HomeMy WebLinkAboutAGENDA REPORT 1993 1117 CC REG ITEM 11GnTEM //• G
The City requested a breakdown of the LSA budget for Moorpark.
The information received was reviewed by the Budget & Finance
Committee on September 13. Staff attended the county wide
workshop on the funding of library services held on September 30,
1993, in Camarillo. The LSA Director, Dixie Adeniran and members
of her staff met with me on October 25, 1993 to once again review
the information provided regarding the budget for the Moorpark
branch.
Library Operations
The Moorpark branch is considered a second tier medium sized
library. It is housed in a 6,000 sq. ft. building, staffed with
three librarians working half time this year. It is open 20
hours per week: Monday and Tuesday from 3:00 - 7 :00 pm.;
Wednesday, Thursday and Saturday from 1:00 - 5:00 pm.; and closed
on Friday and Sunday. Last budget year (FY 92/93) they served an
estimated 28,371 residents of Moorpark and the surrounding area
and had a circulation of 84,939 books.
Library Services Proposal
The LSA Director proposes expanding the hours by 26 hours per
week for a monthly cost of $2,445. If this were implemented as
of January 1, then the cost for the remainder of the fiscal year
would be $14,670. It is proposed by LSA, that the additional
cost be paid by the City of Moorpark.
Funding Sources
This would require a new appropriation, because no current funds
1 4- brarv. cil
f.1O0RPAPK, CAUFORN.j
Agenda Report clry c p Meeflng
City of Moorpark of % / 799��
TO:
Honorable City Council '-ACTION:
l
FROM:
Richard Hare, Deputy City Mana' .,
DATE:
November 8, 1993 (CC. Mtg 11/17/93) �tr►+r
SUBJECT:
Consider Library Services Agency (LSA) Moorpark
Branch Budget and Expansion of Service Hours O.�
Background
The State of
California budget crisis of 1993 has impacted .
library services
throughout the state. In Ventura County the /l�
LSA has lost
42 percent of its full -time staffing and 63 percent
of their extra
help staffing. Here in Moorpark the hours of
operation for
our branch have been reduced from 51 hours per week
to 20 hours per
week; a sixty one percent (61 %) reduction.
The City requested a breakdown of the LSA budget for Moorpark.
The information received was reviewed by the Budget & Finance
Committee on September 13. Staff attended the county wide
workshop on the funding of library services held on September 30,
1993, in Camarillo. The LSA Director, Dixie Adeniran and members
of her staff met with me on October 25, 1993 to once again review
the information provided regarding the budget for the Moorpark
branch.
Library Operations
The Moorpark branch is considered a second tier medium sized
library. It is housed in a 6,000 sq. ft. building, staffed with
three librarians working half time this year. It is open 20
hours per week: Monday and Tuesday from 3:00 - 7 :00 pm.;
Wednesday, Thursday and Saturday from 1:00 - 5:00 pm.; and closed
on Friday and Sunday. Last budget year (FY 92/93) they served an
estimated 28,371 residents of Moorpark and the surrounding area
and had a circulation of 84,939 books.
Library Services Proposal
The LSA Director proposes expanding the hours by 26 hours per
week for a monthly cost of $2,445. If this were implemented as
of January 1, then the cost for the remainder of the fiscal year
would be $14,670. It is proposed by LSA, that the additional
cost be paid by the City of Moorpark.
Funding Sources
This would require a new appropriation, because no current funds
1 4- brarv. cil
Honorable City Council
Pacte
are allocated for this or a related purpose. Essentially, this
is a transfer of funds to the county for a traditional county
service.
Revenue
The revenue collected from Moorpark for the LSA, from the 2
percent portion of the 1 percent property tax was $319,552. The
state required transfers to the Education Revenue Augmentation
Fund and Special District Augmentation Fund of $73,839. The
transfer to the Moorpark Redevelopment Agency was $25,239. As
provided in the tax share agreement, this amount is to be
reimbursed to the LSA in subsequent years. This left $220,475
for LSA. The split for FY 93/94 will likely be similar.
Expenditure
The FY 92/93 expenditures for the entire LSA totalled $6.2
million dollars. When LSA receives their actual expenditures for
FY 93/94, they will develop a factor for the assignment of costs
for overhead to all of the branches.
The factor for the Moorpark branch for FY 92/93 was 5.94 percent
based on our circulation and population. This factor was applied
to 3.8 million dollars of general overhead line items. The
Moorpark branch share of the overhead was $227,600 in FY 92/93.
Actual costs for operation of the Moorpark Branch with 51 hours
per work operation, three full -time librarians and extra help was
$185,122.63. Estimating costs for FY 93/94 with all operations
reduced by 50 to 61 percent, the costs for this year should be
between $72,000 and $92,000.
The Budget & Finance Committee reviewed the information provided
by LSA, and feels that the expansion of the hours of the library
from 20 to 46 hours would be a stop gap measure and could not be
maintained in FY 94/95. It is the Committee's opinion that the
financial mechanisms for funding library services should be
reexamined. Consideration should be given to the operation of
the branch library by the City and contracting for necessary
support or system wide services from the 1,SA.
Recommendation
The Committee and staff request authority to explore the
restructuring of LSA's financing with the county and the
feasibility of a city contract to operate the branch library.
Ate e:'hm.::t: Li1.';:.try ;,,,.. � Ri- ,:, ".t I:it, .* : , , . i :t! ..:i::l }.:!i:
1 tr 1 a..ry.C;
Library Services Agency & Moorpark Branch FY 92193
LSA Budget 6.2 million dollars
Actual
Overhead
FY92/93
1 -- Budget - -1
I - - -- Moorpark
Branch ---- I
1 -- Branch - -1
Total
Comp.
Actual
Total
1 Salaries and Benefits
103,258.19
219,277.28
Community Lib.
190,736.03
11;329.72
Administration
332,216.33
19,733.65
Technical
802737.71
47.682.62
Children
178,410.10
10,597.56
Adult
449.083.16
26;675.54
2 Extra Help
152,780.30
9,075.15
14,010.32
23,085.47
3 Books
0.00
0.00
22:407.85
22,407.85
4 Lease Payment/Rent
61,618.69
3,660.15
0.00
3,660.15
5 Utilities
25,496.63
1,514.50
8,480.56
9,995.06
6 Telephone
105,363.97
6,258.62
0.00
6,258.62
7 Computer Systems
258,284.01
15,342.07
0.00
15,342.07
8 Custodial
49,565.99
2,944.22
21,417.00
24;361.22
9 Landscaping
2,855.05
169.59
6,116.00
6,285.59
10 Maintenance
51,857.58
3,080.34
4,277.55
71357.89
11 Postage
37,638.89
2,235.75
0.00
2,235.75
12 Prof. Svcs. - Contracts
256,643.10
15,244.60
0.00
15,244.60
13 Transportation
23,055.56
1,369.50
0.00
1,369.50
14 Supplies /Printing /Copiers
105,523.06
6,268.07
0.00
6,268.07
15 Minor Equipment
7,146.80
424.52
0.00
424.52
16 Improvements
29,886.53
1,775.26
5,155.16
6,930.42
17 Insurance
52,675.93
3,128.95
0.00
3,128.95
18 Interest - Borrowing
25.418.35
1,509.85
0.00
1,509.85
19 Aud- Contr /Purch /GVMT -CTR
242,124.92
14.382.22
0.00
14, 382.22
20 Chief Adm. Office
74,817.00
4,444.13
0.00
4,444.13
21 Legal & Public Works
20,359.43
1.209.35
0.00
1,209.35
22 Personnel
174,309.93
10,354.01
0.00
10,354.01
23 Contribution to other Agencies
121,399.49
7;211.13
0.00
7,211.13
3,832,004.55
227,621.07
185,122.63
412,743.70