HomeMy WebLinkAboutAGENDA REPORT 1994 0202 CC REG ITEM 11ATO:
FROM:
AGENDA REPORT CITY OF MOORPARK
The Honorable city Council
)/0•?' /1 �� ITEM • cr •
Baldemar Troche, Public Works Management
DATE: January 25, 1994 (CC Meeting of February 2, 1994)
SUBJECT: CONSIDER PROCUREMENT OF A SECOND A POOL CAR
OVERVIEW
This requests that the City Council approve the acquisition of a second pool car and amend the FY 1993/94 Budget for this purchase.
BACKGROUND
On January 19, 1994, the subject request was considered by City Council. This report is to provide additional information requested by the City Council.
DISCUSSION
A.Need for Additional Pool Car
Currently, the City Manager and specified DepartmentDirectors receive monthly vehicle allowances. Theseindividuals are required to use their personal vehicles forCity business. Staff members not receiving monthly vehicleallowances are not required to provide a personal vehiclefor business trips. In fact, they are encouraged to rideshare to work in order to reduce vehicle emissions whichpollute the air.
The use of City provided pool cars is the most effectiveand convenient way to meet the work related transportationneeds of Staff and other City officials. There areapproximately 32 full and part-time employees who couldutilize the pool car. In addition two Councilmembers haveused the pool car in the past for City business trips.
B.Pool Car Utilization Analysis
As shown on Exhibit 'A', an amount of $1,197.28 has beenreimbursed for staff utilizing their personal vehicle oncity business during the current Fiscal Year (seven monthperiod). For FY 1992-93, the amount reimbursed was$3,695.34 (refer to Exhibit 'B').
Pool.Car Page 2
Exhibit 'C' shows the usage frequency of the Ford Tempo (primary pool car), and Dodge Aries (secondary pool car) from July 1, 1993, to December 31, 1993 (six month period). The total number of hours each vehicle was utilized or was not available (e.g. vehicle was being repaired) during the six month period included:
Ford Tempo Dodge Aries Total
454 104 558*
*Of the 558 hours, a total of 84.5 hours were noted whenboth vehicles were being utilized. During these 84.5hours, Staff had to utilize their own vehicle to meettheir transportation demands.
C.Fiscal Impact
D.
It i� estimated that the cost of a second pool car will be less than $10,000. If approved, it is recommended that this amount be appropriated from the Equipment Replacement Fund (account# 031.3.999.999). This fund has a FY 1993/94 balance of $106,393.
Pool Car Use Policy
/
If a second pool car is made available, it is the intent of staff to issue a Memo to all employees stating that the use of a pool car for City business trips is preferred to the use of the employee's vehicle Exceptions to this standard practice would include trips which are on the way to or from work, located near the employee's residence, or similar circumstances which would make the use of a private vehicle more convenient.
RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Staff recommends that the City Council:
1.Approve an appropriation of funds from theEquipment Replacement Fund (account no.031.3.999.999) in the amount of $10,000.00;
2.Approve an amendment to the FY 1993/94 Budget(account number 003.4.142.904) in the amount of$10,000.00 for the purchase of a second pool car;and,
3.Authorize the city Manager to purchase a previouslyowned mid-size sedan for an amount not to exceed$10,000.00.
vehicles\po0l_cr2.rpt
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Mileage Reimbursrnent 7/1/93 thru 2/2/94
Filename: \pw\pol_car2.wkl
No. NAME AM'.JUNT
1 Paul Lawrason 59.36
2 Scott Montgomery 368.76
3 Debra Broussalian I 33.60 I
4 Mary Lindley 556.64
5 I Yolanda Barrera 27.44
6 I Don Reyn olds 157.36
7 I Carol Ghens 37.24
8 I Marie Lineberry I 16.24 I
9 Jill Rubin 172.06
10 Baldemar Troche 99.96
11 Craig Malin I 129. 08 I
12 I Paul Porter I 62.44 I
MILEAGE COST PER MILE
212.00 I 0.28
1,317.00 I 0.28
120.00 I 0.28
1,988.00 0.28
98.00 0.28
562.00 0.28
133. 00 0.28
58.00 I 0.28
614.50 I 0.28
357 .00 I 0.28
461.00 I 0.28
223.00 I 0.28
COMMENT
Page 1 25-Jan-94
==================================================-=====-======----================-===-------=-==-==========--------------------------
TOI'AL 11 1,191.28 4,276.00 0.28 ---------------------------------------------------------------------------------------------------------------------------------------
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Mileage Reimbursrnent 7/1/92 thru 6/30/93
No. NAME AMOUNT
1 Patrick Hunter 14.00 2 Paul Lawrason 266.00 3 Scott Montganery 362.81 4 Mary Lindley 793.24 5 Colleen Daleske 13.4 4 6 Teresa Felix 5.88 7 Dorothy Vandaveer 91.28 8 Wayne Boyer 3.9 2 9 Teresa Jones 16.4 1 10 Yolanda Barrera 37 .52
11 Richard Hare 91.84 12 Don Reynolds 309.29 13 Stephanie Casillas 99.4 0 14 Carol Ghens 129.64 15 Moira Shea 42.08 16 Maire Lineberry 8.68 17 Jill Rubin 304.89 18 Theresa Dillon 33.60 19 Baldernar Troche 194.4 6 20 Joyce Figueroa 8.40 21 Craig Malin 330.96 22 Kathleen Mallory 107 .52 23 Paul Po rter 231.28 24 Deborah Traffenstedt 198.80
MILEAGE COST PER MILE
50.00 0.28 950.00 0.28 1,295.75 0.28 2,833.00 0.28 48.00 0.28 21. 00 0.28 326.00 0.28 14.00 0.28 58.60 0.28 134.00 0.28 328.00 0.28 1,104.60 0.28 355.00 0.28 463. 00 0.28 150.30 0.28 31. 00 0.28 1,088.90 0.28 120.00 0.28 694.50 0.28 30.00 0.28 1,182.00 0.28 384.00 0.28 826. 00 0.28 710.00 0.28
COMMENT
Page 1 25-Jan-94
Filename: \p w\pol_car2.wkl
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TOTAL 11 3,695.34 13,197.65 0.28
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-----------------------------------------------------------------------------------=----==---=====--------------========-==-==========-=-===-----===========
I
I City of Moorpark
I Pool Car Usage
I Filename:A:POOL.WK1 1------------------------------------------------------------------------------------------------------------------------------------------------------------
I July 1993
I F= FORD TEMPO D= DODGE ARIES
1------------------------------------------------------------------------------------------------------------------------------------------------------------
I I
Hour IDayl 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
I Th Sat Mon Wed Fri Sun Tue Th Sat Mon Wed Fri Sun Tue Th Sat ------1-----------------------------------------------------------------------------------------------------------------------------------------------------
I 8am I I 9am I I 10am I I 11am I I
F
F
F
F
F
F
F
F
F
F
F
F
-F
F F
F/D F/D
F/D F/D
F/D F/D
F
F
F
F
F
F
F/D
F/D F JD
F/D
F
F/D
F/D
F F
F
F/D
12noon
F
F F F F F
F F F
F
F
1pm I
F/D
F
F
F F
2pm F F F F/D
F
F F F F
F F
F
F
F
F F
F
F
F F/D F F/D F F F F F/D F
I 3pm I D F F /D F /D F F F F F /D
I I D F F /D F F F /D F
I 4pm I F F /D F F F /D F F
I I F F F F F F
I 5pm I F F D F F F F F F
I I F F F F F
I 6pm I F F F 11 l------------------------------------------------------------------------------------------------------------------------------------------------------------1 I
INO.HRSI 4 3 4 3 1 6 14.5 0.5 5.5 .5 3.5 10.5 1 5 5.5 8 3 2.5 11 -========---------------=----===============================================================================================================================
TOTAL HOURS 81.0 D = 14 F = 67
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F= FORD TEMPO D= DODGE ARIES
City of Moorpark
Pool Car Usage
August 1993
Filename: a:pool8.wk1
Hour IDayl 1
Sun
2 3
Tue
4 5
Th
6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
8am
9am
10am
11am
12noon
1pm
11 2pm I
11 3pm I
11 4pm I
11 5 pm I
11 6pm I
I INC.HRS
F
F
F
F
F
F
F
F
F
F
F
F
F
F
F
6.5
Sat Mon
F
F
F
F
F
F
F
F
F
F
F
F D
F F
6.5
Wed
F
F
F
F
F
F
F
F
F
D
D
D
D
D
D
D
D
D
D
D
D
Fri
F
F
F
F
F
F
F
F
F
F
F
9.5 6
Sun Tue
F F
F f.
F
F
2
Th
F
F
F
F F
F F
F/D F
F/D
F/D
F
F F
F F
F F F
F F F
F/D F F
F/D F F
F/D F
F/D F
F/D F/D
F/D F/D
F/D
14 2 8.5
Sat Mon
F F
F
F
F
F
F
F
Wed
F
F
F
F
F
F
F
F/D
F/D
F
F
Fri
F
F F
F/D F
F/D F
F/D
F
F
F
F
F
F
F
F
F
F
1.5 2.5 6.5 6 4.5
Sun
F
F
F
Tue
F
F
F
F
F
F
F
4 3.5 ===============================================================================================================================================-==-=-----------
TOTAL HOURS 87.50 D = 15 F = 72.50
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City of Moorpark I
Pool Car Usage I
Filename: a:pool9.wk1 I -------------------------------------------------------------------------------------------------------------------------------------------------------------------1
September 1993 I
F= FORD TEMPO D= DODGE ARIES I
Hour IDayl 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
I Wed Fri Sun Tue Th Sat Mon Wed Fri Sun Tue Th Sat Mon Wed ------1------------------------------------------------------------------------------------------------------------------------------------------------------------
8am I F F
I F F F F F /D F F
9am I F F F /D F F F F /D F F F F
I F F F /D F F F F F F F F F
1 Dam I F F /D F F F F F
I F F /D F F F
11am I F F F F F F F
I FF FF F F --F F F F F F F
F
1pm F
F F F
F
F F
F F
F
F
F
F
pm I F F F F F F F F F F F
3pm
4pm
5pm
6pm
IND.HRS
F
F
F F
F
F F
4.5 5.5 4
TOTAL HOURS 82.50
F F
F F/D F/D
F F/D
F F/D D
F D
D
F D
D
0.5 1.5 11 6.5
D = 12.50 F = 70
F
F
F F
F F/D
F/D
F F
F
2.5 2 3.5 1.5
F/D
F/D
F/D
F/D
F/D
F F/D
F/D
F/D
1.5 15
F
F
5 1.5
F F
F
F
F
F
F
5.5
F
F
4 3.5 2.5
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-----------------------------------------------==----=============================================================================================================
F= FORD TEMPO D= DODGE ARIES
City of Moorpark
Pool Car Usage
October 1993
Filename: a:pool10.wk1
Hour IDayl 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
I Fri Sun Tue Th Sat Mon Wed Fri Sun Tue Th Sat Mon Wed Fri Sat ------1--------------------------------------------------·--------------------------------------------------------------------------------------------------------
I
8am I F F F
I F F F F
9am I F F F F F F F
I F F F F F F F F-
1 Oam I F F F F F F F F
I FF FF F F F F
11am I F F F F F F F F
I F F F /0 F F F /0 F F
12noon I F F /0 F F /D F F /0
I F F /0 F F /0 F /0 F
1 pm I F /0 F F /0 F F /0 F /0 F F
I F /0 F F /0 F F /0 F /0 F F F
2pm I F F F /0 F /0 F /0 F /0 F F F F F
I F F F /0 F /0 F /0 F /0 F F F F F
3pm I F /0 F F /0 F /0 F /0 F F F F F F
I F /0 F /0 F /0 F F /0 F F F F F F F
4pm I F F /0 F /0 F F /0 F /0 F F F F F F
I F F /0 F /0 F F /0 F /0 F F F F
5pm I F F F /0 F F F F F
I F F F F F
I 6pm I F F F F 1------------------------------------------------------------------------------------------------------------------------------------------------------------------
INO.HRSI 3 12.5 2 8.5 13.5 4.5 1 3 10 11 3 11 3 1 4.5 2 4.5 3 2 -------------------------------------------------------------------------------------------------------------------------------=-==-=---------------------------
TOTAL HOURS 104.00 D = 31.50 F = 72.50
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---------------------------------------------------------------------------------=======-------==-=--=-==--==-=-----================================================
I I City of Moorpark
I Pool Car Usage
I Filename: a:pool11.wk1 1--------------------------------------------------------------------------------------------------------------------------------------------------------------------
I November 1993
I F= FORD TEMPO D= DODGE ARIES 1--------------------------------------------------------------------------------------------------------------------------------------------------------------------
I I I Hour Dayl 2 3
Wed
4 5
Fri
6 7 8
Sun
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 I 1------Mon Tue Th Sat Mon Wed Fri Sun Tue Th Sat Mon Wed
I 8am F F F I F F F F
I 9am F F F F F I F F F F
I 10am F F F F
F
F F F/D I F F F F F/D
I 11am F F F F/D 11 F F F
I 12noon F F F I F
1pm F F D
F F/D F D F
F
F/D
F/D
F/D
F/D
F F/D
F
F D
F • pm I F F /D F D F F F F D F F F D
F F D F FF F , 3pm I F F F F F /D D F F F F F I
F F F F /D D F F F F F F I
4pm I F F F F /D D F F F F F F I
F F /D F F D F F F F F I
5pm I D D F I
D D I 6pml D D I --------------------------------------------------·----------------------------------------------------------------------------------------------------------1
INO.HRSI 4.5 6.5 4 2 1 3 1.5 3.5 5.5 3 2.5 10 2 6 1.5 1.5 4.5 4.5 0.5 1.5 I ---------------------------------------------------------------------------------------------------------=========---=-==================--------------------------
TOTAL HOURS 69.0 D = 15 F = 54
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