HomeMy WebLinkAboutAGENDA REPORT 1994 0202 CC REG ITEM 08OITEM
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AGENDA REPORT �t
CITY OF MOORPARK A T'°N:C
TO: The Honorable City Council wd
FROM: Kenneth C. Gilbert, Director of Public Works
BY: Baldemar Troche, Public Works Management Analyst
DATE: January 26, 1994 (CC Meeting of February 2, 1994)
SUBJECT: CONSIDER AMENDMENTS TO THE BUDGET FOR CERTAIN PUBLIC
WORKS PROGRAMS
OVERVIEW
This requests that the City Council approve amendments to the FY
1993/94 Budget for certain Public Works programs.
DISCUSSION
A. Budget Amendments
With six (6) months of Fiscal Year 1993/94 elapsed, the total
expenditures to date for each line item should be approximately
50% of the total budgeted amount. However, as Exhibit 'A'
demonstrates, the percent expended to date for the accounts
shown in that Exhibit is higher than 50%. In order to place
these expenditures in a historic perspective, Exhibit 'A' also
shows actual expenditures for these accounts for the past two
fiscal years.
B. Expenditure Descriptions
The items listed and summarized in Exhibit 'A' are described in
more detail as follows:
1. Graffiti Abatement Costs [01-141-658] -- The budgeted amount
for this line item is $1,000.00. The amount spent in this
account during the first seven months exceeds the budget by
$383.00. These excess expenditures were authorized by the
Director in order to continue to implement City policy to
abate graffiti in a timely manner. Of the $1,383.00
expended, $560.00 was for an unanticipated expense required
to perform repairs to the sandblasting machine used for
graffiti abatement.
Budget Amendments
Page 2
It is requested that an additional $1,000.00 be appropriated
from the General Fund and the budget for this line item be
increased to $2,000.00, to cover past and future Graffiti
abatement costs. Future costs include the purchase of color
matched paint and other supplies required for the
administration of this program.
2. Public Works Supplies [03-142-623] -- The budgeted amount
for this line item is $30,125.00. The amount spent in this
account in the first seven months is $23,281.12, leaving a
balance of $6,843.88 for the remainder of the Fiscal Year.
Of the $23,281+ spent to date, $10,513+ was for regulatory
signs. By comparison, the amount spent for regulatory signs
during the first six month of FY 1992/93 was only $2,059+.
This marked increase was due primarily to the purchase of a
large number of NO STOPPING ANYTIME, NO STOPPING -- STREET
SWEEPING, TRUCK ROUTE and other signs required to implement
actions taken by the city Council.
It is recommended that this line item be increased by $9,875
($40,000 total) to provide approximately $16,700 for the
remainder of the Fiscal Year. Future expenditures include
additional regulatory signs installed as required to
implement past and future actions of the City Council.
3. Public Works Equipment Maintenance & Supplies [03-142-651] --
The budgeted amount for this line item is $351.00. The
amount spent in this account in the first seven months is
$268.69, leaving a balance of $82.31 for the remainder of the
Fiscal Year. Monies spent in this account is designated for
field equipment maintenance. It is recommended that this
line item be increased $110.00 ($461.00 total) to provide
$192.31 for the remainder of the Fiscal Year.
4. Public Works Maintenance & Repairs [03-142-658] -- The
budgeted amount for this line item is $3,350.00. The amount
spent in this account during the first seven months exceeds
the budget by $709.00. With the purchase of an air
compressor and pneumatic tools, in-house repair and
replacement of sidewalks has increased significantly. Using
in-house forces enables us to do the work for less cost than
if done by a contractor. The net result is, however, that
expenditures for concrete and related materials has
increased. Of the $4,059.00 spent, $1,383.87 was spent on
concrete and materials.
It is recommended that this line item be increased $3,150.00
($6,500.00 total) to provide $2,441.00 for the remainder of
the Fiscal Year. This will allow us to continue to provide
these services in the most effective and efficient means
available.
Budget Amendments
Page 3
5. Sidewalk Reconstruction [003-142-903-0028] -- The budgeted
amount for this project is $10,000. As described in Item #4,
all of the sidewalk replacement work constructed this fiscal
year has been performed by City crews. There has been no
expenses to date for contract sidewalk repairs. It is
recommended, therefore, that the budget amount for this
project be reduced to $5,000, said decrease to partially
offset the budget increases requested in this report.
6. Equipment Rental [03-142-661] -- The budgeted amount for
this line item is $4,500.00. The amount spent in this
account in the first seven months is $3,379+, leaving a
balance of $1,121+ for the remainder of the Fiscal Year.
Expenditures to date include costs for the rental of a skip
loader to remove silt from storm drain debris basins.
With the start of the rainy season it may be necessary to
rent additional equipment to support those and other efforts.
It is recommended that this line item be increased $1,900.00
($6,400.00 total) to provide $3,021.00 for the remainder of
the Fiscal Year. It should be noted that the actual amount
spent for this line item for FY 1992/93 was $6,392.00.
C. Committee Review
Staff conferred individually with the Budget and Finance
Committee (Mayor Lawrason and Conucilmember Montgomery) about
the matters discussed in this report. The Committee concurred
with the recommended budget amendments.
RECOMMENDATION teafl C lt "T�--
Staff and the Budget and Finance Committee recommend that the City
Council approve an additional appropriation from the General Fund
($1,000.00) and Gas Tax Fund ($10,035.00) and approve budget
amendments for certain Public Works programs as defined and
described in Exhibit 'A'.
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