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Home My WebLink AboutAGENDA REPORT 1994 0202 CC REG ITEM 08Q / 3- .2 IV ITEM__ AGENDA REPORT of c2:7-7-- 9 TO: The Honorable City Council ACTION:: . ° • rica-I/ FROM: Christine Adams, Director of Community Service / 7 by . DATE: January 26, 1994 (Meeting of February 2, 1994) SUBJECT: Consider Award of Contract for Landscape Architect Services for Home Acres Buffer Zone. OVERVIEW This presents a summary of the bids received for the subject project and recommends award of a contract for said services. DISCUSSION A. Background The purpose of this project is to design and improve the approximately 1 1/2 acre site located at the west end of Tract 4341, adjacent to the Home Acres community. B. Fiscal Impact 1. Budget and Funding Sources: Through a joint powers agreement between the County of Ventura and the City of Moorpark, the City established an assessment district in 1992. The purpose of this assessment would be to design, construct and maintain the Buffer Zone (identified in Exhibit A). At the end of FY 94/95, there will be approximately $60,000.00 in this fund to be used for landscape design and construction costs. 2. Cost Estimates: The following is an estimate of the total project costs: Landscape Design (See Exhibit B for Scope of Work) $5,400.00 Construction $44,600.00 Inspection $2,000.00 Survey Work $2,000.00 Contingency (10% +/-) $6,000.00 TOTAL $60,000.00 C. Bid Summary On January 22, 1994, four bids were received, opened and tabulated. A summary comparison of the bids received is attached as Exhibit C. The Request for Proposal indicates that the landscape architect will be responsible for conceptual and final design, and plans and specifications. (See Exhibit B). The City will provide plan checking and survey work as needed by City Engineer, Building and Safety, and the City's Landscape Architect. D. Confirmation of Bid The lowest proposal is from Lawrence R. Moss & Associates, of Glendale. This bidder is experienced in the landscape design work that this project requires. Inquiries made to previous employers have been favorable. The Bidder confirmed the prices bid to be accurate and has stated interest in proceeding with the project. E. Schedule Staff is prepared to meet with the architectural team for a preliminary meeting on Tuesday, February 8, and will be developing a time line for the buffer zone at that meeting. RECOMMENDATION Award bid to Lawrence R. Moss & Associates for $5400.00 to provide conceptual design, final draft design, and construction documents for Home Acres Buffer Zone. .�\ :.,. \ �\ }\ \\,,,,\\\\.: \---. -. .-_-.1z----...--_ 1 t�\i'\'.` n�•..- .�/.?/. /-':. /\`\`:• E \ \ \ A -jam , \ :::.:. \\\\ s \ I. \ ;.\\ -....N.z.--:-. ‹..------:-;2,:::/../...../ /1,V-1' ' ' ..,. \ ,..:Ot x'::-:\''.\\ V \ :.:-::, '"Z','.--::-.-% 7:-::: , /// ....... .f.... \ ..:-...•/ / \ --- / _--------- \','.'N '. . ''...::.;g:s..J.:;:. \6. '‘...7. 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General: The City of Moorpark requests proposals from qualified firms to provide landscape architectural services to the City for the preparation of a design for the construction and improvements to Home Acres Buffer Zone. Architects are encouraged to propose design alternatives. B. The consultants will work with City Staff, the local neighborhood groups, the Parks and Recreation Commission, and the City Council for a complete understanding of the project. Christine Adams, Director of Community Services, will be the direct contact for the consultant chosen. C. Zone Improvements: The Proposal shall fully address the design requirements set forth as follows: 1) Grading and Drainage Plan 2) All Necessary Survey/Staking and Topography Work 3) Fine Grading Plan 4) All Necessary Soils Testing 5) Miscellaneous Hardscapes and Other Amenities: The design shall include a design for an access road from the Home Acres property to the City of Moorpark, and other appropriate improvements and amenities, such as turf blocks and trail barriers, as needed. 6) Pedestrian Safety and Security Lighting: The design shall include provisions for adequate, low level pedestrian safety lighting and security lighting where required. 7) Soil Preparation: The landscape design should include all soils testing necessary to prepare a design for a soils amendment program for the entire zone. 8) Erosion Control Plan: The landscape design should include adequate provision erosion control during the construction of the buffer zone. • Page 3 9) Landscaping: The landscape design should provide for a pleasing mix of plant materials compatible with the area, climate, and soil conditions. An effort should be made to stress plant species which are drought tolerant. The plant materials selected should demonstrate an effort to incorporate water conservation measures. The Proposal shall include a discussion of the approach to be taken in determining the type of turf grass seed to be used. 10) Trees: The landscape design should include ample provisions for the planting of a variety of species of trees suitable for the areas and uses intended. BE ADVISED THAT THE FINAL DESIGN PLANS MAY STATE THAT THE TREES WILL BE PROVIDED BY THE CITY. All construction cost estimates developed by the Consultant shall include a possible construction cost deduct alternate for this possibility. A seed mix of bermuda and rye is preferable. 11) Irrigation System: The design for the irrigation systems shall demonstrate an effort to incorporate low water usage devices, equipment, materials, and techniques. All irrigation systems shall be equipped with automatic controllers. The automatic irrigation control systems shall be equipped with electrical harnesses enabling the remote operation of valve controls with devices now in use on other city facilities. The system should use a main line for drinking fountain (s) and hose bib (s). 12) Control Facilities Plan: The design shall include a plan for the location of all irrigation and lighting control facilities, as well as provide security for controls. 14) Field Certifications: The service to be provided by the Architect shall include field certification of all equipment and materials place by the Construction contractor. • 15) Maintenance Phase: The landscape design should include a requirement that the construction contractor maintain all improvements for an adequate and suitable period of time after completion and acceptance by the City. 16) Maintenance Program: The landscape design should include a description of a long term maintenance program for all plant materials and irrigation systems. A Page 4 17) American Disabilities Act The design for all improvements shall me or exceed the requirements of the American Disabilities Act and/or other applicable handicap access requirements. D. Design Phases: The design effort shall include the following phases of work: 1) Attend one Neighborhood meetings designed to gather input from residents regarding desired amenities at the buffer zone. 2) Conceptual Design: The development of a conceptual design based on input and direction given by the City as set forth above or otherwise provided. 3) Final Draft Design: The development of a final draft project design based on input and direction given by the City during the conceptual design review. 4) Construction Plans and Specifications: The development of final working plans and specifications. E. Construction Cost Estimates: The Conceptual Design shall include a preliminary construction cost estimate. The Final Draft Design shall include a final construction cost estimate. Said estimates shall be itemized to show the costs for the various types of work and/or elements of the project. F. Design Review: At the end of each design phase, the work product to date shall be presented to the City of review and approval. It is anticipated that the Consultant will be required to attend at least four design review meetings with the City staff. It may also be necessary for the Consultant to give one or more presentations to the City Council or City Council subcommittee. G. Materials Provided by the City: 1) Contract Documents: The City will provide the selected Consultant with a copy (hard copy or WP5.1 file on computer disc) of the bidding documents, contracts, bonds, and agreements to be used as the basis for preparation of the contract documents. The Consultant shall be required to provide all necessary plans, specifications, special provisions and other supportive technical construction notes. EXHIBIT C Landscape Architect Bids Harris & Associates $14, 000 . 00 Purkiss - Rose - RSI $11, 960 . 00 Heimberger Hirsch $11, 430 . 00 Lawrence R. Moss & Associates $ 5, 400 . 00