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HomeMy WebLinkAboutAG RPTS 2015 1207 PR REG ) CITY OF MOORPARK „,.......4„,,f, PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 ovsy. lit Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkCA.gov 0 PARKS AND RECREATION COMMISSION MEETING AGENDA December 7, 2015 6:30 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENTS: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Evaluate Feasibility for Greater Use of Country Trail Park. Staff Recommendation: Recommend to the City Council the installation of a temporary dog park with off leash hours for a six month trial period, or should the Commission feel that a dog park is not appropriate, the recommendation to City Council for the installation of a disk golf course and decomposed granite walkway. B. Consider Moorpark Arts Festival 2016 Event. Staff Recommendation: Recommend to the City Council the cancellation of the Spring 2016 Moorpark Arts Festival as described in the report. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of November 2, 2015. Staff Recommendation: Approve as presented. 10. ADJOURNMENT: JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH FivIIIIHOUSE DAVID POLLOCK MARK VAN DAM Mayor Councilmember . Councilmember Councilmember Councilmember Parks and Recreation Commission December 7, 2015 Page 2 All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all regular Commission meetings is also available on the City's website at www.mooroarkca.qov. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it Is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting;and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion Item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the regularly scheduled meeting of the Parks and Recreation Commission for December 7, 2015. Executed this 3rd day of December 2015, at Moorpark, California. ro P Patty And son Administrative Assistant II Parks, Recreation & Community Services Department ITEM 8.A CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: November 17, 2015 (Meeting of December 7, 2015) SUBJECT: Evaluate Feasibility for Greater Use of Country Trail Park BACKGROUND On May 5, 2015, the City Council approved the City of Moorpark's Mission Statement, Priorities, Goals and Objectives. In addition to the other eighteen objectives assigned to the Parks, Recreation and Community Services (PRCS) Department, under Section IV, A. 0 to 2 years, the following objective references the City Council's desire to evaluate additional uses at Country Trail Park: 29. Evaluate feasibility for greater use of Country Trail Park by youth sports teams and other potential uses including but not limited to disc golf, a BMX or free-style bicycle track, or a dog park, including construction of a restroom facility. Recently, several Moorpark residents have expressed an interest in a dog park on the south side of Moorpark. The primary area of interest is Country Trail Park, or another area within the Mountain Meadows Planned Community (Mountain Meadows). As a result, on July 1, 2015 the City Council assigned the dog park to the Parks and Recreation Commission (Commission). It should be noted that the PRCS Department has a total of thirty-two objectives in the 0 to 2 year category and currently there are other objectives that are higher priority than the addition of a new dog park in Moorpark. Several of the higher priority objectives include the recreation trail improvements at Arroyo Vista Community Park (AVCP), and the various projects associated with the drought and the recently adopted Drought Action Plan, such as the redesign of Tierra Rejada Road, as well as portions of Los Angeles Avenue, Campus Park Drive and Princeton Avenue, the installation of new irrigation controllers in the City parks, and the conversion of approximately thirty-seven acres of turf within the parks and landscape maintenance districts. 1 Parks and Recreation Commission December 7, 2015 Page 2 In response to the City Council's directive, staff prepared an agenda report on August 17, 2015 for the Commission to consider. A summary of some of the issues that were discussed follows: 1. Location: The primary area of interest that was recently brought to the City Council's attention by several residents is Country Trail Park. In 2009, during the spring park tour, staff presented several options to the Commission related to the location of the City's first dog park. College View Park was ultimately selected. The other park options presented to the Commission were AVCP and Country Trail Park. Country Trail Park was rejected by the Commission due to various reasons, primarily the lack of parking, lack of a public restroom, and the requirement for a significant amount of fencing. At that time, staff suggested off leash hours at Country Trial Park, without fencing. However, the Commission rejected this proposal due to the potential conflict with other park users and the additional staff time that would be required to monitor and enforce the off leash hours. AVCP was rejected due to the fact that the park is severely congested during the prime time that dog owners would utilize the park. 2. The Americans with Disabilities Act (ADA): Title 2 of the Code of Federal Regulations (CFR) and the 2013 California Building Code (CBC) contain requirements the City must follow in complying with accessibility requirements for public facilities. Because the CBC is more stringent than the CFR, the City Attorney has opined that the City must follow the requirements of the CBC. Under the CBC, when the usage of a facility is altered or expanded, an accessible path of travel for persons with disabilities must be made to the new area or alteration. Currently, Country Trail Park does not have an accessible path of travel from the parking lot to the interior portion of the park that meets ADA requirements. However, the CBC also states that the minimum cost to comply with the path of travel requirement shall be equivalent to 20% of the cost of the improvements. The scope of the accessibility improvements required for a dog park at Country Trail Park would be dependent upon the type of alterations needed to create the dog park. 3. Maintenance and Funding: There is currently not funding available in the Park Zone Development Fund for Zone 3 to fund any improvements at Country Trail Park. The Zone 3 Development Fund currently has a negative fund balance, and there is no future development planned for this area of Moorpark to supplement this fund. The Zone 3 boundary is directly adjacent to the City boundary within the Mountain Meadows Planned Community, which was built out many years ago. Additionally, the City is faced with continuing constraints on funding for park maintenance. The proposed FY 2015/16 operating budget for park maintenance is approximately $2,460,000, including capital improvement costs. The Single Family Equivalent (SFE) assessment rate, which was initiated as a direct result of Proposition 218 and ballot measures supported by the residents of Moorpark in 1999, is currently set at $57.38. This assessment will generate approximately $760,730 for park maintenance. However, this assessment only contributes approximately 24% of the overall parks operating budget, and will require approximately $1,700,000 of funding contributions from the General Fund. 2 Parks and Recreation Commission December 7, 2015 Page 3 4. Type of Dog Park: Currently, the City has one public dog park. The dog park is located at College View Park and is approximately 3/ of an acre in size. It was open to the public in September 2010. The park has been designed with a separate area for large breed dogs (over 30 lbs.) and a separate area for small breed dogs (29 lbs. or less). In addition to the size requirement, several additional rules have been established, such as children under the age of 6 are not permitted in the dog park, and children under the age of 15 must be accompanied by an adult, in addition to various other rules such as restrictions on food and noise. The dog park rules that were developed for the College View dog park were approved by the City's insurance company, the California Joint Powers Insurance Agency (JPIA), as well as the City Attorney. 5. Drought Action Plan (DAP): The DAP that was approved by the City Council on July 1, 2015, includes the removal of approximately 3.4 acres of turf, or 81% of the total turf area at Country Trail Park. This includes the majority of the open turf area. Currently, the irrigation system has been turned off and the turf areas have been allowed to decline. Staffs recommendation to the City Council was to hydroseed the areas where the turf has been removed with California native grasses and perennials. Staff anticipates completion of this work in the spring of 2016. 6. Cooperative Agreement (Agreement) with Ventura County Watershed Protection District (VCWPD): Country Trail Park lies within the flood control basin boundaries managed by the VCWPD. The Agreement references only the original park plan and does not make accommodation for any additional or alternative uses of the park site. Any modifications to the park will need to be designed and submitted to VCWPD for approval and an Amendment to the Agreement will be required. 7. Future uses of Country Trail Park: As mentioned previously, Section IV, A, Item 29, of the City of Moorpark's Mission Statement, Priorities, Goals and Objectives, includes an objective that confirms the City Council's desire to evaluate potential future uses at Country Trail Park. The objective references a greater use of the park by youth sports teams and other potential uses, including but not limited to, disc golf, BMX or free-style bicycle track, or a dog park, including construction of a restroom facility. Due to the various issues directly related to the use of Country Trail Park, the Commission concurred with staff that a park tour on September 8, 2015 should be completed to discuss this item in detail and tour the various other parks on the south side of Moorpark. A summary of the Commission's evaluation of a future dog park location follows: Location In favor of location Not in favor of location Arroyo Vista Community Park 4 1 Country Trail Park 2 3 Tierra Rejada Park 0 5 Mountain Meadows 0 5 3 Parks and Recreation Commission December 7, 2015 Page 4 Peach Hill Park 5 0 Miller Park 0 5 *80-acre site 2 3 *The 80-acre site on Moorpark Road and Tierra Rejada Road was not included in the park tour but was discussed during the evaluation. DISCUSSION During the park tour on September 8, 2015 the majority of the Commission determined that Peach Hill Park and Arroyo Vista Community Park (AVCP) were the best locations for a future dog park on the south side of Moorpark. Country Trail Park and the 80-acre site were also identified as potential locations. However, the majority of the Commission did not support these locations. A summary of the Commission's evaluation follows: Peach Hill Park (north side of park): Pros — Available parking and restroom, centrally located on south side of Moorpark, away from primary use of the park (softball), will not impact other sports such as soccer. Cons — Buffer between the homes and the dog park may not be large enough to mitigate noise, the most likely location is directly adjacent to homes and use by sports leagues. Alternative location on the east side of the park, adjacent to the school site, may mitigate noise concerns, but may impact sports activities. AVCP (East end of park): Pros —Available parking when not in use by the youth sports leagues, the location is far from homes, available restroom; noise will not be an issue, future connection with loop trail, currently the location is unused. Cons — Parking may not be available when the park is used by the sports leagues, location is too far from the parking lot, too many activities currently at the park. Country Trail Park: Pros — None were provided. Cons — Adjacent to the school, no restroom, parking is limited, concerns from neighbors, i.e. noise and parking, possible concern regarding Agreement with VCWPD. 80-acre Site: Pros — Parking could be installed to accommodate users, away from homes, noise will not be a concern. Cons — Funding for improvements will be required, i.e. road improvements, possibly drainage improvements and parking, no restroom, future uses of the site may not be compatible with a dog park. In order to move this potential project forward, the Commission will need to make a recommendation to the City Council regarding the best location for a future dog park on the south side of Moorpark, if such a location presents itself. In order to discuss each park location in depth, it would be appropriate for staff to notice all the residents 4 Parks and Recreation Commission December 7, 2015 Page 5 adjacent to each of the neighborhood parks being considered, or other areas, before a recommendation is made. This poses some logistical concerns, as there are four potential locations that are being considered and it would require considerable staff effort to notice all the individuals within a certain radius from each location. In addition, staff is concerned that it may be difficult to focus future discussions when several neighborhoods are affected, and the residents will most likely voice individual concerns relevant to their particular neighborhood. Due to these concerns, staff feels that it would be appropriate to only consider Country Trail Park at this time, as this was the location originally recommended by the residents that proposed the dog park to the City Council, and the City Council has already approved the item relevant to this location in the City of Moorpark's Mission Statement, Priorities, Goals and Objectives. Should the Commission determine that Country Trail Park is not an appropriate location for a future dog park, staff will then prepare another report on this subject and notice the neighbors adjacent to AVCP and Peach Hill Park at a future date. In any instance, staff does not feel that the 80-acre site would be an appropriate location for a future dog park due to the funding that would be required to improve certain areas of the property and the possibility that a future dog park may not be compatible with future uses of the site. The property was acquired as open space, not as park land, and a larger discussion will need to occur regarding potential uses of the 80-acre site at a future date. As mentioned previously, several residents brought to the City Council's attention their desire to install a dog park at Country Trail Park. The residents stated that Country Trail Park was an ideal location due to the fact that the park is somewhat underutilized and already includes a large open area where dogs could interact with other dogs off leash. The residents prefer an off leash park during certain times of the day. They do not feel that an off leash area that is fenced, similar to the dog park at College View Park, is ideal as this limits the areas where the dogs can interact and reduces the overall size of the off leash area. Several neighboring cities currently have these types of dog parks. For instance, the Pleasant Valley Recreation and Park District has two parks that allow off leash hours during certain times of the day. Camarillo Grove Park has a fenced dog park, but also allows off leash use within the entire park grounds during certain days of the week. Mission Oaks Park does not have an enclosed area, but offers off leash hours every day of the week. Springville Park is enclosed and has a separate fenced area for large breed dogs and one for small breed dogs. The City of Ventura also has both types of parks. Arroyo Verde Park offers off leash hours every morning. Camino Real Park has a separate fenced area for both large and small dogs. The Conejo Valley Recreation and Park District (CVRPD) currently has one existing dog park. However, the installation of three new dog parks was recently approved: Kimber Park, Walnut Grove Park and Stella Park. The CVRPD's original proposal was to install four new dog parks within the existing park system and initiated a six month trial where they installed temporary fencing at the proposed dog park locations. The goal was to study noise, traffic, trash and usage over the trial period to determine if the use was suitable at the proposed locations. CVRPD staff revisited the concept and met with the neighbors after the trial period and ultimately approved three of the four locations. The dog parks are all enclosed off leash areas that have separate fenced areas for both 5 Parks and Recreation Commission December 7, 2015 Page 6 large and small breed dogs. The City of Oxnard and Rancho Simi Recreation and Park District also have fenced off leash areas and do not allow dogs off leash outside of the enclosed dog park area. Several residents have also voiced concerns regarding the potential dog park at Country Trial Park. The primary concerns include the following: lack of a public restroom, minimal onsite parking and potential parking impacts to the neighborhoods directly adjacent to the park, noise from barking dogs, trash and dog waste, visual concerns, impacts resulting from off leash use of the area without fencing, proximity to Arroyo West School. Staff has had an opportunity to discuss the concept of providing off leash hours without fencing with the City Attorney and the California Joint Powers Insurance Authority (JPIA), the City's insurance provider. The City Attorney has voiced several concerns regarding a mixed use type concept associated with a non-fenced dog park and does not endorse this type of use. The JPIA also has expressed several concerns. Currently, there are not any other member agencies that offer this type of amenity and the JPIA does not endorse off leash use without fencing. The JPIA has established guidelines for enclosed dog parks only. However, staff believes that Country Trail Park is the best option for a dog park location on the south side of Moorpark. Country Trail Park is not directly adjacent to any homes and any noise associated with a dog park will be minimized since the park is lower than the adjacent street and neighborhoods. It is also surrounded by landscaped slopes. Parking may or may not be a concern. The use at College View Park is generally light most of the time, even during peak morning and evening hours. Currently twelve parking spaces are available at County Trail Park and many local users will opt to walk their dogs from nearby homes. Street parking is also available on Countrywood Drive along the frontage of Arroyo West School, as well as the park site. Approximately 500 linear feet of park frontage is available for parking, in addition to the school frontage. Staff also does not believe that the lack of a restroom will be concern. Most dog owners at College View Park do not spend an excessive amount of time within the dog park. Park patrons will need to plan their activities accordingly. However, due to the concerns of the City Attorney and the JPIA, a future dog park at Country Trail Park will need to be enclosed with a fence and signed appropriately for this type of use. Due to the concerns from several of the residents in the adjacent neighborhoods, and an uncertainty regarding parking and several of the other issues that have been brought to staff's attention, staff recommends installing temporary fencing at Country Trial Park to create an off leash dog park and initiating a six month trial period. Staff recommends fencing the entire area around Country Trail Park, including the installation of self- closing gates and appropriate signage (See Attachment C) and allowing off leash hours daily between the hours of 7:00 a.m. and 10:00 a.m., and in the evening between the hours of 4:00 p.m. and sunset when the park closes. Staff will monitor the use and revisit the concept with the neighbors and dog owners after the trial period has ended. 6 Parks and Recreation Commission December 7, 2015 Page 7 Staff has had an opportunity to review this concept with the VCWPD and they have stated that they approve the proposed use in concept. However, VCWPD has stated that a maintenance plan needs to be in place to dispose of dog waste and the fencing needs to be several feet away from the low flow channel (they have verbally approved the attached concept plans). It should be noted that staff has monitored the dog waste at College View Park for several years. Initially staff received several complaints about dog park patrons not picking up after their dogs. However, like most dog parks, the users tend to self-monitor the facility and since the first several months of operation, staff has not received any complaints on this issue. In fact, the City's maintenance contractor has not had to spend any time picking up dog waste since the park was opened in 2010. VCWPD has also stated that they will not assume responsibility for any damage to the fencing or dog park amenities during a large storm, or if circumstances require VCWPD to bring in large equipment to remove silt and other debris as a result of a large storm. However, over the last thirty years, VCWPD has not had to remove silt or any debris from the park grounds, even during large storm events when the basin has completely filled and reached a substantial level of storage capacity. The Commission should be aware that a traditional dog park that is similar in designto the dog park at College View Park will severely limit staffs ability to provide any of the other alternative uses at Country Trail Park that were recommended by the Commission or City Council. A traditional dog park typically includes a large fenced area with a separate fenced area for both small and large breed dogs. Staff has provided a conceptual plan that identifies a location in the south/west corner of the park that would limit the impact on future uses (See Attachment A). However, there was a request by the Commission and the City Council several years ago to install a disc golf course (See Attachment E). Country Trail Park was identified as the best location for this use. In addition, there has been some discussion over the last several years by the Commission regarding a bicycle motocross (BMX) course and greater use of the park by the various youth sports organizations. Most of these uses would not be appropriate without the installation of a restroom. However, all of these uses would most likely not be accommodated in conjunction with a traditional dog park, as the room required for these activities typically exceeds several acres. The total usable open turf area at Country Trail Park is less than three acres in size. In addition to any future uses recommended by the Commission, staff believes that it would be appropriate to install a trail system within the open turf area that connects the pedestrian walkway and ramp at the west side of the park on Countrywood Drive, to the access road and playground area. Staff believes that decomposed granite paving would be appropriate, as the cost is relatively low as compared to concrete, and can be installed by City staff. However, as a reminder, Country Trail Park serves as a storm water basin during large storms and periods of high flow. Decomposed granite paving will deteriorate if subject to continual flooding and will require a certain amount of maintenance depending on the severity and length of the storm. 7 Parks and Recreation Commission December 7, 2015 Page 8 FISCAL IMPACT The cost to rent temporary fencing at Country Trail Park is approximately $3,000 for the six month trial basis. In addition, signage, such as dog park rules, would be required, as well as mutt mitt dispensers and trash receptacles. The total cost for a temporary off leash dog park is approximately $4,000, not including the staff time required to install the various amenities. Should the Commission recommend the installation of a permanent enclosed dog park with off leash hours at a later date, the cost to install permanent fencing and various amenities such as hose bibs to provide drinking water for the dogs, benches, etc. is approximately $34,000 (See Attachment D). In addition, due to the requirement of the CBC, the minimum cost to comply with the ADA accessible path of travel requirements is equivalent to 20% of the cost of the improvements, or$6,800, for a total project cost of approximately $40,800. A permanent dog park will cost approximately.$114,000 if the work was completed by City staff and would most likely increase by 75% if installed by a general contractor (See Attachment B). Due to the requirement of the CBC, the minimum cost to comply with the ADA accessible path of travel requirements is equivalent to 20% of the cost of the improvements, or $23,000, for a total project cost of approximately $137,000. The total cost for the dog park at College View Park was approximately $55,000 in 2010. With the exception of the fencing, all the work was completed by City Staff and required over 500 staff hours to complete. However, approximately 50% of the fencing at College View Park already existed and since that time, material and labor costs have increased substantially. It should also be noted that the surface material at College View Park consists of decomposed granite. Should the Commission recommend a permanent traditional dog park at Country Trail Park, staff will recommend the installation of the same type of material. As a reminder, approximately 80% of the turf at Country Trail Park is being removed in an effort to reduce overall water consumption. The DAP approved by the City Council earlier this year identifies a turf conversion plan for this area. Staffs recommendation to the City Council was to install California native grasses and low growing perennials within this area at a future date. Also mentioned previously, the City is faced with continuing constraints regarding funding for park maintenance operations and the City is not in a position to re-establish the turf and increase overall maintenance costs. Funding for a permanent dog park is also not available at this time and would need to come from several sources as determined by the City Council. The cost to install a nine hole disc golf course is approximately $19,000. This includes the cost of the steel baskets, signage, and decomposed granite pads (tees). The estimated cost includes installation by City staff. The cost to install an 8' wide decomposed granite path from the west side of the park to the access road and playground area is approximately $17,000 and includes installation by City staff. The ultimate layout of the path would be determined by the location of future park amenities. The cost to install a prefabricated park restroom adjacent to the east side of the parking lot on Countrywood Drive is uncertain, but could cost as much as $400,000 depending 8 Parks and Recreation Commission December 7, 2015 Page 9 on the availability of utilities in the area. Sewer, electrical and a designated water service would have to be installed in order to permit this type of facility. The cost of the prefabricated restroom building, including installation, is approximately $185,000. For comparison purposes, the restroom building at Glenwood Park that was installed in 2011 cost the City approximately $385,000. The cost to install a BMX course has not been determined at this time. Should the Commission feel that this use would be appropriate at Country Trail Park, further discussion will need to take place regarding the general type of BMX course (freestyle vs. dirt track), size, number of features, etc. STAFF RECOMMENDATION Staff recommends that the Commission make a recommendation to the City Council to install a temporary dog park with off leash hours at Country Trail Park for a six month trial period and recommend to the City Council an appropriation of $4,000 for this project. Staff will re-visit this project after the six month trial period to hear from the neighbors and dog owners, and to determine the success of the project. At that time, staff will request that the Commission make a final recommendation to the City Council regarding the City of Moorpark's Mission Statement, Priorities, Goals and Objectives, Section IV, A. 0 to 2 years, item no. 29, i.e. evaluate the feasibility for greater use of Country Trail Park. Staff recommends initiating the trial period in February or March to allow time for park patrons to use the dog park during the spring and early summer months. Should the Commission feel that a dog park is not appropriate at Country Trail Park, staff recommends that the Commission make a final recommendation regarding the City of Moorpark's Mission Statement, Priorities, Goals and Objectives and recommend to the City Council the installation of a disk golf course and decomposed granite walkway, and an appropriation of$36,000 for these amenities. Attachment A: Traditional Dog Park Concept Plan , Attachment B: Traditional Dog Park Budget Attachment C: Enclosed Dog w/Off Leash Hours Concept Plan Attachment D: Enclosed Dog w/Off Leash Hours Budget Attachment E: Disc Golf Course 9 ATTACHMENT A COUNTRY TRAIL PARK..,./........:4, ..,,:, CD PROPOSED TRADITIONAL OFF LEASH DOG PARK , . . VCWPD LOW LOW . . . CHANNEL - 111111.111r , ------.' . - ' '' ' 7-----------, tc)410041. ------„--- -- ..--_____- / PRPOSED DECOMPOSED / ,/ . ' // GRANITE WALKWAY \ ,\ . , . 1 - , s PROPOSED DOG PARK • 1 tk I' / / W/5' HT. FENCING / / (APPROX. 2.0 ACRES) ,' .. 1.,. ,r- 7 y ‘1 •.* - '. ' — ' ..—.:. . '? ' - • ,t1,1 'I / ,' /7 ,./ //2 '../.• / „..... 1T 1 „. . , . . ... , • . s.„, , '• ,, . .. / / , / ), ..... . . .. , ,.. , . ,.. .. .. , : '. , _ , ..., •, ,, / , / , / / „. / 1 _,, : • ',,,/I/ /// , / / , / //dr ' ///,',''/ , . / // ... C .,.i '1"//• '/ ,/ / '/ ' '/;0414::%10 : ' ''' ,n K\t.. r‘ ., ., it . .; . , ,.. _ . __10.: ....... . ,... ..,...:.„. .. „ ..,,,L. :„. .., . ...... ..., .,,. . . . .. . . .., i..I NUT1 Vo , 799 MOORPARK AVE City of lloopark • MOORPARK CA,93021 SCALE N.T.S. NATE October22,2015 ATTACHMENT B COUNTRY TRAIL PARK - TRADITIONAL OFF LEASH DOG PARK 11/20/2015 BUDGET PLANTING ITEM DESCRIPTION QTY UNIT PRICE TOTAL Turf Existing -repair 1 $ 4,800.00 $ 4,800.00 PLANTING SUB-TOTAL: $ 4,800.00 IRRIGATION ITEM DESCRIPTION QTY UNIT PRICE TOTAL Cap&adjust Existing -cap/adjust/replace as needed 1 $ 3,500.00 ea $ 3,500.00 IRRIGATION SUB-TOTAL: $ 3,500.00 HARDSCAPE&AMENITIES ITEM DESCRIPTION QTY UNIT PRICE TOTAL Chain Link Fence 1,500 If. -5' ht. gaiv. chain link fence 1 $ 55,000.00 ea $ 55,000.00 10'wide double gate-maintenance (6) 5' ht. x 4'width chain link gates (4) 5' ht. x 5'width chain link gates Decomposed granite 3"depth (tax and delivery incl.) 450 $ 45.00 cy $ 20,250.00 Dog Waste Station Product Cost(tax and shipping incl.) 5 $ 500.00 ea $ 2,500.00 Concrete footing 5 $ 75.00 ea $ 375.00 Trash Receptacle Concrete- Product Cost(tax and ship) 2 $ 1,200.00 ea $ 2,400.00 4'x4'conc. pad w/reinforcement 2 $ 75.00 ea $ 150.00 Recycle Bin Concrete- Product Cost(tax and ship) 2 $ 1,200.00 ea $ 2,400.00 4'x4'conc. pad w/reinforcement 2 $ 75.00 ea $ 150.00 Park Signage Allowance 1 $ 750.00 ea $ 750.00 Hose Bib Hose Bib w/smmp 3 $ 750.00 ea $ 2,250.00 Bench Concrete- Product Cost(tax and ship) 5 $ 1,500.00 ea $ 7,500.00 Const. fencing Chainlink 1 $ 1,500.00 ea $ 1,500.00 HARDSCAPE SUB-TOTAL: $ 95,225.00 SUB-TOTAL $ 103,525.00 10% CONTINGENCII $ 10,352.50 TOTAL $ 113,877.50 11 . ` COUNTRY TRAIL PARK ATTACHMENT CN PROPOSED ENCLOSED DOG PARK W/OFF LEASH HOURS ' VCWPD LOW FLOW " CHANNEL — . . 1r ,,, , e i''� \\N„ \ • 't.:111-‘, \ GATE 1 / , /Il' PROPOSED ......__ c n \ 42" FENCING HT. \ ` ` /g` / \L \ 1 \ ; —GATE 1' r i \ ��'v v PRPOSED DECOMPOSED / it �' 1 / `! GRANITE WALKWAY , `4 t / ; , `— GATE PROPOSED OFF LEASH \o- • ' DOG AREA \ i' 1'. ALTERNATIVE FENCE " / / LOCATION TO SEPARATE ', 1 PLAYGROUND AND \ '. 1\ PICNIC AREA ,` k N \ ,�§ EXISTING — ._—. �, /, 42" HT. FENCING -. / Cyt °rte s r ,� _ -1- �_ it 4d, City of Moopark NQn 799 MOORPARK AVE MOORPARK CA.93021 L / PREPARED BY:JEREMY LAURENTOWSKI SCALE N.T.S. PARKS&LANDSCAPE MANAGER lATE October 22,2015 ATTACHMENT D COUNTRY TRAIL PARK - DOG PARK W/OFF LEASH HOURS 11/20/2015 BUDGET HARDSCAPE&AMENITIES ITEM DESCRIPTION ,TY UNIT PRICE TOTAL Chain Link Fence 1,000 If. -42" ht. tubular steel fence 1 $ 18,000.00 ea $ 18,000.00 including (3) gates Dog Waste Station Product Cost(tax and shipping incl.) 4 $ 500.00 ea $ 2,000.00 Concrete footing 4 $ 75.00 ea $ 300.00 Park Signage Allowance 1 $ 750.00 ea $ 750.00 Hose Bib Hose Bib w/sump 3 $ 750.00 ea $ 2,250.00 Bench Concrete-Product Cost(tax and ship) 4 $ 1,500.00 ea $ 6,000.00 HARDSCAPE SUB-TOTAL: $ 29,300.00 SUB-TOTAL $ 29,300.00 15% CONTINGENCY $ 4,395.00 TOTAL $ 33,695.00 13 COUNTRY TRAIL PARK ATTACHMENT E __.. PROPOSED DISC GOLF COURSE IIII.Fr _ .., , -1 ., — — • ,- . . vow. __ D:SC GOLF - 8 / COURSE SIGN I \ (9 \ ) , ..[ • „. ,f. DISC GOLF.TEE \,..); \ / ? .. 4. W/CONCRETE PAD -------_, — . ....-- ------_, , AND TEE/SIGN (TYP.) • - ,.. b/ . A r ,.. r.::/ •\,, .,_ _ R i Aia.4 i..d .. , .', ',,. 'N. ,51.7, ,,,...r I tr. .iv 4• \ \ .^/ ' DISC GOLF _ ____ \ V 7 r-- itr',4--- • . 4 - . ' , .14.4.::''" . , BASKET (TYP.) \\ 0 i) . 't• . -.',,-.4*- - \ / \ V. T) ,,--- •.. ..o.,,,,,. / \ • ,..., ,- ,--3,- • - I. ' •--• • ----- . / \ -' --- --47' (-- -- - ---.... ---.. ----. / \___ ---_---/ , . . 1 . . . . I! .• _ .. . - eaC- .. . -,. — ---- 2_,. — -- t., 285' Ni N 1 ' ' ' ,. ' .414.4i"-:.''. •. i:. --- 2.40' \ \ \ / \ .7. - — 7 -- - — . - . -_ . I ____ - \ --- ,,(2j„ -...--- . . . A.- - * r -,,,,,. --- --. —c:::-7• "!, ;,;-• 1 t . ' - • —, \ - - br :*tf' ,,..4 ' -. , , - 4 ,, : (5)C., ,-„ (1) •_, . . _ - p 10 -4111111..'- 13* _• t ,. ...-,,i • --I . 4 .114C ill .,-. „,_ .'' f rr ' . .4A' ‘...;,: :. , _ ,,, ..-'474111,1.44 : ..-'1:.I.fi. •0•14..— '''' ,...-e-, ,r'. • cel• „ - . ., __ ,, • n ' .,:-'.. . ..', .410k' :, „..t ' . ' siA2,.... ' , t- i•c- ' , „‘-' . --- - r •,- .- -, 1-. , -t-Qp,11_ , t -- - .-... . • „ , , . 4 ,00, 4• City of giloopark NMI 1—4 : 799 MOORPARK AVE &iiMOORPARK CA,93021 g PREPARED BY:JEREMY LAURENTOWSKI MU N.T.S. PARKS&LANDSCAPE MANAGER UTE October 22,2015 EXHIBIT 8.B CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Jeremy Laurentowski, Parks & Recreation Director BY: Stephanie Anderson, Senior Management Analyst DATE: November 19, 2015 (Meeting of December 7, 2015) SUBJECT: Consider Moorpark Arts Festival 2016 Event BACKGROUND The history of the Moorpark Arts Festival is somewhat unclear. Several local historians make reference to its origin as early as 1930, while others agree that it was established sometime in the 1960's. In either case, the Moorpark Arts Festival is an integral part of Moorpark's history and was established well before the City became incorporated in 1983. However, after many years of variable success the event was cancelled. In 2003 the tradition was revived by a committee of local Moorpark volunteers. The event was traditionally held in October in conjunction with the Ventura County Arts Council's Arts Week. Event activities were located at multiple venues in the Civic Center and on High Street. The original intent of the Moorpark Arts Festival was that it be a volunteer driven community event. However, in 2007, the City Council expressed a desire to rekindle the event and directed City staff to assume responsibility for the continued planning, staffing and general organization of the festival. At that time the event schedule was moved from October to May due to conflicts with other City events. In 2009, the event schedule was moved to April in order to avoid competition with other arts-related events in east Ventura County. From 2007 through 2010, the event was coordinated by the Active Adult Center Supervisor with assistance from Recreation Division staff. In 2011, the Recreation Division assumed full responsibility for coordinating the event. In 2012, the entire event was moved to High Street to consolidate the event venue. Prior to 2012, the event was located at various facilities within the Civic Center complex and on High Street. The move to High Street reduced confusion about where activities were located, increased event visibility, improved event traffic flow, and addressed several safety concerns regarding participants crossing Moorpark Avenue (State Highway 23). In 2013, High Street was closed between, Moorpark Avenue and Walnut Street for safety and logistical reasons. For the past few years, activities at the Arts Festival have 15 Parks and Recreation Commission Page 2 included art exhibitions (adult and youth), a craft fair, hands-on art activities, food booths, and live performances. DISCUSSION The Moorpark Arts Festival is the only City sponsored event focused primarily on celebrating the arts. As such, it is an important and valuable program to the City, and Ventura County in general. However, over the past several years, attendance at the festival has declined. The event venue has, by its nature, presented logistical and staffing challenges. It is also increasingly difficult to secure the participation of artists and performers at the event. The success of the High Street Arts Center over the past few years has restricted the theater's availability and participation in the event. Although the event has been able to consistently meet the minimum cost recovery requirement, it realizes a substantial net loss each year. Below is a summary of the event's financial performance over the past three years. Moorpark Arts Festival Summary 2015 2014 2013 Attendance 1,835 _ 2,000 3,500 Revenue $2,195 $2,900.. $1,700 Direct Costs $2,901 $3,749 $2,645 Indirect Costs F/T Staff $9,160 $5,910 $8,377 Overhead Costs $775 $610 $826 Total Costs $12,836 $10,269 $11,848 Gross Profit / (Loss) ($706) ($849) ($945) Net Profit/ (Loss) ($10,641) ($7,369) ($10,148) At this time, the Recreation Division has two full-time staff vacancies, and will experience a change in management within the next few weeks. The current staffing challenges have made it difficult to adequately plan for this event. However, staff believes that there is an opportunity to re-examine this event and possibly reschedule the event later in the year in 2016. In order to accommodate current workloads in the Recreation Division, staff feels that it will be necessary to cancel the Moorpark Arts Festival in April 2016. This will allow staff time to research and prepare a series of options for the Parks and Recreation Commission to consider at a later date. Some areas that staff feels should be considered in order to revitalize this program follow: • Location: Although holding the Arts Festival on High Street brings an event to the downtown area, the venue has several disadvantages. In order to provide a safe, easily accessible venue, the street must be secured and closed. The street closure is handled directly by City staff in order to keep direct costs at a 16 Parks and Recreation Commission Page 3 minimum, such as CalTrans permit fees and contractor costs for barricades. Although staff handles the closure, the cost to close the street is approximately $1,800 annually, including overtime staff costs, which represents a significant portion of the total event expenditures. Police volunteer services are also required to direct traffic and secure the road closures. In addition, indoor exhibition space is limited to the Chamber of Commerce and/or Moorpark Foundation for the Arts building, which limits the expansion of any indoor fine art exhibits. The outdoor stage and all other equipment must be transported from the Arroyo Vista Recreation Center (AVRC) to the event venue, adding significant staff time and costs. Staff believes that alternative locations for this venue should be considered to keep costs down and feels that AVRC and adjacent park grounds should be considered as a future potential site for this event. The majority of the City sponsored events are already held at this location, and this location provides ample indoor and outdoor space, parking, and other amenities. • Schedule: The Arts Festival is currently held in April. Although the event was moved in 2007 from the fall to the spring to avoid conflicts with other fall events, the Arts Festival now conflicts or is in competition with a variety of spring events, which outweigh the benefits of the schedule change that was made in 2007. Staff believes that the time of year the event is held should be reconsidered. • Expansion: Currently, only vendors that create hand-crafted items are accepted for the venue. Staff feels that allowing a more diverse combination of vendors to participate in the event would increase vendor participation and make the event more attractive to a wider audience. In addition, there may be an opportunity to expand the festival to include a variety of recreational activities, such as a craft fair, game booths, expanded food court and other attractions. Staff Recommendation Recommend to the City Council the cancellation of the Spring 2016 Moorpark Arts Festival as described in the report. 17 ITEM 9.A MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California November 2, 2015 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on November 2, 2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Pflaumer called the meeting to order at 6:43 p.m. 2. PLEDGE OF ALLEGIANCE: Moorpark resident Jeff Corneau led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Terri Doria, Adam Haverstock, Steve Morgan, Sandra Thompson, and Chair Thomas Pflaumer. Staff Present: Parks and Recreation Director Jeremy Laurentowski and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: There were two speakers: 1. Leslie Bennett, Moorpark resident, stated that she was in favor of a dog park at Country Trail Park. 2. Jeff Corneau, Moorpark resident, stated that he would like to see the Arroyo Vista Community Park multi-purpose court be utilized as a roller hockey rink. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Commissioner Thompson announced the upcoming annual Civil War Re- enactment, scheduled for November 7 and 8, at California Lutheran University. 18 P&R Commission Meeting November 2, 2015 Page 2 Commissioner Doria stated how enjoyable Country Days had been this year and was pleased she had the opportunity to participate in the parade. Commissioner Doria requested as a future agenda item discussion on the elimination of the red curb at the north end of Mountain Meadows Park. Chair Pflaumer noted how few children he saw this year trick or treating and is hoping that it was due to churches and other organizations offering alternative events for the children to attend, rather than going trick or treating door to door. Chair Pflaumer also reminded the public to watch for their solid waste bill insert, which offers quite a bit of information on City events and services. Commissioner Haverstock stated that he recently had the opportunity to participate in an adult recreation league and encouraged the other Commissioners and the public to participate in one of the recreation programs the City offers. Commissioner Doria suggested that the City's recreation department offer more fitness classes, such as Pilates and Yoga. 8. PRESENTATION/ACTION/DISCUSSION: A. Consider Update on City's Water Conservation Efforts. Staff Recommendation: Receive and file report. Jeremy Laurentowski gave staff's report. He reviewed with the Commission the•Drought Action Plan that was approved by City Council on July 1, 2015, and what the City has done to date to meet our goal. The Commission and staff discussed different water saving issues such as type of ground cover, wood chips, removing turf as opposed to just allowing it to remain, AVCP well water and surrounding parks, as well as how rebate funds will offset our turf conversion costs and ongoing water fees. MOTION: Commissioner Thompson moved and Commissioner Morgan seconded a motion to receive and file the report. The motion was carried by unanimous voice vote. B. Cost Recovery Summary Fiscal Year 2014/15. Staff Recommendation: Provide feedback on cost recovery report and direct staff to present the report to the City Council. 19 P&R Commission Meeting November 2, 2015 Page 3 Jeremy Laurentowski gave staffs report. He reviewed the cost recovery summary for all events and programs with the Commission. The Commission discussed ways to improve current programs to increase participation. Increased marketing and advertising was discussed. The Commission also discussed the need to form a partnership with the school district and perhaps a City presentation at the local schools =, as well as discussions with the neighboring park districts. MOTION: Commissioner Darla moved and Commissioner Morgan seconded a motion to present the report to City Council. The motion was carried by unanimous voice vote. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Spring Park Tour Meeting of September 8, 2015. Staff Recommendation: Approve as presented. Commissioner Doria requested the minutes be pulled to discuss Item 6.B, "Consider Potential Locations of a Second Dog Park". She would like it noted that the two top options by the Commission for a second dog park were Arroyo Vista Community Park and Peach Hill Park. B. Recreation Programming's Spring Quarterly Report. Staff Recommendation: Receive and file report. C. Parks Quarterly Report. Staff Recommendation: Receive and file report. Commissioner Doria recommended removing the item "Construct a Wood Ball Wall at a Selected City Park", Objective IV.B.5, from future reports. MOTION: Commissioner Haverstock moved and Commissioner Thompson seconded a motion to approve the Consent Calendar. The motion was carried by unanimous voice vote. 10. ADJOURNMENT: The meeting was adjourned at 8:20 p.m. 20 P&R Commission Meeting November 2, 2015 Page 4 APPROVED: Respectfully submitted THOMAS PFLAUMER, CHAIR Patty Anderson, Administrative Assistant 21