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HomeMy WebLinkAboutAGENDA REPORT 1994 0706 CC REG ITEM 08F`JORPARK, CAUrC City of Moorpark C;ryCourAtMeemg Of 199- AGENDA REPORT ACTION: TO: The Honorable City Council —By FROM: Christine Adams, Directc::Fr of Community Servicelet��J DATE: June 27, 1994 (Meeting (if July 6, 1994) SUBJECT: Consider Award of Contract for Conceptual Landscape Design for Downtown Park Site. OVERVIEW This presents a summary of the b-di received for the subject project and recommends award of a contract f) said services. M KI • A. Background The purpose of this project is to develop a conceptual landscape design for the approximately, 8 acre site located on the north east corner of the parcel locatei between Poindexter Road and Lassen Road, commonly referred to i the "downtown park site." B. Fiscal Imoact 1. Budget and Funding Soo fund budget had an appr( acquisition and design of <i bid for the conceputal des $10,000 which was specifie,i . for this park. C. Bid Summary ices: The 1994/95 Park Improvement priation by the City Council for lowntown park of $1,100,000. The low gn was $5,400, which is within the n the 1993/94 budget for design work On June 27, 1994, nine bids were received, opened and tabulated. A summary comparison of the bids received is attached as Exhibit A. The Request for ProT)sal .ndicates that the landscape architect will be responsiELe for conceptual designs only, and that final designs and draw: :ags w111. be completed at a later date, upon acceptance of the cone + -ptua.i Design by the City Council and after the affordable hol ;ing :,,,evelopment design has been completed. The lowest proposal is fr(.)n Harris & Associates, located in Los Alamitos. This bidder is f,x er.enc -�d in the landscape design work that this project requires. have been favorable. Mr. Manager on behalf of Harr, the City of Moorpark. Mr and was directly involved it Vista Community Park. Thy- accurate and has stated intF When confirming the bid, noise and lighting analysis: Associates. While no fc; conceptual phase of this p be prepared to provide an a identified an additional t'(, analysis, if needed, and t price listed in this report E. Schedulg inquiries made to previous employers avid Volz who will serve as Project & Associates, is very familiar with olz was formerly an associate of BSI the conceptual Master Plan of Arroyo -idder confirmed the prices bid to be es,t in proceeding with the project. ff identified that the request for a was not; fully identified by Harris & tal analysis may be needed in the )ect, staff felt that the firm should al.ysls if necessary. The Bidder has DE $6,000 for a noise and lighting is amount is included in the total ,der Exhibit A. Staff is prepared to meet wi -h the architectural team for a preliminary meeting imme(- .ately following awarding of the contract, and will be devei. ping a time line for the park design at that meeting. RECOHIIKENDATI ON Award bid to Harris & Associate: for $' -), 400, as proposed to provide conceptual landscape design for Jcrvntown park site; and if the City, at its sole discretion, upon review of the conceptual design noise and lighting analysis, that desires a Harris & Associates will provide the analysis in a manner determined necessary by the Director of Community Development for an environmental ii }sis, not to exceed $6,000. Attachments Exhibit A - Bid List Fee Proposal and Summary of Apprc;a 1 City Request For Proposal EXHIBIT A Landscape Architect Bids Harris & Associates Stan Smith Associates3 Heimberger Hirsch Nuvis Landscapes, Inc. Urban Design Group Lawrence R. Moss & Assr .ates Lee Newman & Associate; Meyer & Associates $11,400 $13,200 $13,600 $16,500 $17,900 $18, 500 $30,500 $31,495 $33,078 6. Utilize existing aerial mapp.ng and street, utility and other relevant plans, to identify the location of utility poles, underground utilities, tree:: , water service, sewers, roads and other pertinent physical- *eatur.es, and any portion of the park within the 100 year and 0 ,7eai flood plain. 7. Analysis of potential expars )Ti o >ark from approximately 8 to approximately 10 acres. B. Cost Estimates 1. Discussion of the estimated c st:; fog- each alternative 2. Manpower analysis on the cp�ration,il and maintenance costs for the selected conceptual. , , .s . (rn 3. Utility and water analysis ' r )peration and maintenance of the park site. 4. As needed, assist in th- completion of appropriate environmental documents for :adoption of the conceptual plan. The environmental analysis wi k,e prepared by City staff. C. Probabl Fa ilit::es to b it „.1 tided _Ln the conc _])t�, 1 d ian are: 1. Two(2) baseball /softball I EidS a) All fields to include dugouts and bleachers. b) Utility storage fac.; ties to be located adjacent to baseball areas. c) Options to inclui, baseball /softball lighting both or only one fl- multipurpose playfield. 1i =s well as lighting 2. At least one(l) mult iX.c. football play). Opticr: Pose playfield ( for soccer or from #C..1. as well a -D include separate :verlapping onto the location outfield areas of the baseball ield(s). 3. Various picnic facilit. and barbecues. tc7 include shelters, tables, 4. One major tot lot area v..th egt,.ipment and benches, and one smaller adjacent f e -i( d ,ot 1 of area. 5. Security lighting, tra:> r containers, trash enclosures, and drinking fountains 6. Restroom with snack bar d : ;t )r -1qe. 7. Parking facilities. 8. Other facilities as proposed by Consultant or developed as a result of public mer Y 1 ng. . All facilities to be coci Anatea for supplemental and complimentary facilities of ,he proposed adjacent housing development and commerci; :er.tei as well as Chaparral Middle School. Final Work Product In addition to the above info:riti:)n, the final work product should include: 1. Three (3) alternative design: in presentable form for public meetings, including blue linp site pians for each alternative and 8 1/2" x 11" reductions 2. When one alternative is selec -ed, work should include a final design drawing in presen able form, including color renderings, blue line site 11 n and K 1/2" x 11" reductions. PROPOSAL FORMAT Proposals shall include the follow na: 1. The firm's approach tc he design of this facility with special attention tn creativity, low maintenance, sensitivity to the hini )ri: and natural beauty aspects of the park, safe, , aesthetics, and public participation in the W gn process. 2. The scope of work Y to estimated time line for completion of each par f ,he ;project as designated. 3. Resumes of the project aanager and all other individuals to be involved in the pz eject and a bar chart indicating the degree to which ca h wilt be directly involved in any or all aspects of prcje N . 4. A total fee amounn a th4 professional services rendered including: a. the FEE AMOUNT tc� each major component of work; b. a list of classi f gat ion.., of work and the hourly rate for each, sa d rate schedule to be used for computing the co;, c f and extra work requested by the City, and flat. _Cate for attendance at additional (morn ir thrae) public meetings; and c. a listing of the �a ious categories of Reimbursable Expenses, if any, otl i.nc:luded in the fee, along with the rates to c�, charged. 5. A reference section wn resources to perform limited to: Consultant projects, experience wa part of the design pro ,�:_ within budget and five r J, des.ribes the consultant's he work, including, but not s pri_r experience on similar h --he public participation as :s, ability to produce projects .del encc's . 6. List of facilities desig, ec dc.�r ng last five (5) years. 7. Name of firzr(s) to pert m lighting and noise analysis. 8. Affirmative action pl,o assur::Inces of compliance with State and Federal ual >mployment opportunity requirements. SELECTION CRITERIA The following criteria, in addit--c: cast estimate consideration shall be used in determining =irm that will prepare the conceptual design. 1. Ability of the consulter s ,c° perform, the specific tasks outlined in the RFP. 2. Qualifications of the t chic individuals who will work on the project. 3. Amount and quality of he time key personnel will be involve in their respect ve por,.ions of the project. 4. Reasonableness of the -que t:ed to do the work. 5. Demonstrated record z.c e:;s by the consultant on similar work. 6. Other relevant criteria Is Jetf2rmined by the City at its sole discretion. CONTRACT CONDITIONS The selected consultant will ens,r into a contract with the City of Moorpark which shall outlirnF n i det all the project services and requirements. SUBMITTAL INSTRUCTIONS 1. All proposals must be recei✓ i by t.re Department of Community Services by June 24, 1994, 5:W EI m. 2. Ten(10) identical copies o- in a sealed envelope(s) wi_t'i the words: "Sealed Propos &;: clearly on the outside. The in a sealed envelope inside so marked. The proposals say City of i, 799 Moo rr ai Moorpark ATTN: Director cf "Sealed Proposal ,:.he Proposal shall be submitted --he company's return address and Downtown Park Site" marked cnsultant's fee shall be placed :7e proposal package and shall be I ',)e addressed as follows: >arpark k 1,venl,e 'P. ?30:'L mmuni.t. Services )wn_o4i Park Site" % �p5 35PM20 /S l �E S W COR• LOT P ]- 02 m 1, ✓ n. a 1 '..i 1 a —1 `/ a t! 1 I W - 1.71 Ac. 933T L_ 39 ^"ter. O -3.554c- SEE DES N 1f�I 1558.49" WEST �-. W y 1181 K IBk_506) L Ci ►bTE ATSESSOR PARCUS SHOWN 0► 1 HIL PAGE DO tW WARILY CONSTMM LEGAL LOTS CHECK WITH COUNTY SURVEYORS OFFICF 01' PLANNING DIVISION M VERIFY. Parcel Map, P.M. Bk. 38, Pg. 58 Tract ?57 -1, MR. Bk. 124, Pg. 65 Rancho Simi, R. M. Bk.31 Pg. 7 NOTE- as,e,sor,s Brock Numters Shown in Ell Por Lot P "Poindexter Sub" R M. Bk. 5 , ?c 4336330r3 Porca NunAb*rs Shown ,n c Qssaswes Mingo! Numbers Shown an � ro 07 �^ b 2 b h 7Ac. rI LASSEN 9 . EAST m 110,0 of 9.IY T 35PM20 /S l �E S W COR• LOT P ]- 02 m 1, ✓ n. a 1 '..i 1 a —1 `/ a t! 1 I W - 1.71 Ac. 933T L_ 39 ^"ter. O -3.554c- SEE DES N 1f�I 1558.49" WEST �-. W y 1181 K IBk_506) L Ci ►bTE ATSESSOR PARCUS SHOWN 0► 1 HIL PAGE DO tW WARILY CONSTMM LEGAL LOTS CHECK WITH COUNTY SURVEYORS OFFICF 01' PLANNING DIVISION M VERIFY. Parcel Map, P.M. Bk. 38, Pg. 58 Tract ?57 -1, MR. Bk. 124, Pg. 65 Rancho Simi, R. M. Bk.31 Pg. 7 NOTE- as,e,sor,s Brock Numters Shown in Ell Por Lot P "Poindexter Sub" R M. Bk. 5 , ?c 4336330r3 Porca NunAb*rs Shown ,n c Qssaswes Mingo! Numbers Shown an Approach Project Understanding I 1 The City has had a longstanding need to develop a park to ser the downtown area. The main challenge will be to provide exciting and attractive space with the necessary amenities serve the park needs of the downtown residents. The eight -ac or hopeful y 10 -acre park will require careful planning maximize 1,7e site's potential. The new downtown park is envisioned to be a multi -purpo recreation venue offering activities for the City's downto% residents, t specially the youth. The following park features v be a part )f the final plans: sports fields, walkways, drinkii fountains, oenches, trees, shrubs, turf grass, and walkw, lighting. i; iticipating the needs and addressing the connecti( to the soon to be constructed affordable housing will I considerec:p within the park's concept development. Other imps:. lant issues include a water efficient landscape palls user safet r, and a design concept which will meet ADA requiremerr s. Also the walkway system must accommodate pedestrian traffic through the site, as it will be used daily by children )r ±heii way to school. The master planning process will require public and commission meetings, e,ie resolution of several development issues, and the developmera of community pride and ownership in their park. Our designt::rs will creatively explore potential layouts which will address tht- program parameters. Our engineers will help us determine: realistic construction options and provide the background needed to address the civil engineering aspects of this projec And, throughout the planning process, the public will be encou�r,ia .,ec, '�o tak,� an active role in designing their park. In prepann,, this proposal, Mr. Volz and our key design team members nave thoroughly reviewed the available background informati(:)r, dAnd the project site. The development possibilities and the site. :conditions have been discussed both while reviewing the proposf a imrirovernents and at the park site itself. Our team has a firm derstand ng of the challenges and potential rewards that thi 3 1 D'fe r APPROACH (continued) P: We have a dear understanding of the project parameters. We know that ; ou are looking for a creative, thoughtful, and pleasantly aesthetic landscape for the City's downtown community We know that the project must be constructed at a reasonable +:: ost and the issues of maintenance and upkeep must be addressed within the context of the development and use. The Harris earn is fully prepared to creatively meet these challenge., r the design and development of your park. We have a : olid track record of working closely with our clients meeting the • eeds of public agencies and the people they serve. We have bLi ± our reputation on our ability to creatively address the unique at d varied requirements imposed by the development of public fac hies The broad range of professional disciplines within the m, our extensive design experience, and our emphasis Y municipal agency work combine to make Harris uniquely quay :fled to provide the master planning and design services fo - is new park. Our knowleu . e of the project, our experience in listening to community in; ut and direction, and development of hundreds of landscape P: .)jects of this scale and importance, ensures Moorpark �: n :,ffic ently focused and creative approach to the design of the ew downtown park site. Successful -c: -ipietion of this project will require a unique set of qualifications yll cf which are possessed by the Harris team. These inclu ;( ExpE:n� Ice and understanding in working with public ager ., , ExpenF -)ce n designing similar neighborhood projects of this s,z and scope Extersi e experience in incorporating public input into qualit / indscape and park developments Creat v( designers with unique and innovative ideas for this t} c� of cevelopment Reso( r _'s in personnel and equipment to complete the projec' , scner+ule i 1 a 3 APPROACH (continued) Public Input Our planning process will emphasize public input from the start by reviewing ideas such as those presented in this proposal. Our view ,,f the intent of public input is not only to garner first hand uses insights, but also to foster a strong feeling of community ownership of this park. Mr. Volz, the project facilitator, will encourage an open dialogue with the public participants: He will listen carefully to the input of those participating, and endeavor to develop alternative plans which incorporate the input received. In close association with City staff, the alternatives developed will be scrutinized prior to public review to -nsure the proposals are functional, buildable, and sensitive t , the desires of the City. This process has been utilized by Harris it the development of several successful landscape rolects Master Plan Our desigr team has reviewed and analyzed the park site. We Development understand the City's needs and desires for this new park. We are confide -it that the master plan can be designed tc address the neighbc rhood's immediate needs and serve as a quality long term investment for the community. Throughout the master planning pr )cess, our creative designers will draw upon their experience .a develop the potential layouts and detailing. Final Master Plan Once the design alternative has been selected, a color illustrative plan depict ,. ig the proposed development of the area will be rendered, n estimate of probable construction cost will also be prepared. he basis for this work will be the direction received following :)r, sensation of the preliminary plans. 4 Scope of Services The Harn design team has considerable experience in the development of landscape master plans which are similar to those anticipated for this site. We will use this experience to ensure that issues related to the design of this park are addressed and properly incorporated into the park's master plan. Our design team has the experience and expertise to accurately estimate the project's probable construction cost and prioritize a sound straregy for development. Our understanding of the design proc.:ess, the opportunities available for exciting landscape development, and proper means of cost control, have made us successful in master planning and developing new landscapes and parks + >r numerous agencies throughout California. The following scope of work corresponds to the work program anticipated for your downtown park site. Harris is fully prepared to deliver- t°-te services required in your request for proposal. Mr. Volz, a;> project manager, will be available throughout the project to meet with City staff to ensure the work being performed ; Teets the City's and the community's expectations. Specificajly the following professional services will be provided by Harris Task 1. Preliminary Study 1.01 Initiai consultation with City staff. Kick -off meeting to review project design criteria and program objectives. Rev ew procedures and design schedule. Assign zaiei dar dates to each milestone. 1.02 Cbta n and analyze available documents and project nforrnation available from City including site aerials and 'ol o(,;raphic/boundary information. Review site conditions and ; roposed improvements. 1.03 Stud of opportunities, circulation, and relationships within the )roposed site development program. Review drain,:rge patterns, external influences which might affect the resign. -cess and relationships with adjacent de-E, 7prnerts 1.04 Meet with City staff to review findings and receive dire(, or for development of schematic plans. 1 u SCOPE OF SERVICES (continued) 5 Task 2. Concept Development 2.01 Develop three schematic design layouts. The design eler, ent.s will include: a Two (2) baseball /softball fields. 1 All fields to include dugouts and bleachers. 2 Utility storage facilities to be located adjacent to baseball areas. 3 Options to include lighting both or only one baseball /softball field, as well as lighting multipurpose playfield. b At least one (1) multipurpose playfield (for soccer or football play). Options will include a separate stand alone field as well as overlapping onto the Dutfield areas of the baseball /softball field(s). ✓arious picnic facilities to include shelters, tables, and barbecues. d One major tot lot area with equipment and benches, and one smaller adjacent fenced tot lot Brea e. Security lighting, trash containers, trash enclosures, and drinking fountains. t. Restroom with snack bar and storage. g Parking facilities. 2.02 Deve op cost estimates for each schematic plan. 2.03 Re�i( v schematic plans and estimates with City staff. 2.04 Present schematic plans at public meeting and parks and recce. tion commission meeting. 2.05 Meet vit i City �.taff to review input on proceeding to final desica i t i i SCOPE OF SERVICES (continued) C.1 Task 3 Final Design Drawing 3.01 �Ir,-pare site plan based upon City staff direction. The per dering will depict the amenities to be included in the 414 , Irepare colored plan view rendering of proposed ayout with 8 1/2 " x 11" reductions. t prepare conceptual cost estimate. 3.02 PrE gent final design to City staff. 3.03 FrE lent final design to parks and recreation commission. 3.04 Frt ;ent final design to city council. Project Timeline Task 1. P eliminary Study Task 2.. C )ncept Development Task 3. F, iai Design Drawing 2 weeks 3 weeks 3 weeks 1 I 1 w e e Fee Scope of Services Proposed Fee The scope of services defined in the proposal describes the range of tasks and services we believe necessary for successful project delivery. Our proposed fee is based upon this scope of services find the assumptions cited in this cost proposal. For the downtown park site, Harris & Associates proposes a lump sure fee. This fee includes the following indirect expenses: mileage, ohone calls, travel, and routine blueprinting for City review Harris is prepared to meet with City staff to further refine the required ,cope of services and related level of effort. The fee will be billed on a monthly basis for the percentage of work corrpleted during the previous month. Task 1 Oreliminary Study $800 Task 2 _:onceptual Development $3,000 Task 3 =final Design Drawing $1,600 Our fee .)r attendance at additional public meetings will be a lump surx of $285 for the meeting plus any preparation time necessar to prepare additional exhibits, do research, etc. r a s :w A t t FEE (continued) Assumptions 1. A review of flood maps which the City will provide shall be undertaken. Impacts to the park's development will be considered within the design development work. 2. The extent of our efforts to be expended on lighting and ­i&se analysis will be limited to providing a descriptive iarrative outlining potential impacts. Additional efforts to assist the City with development of environmental Jo :uments will be done on a time and materials basis. 3. As this work includes only park planning efforts, manpower analysis including operational, maintenance, jW ty and water costs will receive only cursory analysis. 4. X. level of effort is based on the request for proposal prepared by the City, received by our office on May 31, q' .4 5. ``-he physical extent of our work will include developments within the eight -acre park area defined in your request for ri- coosal. Should the park area be expanded any , tional efforts required to complete the design work wil be determined at that time. 6. "ra *fic engineering will not be provided. 7. Sol s testing and other materials testing will be provided by tie City 8. Met,tings and presentations are identified within the scope of services. We will attend /conduct additional nie ,tings, that may be required, as an additional service. 9. Adcitional services shall be defined as any services bey,)nd those described within this proposal. Additional ser% ices shall be provided at our standard hourly rates. 10. If the project is suspended for more than 30 days during the design work, Harris & Associates shall be con pensated for services performed prior to suspension of work. When the project is resumed, the compensation for Tarns & ;associates shall be equitably adjusted to pro \, de for expenses incurred in the interruption and re -s nptior o+ services.