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HomeMy WebLinkAboutAGENDA REPORT 1994 1005 CC REG ITEM 11FTO: FROM: DATE: SUBJECT: I T E ki --Lto * CITY OF MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council Donald P. Reynolds Jr., Administrative services Cy September 28, 1994 Consider the Draft Conditions of the Proposed Roam'n Relics Car Show, on High Street, October 30, 1994 Staff has been working with the Roam'n Relics Car Club ( "Club ") to plan for a special event car show, on High Street, October 30, 1994. The following report advises the Council of the status of the event, and presents draft permit conditions for the Council's information. ..,. . 1. On January 14, 1994, staff was approached by the Club with a proposal to hold the Car Show event on High Street. The use of High Street for the car show requires traffic control and road closures similar to the annual Country Days event. It is estimated that between 3,000 and 4,000 people will attend this year and the Club hopes that it will become an annual event. The Club's letter requesting City consideration of the event of January 20, is presented in Attachment "A." The Roam'n Relics Car Club has sponsored a car show each fall for the past several years at Royal High School in Simi Valley, and also once at the lower fields of the Casey Road high school site. Over 400 cars have participated attracting between 2,500 and 3,500 spectators. The event is a combination fund raiser for local non- profit organizations which receive a percentage of the tickets sold ( "raffle" tickets) and to raise money for the Club. In addition to the donations received for the "raffle ", tickets will be sold for spectator parking, and spaces will be rented to vendors proposed to be located in the North Metro Link lot. The car show will consist of persons showing their cars between 9:00 A.M. and 3:00 P.M., vendors selling automotive related items, (no food or beverages), exhibits such as model planes, a "poker run" for participants, and an awards ceremony for the best cars. A "poker run" is where approximately ten percent of the participants leave the staging area and travel to predesignated points in town to collect "cards" and return to the event to see which person collected the best "hand." A proposed agenda is provided in Attachment "B." On February 15, 1994, staff responded to the Club's original 1 00259 inquiry with preliminary requirements, ( "Attachment "C"). In this letter, it was expressed by staff that perhaps only two police officers would be needed in an attempt to reduce the cost, (no security was needed provided for their past events). The Club moved forward and solicited input from all businesses on High Street. Business owner input resulted in a plan to avoid disruption of business activity on High Street, west of Walnut Avenue. On April 26, 1994, the Club met with the City's Economic Development /Affordable Housing Committee, (Mayor Pro -Tem Hunter and Councilmember Perez). The Club requested that the City consider waiving fees, (Attachment "D "). It was determined by the Committee that perhaps staff time could be waived, but the City would require reimbursement for all police costs during the event. It was also recommended that every effort be made to assure that businesses stay open during the event, in order to measure if the event improved their normal activity for the day. Between April and August, 1994, the Club has been working to finalize the details. This includes being able to use the lower fields at the old high school for parking, and finalizing details with local businesses. Discussion Staff has met twice with the Club in the past three weeks to finalize details and prepare the draft conditions prepared by the Police Department provided in Attachment "D." These conditions are very detailed describing the exact locations of signs and detours for the traffic. Other departments have not yet prepared conditions for the event, but it is anticipated that these will follow the guidelines of other past events on High Street, including indemnification and insurance requirements. In summary, the following will highlight the City's current conditions: 1. Security will be provided both by two City Police officers and Club volunteers - police will patrol the event, and volunteers will be stationed at strategic locations including street closures and at the railroad tracks; 2. Two additional police officers will be provided for traffic control for participants and spectators; 3. No use of or impairment to state highways is proposed; 4. Whitakers Hardware is the business which is the most effected by this event, and traffic control behind the store from Bard Street is designed to provide for customer parking, and signs will be placed on Charles indicating that access to Whitakers is available; 2 00260 5. All property owners have been notified by the Club including residents on High Street, Magnolia Street and Bard Street, and ingress and egress from their homes will be provided as needed if blocked by the event; 6. A small portion of the South Metro Link parking lot will be used for "VIP" parking, and be predesignated prior to the day of the event, (spectators will not be encouraged to park here); 7. The North Metro Link Lot will be used for vendors and displays, and all Moorpark business related to automobiles which are registered with the City will be contacted; 8. The Club has asked to use City Public Works signs to save the expense of renting them, and the Public Works Department can make them available if a deposit is left to repair or replace damaged or stolen signs, (barricades are being obtained from a different source); 9. All public safety agencies have been invited to show their vehicles at the event; 10. At the awards ceremony, it proposed that a "Mayor's" trophy be presented (if the Mayor approves). A map is provided as the last page of the conditions, in an attempt to describe the complex nature of this project. Staff has spent close to 23 hours ($1,794) and the Moorpark Police Department has spent eight hours ($600) working with the Club this first year to be sure that all public safety and other impacts have been anticipated and mitigated. Because of the number of hours spent on the project, staff is not recommending any additional fee waivers or cost reductions, and is asking that the time already spent by the Police Department be included in the permit fee. The City is currently an informal active co- sponsor contributing $1,794. The two additional police patrol for security adds $560 to the original proposed cost of the event, and by including police time already spent on the event, adds another $600. In June, the cost was estimated to be $1,100, and now the cost estimate has doubled to $2,260. The Club, having learned of the additional requirements last week, is looking for ways to offset this cost, such as increased charges for parking and vendor rentals. The Club has also asked that the police services be charged at the contract rate rather than the overhead - inclusive rate adopted by Council in Resolution 94 -1049. 3 00261 Unless amended by the Council, the permit conditions presented above will be applied. The Economic Development /Affordable Housing Committee and staff recommend the contribution of currently expended staff time ($1,794) to the event and the application of police contract rate, since this event benefits High Street economic development efforts. The City Council is asked to consider the draft permit conditions, the waiver of fees request, the use of City traffic signs, and to direct staff as deemed appropriate. Attachments: A) Initial Letter from the Club B) Proposed Agenda C) Staff Initial Response to the Club's Inquiry D) Letter to City Proposing Fee Waivers E) Draft Permit Conditions and Map 4 00262 Roam'n Relics Car Club P.O. Sox 1173, Simi Valley, California 93062 A California Non - Profit CotPoration January 20, 1994 Mr. Don Reynolds Administrative Services Manager City of Moorpark 799 Moorpark Avenue Moorpark, California Dear Mr. Reynolds: The Roam'n Relics Car Club is interested in holding our 1994 Car Show, tentatively scheduled Sunday, October 30, 1994, on High Street in Moorpark. The Roam'n Relics Car Club is a non- profit organization that supports Ventura County charities. Our sole source of funds are generated from our annual car show. Our 1993 charitable contribution totaled approximately $3,000.00. This events main feature is a static display of approximately 300 pre -1973 show quality automobiles. We expect to attract a large number of spectators to this event. The High Street location appears to be a natural for our car show because of its location, outstanding selection of merchants and restaurants, and shady tree -lined street During this event our club would like to block off High Street between Spring Road and Walnut Street, during the hours of 7 am to approximately 3 pm, to facilitate parking for the show cars. Spectators will then be free to safely admire the show cars, patronize the various establishments, and participate in other event activities. 00263 Page 2 FA We have tentatively arranged for a Ventura County Sheriff's D. A. R. E. officer and vehicle to be present. Pruner Ambulance Service has agreed to have an ambulance, E. M. T's and their Robotic car. We are also looking into the possibility of a Metro Link car being displayed and the presence of the local fire department. We are proposing the use of some of the city owned vacant lots on High Street and the Metro Link station parking facilities. We would also like to invite Mayor Smith to present the Mayor's Choice Award and other city officials to participate. Tentatively we are planning to feature a Poker Run, drawing for prizes, a haunted house and a couple of car dealerships to display new cars. Our club will be providing security during the event. If you have any questions or need any additional information, please feel free to call me at (805)526. S;-jq� Sincerely, Buster Williams Run Coordinator r� Dick Sweet Ted Eisenbeiss Anna Penna Isa Scheckter Mike Weiss President Vice President Secretary Treasurer Activities 00264 II i ROAM'N RELICS CAR SHOW Sunday, October 30, 1994 �3 • •h 5:30 A.M. All Club members briefing /assignments (High St. /Magnolia St.) Distribute equipment (radios, vests, raffle tickets, etc.) 6:00 A.M. Deputy to "sweep" Tow Zones thru Set -up (or previously set -up) by 7:00 A.M.: 7:00 A.M. A. BARRICADES: 1. High St. at Walnut St. 2. High St. at Spring Rd. 3. Bard St. at Charles St. 4. Magnolia at Charles St. B. CONE OFF: 1. Pre - registration and registration at show lanes on Magnolia St. 2. Domino's parking lot to prevent cars exit onto High St. 3. Tipsy Fox parking lot to prevent cars exit onto High St. C. All signs directing entrants to registration and spectator parking. D. Registration tables (2) at Magnolia & High St. E. High St. & Bard St. ( "Gas Station ") 1. Announcing Stage 2. Big AI's 'Sound Barrier" equipment (music) 3. Secondary registration desk(s) 4. Donation ticket tables 5. 50 -50 Raffle table 6. Donation prize display 7. Trophy /Awards display 8. Run T -shirt sales table F. Portable toilets G. Rubbish bins /receptacles H. Spectator parking table at "old school" lower campus (have change & cash box); to charge $1.00 per car VENDOR SET -UP (North Metrolink Parking Lot) A. Kemp Ford (3 vehicles) B. Courtesy Chevrolet (3 vehicles) C. Oxnard Saturn (3 vehicles) D. Domino's Pizza E. Henry's Pinstriping F. Gold Coast Coatings 00265 6:30 A.M -6-y VENDOR SET -UP cont'd. G. Final Touch Graphics H. Auto Art (artist) I. South Coast Coatings J. Mobile Welding K. "Mike Co." L. Auto Artist ( "Stan ") MISCELLANEOUS DISPLAY SET -UP: A. Model plane exhibit B. Full -size WWI Bi -plane (optional) C. Pruner Ambulance Robot Car SECURITY TEAMS AT ASSIGNED POSTS: A. High St. & Walnut (at barricades) B. High St. & Spring Rd. (at barricades) C. Magnolia St. & Charles St. (at barricades) D. Bard St. & Charles St. (at barricades) E. RR track crossing from South Metrolink parking lot to North Metrolink parking lot F. Entrance tosouth Metrolink parking lot on Moorpark Ave. (allow trailered cars, support vehicles, vendors only) - direct spectators to 'old school' spectator parking G. 'Old School" spectator parking lot Z_■ A -• u 7:00 A.M. SHOW OFFICIALLY OPENS 7:00 A.M. Estimated peak entrants registration and parking period. thru 10:00 A.M. 9:00 A.M. Poker Run: thru 11:00 A.M. A. Deputy from spring & Charles relocate to Walnut & High to assist flow of cars leaving on Poker run (comunicate with event coordinator - Dave Thompson) B. Securty teams at this point to distribute forms warning poker run participants must obey all traffic laws. C. Conclude poker run by 11:00 A.M. 00266 1�3 7:00 A.M. GENERAL ACTIVITIES thru 3:00 P.M. A. Music by big al's "The Sound Barrier" (taped) B. Costume Contest C. Haunted House (not confirmed) D. Randy the Clown ( "Mr. Clown) E. Kids' Games F. Donation Drawings /Sales G. NSRA Booth/inspections H. T -Shirt Sales 1:00 P.M. TROPHY /AWARD PRESENTATIONS - 50 -50 DRAWING - GRAND DONATION DRAWING A. Costume contest awards B. Car show winners (drive cars to announcing stage for trophy presentations) C. People's Choice Awards D. Participant's Drawing (approx. 5) E. Mayor's Choice Award F. 50-50 Award G. Special Awards/Acknowledgments H. Grand Donation 3:00 P.M. Event Concludes (all members): thru 5:00 P.M. A. Remove all barricades (store at City Hall until pick -up on Monday) B. Remove all signs/banners C. Cleanup area D. Collect all radios /vests /monies E. Distribute post -show dinner coupons 5:15 P.M. Post -Show dinner at La Fuentes Restaurant (working members only) 00267 _jn(v__3nt> s 3_f -7`)MV o-7 1 � a �' y I {1111111 N N ifI till III I fill ltttttt ► tltttll \1111111�j1111'► ill {11(It {111tttti- ttHttt }Itttf x,11 !114 }ttl�- Fi- }t }iiittttttl4. -� \��,����, �'; C�J 1J T / /v3hd� j boy �,,,f���,��� X H ►� p D o / d 114111111 \\ n 4 /\VM­33, A .J -1W1s V\ btA _L 33�11.5 P y /A z /d c A'% -A a :_3-7 zf V H o� ca CQ C C y C A :lllllilifil�fllilt f 7�aS Z C _6vd ow e-/ February 15, 1994 MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 Buster Williams President Roam'n Relics Car Club 4120 Cochran Street Simi Valley CA 93063 Dear Buster: Staff has discussed the Club's car show proposal on High Street, and is requesting additional approval from business owners and /or property owners. The following will summarize the City's concern at this time, and present an estimate of the cost for police. The Club moved the event east on High Street and did not provide approvals for the businesses impacted by the move. Several of the businesses located on High Street between Magnolia Street and Spring Road are open on Sundays, and the City requires their approval before moving ahead with the project. The City will also require that the road closure on Magnolia Street be moved from High Street to Charles Street during the opening of the event between 7:00 A.M. and 10:30 A.M. to allow cars to "stack" on Magnolia Street rather than on Charles Street during registration. Closure of Magnolia Street therefore, will also require the approval of the property owners (which I believe to be one additional approval). After all cars have returned from the "Poker- Run ", the barricades can be moved to the intersection of High Street and Magnolia Street. If the Club can provide sufficient support for the security, two officers will be the City's requirement. The uniformed police will "float" the event, while Club security is stationed at all road closures, and at the railroad tracks. In an attempt to reduce the cost for police, the City will coordinate a staggered shift of two officers. Both officers will be needed to coordinate traffic during registration, but one can arrive at 9:00 A.M., while one will be required at the initiation of road closures, (or 7:00 A.M.). Assuming that they can leave when the streets are re- opened, the officers will work until 3:30 P.M., or a total of 15 hours at a cost of $70 per hour, or an estimated cost of $1,050. This cost may be negotiated with the City, depending upon whether or not the City sponsors the event. 00269 PAUL W. LAWRASON JR. SCOTT MONTGOMERY PATRICK HUNTER BERNARDO M. PEREZ JOHN E WOZNIAK Maya Mayor Pro Tom Counalmember Counalmember Counalmember Pr~ on PAcrr1W Papw F After providing the above referenced approvals from persons impacted by road closures, staff will begin to finalize the details relating to the project. Please feel free to contact me regarding this letter or the development of the project at (805) 529 -6864, extension 249. We look forward to working with the Club and hearing from you soon. Sincerely, Donald P. Reynolds Jr. Administrative Services Manager CC: Steven Kueny, City Manager Richard Hare, Deputy City Manager Steven Hayes, Economic Development Director Lt. Geoff Dean, Moorpark Police Department Sergeant Kieth Parks, Moorpark Police Department 0- 00270 C" MAR 13 ,34 CITY OF M00`F-,IiK OFFICE OF (;1 �'� PO ,J CER March 8, 1994 Mr. Steven Kueny, City Manager 799 Moorpark Ave. Moorpark, CA 93021 _ Dear Mr. Kueny: DI Our car club is looking forward to having our annual car show on High Street on Sunday. October 30, 1994. Club representatives have been working diligently with the local merchants and Administrative Services Manager, Don Reynolds, to make this a smooth - running, successful event. Our club is a non - profit organization that contributes all proceeds from our annual car show, after expenses, to various charitable organizations. During prior shows we have charged spectators a small entry fee to help defray expenses. We have elected not to charge spectators during the High Street show and must keep our operating expenses to a minimum to make up this deficit. In an effort to reduce our operating expenses, we are requesting the City of Moorpark to consider sponsoring our car show and help us reduce costs in the following areas: • Allow our club to pay the 'contract price" for the two police officers required at our event. • Waive the requirement that our club reimburse the City of Moorpark for Don Reynold's time spent relative to our car show. We anticipate attracting a large number of spectators to our car show, potentially generating a tremendous amount of business for the local merchants who have been very supportive of our upcoming event. If successful, we hope to make High Street the site of our future annual Roam'n Relics Car show. We are looking forward to your continued enthusiasm and hope to hear from you soon regarding this request. If you have any questions, please call me at 805- 526 -8497. Sincerely, Buster Williams Car Show Chairman 00271 C! City of Moorpark Police Department MEMORANDUM TO: Don Reynolds, Administrative Services Manager FROM: Sgt. Keith Parks DATE: September 19, 1994 SUBJECT: 1994 Roam'n Relics Car Show Permit Conditions In response to the request from the Roam'n Relics Car Club for a permit to hold a car show on Sunday, October 30, 1994, the following police conditions are recommended: Police Department personnel on -scene will have the overall responsibility of ensuring the public safety and as such will have the authority to terminate this activity if they determine it to be a hazard to the public 2. All costs for additional law enforcement personnel and other city staff that may be necessary to maintain order and/or public safety shall be the responsibility of the applicant. 3. The applicant is responsible for establishing an agreement with the Moorpark Unified School District regarding access to and parking of spectator vehicles upon District property at the old high school via the access gate at the west end of High Street. 4. Applicant will provide a certificate of insurance to the City of Moorpark naming the City as additional insured and indemnifying the City in form acceptable to the City. The City and the police department shall not be responsible for any damage to vehicles and property owned by event staff, participants and spectators. The car show is scheduled for October 30. 1994 and will start no earlier than 6:00 A.M. and end no later than 5'.00 P.M. 6. All barricades, cones, and detour signs used for this event shall be rented by the applicant and it shall be their responsibility to ensure that the barricades, cones, and detour signs have been delivered and put into place by 7 00 A.M. The applicant shall also be responsible for removing all barricades, cones, and detour signs no later than 5:00 P.M 00272 ED- 7. Signs prohibiting parking shall conform to the following rules and shall be placed at the following locations by 5:00 P.M. on Thursday, October 27, 1994. These signs shall state "Special Event - Temporary No Parking -Tow Away Zone. Sunday, October 30, 1994. 1:00 A.M. to 5:00 P.M." These signs shall be mounted on "A- frame" style barricades and shall be placed every 75 feet against the appropriate curb sides on the following streets: a. South side of Charles Street, between Magnolia Street and Spring Road b. Both sides of Magnolia Street, between Charles Street and High Street C. Both sides of Bard Street, between Charles Street and High Street d. Both sides of High Street, between Spring Road and Walnut Street e. The entrance to the north Metrolink/Amtrak parking lot from High Street f. Two locations within the north Metrolink/Amtrak parking lot g. Both sides of High Street between Moorpark Avenue and the west terminus, at the entrance to the old high school lower fields 8. The following signs shall be placed at specified locations to provide adequate information to both spectators and motorists regarding the traffic changes caused by the event: a. "Road Closed - Detour" with arrow directing eastbound High Street motorists to turn north on Walnut Street. b. "Right Turn Only" sign directing southbound Walnut Street motorists to turn west on High Street. C. "Road Closed" on Bard Street at Charles Street d. "Road Closed -Event Participant Vehicles Only" on Magnolia Street at Charles Street. e. "Road Closed- Detour" with arrows directing westbound Los Angeles Avenue motorists to turn north or southbound on Spring Road to avoid the closed High Street. f. "Detour" and "Event Entrance "signs with arrows directing northbound Spring Road motorists to turn west on Charles Street. g. "Car Show Spectator Parking" signs with arrows directing motorists on both southbound and northbound Moorpark Avenue to turn west on High Street towards the old high school lower fields for parking. h. "Eastbound High Street Closed" signs placed on both directions of Moorpark Avenue, approximately one block north and south of the intersection of High Street, advising motorists to avoid turning onto High Street. i. "Stop Ahead" sign on eastbound Charles Street at Bard Street, advising motorists of upcoming stop sign at Magnolia Street. This sign will be taken down upon the return of the Poker Run vehicles to the event site. j. "Stop" sign on eastbound Charles Street at Magnolia Street. This sign will be taken down upon the return of the Poker Run vehicles to the event site. k. "Spectator Parking" with arrow directing westbound Charles Street traffic to turn south on Moorpark Avenue 00273 �3 1. "Detour" sign with arrows directing northbound Walnut Street traffic to turn either direction on Charles Street. M. "High Street Closed Ahead" warning sign on westbound Los Angeles Avenue approximately 1/4 mile east of Spring Road. n. "Amtrak Parking" with arrow signs (2) directing motorists from both directions on Moorpark Avenue that they can use the south Metrolink parking lot from Moorpark Avenue. 9. Barricades and traffic cones shall be placed in the following locations to direct motorists to appropriate open lanes or to close specified lanes of traffic or roadways: a. Cones shall be used to close off the left turn pocket of northbound Spring Road to westbound High Street. Traffic will only be able to continue north on Spring Road or turn right to eastbound Los Angeles Avenue. b. Cones shall be used to close off the straight through lane of westbound Los Angeles Avenue as it crosses Spring Road into High Street. Traffic will only be able to turn right to northbound Spring Road or turn left to southbound Spring Road. C. Cones shall be placed at the edge of the driveways leaving the Tipsy Fox and Domino's Pizza parking lots onto High Street. These cones shall be placed to ensure that motorists do not enter onto High Street from these off - street parking lots d. Cones may be placed to block off the east half of the south Metrolink parking lot for event staff and vendor parking as needed by the applicant. Vehicles parked at this location prior to the start of this event shall not be subject to tow or citation. e. Barricades shall be placed across High Street along the west curbside of Spring Road, preventing motorists from entering High Street from Los Angeles Avenue and Spring Road. No vehicles will be allowed to enter High Street through this intersection. f Barricades shall be placed across Magnolia Street along the south curbside of Charles Street to prevent through traffic from entering Magnolia Street. These barricades shall be moved by applicant staff in order to facilitate the entry of participant vehicles into the event. g. Barricades shall be placed across Bard Street along the south curbside of Charles Street to prevent through traffic from entering Bard Street. Event staff stationed at this position will allow event staff vehicles entry at the discretion of the applicant h. Barricades shall be placed across High Street along the east curbside of Walnut Street to prevent traffic from entering High Street. Event staff stationed at this position shall open the barricades for event participants who are leaving the car show and for Poker Run vehicles leaving the event site 10. All event participants shall be required to enter the event area via Magnolia Street at Charles Street. Event staff shall be staged at the barricades on Magnolia Street /Charles 00274 E:- V Street to allow participants to enter onto Magnolia for check -in. Event staff shall conduct no registration or check in procedures on Charles Street and will ensure that participants are moved expeditiously onto Magnolia Street. Event staff shall be responsible for ensuring that eastbound Charles Street motorists are allowed to continue east from the temporary stop sign at Magnolia Street. 11. Event participants who will leave the event to take part in the Poker Run shall be advised by Event staff that they are required to obey all traffic laws as they leave the event westbound on High Street at Walnut Street. They are not allowed to conduct a parade nor can any vehicles caravan to the Poker Run locations. All Poker Run motorists are subject to citation if they violate any traffic laws. 12. No alcoholic beverages can be consumed upon any street, sidewalk, highway, or public place within the area of this encroachment permit as stated in Section 9.20.010 of the Moorpark Municipal Code. 13. The applicant shall be responsible for providing security and barricade monitors at specified locations. The event personnel shall wear clothing or identification that identifies them as event staff. Event staff shall remain at these positions from the start of the event until the conclusion. The locations are a. High Street at Walnut Street 7ivo staff personnel at barricades. No vehicles allowed to enter High Street at this location. Event participant vehicles may only exit westbound onto High Street through the barricades, which will be opened and closed by event staff. b. High Street at Spring Road Two staff personnel at barricades. No vehicles allowed to enter onto High Street from either Spring Road or Los Angeles Avenue. No vehicles allowed to enter High .Street from the parking lots for the "Tipsy 1'Ox and Dominos Pizza. C. Magnolia Street at Charles Street 7ivo staff personnel at barricades. This is the entrance for all event participants. Event staff will assist the deputy to ensure that vehicles are moved safely onto Magnolia Street for registration. Once all participant vehicles and Poker Run vehicles have entered into the event .site, the staff will remain at these barricades until the conclusion of the event. d. Bard Street at Charles Street Two staff personnel at the barricades. Only event staff vehicles are allowed into this location. Railroad track crossing between the two Metrolink/Amtrak parking lots I wo staff personnel at the train station /tracks. Walch for oncoming trains from both directions. Advise pedestrians, crossing the tracks from both directions, to remain clear of the tracks when trains are approaching. 00275 E--- C�' - f Entrance of the south Metrolink parking lot on Moorpark Avenue. Two staff personnel at this location. Direct spectators to the parking lot at the old high school. Allow special vehicles, vendors, and Amtrak customers access to this parking lot. g. Entrance to the old high school at the west end of High Street Minimum of four staff personnel. Direct spectators to parking lot. Ensure smooth flow of traffic within the parking area. Event staff will be collecting a fee for parking on this site. 14. The applicant shall be responsible for the police costs, as determined by the City of Moorpark, for the following special assignments: a. One deputy, on overtime, shall work from 6:00 AM to 12:00 Noon. This deputy will sweep the no parking -tow away zones in order to identify and tow vehicles that are parked in violation of the signs. He will then move to the intersection of Spring Road and Charles Street to assist event participants towards the event entrance. At approximately 9:00 AM, he will move to Moorpark Avenue and West High Street to direct/assist event spectators towards the parking lot at the old high school. He shall monitor the traffic on Moorpark Avenue, taking necessary steps to continue its smooth flow. b. One deputy, on overtime, shall work from 7:00 AM to the closing of the event at approximately 4:00 PM. He shall maintain traffic control on Charles Street at Magnolia Street as event participants enter into the staging/event area. After the Poker Run participants have returned to the event area, via this entrance, this deputy shall move to Moorpark Avenue and West High Street to assist the first deputy with traffic control. When the first deputy has gone out of service at approximately 12:00 Noon, this deputy shall monitor traffic conditions for the remainder of the event until its conclusion. He shall ensure that, at the closing of the event, all barricades, signs, and cones have been removed from their locations by event staff and that all streets are open to regular traffic. C. Two deputies, on overtime, shall work as site security during the peak hours of the event, from 11 00 AM until 3:00 PM. 15. The applicant shall be responsible for the placement of a minimum of eight portable toilets throughout the event location, including the spectator parking lot. The applicant shall also be responsible for the placement of trash receptacles as deemed appropriate by the City. 16. The applicant shall be responsible for the towing costs for vehicles which have been towed due to an error in the placement of signs or because of directions given by applicant personnel that were given in error to the owners of such vehicles. 17. The applicant shall provide one of their portable radios for the use of the deputies. This will be used in case the applicant staff need to advise the deputies of a situation where 00276 E 6 deputy assistance is required. The deputies assigned as site security shall carry this radio. 18. A violation of any of the listed conditions will constitute the termination of the event. The deputy assigned will monitor the event to ensure that all law enforcement conditions are met. If, in the opinion of the assigned deputy, a condition is not met, a police supervisor will have the authority to interpret any of the listed conditions and take action to seek compliance or stop the event. 00277 VE L c r4l- I 1 G co c, -IF P_ E_ E T i ��) _,i I k E'T Wto U t4 C4-y� WLfT C. CT IP/LG-r FZ 0 C I4kGFl ST. W WA0,1UT ,S7. ��rk. Df Ct-'/ 5-Ao ARE 41 N T R A" WRING \,J VV,, V 1U t1 u ) F_ s t< "i&iA ST, cli O C) .I Ly Ir Q� i� U x x x x x L Q L- 0 0 No parking on High St . between Spring and Walnut, both sides of Magnolia and Bard, and the south side of Charles, between Magnolia and Spring Charles St. 1; U) C d 3 xxxx L O m xxxx U) v 0 C rn v 2- 07 0 0 participants XCar show vehicles parked in the street X X Hi h St . X x g x X �L a C.n