landscape
architecture firm, to prepare improvement designs. Plans
should be completed for review by June, 1994.
m
* 8. Complete plan review and approval of West Meadows Park (now
Country Trail Park) consistent with approved conceptual plan.
Preliminary review was started prior to Urban West
Communities management change. To be listed as a high
priority in 1994 -95.
9. Work with Public Works Department to install directional
signs to City parks.
Locations are being discussed with Public works. Design is
being prepared. Signs will be included in 1994 -95 budget
proposal.
* 10. Develop hourly costs for the lighted basketball court at
Griffin Park.
Staff has compiled hourly demand charges for the lights and
the basketball court at Griffin and will be developing a
report in 1994 -95. regarding the feasibility of charging
hourly costs to participants for the use of the lights
* 11. Develop plan to turn College View Avenue into parking lot,
and /or other uses, for Griffin Park when the freeway project
is completed and the street is vacated.
Staff has given this site some consideration, but due to
other capital projects and assignments, this objective will
be continued to 1994 -95.
* 12. Obtain surplus Caltrans property adjacent to Griffin Park for
additional park use.
Request for discussion with Caltrans has been passed along to
the Director of Public works, who has previously discussed
this and related matters with them. Continue to 1994 -95.
13. Continue implementing the system to track historical
maintenance costs at all City parks.
This is an on -going function of Parks staff. A new
computerized system is being designed by in -house staff based
on assessment district budget formula to enhance the tracking
that is already being done. This new system should be
operational in 1994 -95.
** 14. When a site is acquired for a downtown neighborhood park,
prepare a conceptual improvement plan.
Staff has drafted an RFP for the services of a landscape
architect for the park. Staff has been in discussion with
Moorpark Little League, who are requesting that two baseball
fields be included in the park design.
79
* 15. Complete other improvements in the 1993/91 Budget.
Glenwood Park Security Lighting
Carried over to 1994 -95. City plans to contract with an
electrician to do a lighting design for both Campus
Canyon Park and Glenwood Park.
North Meadows Park Security Lighting
One light installed and surplus funds were used for
curbing and stairs at park.
Peach Hill Park Handicapped Access
Completed in April, 1994.
Electrical Conduit
Completed in September, 1993.
CampuB Park Spring Toys
Carried over to 1994 -95. The Parks and Recreation
Commission has not had an opportunity to review and make
recommendations regarding spring toys at Campus Park.
Security Lights
Lighting will be installed by June, 1994.
Park Sign
Completed, January, 1994.
Monte Vista Fence
Homeowners did not want the fence placed in the location
originally discussed. A change in the location would
have exceeded budgeted amount by $2000. Project
abandoned at this time.
Campus Canyon Park Security Lights
Carried over to 1994 -95. City plans to contract for a
lighting design for both Campus Canyon Park and Glenwood
Park.
Play Equipment Expansion
Parks and Recreation Commission evaluated this project
.I
in January, 1994, and determined that zone funds would
be more effectively used for other projects. Project
postponed pending City Council review of Park CIP.
Grade Baseball field
Grading completed in April, 1994, with installation of
irrigation and reseeding to follow.
Griffin Security Lights
To be completed by June, 1994.
16. Develop a report on the estimated construction and
maintenance costs for a municipal swimming pool and research
alternative funding strategies.
Initial research on this issue to take place in 1994 -95.
* 17. Install park name sign foz Campus Park.
Completed.
18. Evaluate other potential uses for Arroyo Vista Community
Park, such as, land lease for private health club and interim
facilities such as a driving range.
Staff contacted one firm regarding the possibility of
constructing, at their expense, a health club at AVCP, with
shared revenue to come back to City. No response at this
date. Continue as an objective in 1994 -95.
19. Investigate expansion of Arroyo Vista Community Park by
incorporating use of adjacent Southern California Edison
property.
Continue to 1994 -95.
Facilities
Efficiently maintain Community Center, City Hall, and other facilities
in a clean and safe condition.
1. Improve the illumination of Community Center parking lot.
2. Update security system agreement for City buildings.
Staff has spent time researching an appropriate system for
AVCP buildings. Success of new system for AVCP will provide
data when considering new system for City Hall and Community
Center.
** 3. Develop maintenance program for new Arroyo Vista Community
Park building.
MR
A maintenance plan is being developed as part of 1994 -95
budget proposal.
* 4. Upgrade facilities to enhance their use by completing
budgeted improvements by June 30, 1994.
Facilities capital equipment included the purchase of shelves
for the Senior Center and a portable sound system to be used
for Community Center and park functions.
Landscaped Parkways and Medians and Street Trees
Provide for well - maintained landscaped areas within and adjacent to City
street rights -of -way.
** 1. In conjunction with Public Works Department, plan, design and
install improvement of currently unimproved parkways and
medians at various locations.
Projects that were designated for 1993 -94 have been initiated
under the direction of the Public Works Department, with
input on design and coordination of inspection provided by
the Community Services Department.
2. Develop a Citywide program for tree planting, including on
the south bank of the Arroyo Simi, the slope on the north
side of Los Angeles Avenue, east of the intersection of
Spring Road and High Street and other areas, possibly in
conjunction with HOA's.
3. Install french drains where needed on the slope on the south
side of Tierra Rejada Road.
Slope drainage has been reviewed and improvements to
effectively drain the slopes have been completed.
* 4. Develop and implement a program to effectively and
efficiently reduce water consumption and reduce overspray
onto streets and sidewalk:;.
Researching a computerized central radio - controlled
irrigation system, to be reviewed as part of 1994 -95 budget,
which is designed to decrease water consumption costs by 30 %.
Staff is developing the ETO system to be utilized in planter
areas along streetscapes (currently ETO is only measured in
turf areas).
5. Maintain all parkway and street trees.
Roles of the Community Services Department and the Public
works Department in regards to routine maintenance and
emergency maintenance needs have been clarified and
duplication of effort eliminated.
* 6. Repair Tierra Rejada Road Slope damage by October 31, 1993.
Completed.
* 7. Evaluate options for performing maintenance for City managed
areas.
Staff will provide a report to the City Council as part of
the June 1994, Assessment District hearings.
Cable Television
Provide a variety of quality programming on the City's public access
channel.
** 1. Administer government channel (Channel 10) operations.
In progress.
* 2. Complete approved program introduction to public meetings.
Contractor has committed to completion date of June 1, 1994.
3. Assist in developing script writing capabilities of in -house
staff.
No action taken.
4. By June 30, 1994, establish an average of eight (8) hours of
programming each day.
An average of 3 hours per day (official meetings, special
events, replays) has been achieved. Continue to work on this
in 1994 -95.
** 5. Film 200 hours of Moorpark activities for replay, supporting
public information and community promotion efforts, and
evaluate the feasibility of filming a video about Moorpark
City government.
Seventy hours of programming, in addition to public meetings,
was aired on Channel 10. Programs included the 10th
Anniversary Pioneer Interviews, the Arroyo vista Community
Park Dedication and 10th Anniversary Celebration, Miss
Moorpark Pageant, the Christmas Tree Lighting Ceremony, and
two drama class performances.
6. Prepare a video special on Moorpark's first 10 years.
Completed "Moorpark Pioneer Interviews" video, which was
aired throughout the months of June, July, and August.
* 7. Develop community resources and volunteers to assist in
programming, including internship program.
Staff is working with Ventura County Cablevision to develop a
cooperative agreement by which the City's contracted
technicians would have access to remote equipment and donated
volunteer labor to produce more local programming. This
objective to be continued to 1994 -95.
* 8. Secure videos from other public agencies for play on City's
government channel.
Through City Link and other communication networks with other
public agencies, staff is preparing a listing of potential
informational videos that can be broadcast on Channel 10.
Staff expects to secure at least one such video fof use by
June 30, 1994.
.,
1993 -94 Community Services Added Items
1. City staff prepared guidelines for an Adopt -a -Park Program.
These guidelines were reviewed by the Parks and Recreation
Commission and adopted by the City Council. This objective
will be carried over to 1994 -95, when the formal promotion
and implementation will take place.
2. Upon the purchase of the property along High Street,
Community Services became involved in designing and
constructing the pedestrian park along the south side of High
Street. Park includes benches, sidewalks and a gazebo.
3. City staff recommended combining the spring arts and crafts
fair with a day- long celebration for the Grand Opening the
new Arroyo Vista Recreation Center. This program was funded
through the surplus funds from the 10th Anniversary
Celebration. It will also have an open house display of City
services.
4. The City Council approved the reclassification of the
Recreation Coordinator position to Recreation Supervisor to
manage the new Recreation Center and direct special
programming, especially for teens.
5. Staff evaluated existing fees and rules for the Community
Center, as well as survey those of other communities, and is
preparing a draft of a new fee schedule and rules for the
Recreation Center.
6. The Girls Softball Association of Moorpark approached the
City and offered to renovate the north field at Mountain
Meadows Park. Working with City staff, the project took less
than two weeks to complete, and did not use any City funds.
Girls Softball is still interested in installing dugouts at
the south field, and is working with City staff on the
design.
7. Community Services staff assumed the administration of
the City tree trimming contract. Staff developed a
maintenance schedule for tree trimming which will be
implemented starting in 1994 -95.
8. Three (3) department staff members, Allen Walter, Shelly
Shellabarger and John C,isillas have completed the EMT
program.
9. Parks maintenance staff assisted Community Development with
the installation and maintenance of the benches, trash cans,
and planters on High Street.
10. Parks maintenance staff, with the donated help of Sunridge
Landscape Maintenance, Inc , installed the equivalent of 200,
M.
r
15 gallon trees at Arroyo Vista Community Park. These trees
had been held in reserve from the Boething Lease Agreement.
11. Moorpark Beautiful provided a $1000 grant to the city for the
purpose of developing a city tree inventory. When completed,
the inventory will provide staff with a detailed guide of all
species, ages, and health of trees within City parks and on
City owned parkways and medians. The inventory will also
assist the City with obtaining the Tree City USA designation.
12. Staff applied for a grant from the Achille Levy Foundation to
conduct outdoor summer concerts in the parks. The Foundation
awarded the City a grant of $6000, which will provide for
four concerts.
13. The City received a donation of $250 from Carl's Jr. and $250
from Moorpark Kiwanis. These funds were combined to provide
• free children's event for the community. Staff recommended
• "Mardi Gras" program, and the Parks and Recreation
Commission concurred with the recommendation. The program
was held in February and had an estimated participation of
over 500 children and parents.
14. Staff organized a Teen Ad -Hoc committee of community leaders
from Moorpark to identify areas of need for the teenage
population in the City. The Committee determined the need
for a Teen Council and this recommendation was reviewed by
the Parks and Recreation commission and adopted by the City
Council.
15. Staff corresponded with Mr. James Birkenshaw regarding the
removal of 533 non - producing citrus trees on his property on
Moorpark Avenue. The City Council decided not to take formal
action with Mr. Birkenshaw at this time, but directed staff
to inform Mr. Birkenshaw that when the property is
eventually developed, appropriate landscaping plans need to
be submitted to the City.
16. Staff has developed draft procedures for control and use of
the Senior Trust Account, which was set up to account for
revenue generated through Senior Center fundraising
activities and expenditures of these funds.
17. Community Services will coordinated the purchase and
installation of a security fence around the rear perimeter of
the building to secure r.he planned installation of the
emergency generator.
18. Due to the unexpected dry winter season, the City's park
water utility budget had a deficit by mid -year. Staff
prepared an analysis foi the City Council and requested
funding for the remainder of the 1993 -94 fiscal year.
19. The Director of Community Services completed the first year
I
of the three year Pacific Southwest Maintenance Management
School in November, 1993.
20. Staff developed a list of furnishings and equipment for the
Arroyo Vista Recreation Center and presented a report to the
City Council in March, 1994. Funding for the furnishings
would come from the allocated Gann funds for the Arroyo Vista
Community Park improvements, and would be repaid with any
savings from the building's construction costs.
21. The School District proposed to levy fees on the youth sports
organizations for the use of school fields. The City and the
sports organizations developed a Youth Sports Ad -Hoc
committee. This group met and discussed their individual
field and court space needs and offered some solutions and
resources to aid the City in addressing these needs. The
cooperation from Girls Softball as referenced above in # 6 is
a direct result of these meetings.
22. Staff developed an on -going maintenance agreement for the
servicing of the well and pump equipment at Arroyo Vista
Community park.
23. The Senior Center developed an agreement with the Simi Valley
Swap meet, whereby the Senior Center rents 11 spaces at a
nominal cost and then in turn rents these spaces to Moorpark
Seniors on a weekly basis. This program has generated
$385.25 profit for the Senior Center since August 1993.
24. Staff applied for a 1994 Land and Water Conservation Federal
grant, with the intention of applying any awarded funds
toward development of the picnic areas at Arroyo Vista
Community Park. The City did not receive this grant in 1994,
but intends to apply again in 1995.
25. The City Council took action to reduce the Senior Advisory
Committee to five members from the originally appointed seven
members. There was one vacancy due to this change and was
filled with the appointment of Leis Brusven.
26. Staff is developing an RFP for the installation of vending
machines at Arroyo Vista Recreation Center.
27. The Parks and Recreation Commission voted to recommend
changing the names of North Meadows Park, South Meadows Park,
and West Meadows Park. The City Council approved this
recommendation and by resolution changed the names to
Mountain Meadows Park, Tierra Rejada Park, and Country Trail
Park, respectively.
28. The Parks and Recreation Commission recommended the
installation of an access point to the play area at Peach
Hill Park near the corner of Peach Hill Road and Christian
Barrett. This will be ir, tailed by June 1, 1994.
M.
C •
29. After going out to bid on a contractor to sell advertising
for the quarterly Recreation Brochure, staff determined it
would be more cost effective to sell advertising utilizing
in -house staff. The first attempt at this method, in the
Spring 1994 issue, generated $450.00 in advertising sales.
30. The Community Services Director was appointed to represent
the City of Moorpark on the Santa Monica Mountains
Conservancy Advisory Committee.
31. Staff provided relevant information regarding parkland and
open space to the consultants for Specific Plan Nos. 1 and 8.
32. Staff revised the Recreation Class Instructor contract.
33. The Community Services Director served as City liaison to the
Moorpark Library Telethon Committee.
34. Staff is designing marquee -type signs to be used to publicize
recreation and other special City events. The cost is funded
by surplus 10th Anniversary Celebration funds.
CITY OF MOORPARK
INDEX FOR
1994 /95 Mission Statement, Goals, and Objectives
City Manager
1
City Attorney
7
City Clerk
8
Administrative Services.
. 10
Public Safety
. 16
Community Development
. 17
Public Works
. 22
City Engineer
. 27
Community Services
. 29
c: \wpwin \citymgr \object95.ndx
z
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 1994/95
city Manager
Management
Oversee and coordinate activities of all City departments
consistent with City Council approved policies and priorities;
provide courteous and responsive public service.
1. Conduct monthly in -house management staff development
meetings.
* 2. Coordinate City's public information efforts and prepare
no less than forty (40) timely, informative news releases
about City activities.
* 3. Work with County, State and Federal officials to ensure
that Moorpark!s legislative interests and concerns are
addressed. Re- evaluate the proposed 1994 Legislation
Program for possible adoption in 1995, which would allow
the City to respond on a more timely basis to pending
State and Federal legislation.
** 4. Further develop the City's customer service program to
include in -house employee training and quarterly employee
meetings which include highlighting customer service
practices.
* 5. Coordinate City's annual goal setting process.
6. Serve as staff liaison to Ventura Council of Governments.
* 7. Develop and conduct a community -wide survey to measure
the level of satisfaction residents have about City
services.
* 8. Develop a complaint form that will assist the City to
more effectively respond to complaints and concerns.
* 9. Redesign the City's Customer Service Satisfaction
questionnaire.
* 10. Evaluate the development of an internal City media policy
to ensure the timely and accurate release of information.
12. Assist in review of major development projects, including
Specific Plans.
13. Assist with development of affordable housing programs.
14. Investigate potential for workshops on local government
to targeted students and general public.
15. Continue to monitor activities of day laborers at
gathering sites, and serve as staff liaison on matters
pertaining to day laborer gathering sites and related
activities.
16. Assist with review of Caltrans relinquishment of portion
of State highways to City.
17. Assist with preparation of five -year financial
projections.
18. Consider use of funds provided by developer of Tract 3963
for other than affordable housing purposes.
Public Transit
Provide a safe and efficient transit system that meets the needs of
transit dependent residents and promotes air pollution reducing
alternatives for residents who travel in single- passenger
automobiles.
1. Work with VCTC and other transit operators -to promote and
market the City's transit system as well as the new
VISTA -East bus service and Metrolink.
* 2. Work with VCTC and the other east County cities to
coordinate successful implementation of the VISTA -East
bus service scheduled to begin operations on July 5,
1994. In addition, monitor the Moorpark ridership on the
new VISTA -East bus system and advise the Council on the
City's continued participation in the service.
3. Continue to monitor the effectiveness of the City's
Paratransit bus service and prepare annual Plan updates
for submittal to the FTA.
4. Act as liaison with the Southern California Regional Rail
Authority to ensure that the City's interested are
communicated in regards to Metrolink.
* 5. Evaluate cost benefit of purchasing a City owned bus for
use by City's transit contractor and /or the feasibility
3
7. Determine the feasibility, and possible implementation,
of a composting and waste efficient yard care
demonstration site located in the City.
* 8. Develop promotional materials to encourage the use of the
Resource Recovery Center (RCC), the recyclable household
hazardous waste collection facility, in coordination with
the City of Simi Valley. In addition, monitor Moorpark
residential participation at the RCC.
9. Work with the East County Cities on an ongoing campaign
to encourage residents to recycle used motor oil.
* 10. Re- evaluate the Residential Refuse Franchise Agreement,
expiring June 30, 1995 and the Commercial Franchise
Agreement and coordinate the development of new
agreements. In addition, conduct a residential refuse
and recycling rate review for 1995.
* 11. Re- evaluate the Temporary Refuse Collection Agreement,
expiring September 30, 1994.
12. Participate on the East County Waste Task Force and
provide input into east county solid waste disposal
solutions.
13. Continue enforcement of the provision in the City's Solid
Waste Ordinance that requires residents and business to
contract for refuse collection service. __
14. Consider the implementation of a backyard composting
program which would involve the purchase of 200 to 300
compost bins. The bins would be sold to Moorpark
residents at a reduced price to encourage participation.
15. Participate in the Waste Commission's regional solid
waste planning efforts and possible formation of an
independent, regional waste organization.
16. Coordinate the City's efforts to promote its designation
as a Recycling Market Development Zone (RMDZ), and
represent the City on the County Economic Development/
Recycling Market Development Zone Subcommittee.
17. Continue to develop educational materials for
environmental shopper awareness, and coordinate the
display and dissemination of materials at local grocery
stores and supermarkets.
5
a
* 6. Take necessary steps to equip the Citrus Room to operate
as the City's Emergency Operations Center (EOC).
* 7. Provide disaster response training for the City Council.
8. Assist all key employees in fulfilling their preparations
for their respective emergency responsibilities.
* 9. Monitor the City's reimbursement request resulting from
the January 17, 1994, earthquake.
* 10. Coordinate the City's request for Hazard Mitigation Grant
funds.
City Attorney
1. Assist in resolving City lawsuits.
2. Assist Community Development Department to prepare for
City Council consideration an overcrowding ordinance when
State legislation and /or court decision authorizes it.
3. In conjunction with Department of Community Development,
evaluate requirement for an Article 34 Measure pertaining
to publicly owned housing.
4. Assist with review and preparation of documents related
to Caltrans' relinquishment of portion of State highways
to City.
5. Assist with negotiation of Disposition and Development
Agreement for Agency owned property.
6. Review draft Subdivision Ordinance.
7. Assist with review of pertinent matters pertaining to
Specific Plans.
8. Assist with preparation of Development Agreements as
directed by the City Council.
9. Assist Community Development Department with update of
City CEQA guideline as needed.
10. Complete validation action for Expenditure Limitation.
7
be more cost efficient over time and obtain a computer
searchable Municipal Code.
Records Management
Provide responsive service and support to City Council, staff, and
public through efficient recording, storage, and retrieval of City
records.
** 1. Implement a comprehensive records management plan
including purging and destruction of specified records.
** 2. Continue work to scan permanent records to the Optical
Disk system. wl.
3. Consider the expansion of the optical system to all
departments. This should be delayed until a City Hall
expansion option is selected.
** 4. Investigate alternatives for cost efficient means of
storing public improvement plans, maps, exhibits and
similar oversized documents.
** 5. Coordinate implementation of Moorpark Administrative
Procedures (MAP) format and index into Clerk's Index.
6. Continue codification of City ordinances.
7. Maintain insurance, recorded documents, developer
guarantee, First Time Homebuyer, Villa Campesina project
and contract databases and create others as needed in the
Clerk's Index.
** 8. Compile and submit a comprehensive list of Council
policies to the Council for formal adoption as
resolutions.
** 9. Organize a class on parliamentary procedures, for
Council, Commission and staff.
10. Complete City Council and Agency minutes for approval no
later than 4 weeks after meeting date.
Elections and Required Filings
Ensure timely compliance with the Political Reform Act and
Elections Code.
I. Begin an outreach program to increase voting registration
and voting.
0
16. Implement county revisions to the Animal Regulation
ordinance as applicable to related City ordinances.
Budget, Accounting and Finance
Plan and account for City revenues and expenditures and invest funds
safely while maximizing yields in accordance with priorities
established by the City Council.
* 1. Coordinate with the City Attorney's office on the
completion of the Expenditure Limitation Validation action.
2. Contract for property tax database services for fiscal year
1994/95 and complete audit of parcels.
3. Update the Financial Management Codes to reflect current
legal and professional practices.
** 4. Purchase and install computer for financial management
software. --
** 5. Install BRC financial management system software, including
integrated general ledger, accounts payable, accounts
receivable, purchase order and cash management system.
** 6. Implement new chart of accounts in July of 1994.
7. Implement KPMG finance system study recommendations as
approved by City Council.
8. Develop cost centers for each department where possible to
eliminate general distribution of operation and maintenance
expenses.
9. Develop a code enforcement cost recovery system.
10. Develop a fee system for administrative staff related to
special events and the use of City property in conjunction
with a Special Event and Parade Ordinance.
11. Evaluate the success of the current trial collection
services, and if deemed appropriate, solicit proposals for
a permanent service provider.
12. Consider modifying the Business Registration ordinance to
provide a 1 day permit for vendors from outside the City
who participate in special events and non - profit fund
raising activities.
13. Prepare 5 year financial projections.
11
Risk Management
Minimize losses caused by unforeseen occurrences in all phase of City
operations.
1. Update and consolidate risk management, injury prevention,
and insurance manuals.
2. Conduct annual safety /risk management audit of City
facilities and programs.
3. Develop staff EMT operating protocols, and develop on -going
EMT readiness training.
Computers
Improve workload efficiency by planning, acquiring, and maintaining
hardware and software systems and training personnel in their use.
1. Install IBM PC support and network all departments to the
system.
2. Install a new high resolution scanner in the City Clerk's
department.
3. Transfer the scanner in the City Clerk's department to
accounting for scanning payroll and accounts payable
records.
* 4.
Complete
disaster contingency
plan.
* 5.
Acquire
notebook computers for
Incident Command use.
* 6. Complete 5 year computer plan.
7. Complete installation of optical disk remote terminals
linked to the main database.
8. Expand computer training of clerical staff to advanced
level.
9. Train a representative from each department in database
applications.
* 10. Acquire Geographical Information System (GIS) using county
data, and merge database with property tax database.
11. Set -up notebook computers for after hours use with modem
link to the users office computer.
Community Development Block Grant CDBG
Administer the application and allocation processes of the CDBG
11
2. Review and report on sales tax information developed by
HDL.
3. Maintain files and listings on lands available for
development.
4. Evaluate options for use of CDBG repayment for Villa
Campesina project.
5. Develop and maintain relationships with business community.
* 6. Analyze information developed by business survey.
** 7. Develop business retention and attraction programs and
networking program with existing businesses and attract new
businesses.
8. Develop and implement housing programs utilizing the 20
percent set aside funds received from the tax increment
revenues and bond proceeds.
** 9. Development of Gisler Fields for commercial, recreational
and housing uses.
10. Monitor and distribute tax increment revenues to affected
taxing agencies.
11. Develop program with HDL to monitor and analyze assessed
valuation for the City.
12. Evaluate market feasibility and City role to locate a
telecommuting site in the City.
Property Management
Maximize return on investment consistent with City Council policy on
use of City owned /managed real property and buildings.
1. Determine long term maintenance needs of City and Agency
owned properties and buildings.
2. Implement City Council /Redevelopment Agency directives for
lease, sale and development of City /Agency owned
properties, and manage City /Agency property leases and
rentals.
3. Evaluate feasibility of City managed recreational vehicle
storage facility.
4. Complete removal of billboard from Agency managed property.
15
2. Facilitate introduction of City and school employees to
area deputies.
3. Continue program for dealing with new child helmet law.
Investigations
Promptly investigate all crimes and apprehend criminal suspects.
1. Evaluation of reasonable number of cases to be
investigated.
2. Spend at least 1 shift per month working Patrol.
3. Coordinate 4 hour training for Patrol personnel.
Community Services Officer
Provide public education and crime prevention programs to general
public, students, and businesses.
1. Increase communication with the community including having
patrol officer attend Neighborhood Watch.
2. Maintain active level of Neighborhood Watch.
3. Assist with Disaster orientation for Neighborhood Watch
groups.
4. Continue outreach with Boys & Girls Club.
5. Continue and refine Crime Prevention Hotline.
Community Development
Administration:
Effectively organize, coordinate, and manage departmental activities
and provide courteous and responsive public service.
* 1. Coordinate the development of a new Improvement Agreement,
Subordination Agreement and other documents required to
better advise those affected of development requirements
and to better affix responsibility for construction of same
for all projects.
** 2. Coordinate preparation of the Citywide traffic mitigation
fee program.
** 3. Monitor applicant and Ventura County work on Happy Camp
Regional Park draft EIR and development plan.
4. Create and implement the new financial accounting system
used to track chargeable entitlement project's billing by
October 31, 1994.
12. Develop and implement an ordinance to require as a
prerequisite for issuance of a Building Permit the
installation of off -site improvements (curb, gutter,
sidewalk and street widening) when additions are greater
than 400 square feet and new construction without a
subdivision or planned development permit.
13. Process and implement miscellaneous Zoning Ordinance
updates such as Day Care Facilities and Mixed Use Zones.
* 14. Prepare and implement a Building Space Allocation Ordinance
for recycling by August 1994 as required by State law.
15. Draft an ordinance that shall make it unlawful for any
person to park a motor vehicle or a transportable living
facility on any street, highway, or public or private
property for purposes of living or residing therein, except
as permitted. This section shall not apply to- registered
guests, campers or residents at licensed mobilehome or
recreational vehicle parks.
* 16. Bid and monitor the street lighting project for High
Street.
17. Prepare a procedures manual for front counter.
18. Prepare an ordinance regulating temporary uses such as
sidewalk sales and craft fairs by non - profit
groups /organizations.
19. Prepare a draft zoning ordinance to address illegal
conversion for owner occupied residents which would be
grandfathered under certain conditions until the property
is transferred /sold.
20. Review with the City Council the current conceptual grading
plans policy for possible revision or reconfirmation.
Advance Planning:
Effectively organize, coordinate, and manage departmental activities
and provide courteous and responsive public service.
* 1. Update City CEQA Guidelines to insure consistency with
recent changes to State codes.
** 2. Work in conjunction with the Redevelopment Agency staff to
implement the Downtown Plan, including creation of a design
manual, zoning overlay, development standards and parking
in lieu fee.
* 3. Complete Noise Element revisions required by update to Land
Use and Circulation Elements.
4. Submit an application to LAFCO to amend Sphere of Influence
* 3. Implement computer data base for complaints of Home
Occupation and Street Vendors tracking system.
4. Complete a policy and procedures manual for code
enforcement activities.
5. Draft a report for proposed rental dwelling unit inspection
program for new occupancies and yearly inspections for
multi - family dwelling units.
6. Update the Bail Schedule.
7. Evaluate feasibility-of having a separate contract for code
Enforcement legal services.
Housing:
Provide •safe and varied housing stock to accommodate all economic and
social groups, with an emphasis on affordable housing. --
1. Work with developers of approved projects with low', lower
and moderate housing units to ensure timely and continued
occupancy by appropriately qualified households.
** 2. Complete and implement Inclusionary Zoning Ordinance for
very low, and lower income households and creation of a
housing trust fund.
* 3. Work with Redevelopment Agency staff as needed on
residential rehabilitation program.
** 4. Work with Redevelopment Agency staff to develop a first
time home buyer program and other housing programs.
5. Monitor approved City and Redevelopment Agency assisted
affordable housing programs to ensure timely and continued
occupancy by appropriately qualified households.
6. Update the City's components of the Ventura County
Comprehensive Housing Affordable Strategy (CHAS).
7. Work with Redevelopment Agency staff to plan proposed
affordable housing project for agency owned property
(Gisler Field).
8. Update the Housing Element per State law by July 1995.
9. In conjunction with City Attorney evaluate need for
Article 34 Measure pertaining to publicly owned housing.
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requirements, and to better affix responsibility for
construction of same for all projects.
* 11. Finalize and implement Underground Service Alert response
capability.
* 12. Develop handouts for the public pertaining to encroachment
permits and other public works programs.
** 13. Coordinate revisions of Los Angeles Avenue Area of
Contribution, Tierra Rejada /Spring Road Area of
Contributi6n, and Gabbert and Casey Roads Area of
Contribution.
14. Continue working to improve relationships with and project
processing by Caltrans.
* 15. In conjunction with the Community Services Department, plan
and implement an on -going joint training program for
maintenance staff and an inventory control system for
tools, equipment and materials.
** 16. Coordinate City's participation in County Library Services'
Agency expansion of the Moorpark Library.
17. Conduct study on street light glare reduction.
** 18. Manage a consultant contract for the preparation of a new
Speed Study.
* 19. Assist in developing a multi -year Capital Improvement Plan
(CIP) for the Moorpark Redevelopment Agency.
* 20. Complete feasibility study of having an in -house City
Engineer and implement City Council action.
** 21. Administer update to Walnut Canyon Drainage Fee and
coordinate activities with County of Ventura.
** 22. Monitor and coordinate City's oversight of Ventura County's
design and environmental review of proposed
improvement/ realignment of Moorpark Road south of Tierra
Rejada Road.
23. Coordinate efforts required to correct a slope erosion
problem in Tract 3049.
24. Coordinate design and construction of Entry Statements at
major City entrances.
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* 37. Work with others as needed on tasks required to develop the
Gisler Field property.
38. Work on efforts required to resolve the blockwall problems
and develop a design for the installation of parkway
landscaping on the north side of Tierra Rejada Road east
and west of Southhampton Drive.
39. Serve as liaison to the Ventura County Flood Control
District (VCFCD) regarding their proposed project for the
widening and improvement of the Arroyo Simi channel.
* 40. Resolve right -of =entry issues pertaining tho the
construction of siltation basins on property south of PC -3.
Capital Projects
Coordinate the economical design and construction of budgeted capital
improvements in a timely manner.
** 1. Submit the seven -year Capital Improvement Program (CIP) for
City Council's consideration.
* 2. Administer the annual update of the Congestion Management
Program ( CMP) . .
* 3. Administer the formation and implementation of an
Underground Utility District on Los Angeles Avenue west of
Moorpark Avenue.
4. Coordinate efforts with SCE to remove poles at the
northwest corner of Moorpark Avenue and Poindexter Avenue
to allow for the construction of a City project, subsequent
to receipt of a Caltrans Encroachment Permit, to widen
Moorpark Avenue to accommodate a south -to -west right turn
lane.
** 5. Administer the design and construction of the capital
improvement projects in the 1994/95 Budget for the City and
the
Redevelopment Agency projects, including the following:
a)
Moorpark Avenue storm drain;
b)
reconstruction of First Street and Bard Street (2nd
St. to the MetroLink property);
C)
construction of parkway and median landscaping on
Princeton Ave., Campus Park Dr. and Peach Hill Road.
d)
Spring Road Bridge reconstruction;
e)
New Los Angeles Avenue Bridge reconstruction;
f)
Tierra Rejada Road Type II Slurry Seal;
g)
Arroyo Vista Pedestrian /Equestrian Bridge;
h)
Construct median (painted or raised) on Spring Road
south of L. A. Avenue;
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Fleet Maintenance
Ensure that well- maintained, fuel- efficient vehicles are available as
needed for City purposes.
* 1. Implement revised fleet maintenance program.
2. Ensure that City vehicles adhere to State smog check
program requirements.
* 3. Implement the conversion of at least one City vehicle to an
alternative fuel supply.
4. Administer the use of the City Pool Cars.
Crossing Guards
Provide a safe crossing at designated intersections for children
walking to and from school.
1. In conjunction with the Administrative Services Department,
complete analysis of SB452 and implement City Council
actions regarding any changes to this program.
2. Administer the annual training program.
* 3. Review and update the Crossing Guard Training Manual.
* 4. Review and revise Crossing Guard policies, procedures and
methods as required to improve program effectiveness and
safety.
city Engineer
Develop civil and traffic engineering conditions for proposed
developments; provide timely plan checking, inspection, and traffic
engineering services; ensure appropriate design standards for
capital improvement projects; and provide courteous and responsive
public service.
* 1. Develop recommendations, as may be required, for the
revision of policies and procedures pertaining to the
issuance and administration of annual permits to utilities
and special purpose districts.
* 2. Assist Public Works Department in the development of a
Pavement Maintenance Program.
* 3. Assist Public Works Department in the development of
computerized inventories to manage street maintenance.
2.7
Community Services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
** 1. In conjunction with the Community Development
Department, review and process modification of the Open
Space Conservation and Recreation (OSCAR) Element for
consistency with the other General Plan elements.
** 2 Revise park land dedication ordinance and Park Master
Plan including evaluation of existing Park Improvement
Fund Zones.
** 3. Coordinate City's participation in contract at -risk
youth programs.
4. Administer the Art in Public Places and the Tree and
Landscape Fee programs and develop draft policies for
use of funds.
* 5. Develop and implement a program to utilize the 200 trees
provided to the City each year as partial compensation
for the lease of undeveloped park land, including
expansion of the Arroyo Vista Community Park Memorial
Grove.
6. Evaluate potential for developing use of Flood Control
District facilities for equestrian, biking and hiking
trails.
* 7. Apply for "Tree City U.S.A." designation.
** 8. Develop real time billing rate for all department staff.
* 9. Implement "Adopt a Park" Program.
** 10. Implement and update Parks and Facilities Capital
Improvement Program (CIP).
11. Evaluate City's role in developing child care facilities
and programs.
* 12. In conjunction with the Public Works Department, plan
and implement on -going joint training program for
maintenance staff and an inventory control system for
tools, equipment and materials.
13. Assist with modifications to City's radio communication
system.
14. Provide annual report on the Senior Lifeline Program.
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B. Include other active programs such as dance,
fitness, and senior softball as interest warrants.
Coordinate tournaments and activities with other
cities' senior centers.
C. Conduct a Senior Expo.
D. Conduct an intergenerational holiday program.
E. Continue to research other grants and funding
available to offset program costs.
F. Consider "Adopt a Senior" program.
G. Consider offering evening special events.
3. Expand youth programs including preschool activities at
Arroyo Vista Recreation Center.
** 4. Evaluate feasibility of establishing a,teen' center.
** 5. Provide activities for physically challenged persons.
6. Conduct a multi - cultural recreation special event.
7. Develop procedures for a scholarship -type program for
low incomd families to participate in recreation
programs.
8. Provide an annual program for youth arts.
9. Conduct special events and other recreational programs
approved and funded in 1994 - -95.
10. Expand programs to include other sports including adult
soccer and roller hockey.
11. Conduct a citywide youth track meet with cooperation
from school district.
* 12. Look at offering a more diverse variety of classes which
will appeal to all age groups and interests. Expand
classes to increase revenue for department to fund 50%
to 75% of one recreation position from this source by
June 30, 1995.
* 13 Develop standard procedure for pricing of recreation
classes and programs.
* 14. Develop guidelines for solicitation of corporate and
public donations for special events and other programs.
15. Develop a family excursion program.
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* 7. Work with Public Works Department to install directional
signs to City parks.
** 8. Develop plan to turn College View Avenue into parking
lot and /or other uses for Griffin Park .
* 9. Continue implementing the system to track historical
maintenance costs at all City parks.
** 10. Complete development of downtown park site by June 30,
1995.
** 11. Complete other improvements in the 1994 -95 Budget.
* 12. Develop a report on the estimated construction and
maintenance costs for a municipal swimming pool and
research alternative funding strategies.
* 13. Evaluate other potential uses for Arroyo Vista Community
Park, such as, land lease for private health club and
interim facilities such as a driving range.
* 14. Complete security lighting design and install lights at
Glenwood and.Campus Canyon Parks.
* 15. Determine feasibility and if feasible, provide training
to have at least one maintenance staff person certified
in maintenance and repair of backflow prevention
devices.
* 16. Obtain surplus Caltrans property adjacent to Griffin
Park for park expansion and develop conceptual plan for
its use.
17. Assess feasibility of charging for use of basketball
court lighting at Griffin Park.
18. Install new well at Arroyo Vista Community Park.
19. Investigate expansion of Arroyo Vista Community Park by
incorporating use of adjacent Southern California Edison
property.
20. Evaluate long term maintenance needs and funding options
for High Street landscaping and streetscape
improvements.
Facilities
Efficiently maintain Community Center, City Hall, and other
facilities in a clean and safe condition.
1. Update security system agreement for City buildings.
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