HomeMy WebLinkAboutAGENDA REPORT 1993 1117 CC REG ITEM 09BITEM �• B•
CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Donald P. Reynolds Jr., Administrative Services Managet.x
DATE: November 8, 1993
SUBJECT: Consider Revisions to the City's Landuse Development Fees
Pursuant to Council action on Noven
for the purpose of proposing a 4%
hourly rate applicable to Land Us
fees") of $75 per hour to $78 per
Code 66016, the City will include
implementing the increase, which if
will become effective January 17,
Background
fiber 3, 1993, staff is returning
increase to the City's current
e Development Fees, ( "planning
hour. Pursuant to Government
a 60 day waiting period before
adopted by Council November 17,
1994.
The staff report submitted for the meeting of November 3, outlined
the analysis used for arriving at the City's cost per hour for the
Community Development Department. The report also described the
need to amend deposit rates for Commercial Planned Development and
Industrial Planned Development Permits. Staff presented
information which could lead to new permit types and fees for the
Administrative Services Department and Code Enforcement functions.
The Code Enforcement fee is being postponed by staff until enabling
legislation can be drafted, but staff has asked that the cost of
$51 per hour be approved at this time. The home occupation fee
however, is being incorporated into this process by rescinding the
existing resolution, and including it in the proposed planning
permit fee resolution.
The administrative services fee will be applicable to temporary use
permits at a rate of $78 per hour. Staff has originally proposed
two fee rates, (one for simple applications and one for complicated
applications which include additional General Overhead costs), but
the City does not provide a modified rate for other services, and
to maintain consistency and the integrity of the methodology, one
rate is being proposed.
Discussion
All of the recommended changes from staff's report considered on
November 3, are represented in the proposed fee resolution attached
to this report. Specific changes include:
1) A 4% increase to all permit amounts;
2) Increase to Commercial Planned Development (which were
$1,828) and Industrial Planned Development (which were
$1,994) Deposits equal to 60 hours each at new deposit of
$4,680;
3) Increase in Zone Clearances and Sign Permits equal to 30
minutes of staff time, or from $33 to $39.
The original resolution establishing a fee for home occupation
permits is phrased so that it can easily be incorporated into the
planning fee review process, however, staff has not included it in
the past. In 1991, staff estimated one hour of the department's
time for processing, and November 3, 1993, staff recommended one
and one half hours at the proposed Code Enforcement rate. The
matter of changing this fee will be considered with staff's
presentation to Council regarding general code enforcement costs.
At this time, in order to be consistent with the rest of the
permit schedule, staff is recommending that the flat fee amount be
increased to one hour of the planning services time of $78.
With the amendment to include two businesses within one Home
Occupation Permit, staff is recommending that if filed together,
two businesses can be handled under one permit fee, but if filed,
independently of each other, a second fee would be part of
receiving the modified permit. This is because in the second
scenario, staff is required to duplicate all procedures implemented
for the original application.
Staff will continue to consider the need to revise the rate for
sign permits. A specific study on this permit application will be
able to provide more specific information than staff currently has
available for changing the fee.
One additional item not mentioned in staff's report of November 3,
1993, is the need to increase the deposit amount of Lot Line
Adjustments. Engineering is primarily responsible for this
activity, (receiving 75% of the City's deposit), and staff's
original interpretation of the hours spent on these projects did
not include a review of Engineering's time. The current deposit
rate equals 5.5 total hours, and in the past year, Engineering
staff has spent between 9 and 15 hours with various applications.
Therefore, staff is recommending that the flat fee become a deposit
Of $1,000. The fee's removal from the "flat fee" status to a
deposit, will allow the City to recover costs when unusual
applications exceed the deposit and to issue refunds when they do
not.
Other changes have been made to assist the user interpret the
permit fee schedule. The preliminary review fee title has been
changed to "Preapplication Fee ". Tentative Parcel Maps are often
referred to as Land Division Maps, (or "LDM's "), so "LDM" has been
added to the Parcel Map title. Previously under "Environmental
Analysis" was I'd. Special Consultants ", which is defined in the body
of the Resolution, and can be applicable to variety of different
appllications. To clarify this intent, staff has removed it and
created a separate title which is still applicable to the contract
environmental work, but more clearly applicable to other contract
work as well.
A current project of the newly created Management Analyst position
is the review of the City's process of tracking time spent by
planners on various projects. The ultimate goal is to refine the
current system to provide automated invoices for applicants and
more precise detail regarding project expenditures. Staff is
optimistic that the process will be greatly improved by this time
next year, but as currently the case, these results will be not
reflected as part of the analysis until the fall of 1995, depending
on how long applicants remain in the system.
Recommendation
That the City Council rescind Resolutions 91 -781 and 93 -893,
adopting Resolution , and pursuant to Government Code 66061,
make the new Land Use Development Fees effective on January 17,
1994, (sixty days from November 17, 1993).
Attachment: Proposed Land Use Development Fee Resolution