HomeMy WebLinkAboutAGENDA REPORT 1991 0123 CC REG ITEM 08J w
MOORPARK ITEM '
PAUL W. LAWRASON JR. Pa" �4� STEVEN KUENY
Mayor City Manager
BERNARDO M. PEREZ F � ; CHERYL J. KANE
Mayor Pro Tem , A4 City Attorney
SCOTT MONTGOMERY ����.� PATRICK RICHARDS,A.I.C.P.
Councilmember oq4� o Director of
JOHN E. WOZNIAK Community Development
Councilmember aNro ''y JOHN F. KNIPE
LILLIAN KELLERMAN City Engineer
City Clerk JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
MEMORANDUM
To: The Honorable City Council aty MOORPARK. CIONRnggIA
IF' -
From: Patrick J. Richards, Director of Community Develop - of / t99-
ACT)0N: '0/
Date: January 16, 1991 (City Council Meeting 1-23-91)
Subject: CONTRACT PLANNING Sa VICEBy, , /7/,
BACKGROUND
The Department of Community Development accepted an application (IPD 90-15) from Litton Industries regarding
the processing of a proposed 176,000 square foot industrial facility at the corner of Los Angeles Avenue and
Condor Drive South. This project is within the Moorpark Business Center for a single user who needs to take
occupancy by years end.
City staff and representatives from Litton Industries have met and agreed upon a schedule which will accomplish
the required processing. However, at the present time Community Development personnel has one authorized
Planning position vacant and is committed to a variety of other filed projects and demands. Therefore, there
is a need for contractual Planning Services. Litton Industries has agreed to pay for all costs for depositing
funds to cover the use of contract planning. Also, this process will help facilitate the desired schedule.
Staff was able to obtain the firm of Impact Sciences Inc. to perform this work within the desired schedule.
Impact Sciences Inc. has worked for the City in the past; most recently on the Mission Bell Plaza project.
The City's standard contract will be used and the attached January 14, 1991 letter from Impact Sciences and the
two attachments to the letter will be incorporated into this contract.
RECOMMENDATION
1. Approve the use of Impact Sciences Inc. as case planner for the proposed 176,000 square foot industrial
complex within the Moorpark Business Center so long as Litton Industries pays all costs associated with
this contractor not to exceed $19,685.00 without further approval by the applicant and City Manager.
Authorize the Manager to approve any increase in the contract up to a total of $25,000.00.
2. Approve the contract with Impact Sciences Inc. regarding IPD 90-15 and authorize the Mayor to sign.
Attachments: Exhibit A - Agreement For Case Planning Services
Exhibit B - Impact Sciences Inc. Letter Dated Janury 14, 1991
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
ATTACHMENT"A"
SCOPE OF SERVICES
To fulfill the City's requirements for processing this proposal, Impact Sciences, Inc. will
assume the role of environmental consultant and case planner on the project.
Responsibilties of Impact Sciences,Inc. will be as follows:
1) To act as a direct link between Litton Industries and the City of Moorpark
Community Development Department. Impact Sciences, Inc. will actively
participate as environmental consultant and case planner for the City of Moorpark
on this project. Records of all dialog between Impact Sciences and Inc. Litton
Industries with respect to application materials, scheduling of meetings and
hearings, noticing, staff report format, use of City facilities and materials will be
properly kept and transmitted directly to the Community Development
Department. It is understood that the Community Development Director will act
as the final decision maker. The contact person at Litton Industries is Kristin Liu.
2) The preparation of an Initial Study, Mitigated Negative Declaration and a
Mitigation Monitoring Plan. Based on conversations with the City of Moorpark,it
is assumed an annotated Initial Study and Mitigated Negative Declaration will be
prepared. These items will be prepared based on, and in accordance with, the
California Environmental Quality Act (CEQA), reflecting the CEQA's most current
guidelines. The Initial Study and Mitigated Negative Declaration will include
discussion of impacts and mitigation measures (where appropriate) for geology,
biology, cultural resources, visual/aesthetic resources, traffic, air quality, noise,
risk of upset and public services. For completeness,and in accordance with the most
recent CEQA revisions, this information will be discussed textually in the report
and supplemented with graphic illustrations, as appropriate. As part of this
analysis, an assessment of the parcel map, site plan and building elevations will
also be conducted. Specific recommendations will be forwarded to the City and
Litton Industries for possible incorporation into project plans. Impact Sciences, Inc.
will coordinate any change in the project description that may occur as a result of
these planning recommendations.
3) Staff Report and Planning Commission and City Council Resolution
preparation. Impact Sciences, Inc. will prepare staff reports for the IPD and parcel
map and will thoroughly address appropriate City zoning codes and General Plan
requirements,major and minor environmental and planning issues,site plan review,
conflict resolution and conditions of approval. Educational "white papers"will be
supplied to the Planning Commission and City Council, as appropriate. Formal
Resolutions will be prepared and form the basis of the agreement between the
applicant and City. Staff reports and resolutions will be formatted according to
current procedures established by the City of Moorpark Community Development
Department.
--- RECEIVED
JA1 1 4
City of Moorpark
4) Preparation of Conditions of Approval. As a vital section of the staff reports,
conditions of approval will also be prepared for the IPD and parcel map. It is
assumed that the City Engineer, Community Development Director and other
applicable City department representatives will assist in the preparation of this
material.
5) Attendance and presentation at all required Planning Commission and City
Council meetings. Impact Sciences, Inc. will be present at all required meetings to
support City staff concerns. Impact Sciences, Inc. will be responsible for the
preparation of all overhead projection graphics and all other descriptive material
necessary for these hearings.
6) All public notification for public hearings and environmental documents.
Impact Sciences, Inc. will prepare and ensure that all public notices and
environmental documents are duplicated and distributed on time and in accordance
with proper procedure, as identified in the California Environmental Quality Act
and its implementing guidelines as well as State Planning and Zoning laws and
City procedures.
7) Condition compliance monitoring during the zone clearance process. Given City
Council approval of the IPD and parcel map,Impact Sciences,Inc. will implement
enforcement of the mitigation monitoring plan and condition compliance review of
all submitted final plans and documents,prior to issuance of zone dearance.
WORK SCHEDULE
- (1/4/91 to 1/18/91) A complete application for the IPD and parcel map will be
obtained two weeks from the time the City of Moorpark authorizes work to
proceed. If a parcel map is filed concurrently at this time, completeness of the
application may be delayed.
- (1121/91 to 2/18/91) A draft Initial Study, Mitigated Negative Declaration
and Mitigation Monitoring Plan will be prepared for City review within two (2)
weeks (10 working days) of the date of completeness of the application. The draft
will then be circulated to City departments for review and comment for a one (1)
week period. Within one (1) week of receiving all comments, a revised document
will be created which incorporates comments, as appropriate.
- (2/19/91 to 3/21/91) The Mitigated Negative Declaration and Mitigation
Monitoring Plan will be printed and circulated for public review with proper
notification filed. The public review period is 30 days, since the document will be
filed with the State Clearinghouse (Caltrans is an affected agency). Comments on
the draft document will be reviewed and incorporated as appropriate into the final
Mitigated Negative Declaration presented to the Planning Commission and City
Council. If substantial changes to the document occur,the document may have to be
recirculated for an additional 30 day public review period.
During this time the staff reports,findings,resolutions and other support documents
will be prepared and reviewed by City staff.
- (3/11/91 to 4/15/91) Impact Sciences, Inc. staff will attend a total of 4 public
hearings with the Planning Commission and City Council. Planning Commission
public hearing(s)are presumed to begin prior to the end of the 30 day public review
period mentioned above. Additional meetings will be charged separately on a time
and expense basis. Five weeks is anticipated to accomplish this task.
- (Post Approval Monitoring) Impact Sciences, Inc. will continue to act as case
planner to review condition compliance when the final plans are submitted for plan
check,prior to zone clearance. The schedule for this work task is not known at this
time.
ATTACHMENT"B"
COST ESTIMATE
FOR"LITTON INDUSTRIES"PROJECT
TASK STAFF Rate/Hr HOURS COST
1. Complete Application for IPD
and Parcel Map
Document Review,Review City Project
Application Procedure,Complete
Application, Client Coordination DeNiro 65.00 30.00 1,950.00
2. Initial Study and Prepare Mitigated
Negative Declaration (MND)
and Monitoring Plan
Compile Environmental Information
by Section and Prepare MND and
Monitoring Plan DeNiro 65.00 50.00 3,250.00
Circulation to City Staff and
Response to City Staff Comments DeNiro 65.00 20.00 1,300.00
3. Circulation and Public Review
of MND and Monitoring Plan
Public Notification DeNiro 65.00 5.00 325.00
Document Circulation DeNiro 65.00 6.00 390.00
Reproduction Staff 50.00 8.00 400.00
4. Staff Reports
Staff Reports and Conditions
of Approval (IPD and parcel map),
Resolutions DeNiro 65.00 40.00 2,600.00
TASK STAFF RatefHr HOURS COST
5.Public Hearings
Four meetings Sakowicz/DeNiro 100.00 12.00 1,200.00
6. Condition Compliance
Plan Check prior to
Zone Clearance, Mitigation
Monitoring Compliance DeNiro 65.00 60.00 3,900.00
7. Project Management and Expenses
Project Management Sakowicz 150.00 16.00 2,400.00
Graphics Richkind 55.00 8.00 440.00
Materials — 200.00 — 200.00
Reproduction Costs (70 report copies,
(35 draft,35 final: 50 pages each @
$.10/page) 350.00
Contingency 1,000.00
TOTAL $19,685.00
s
EXH 1 1T 8
IMPACT SCIENCES INC
267 West Hillcrest Drive•First Floor
Thousand Oaks,California 91360
Telephone(805)494-6600•FAX(805)494-6681
January 14, 1991
City of Moorpark
Community Development Department
799 Moorpark Avenue
Moorpark, California 93021
Attention: Mr. Patrick J. Richards
Re: Proposal for Environmental and Planning Services
"Litton Industries" Project No. IPD 90-15 and Parcel Map,City of Moorpark
Dear Mr. Richards,
Impact Sciences, Inc. is pleased to submit this proposal for professional services for the
above referenced project. The content of this proposal is based on our conversation with
you on Monday, December 17, 1990, and our previous experience preparing similar
environmental documents, staff reports and related materials for development projects
in the City of Moorpark. As you are well aware, the Final Environmental Impact
Report for the Mission Bell Plaza shopping center on Los Angeles Avenue(CPD 89-1 and
2 and LDM 89-2), the mitigation monitoring plan, staff reports, findings and conditions
of approval were recently completed by our firm for the City.
Impact Sciences,Inc.understands that for this project the City of Moorpark is requesting
our assistance in the preparation of the required environmental documentation (i.e., the
annotated Initial Study and Mitigated Negative Declaration) as well as the
preparation of the staff report(s), findings, mitigation monitoring plan and conditions
of approval. Additional tasks include presentation of this project before the City's
Planning Commission and City Council, the preparation of educational "white papers",
as needed,and monitoring the implementation of the required mitigation measures and
conditions of approval, prior to zone clearance. We understand this project would
operate as a coordinated effort between Impact Sciences, Inc.,the City of Moorpark and
Litton Industries.
As proposed, the project includes the construction of an approximately 176,000 square
foot office/industrial building within an existing light industrial subdivision (Tract
No. 3492). Litton Industries would occupy the new structure as well as an existing
adjacent building(144,000 square feet),which would be vacated by Litton Aero Products
Division. Several levels of parking will be constructed underground. Height of the new
structure will be maximum of 60 feet and at full occupancy, the structures will be
occupied by approximately 1,670 employees. Entitlements must be obtained from the
City by the applicant and include: (1) an Industrial-Planned Development (IPD)
Permit and; (2) a Parcel Map.
Our proposed work scope and projected schedule proposed for this project is found in
Attachment "A" of this letter. Some overlap of tasks will most likely occur. However,
based on our conversations, it is assumed that work will be initiated via an interim
verbal authorization to proceed and begin on Monday,January 7,1991.
Impact Sciences, Inc. will provide the services listed in Attachment "A" for a not-to-
exceed budget of$19,685.00. A breakdown of the costs associated with each work task
associated with this project is available upon request. The time and fees provided in
this proposal are valid for a period of 45 days, beginning with the date of
authorization to proceed.
Impact Sciences, Inc. appreciates the opportunity to be considered for this project, and
looks forward to being of service to your City. If you have any questions regarding this
proposal, please call.
Very ly yours,
I • CIE •.
•
r 4- e "
s: o r ' z Tim DeNiro
Presic-nt Environmental Specialist II